EXPEDITING CO. MANAGED BY PROFESSIONALS

Gone are the days of certainty, long product life cycles and loyal consumers

Co.’s realize that planning demand and linking supply with demand pays

Expediting is the facilitation of the timely processing and shipment of material, equipment, and supplies ordered by company for its clients.

The word Expediting is derived from a Latin word meaning, “to free one caught by the foot”.

GOAL

Clear purpose of creating demand visibility across the supply chain

Implementation of Lean & Six sigma for improvement in process

To establish a world class Expediting company in O&G, Power & Infrastructure sector in India to meet the growing demand for time bound delivery.

Bring value to EPC & manufacturing customers by improving OTD (On Time Delivery) year on year with continuous improvement in process.

WHY EXPEDITING NEEDED? Expediting is generally accepted as a

cost of doing business. Many companies struggle to extract expediting costs from their budget. But many companies incur huge loss on account of delay in execution or dispatches. It also leads to unsatisfied clients & loss of project.

To save these unnecessary costs and minimize potential risks, the supplier and customer may agree on the use of a third party expediter.

ROLE & DUTIES Expeditor’s duties start when Procurement awards

a purchase order. They also expedite priority request when instructed by management.

Expeditor’s duties end when procurement receives MRR i.e Material Receiving Report from the final destination according to set procedures. Final destination may be a remote project site or a company warehouse at manufacturing location.

Expeditor’s Liaison not only with Purchasing but some times also with Engineering, Inspection, Accounting, Finance, Warehouse, Logistics & Planning for forecasting .

TYPES OF EXPEDITING Desk expediting -

expediting done telephonically or by emails referring to PO details. It is an important tool for producing companies to monitor order progress with suppliers.

Field expediting - This gives clients a comprehensive review of the exact current status of their order and an educated projection of the future planning and status

DETAIL SCOPE

Monitor / resolve any issues with:– Local: Overage, Shortage and Damages (OS&D – local) – Transfer: Report of Discrepancy (ROD) - transfer MR purchased at regional procurement

Notify Project Manager and any involved persons (such as end user, buyer or stakeholder) of any delay that can:– Substantive impact the float time on the delivery date– incur contractual changes to the project.

Address any change in prioritization as necessary

DETAIL SCOPE

Ensure all expediting documentation and communication is included in the procurement file

Assist the warehouse with shipments without packing lists

 Expedite and track material special projects for upper management & leased equipment on subcontracts for the end user

Advise the responsible buyer when the vendor attempt to change any part of the agreement

Request verification of delivery times from suppliers

 

DETAIL SCOPE

Comment on supplier performance capabilities and ability to meet quoted delivery requirements with all necessary documentation

Monitor / Resolve all Report of Discrepancies (ROD), and Overage Shortage and Damage (OS & D)

Initiate contact and maintain contact with the Supplier until final receipt of material at site

Confirm all material deliveries are achieved in accordance with establish schedules

Provide document support to the Procurement department.

EXPEDITING LEVELS At different levels of expediting require different skills, specialists and

laboratories, many third party expeditors specialize in only one or several of these levels, while few offer expediting services on all levels.

Production control : The expeditor inspects the factory whether the production is up to the standards of the country the goods are destined for. They ensure the regular audits for ISO 9001 etc. have been made.

Quality control: The components are tested whether they function as required and whether they are made to the measurements and standards of the customer.

Packing/transport survey: The goods are only counted and the packing is controlled whether it will withstand the adversities of transport.

Project management: The expeditor also keeps an eye on the deadlines and milestones of the project for critical supplies.

OPTIONS FOR EXPEDITING

Expediting reports to purchasing. The argument is that since purchasing is responsible for supplier performance and has the most clout, expediting should be a purchasing function.

Expediting reports to planning/ scheduling. Some companies have expediting reporting to the planning / scheduling group since they are responsible for dispatches.

OR

Expediting outsourced . Many companies have outsourced the expediting function to third party firms. The key question is whether expediting is a core competency that must be performed by company personnel? The expeditor generally needs less training than a buyer or scheduler, so this function can be outsourced.

OTD REPORT SAMPLE

Received62%

Dispatched17%

Delay7%

Is-sues

/Hold8%

Inspection6%

Catogery Open lines Received Dispatched Delay Issues/Hold Inspection

RAW MATERIAL 215 130 20 15 18 32

SHOP ITEMS 601 379 182 18 19 3

MECHANICAL 309 212 13 27 28 29

ELECTRICAL 246 132 21 32 49 12

Total

  853 236 92 114 76

1371 1089 282

0

200

400

600

800

DEMAND FORECASTING Despite significant developments in the area of supply

chain forecasting as well as IT, most organizations do a poor job of incorporating demand uncertainty into their production planning processes. 

Forecasting is an integrated exercise in which all levels of the supply chain are involved and are willing to share information which helps in increasing demand visibility within organizations.

Forecasting successfully develops cross functional trust, but also cross-organizational trust with distributors and suppliers.

Company should link expeditors forecasting to all planning activities throughout the supply chain

OUR FLAT ORGANIZATION CHART

Bhopal / PuneBaroda /

AhmedabadDelhi /NCR

Mumbai / Pune

Kolkata / Bangalore

Operations

# 1+1

# 1+1

# 1+1 # 1+1

# 1 + 1

5 Expeditor and 5KeyAssociate

Plan : Further expeditor team with technical know how to be added on key accounts nature of business, requirement whether desk or field expeditor & supplier location.

PRESENT ENGAGEMENT

o Agreements in discussion with blue chip companies having strong footprint in Infra & Energy sector.

o Key Associates are self financed team of Sr. Professionals from reputed industry to build team & the business pan India. They have 15+ years of experience in Industry.

TIMELINE PHASE -1 FOR ASTONISH

Q4 ‘14 Q1 ‘15 Q2 ‘15 Q3 ‘15 Q4 ‘15 Q1 ‘16

Organize Team Operate 2 -3 contracts

Target: Operate & maintain only 2-3 contracts by 2015 end.

Setting up of Organization & Contract sign

Execute Contracts with excellence & consolidate Organization

THANKS!!!

For query if any or to discuss more on offering please contact below…

E- mail : astonishexpediting@gmail.com

Ph : +91 – 7835852141 / 8750891164

THANK YOU!!!

---***---