applying traditional principles of authenticity and trust to digital archives at lse
DESCRIPTION
With Sue Donnelly, Ellie Robinson Presentation to Archives and Records Association conference, 31 August 2012TRANSCRIPT
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Sue Donnelly, ArchivistEllie Robinson, Digital ArchivistEd Fay, Digital Library Manager
Trust: applying traditional principles of authenticity and trust
to digital archives at LSE Library
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Trust in the past
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Trust in a digital world
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Royal Economic Society
• Founded 1889
• Began depositing at LSE in 1979
• Moved to digital submission of journal articles in c.2007
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Press for Change
• Founded 1992
• Worked with government on legislation:o Gender Recognition Act 2004o Equality Act 2010
• Deposited archive in 2012o arrived on 4gb memory stick
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A Day in the Life of a USB Stick
What we do and how we stay authentic
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Accessioning part 1: intellectual
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Accessioning part 2: physical
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Write-blocking
The USB stickMains power source
USB 2.0 connection to PC
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Virus checking
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Imaging
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Imaging
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Profiling
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Normalising
*.wpd Xena *.odt
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Metadata
• Technical, preservation, descriptive• Some automated, some not• Multi-purpose – to support preservation in
the long term but also to track ownership, rights.
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Metadata example
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Trustworthy Digital Repository
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Trustworthy Digital Repository Elephant
“Digital preservation is
the elephant in the room...”
“...eat it one bite at a time.”
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Eating the Trustworthy Digital Elephant
Phased development of technical infrastructure, staff skills
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LSE Digital Library
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Making the case: articulating value• Benefits and risks
o Strategic alignment• Evidence base
oWe understand our problemsoWe can propose achievable solutions
• Context and terminologyo Key messages, but for whom?
• Importance of internal stakeholders
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Making the case: articulating value• Terminology
o Persistent accesso Long-term availabilityo Digital continuity/stewardshipo Indefinite retentiono Protection of investmento Legal complianceo Competition, reputation, embarrassment
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Insufficient backups
Making the case: risk register
Loss of trust or
reputation
Activity overlooked or under
resourced
Media degradation
or obsolescenc
e Loss of essential
characteristics
Infrastructure cannot support
requirements
Failure of authenticity,
integrity, provenance
Inadequate staff skills
Cannot implement
preservation plans
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The Iceberg Model of Digital Libraries
interfaces
collections/objects
workflows
systems
storage
digital preservation
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Roles and responsibilities• Innovation vs service development
o Core skills and focuso Embedding operational capacity
• Communicationo Bi-lateral (archivists/techies)o Confident in requirementso Long process of engagemento Interesting IT challenges
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Roles and responsibilities
Archive Services Collection developmentDescriptionPreservation
Digital Library TeamPolicySkills / expertiseInnovation / projects
Academic ServicesCollection developmentInformation skills training
Collection ServicesPreservationDescriptionInfrastructure
Senior Management• Strategy• Resources
Archive Services • Collection development• Description• Preservation
Digital Library Team• Policy• Skills / expertise• Innovation / projects
Academic Services• Collection development• Information skills training
Collection Services• Preservation• Description• Infrastructure
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Trust and collaboration• Comparator analysis (vs conformance)
• ‘Prioritising’ OAIS/TRACo Know what is most important for youoMove in the right directiono ‘Better’ rather than ‘best’ practice
• Shared infrastructure or services (?)
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Trustable Digital Repository
“The trustworthy digital
repository is the elephant
in the room...”
“...approach with caution.”
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Trustable Digital Repository• Sufficient investment
o Necessary skills/time/infrastructureo Key drivers: provenance, authenticityo Plan to scale, don’t plan to do it all now
• ‘Better’ rather than ‘best’ practiceo Continuous improvemento Aiming towards maturity of practiceo Not trying to get there in one goo This will take years...
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SPRUCEa project to inspire, guide, support and enable UK HEIs to
address preservation gaps; and to use the knowledge gathered from that support work to articulate a compelling business case for digital preservation
• Events: digital preservation solutions• Embedding: grants to continue work• Business case: benefits, skills gaps
http://dpconline.org/advocacy/spruce
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Conclusions
• Trust isn’t a new issuebut the lack of standards is
• Need to learn by practicegetting hands on with the materials
• Keep talking develop engagement and ways of communicating requirements
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“I [trust] LSE [Digital] Library”
Trust is slow to earn...
...and quick to burn
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Useful linksOut of the Box (LSE Archives blog)http://lib-1.lse.ac.uk/archivesblog/?tag=digital-archives
Sustainable Preservation Using Community Engagementhttp://dpconline.org/advocacy/spruce
You've Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media (OCLC)
http://www.oclc.org/research/publications/library/2012/2012-06r.html