aqua-therm moscow 2016 marketing manual eng

exhibiting company phone

contact person e-mail

Aqua-Therm Moscow 2016 Aqua-Therm Moscow 2016 2–5 February 2016 | Moscow | Crocus Expo IEC MARKETING MANUAL 1

Dear Exhibitors!

We are very pleased that you have decided to participate in Aqua-Therm Moscow 2016 and welcome you as an exhibitor. Please contact us with any queries you may have during your preparation to the exhibition.

The Exhibitor Marketing Manual contains important information that will make your participation in the exhibition as effective as possible.

If you have any queries completing the electronic forms, please contact Ekaterina Ivanova [email protected]

Order Form M (page 2) MUST be completed by every exhibitor. Please provide a summary of your order on this form, stamp and sign it. The completed form is the basis for the invoice.

Please adhere to the deadlines and procedure for submitting the order forms.

We wish you success and look forward to seeing you at the show!

Best regards,

Aqua-Therm Moscow 2016 Team

Reed Exhibitions 125009, Moscow, Bolshaya Nikitskaya st., 24/1, bld.5, entrance 2 +7 495 937 68 61 +7 495 937 68 62

[email protected]

Elena Zelenina Exhibition Director [email protected] ext.146 Pavel Moshnyaga Sales Manager [email protected] ext.157 Marina Bolotskaya Sales Manager [email protected] ext. 145

Daria Ustinova Marketing Manager [email protected] ext. 166 Ekaterina Ivanova Exhibition Coordinator [email protected] ext. 176

For Russian and CIS companies ............. ITE LLC Moscow Olga Egorova .............................................. Project Director [email protected] ....................................+7 495 935 7350 ext. 4231

For Turkish companies ............................. ITE Turkey Ezgi Demirel

[email protected] ....................... +90 212 291 8310 ext. 157

mailto:[email protected]











(THIS FORM MUST BE COMPLETED)

Send this Form to Reed Exhibitions:

Pavel Moshnyaga [email protected]

+7 495 937 68 61 + 157

+7 495 937 68 62

Form Form completed and sent to Reed

Exhibitions Description of services Total, EURO

Form М1 (pg.3) yes no Complimentary tickets

Form М2 (pg.4-5) yes no M2.1 Conference hall and meeting rooms rental

M2.2 Business programme

Form М3 (pg.6) yes no Official exhibition catalogue

Form М4 (pg.7) yes no Official exhibition route planner

Form М5 (pg.8–11)

yes no M5.1–5.4 Outdoor advertising. Advertising constructions

Form М5 (pg.13) yes no Distribution of materials

Form М7 (pg.14–17)

yes no M7.1–7.4 WEB site advertising

M7.2 Advertising packages

Notes: 1. This order form is a summary table of all orders you have

made. It must be completed and it is the basis for your invoice.

2. For companies not exhibiting at the event there is a 100% surcharge.

3. Order forms received one month before the start of the exhibition incur a surcharge of 50%; those received 10 days before the start of the exhibition incur a surcharge of 100%.

4. The prices listed include VAT 18%. 5. Payment must be made within 14 days from the date of

invoice (with the exception of orders made after 1 December 2015, which must be paid within 3 days).

6. By completing the order form and sending it to Reed Exhibitions, the exhibitor agrees to pay in full for the services ordered. The order cannot be cancelled by the customer unilaterally.

7. The exhibitor has carefully examined the rules of participation indicated in this manual and agrees with them.

______________________ Signature

Not valid without the stamp of exhibiting company

_______________________ Date

** Any services and opportunities of this marketing manual are available only for exhibitors who participate (with a booth) and have paid for participation in Aqua-Therm Moscow 2016. For additional information please contact the organisers.

6.3

F O R M

М

NOT LATER THAN 23 December 2015 2012

Stamp here


Send this form to Reed Exhibitions




Ekaterina Ivanova [email protected]

+7 495 937 68 61 + 176

+7 495 937 68 62

To save time, your guests can register in advance on the exhibition website: www.aquatherm-moscow.ru and get the e-ticket. PLEASE NOTE! Visitors who register online in advance do not need to get a complimentary ticket. Pre-registered visitors should print out their e-ticket and use them as their personal badges with free access during all the exhibition days.

