Your first-choice services provider

E X P E D I T I N G

What does that mean ???

To speed up a process

Where do we need Expediting ?

Every kind of business where a timely delivery is required.

Why do we need Expediting?

l To prevent delays in delivery l To support the flow of information between

the involved parties. l Signify problems and difficulties directly to

the customer

Manufacturer / Vendor

Customer

Expediting Process in Detail

l  General information l  Overall Status l  Engineering & Documentation l  Procurement Status l  Production / Machining / Assembly l  Test & Inspection l  Special tools accessories and Spare Parts l  Shipping information l  Table of Sub-orders l  Table of document Status

General information l  Date of receipt of Purchase Order l  Delivery Terms (Ex-works, FOB, onsite etc…) l  Contractual Delivery date l  Project No. l  Manufacturers Reference No. l  Are there Vendors in between, who is the contractor l  Scope of Supply l  Order confirmation sent ??? If Yes when? l  All relevant Persons in charge with Tel. and E-mail l  Is there a deviation between the delivery dates.

Overall Status

l What is the current status of the order ? l Are there any difficulties or problems

appeared ??? l  Is a production plan / schedule available ? l  If not already received from the client, Ask for

an unpriced copy of the P.O. and / or order confirmation

Engineering & Documentation l  Is a documentation schedule / Index available ? l  Have all documents, mentioend in the P.O., been received?

l  Material Requisition l  Approved Data sheets l  Project Specifications l  List of required documents

l  Has Engineering work started already? l  Are there Documents to be submitted to client for Info or Approval l  Which documents were already submitted for Approval l  Which documents are due or overdue l  What is the approval status and Rev. l  Are there any documents unclear

Engineering & Documentation l  Example of documents to be submitted to for approval

l  GA Drawings , Layout and foundation drawings l  Welding Procedures and Qualifications l  Welders Qualification l  NDT Procedures and Operator Qualifications l  Testing procedures l  List of Subsuppliers l  List of Instrumentation l  Wiring diagram l  Piping diagram

l  Status of engineering has to be followed up each visit. l  Are there problems or difficulties appeared that start of production is

jeopardized?

Procurement Status l  What Parts are the major key parts of the order?

l  Who are the sub-suppliers? Comapny & Location, order No.

l  Has material already been ordered? l  Are Confirmations of the Sub-suppliers available?

l  Are the parts confirmed in accordance with the production schedule???

Production / Machining / Assembly

l  Has Production already started ??? l  Is the status of Production in accordance with the production

schedule? l  Are there any parts manufactured by Sub-contractors

(machining, coating etc..) l  Verify the status during shop visit. l  What are the working hours in the shop???

2 shift / 3 shift / weekend / l  What is the current shop load l  Is a back up plan available

if something went wrong l  Are there holidays or shutdowns planned within the delivery

period

Test & Inspection l  Is for this order a Customer or 3rd party inspection

agreed? l  Is an ITP available??? (Approval status???)

l  What inhouse inspections will be carried out ???

l  Are the inspections already scheduled? l  Are there any inspections at Sub-contractors

l  Are there any special conditions ???

Special tools, accessories and Spare Parts

l  Does the order include any kind of special tools, accessories or Spare parts ???

l  Are these needed for Technical Erection or commissioning?

l  Are these to be separately ordered ???

l  Is the order placed? Status

Shipping Information

l  Has the shipping method been defined??? l  Who is responsible for shipment l  Is already shipment arranged ??? l  Obtain info as there are:

l  ETD (Estimated time of depature) l  ETA (Estimated time of arrival) l  Name of Vessel l  Truck Forwarder l  Airway Bill No. (only Airfreight)

l  Is there special packing to be performed??? Sirex wood???

Conclusion l  Evaluation of received information

l  Is there any delay appeared ??? l  What is the reason??? l  If Yes what could be a possible solution ??? l  If Yes, Discussion of possible improvements

l  Expeditors Opinion, (refer to experiences)

l  Expeditors recommendation. l  Insist always on a deadline in case of

oustanding actions!

Expediting needs a Strong Performance