To provide your guests with free entry to the exhibition, you may send them complimentary tickets which allow them to visit the exhibition on any one day. During the exhibition promotion, the organisers send out invitations to target visitors, so the number of tickets is limited. Exhibitors who do not complete this form or complete it after 1 December 2015, will be provided with tickets if any available. We will notify you of the availability of tickets.

ATTENTION! Registration is required when visiting Aqua-Therm Moscow 2016. Complimentary ticket does not cancel the obligatory registration

procedure at the entrance of the exhibition! Please notify your guests about it to avoid misunderstandings! To save their time, they can pre-register at www.aquatherm-moscow.ru Registered visitors will be given visitor badges which are valid for all four days of the exhibition.

NUMBER OF COMPLIMENTARY TICKETS:

Company:

Contact person:

Telephone:

Not valid without Form M

TOTAL FOR FORM M1: EURO €

Signature Date

NOT LATER THAN 1 December 2015

1

F O R M

М

http://www.aquatherm-moscow.ru/

http://www.aquatherm-moscow.ru/






+7 495 937 68 61 + 157

+7 495 937 68 62

If you rent a conference hall for hosting an event during the exhibition, the organisers can include information about the event in the business programme. Please provide us with all necessary information about your event in Russian and English. However, the information to be included in the business programme only at the discretion of the organisers. The text may be edited or published in a brief form.

Name Capacity, seating arrangements Quantity Price per ½ day,

EURO € Price, per day,

EURO € Total,

EURO €

Conference Hall 1 150 seats “theatre” /70 “classroom” /42 “round

table” Х 1 490 2 450

Conference Hall 2 150 seats “theatre” /70 “classroom” /42 “round

table” Х 1 490 2 450

Meeting room №3 150 seats “theatre” /70 “classroom” /42 “round table”

Х 1 490 2 450

Meeting room №4 150 seats “theatre” /70 “classroom” /42 “round

table” Х 1 490 2 450

The layout scheme is available on request. Please, contact Pavel Moshnyaga [email protected]

Each conference hall is equipped with tables for the presidium in accordance with the size of the hall and chairs on the number of seats with seating arrangements.

ATTENTION! The rental prices don’t include rental of presentation equipment. Please, be aware that usage of the individual equipment

In conference halls and meeting rooms of Crocus Expo is strongly prohibited.

Name Quantity Price, EURO € Total, EURO

€ Screen Х 95

Projector Х 440

Wired microphone Х 30

Radio microphone Х 65

Sound amplification system Х 350

Laptop with a set of programs for presentations X 280

Lecturing podium (radios) X 150

ATTENTION! Prices for additional services are not included in this list.

For companies that do not participate in the exhibition with a stand, rental of conference halls and meeting rooms is not possible.

All prices include VAT 18%.

Title (subject) of event

Event type (seminar, round table, etc.)

Date and time


TOTAL FOR FORM M2.1: EURO €

Signature Date


2.1

F O R M

М







Julia Ivanova [email protected]

+7 495 935 73 50 + 4129

+7 495 935 73 51

Including: Presentation of preliminary confirmed report at the conference (not more than 25 min incl. time for questions), publication of topic and speaker’s photo in the printed conference programme, publication of the report on the Aqua-Therm Moscow website (after the conference).

Company speaker (not exhibitor) 915 €

Exhibitor speaker (exhibitor) 640 €

TOTAL:

Service Quantity Price, EURO €

Informational materials placement at the conference delegates registration desk (printed or CD versions).

Х 640

Mobile banner placement (roll-up, not bigger than 1.5 x 2 m) in the conference hall during the conference

Х 640

*Only for companies participating in conference as speaker and for exhibitors. TOTAL:


TOPIC (in Russian):

TOPIC (in English):

THESES OF THE REPORT (in Russian):

THESES OF THE REPORT (in English):

SPEAKER (NAME, JOB TITLE, COMPANY NAME) in Russian:

SPEAKER (NAME, JOB TITLE, COMPANY NAME) in English:



Signature Date


€

€

2.2

F O R M

М






+7 495 937 68 61 + 157

+7 495 937 68 62

The official exhibition catalogue contains a list of all the exhibitors according to their product profile. It is a unique reference guide that is used by industry professionals throughout the year. Format: 167 х 245mm, full colour, in Russian and English. Distribution: among the exhibitors and visitors.

Quantity Price, EURO € Total, EURO €

Advertising page (1/1) 1 120

Advertising page (1/2)

770

Two-page advertising spread 2 360

Advertising page (1/1), 2nd, 3rd cover

2 010 2nd SOLD OUT

Advertising page (1/1), 4th cover

2 950

Advertisement on the top running title of a page 1 360 SOLD OUT

Company logo next to the description 295

Company logo in the "List of products and services" (up to 10)

355

Bookmark* 3 540

Technical requirements: Files: CMYK, TIFF, EPS, CDR formats. Fonts – curved; PDF, TIFF (without layers) – resolution of raster images at least 300 dpi. Layout sizes: (W х H мм) 1/1 page – 167 х 245 mm (trim size +5 mm), ½ page – 167 х 122 mm (trim size +5 mm).

.

Notes: 1. Advertising layout for the catalogue must be provided by

18 December 2015. 2. If you have already ordered advertising options in the exhibiting space

application form do not apply for the same services in this marketing manual.

* Advertising layout of bookmark must be provided by 18 December 2015.



Exhibitor entry 1 Included in contract -

Co-exhibitor entry

770

Company logo next to description 295

Exhibitor entry: The company description should be submitted electronically in the form sent to the email address indicated by you in the space application form. The exhibitor entry is in English and Russian. The organisers reserve the right to edit the text at their discretion if it exceeds the specified length.

Your company logo: Company logo will be placed next to your company description. Logos are accepted only in vector format (Illustrator, EPS) by email. Co-exhibitor entry: You can enter information about the partners on your stand in the exhibition catalogue.



Signature Date


3

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62

The official exhibition Route Planner of Aqua-Therm Moscow 2016 contains plans of the pavilions with the layout of the stands and names of the exhibitors, as well as complete lists of all the exhibitors and the event programme.

Format: 210x297 mm. Full colour. In Russian and English. Circulation of 25,000 copies. Provided to exhibitors and visitors during registration, at management offices, press office, VIP lounge for free.


Logo + sign to stand on floor plan

Х

355

Advertising page (1/2) Х

770

Advertising page (1/1) Х

1 130

Two-page advertising spread Х 2 240

Advertising page (1/1), 2nd, 3rd cover Х 2 010

Advertising page (1/1), 4th cover Х 2 960 SOLD OUT

Technical requirements: Files: CMYK, EPS, AI, CDR formats. Fonts – curved; PDF, TIFF (without layers) - resolution of raster images at least 300 dpi. Layout sizes: (W х H мм) 1/1 page – 210х297mm (trim size +5 mm), ½ page – 210x148 mm (trim size +5 mm).

Notes: Advertising layout for the exhibition guide must be provided in file form not later than 23 December 2015.

Price, EURO € Total, EURO €

Logo + Signage 770

*Logo and signage on the banners with the hall plans are placed next to the entrances to halls 13/14/15 (Pavilion 3).




Signature Date


4

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62


Advertising construction 2 x 3m 2 130



Specifications of advertising layouts are available on request. Please, contact Pavel Moshnyaga – [email protected]

ATTENTION! Price includes manufacturing and installation of advertising construction.


Static placement of one advertisement surface (1.15 x 1.95 m) on the front side of the construction in the registration area

Х 1 620

Static placement of one advertisement surface (1.15 x 1.95 m) on the back side of the construction in the registration area

Х 940

Static placement of one advertisement surface (1.23 x 2.50 m) on the one side of the construction in the outdoor area

Х 940

Specifications of advertising layouts are available on request. Please, contact Pavel Moshnyaga: [email protected]


Examples of banner constructions All prices include VAT 18%. in the visitor registration inside and outside the pavilion



Signature Date


5.1

F O R M

М




http://www.crocus-reklama.ru/upload/adv/contimg/static1_2.jpg





NB!!! In 2016, Rental of advertising constructions is available only near the Pavilion 3. Cross-street banners are not available in 2016.






+7 495 937 68 61 + 157

+7 495 937 68 62


Advertising Tritex 1.0х2,8* (2,8 sqm) Х 640

Advertising Tritex 2,0х2,0* (4 sqm) Х 850

Advertising Tritex 2,2х2,5* (5,5 sqm) Х 870

Advertising Tritex 4,5х2,5 (11,25 sqm) Х 1 110

ATTENTION! Price includes manufacturing and installation of advertising constructions.

Placement of a flags on flagpoles alley

We order ______ units of flagpoles for 555 EURO per each. ATTENTION! Price includes only installation of the flags, without manufacturing.

Quantity Price per sqm, EURO € Total, EURO €

1 sq. m. Х 180

ATTENTION! Advertising constructions can hold a roll-up advert not bigger than 1x2.7m. Advertising constructions can hold a construction or mechanism not bigger than 2x2m. Location should be agreed both by the Organiser together with the exhibitor. The Organiser is not responsible for installation of advertising constructions. If required, installations can be connected to electricity, water, compressed air supplies, or security systems (see form T in Technical manual).


BANNER 18Х9 Х 18 500

Banner size of 18 x 9m is placed on the facade of the Pavilion 3. Banner location should be confirmed by the exhibition organisers in advance.

ATTENTION! Price includes the manufacturing and installation of the advertising construction and dismantling work

Example of Tritex construction (4.5x2.5m) and facade banner




Signature Date


5.2

F O R M

М


http://www.crocus-reklama.ru/adv/internal/structures.php






+7 495 937 68 61 + 157

+7 495 937 68 62

Banner 8x12 m is placed in the foyer of Pavilion 3. Number of banners – not more than 2 pcs. Banner location should be confirmed by the organisers in advance.

Quantity Price per sqm, EURO €

Total, EURO €

BANNER 8х12 12 500

Sticker on the glass (2-sided; at the entrance and exit of the hall).


Total, EURO €

Sticker. 2-sided, 2.8 x 1,5 print 1 740

Sticker. 2-sided, 2.8 x 1,5 print 6 (one-time)* 1 490 8 930

*This offer is valid for rental of 6 stickers of one company (exclusive option if ordered)



Logo * 13 Х 765

Logo** 13 X 9 210

*Logo is placed on one navigation panel according to choice; please confirm the possibility with the organisers ** Logo is placed on navigation panel in foyer of Pavilion 3 on the way out from Metro and Parking




Signature Date


5.3

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62

Construction

numbers Quantity

Price, Euro €

Total, EURO €

Advertising on lightboxes in the hall way (3x1,2 m)

Х 595

Constructions order (from metro station to Pavilion 3): 10987654321




Signature Date


5.4

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62


Total, EURO €

Distribution of products in exhibition halls, excluding the registration area

330

Distribution of products in exhibition halls, including the registration area

660

Putting advertisement materials in the exhibitor package

935

Putting advertisement materials in the visitor package*** (ask your manager)

1 860

ATTENTION! The price of additional services not included in this list is as per additional agreement. Distribution and demonstration of advertising materials are possible only with the Card of the Promoter. Card of the Promoter can be taken at the Organisers Committee.


Information desk (100 cm x 50 cm x 110 cm); Fascia panel with company name; Bar stool; Complimentary Tickets and participant permanent passes (badges) Placement in the exhibition hall.

1 550

Information desk (100 cm x 50 cm x 110 cm); Fascia panel with company name; Bar stool; Complimentary Tickets and participant permanent passes (badges) Placement in foyer of exhibition pavilion (registration area).

3 250

* Banks, logistics companies, insurance companies, recruitment agencies, telecom operators, other profile is discussed with the Organiser. All prices include VAT 18%.



Signature Date

6

F O R M

М








+7 495 937 68 61 + 157

+7 495 937 68 62

Banner

- click-through banner, - homepage banner Price, EURO Month/s

Banner №1 615х250 415 830

Displayed at the Home page. Rotation each 3-4 sec. Static banner with hyperlink. One of the flash-carousel slides.

Per 1 month during March – November

Per 1 month during December – February

Banner №2 300х250 500 1 000

Click-through banner. Static or animated banner with hyperlink.



Banner №3 615х120 445 885

Displayed at the Home page. Static or animated banner with hyperlink.



Banner №4 300х100 325 650

Click-through banners. Static or animated banner with hyperlink.



Banner №5 615x120 295 590

Displayed at the Home page. Static or animated banner with hyperlink.



Banner №6 300х100 355

Since the package is paid and till 15.02.2016

Click-through banner. Static banner with hyperlink, rotation each 3-4 sec.

Goes only in packages

Peel off corner banner 650Х650, mini 100Х100 415 830

Click-through banner. Double static, in the right top of the web-site with hyperlink. Opens with cursor.



All prices include VAT. Total, EURO



Signature Date

7.1

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62

Banner Price, EURO Price, EURO Month/s

Banner №7 915х120 500 1 000

Displayed at the Visitor registration page. Static or animated banner with hyperlink.



Total, EURO

Option Price, EURO

Logo 100х100 295

in exhibitor profile in On-line Exhibitor Catalogue since provided and till 28.02.2016

Total, EURO

Option Price, EURO Price, EURO Month/s

Banner №8 715х120 310 855

In the top of On-line Exhibitor Catalogue





TOTAL FOR FORM M7.1 EURO €

Signature Date

Description

7.1

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62

Official exhibition catalogue WEB site advertising quantity price for package,

EURO Total, EURO

1 Logo in section “Information about exhibitors”

+

Banner №6 on the WEB site home page. Publishing period: since the package is paid and till 15.02.2016

X 653 480

2 Logo in section “List of exhibitors by product indices” (not more than 10 sections)

X 716 540

3 1/1 page X 1 482 1 310

4 1/2 page X 1 120 950

Official route planner

price for package,

EURO

5 2d, 3d cover pages X 2 375 2 140

6 1/1 page X 1 482 1 310

7 1/2 page X 1 120 950

8 Logo in “List of exhibitors by product indices” (not more than 10 units) + signage to the stand on the Floor plan

X 716 540

Onsite advertising

price for package,

EURO

9 Advertisement construction TRITEX inside the pavilion (1х 2,8м)

X 993 760

10 Advertisement construction TRITEX inside the pavilion (2 х 2м)

X 1 205 960

11 Outside billboard (6 х 3 м) in the street X 3 821 3 570

12 Logo + signage to the stand on a banner with plan of the pavilion

X 1 120 890

Web-site and Online catalogue of exhibitors

13 Package “Logo in Profile”: Logo in on-line catalogue and printed materials near company description

X 944 800

14

Package “Logo on the Navigation”: Logo on the exhibition floor plan in the printed route planner and exhibition floor plan on Tritex construction near the hall entrance at the venue and logo in on-line catalogue of exhibitors

X 1 121 950

15 On-line Exhibitor Catalogue advanced package: See details below

X 590




Signature Date

7.2

F O R M

М







+7 495 937 68 61 + 157

+7 495 937 68 62

Company name

Logo in exhibitor listing

Contact information

Company description ADDITIONAL SYMBOLS

Company brands

1 product + 2 photo + 1 description Up to 10 products + 4 photo + 1 description for 1 product

Up to 4 document attachments in the company profile

Colour highlighting of Company in exhibitor and product listing

News publishing in the company profile Events and presentations on the stand announcement



Signature Date

€

7.2

F O R M

М


aqua-therm moscow 2016 marketing manual eng

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