annual report 2003 - 2004...support service (tapss) • wider access to library stock is one example...

ANNUAL REPORT

2003 - 2004

TABLE OF CONTENTS AT A GLANCE ...................................................................................................................................... 2 MAYOR’S FOREWORD ....................................................................................................................... 3 CHIEF EXECUTIVE OFFICER’S REPORT......................................................................................... 4 COUNCILLOR PROFILE...................................................................................................................... 5 EXECUTIVE TEAM & FUNCTIONS................................................................................................... 6 MISSION, VISION AND VALUES OF THE TOWN........................................................................... 7

Our Mission ........................................................................................................................................ 7 Our Vision........................................................................................................................................... 7 Our Values .......................................................................................................................................... 7 Our Key Result Areas ......................................................................................................................... 8

KEY PARTNERING INITIATIVES...................................................................................................... 9 EXECUTIVE SERVICES DIRECTORATE........................................................................................ 10

Responsibilities of the Directorate .................................................................................................... 10 Principal Activities During 2003/04 ................................................................................................. 10

TECHNICAL SERVICES DIRECTORATE........................................................................................ 13 Responsibilities of the Directorate .................................................................................................... 13 Principal Activities During 2003/2004 ............................................................................................. 13

CORPORATE & COMMUNITY SERVICES DIRECTORATE......................................................... 16 Responsibilities of the Directorate .................................................................................................... 16 Principal Activities During 2003/2004 ............................................................................................. 16

PLAN OF PRINCIPAL ACTIVITIES.................................................................................................. 20 Infrastructure Asset Management ..................................................................................................... 20 Underground Power .......................................................................................................................... 21 Development Of Lakeway Drive-In Site .......................................................................................... 22 Claremont Pool ................................................................................................................................. 22 Refurbish Council Building .............................................................................................................. 22 Future Operation of Lake Claremont Golf Course ........................................................................... 23 Cultural & Natural Heritage Management and Conservation........................................................... 23 Town Centre Plan ............................................................................................................................. 25 Town Planning Scheme Review ....................................................................................................... 25 Town Beautification.......................................................................................................................... 25

NATIONAL COMPETITION POLICY............................................................................................... 27 DISABILITY SERVICES PLAN ......................................................................................................... 27

Outcomes Achieved in 2003/04........................................................................................................ 27 Proposed Activities for 2004/05 and Future Years ........................................................................... 27

STATEMENT BY THE CHIEF EXECUTIVE OFFICER................................................................... 28 STATEMENT OF FINANCIAL PERFORMANCE ............................................................................ 29 STATEMENT OF FINANCIAL POSITION ....................................................................................... 30 STATEMENT OF CHANGES IN EQUITY ........................................................................................ 31 STATEMENT OF CASH FLOWS....................................................................................................... 32 RATE SETTING STATEMENT .......................................................................................................... 33 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS ................................... 34 INDEPENDENT AUDITOR’S REPORT ............................................................................................ 50

TOWN OF CLAREMONT 2003/04 ANNUAL REPORT

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AT A GLANCE Population: 9 168 Number of Electors: 6 015 Number of Dwellings: 3 724 Total area (sq km): 4.9 Length of Sealed Roads (km): 48 Distance from Perth (km): 9 Total Revenue: $7,540,248 Total Rates Levied: $5,445,336 Total Service Charges Levied: $72,874 Number of Rateable Assessments: 4 168 Number of “Full time equivalent” Council Staff: 54.5 Facilities Claremont Town Hall Claremont Pool Claremont Library Claremont Museum Lake Claremont Golf Course Contact Details 308 Stirling Highway CLAREMONT WA 6010 or PO Box 54 CLAREMONT WA 6910 Telephone: 9285 4300 Facsimile: 9285 4301 E-mail: [email protected] Website: www.claremont.wa.gov.au


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MAYOR’S FOREWORD 2003/2004 was a very busy year for Council, but one in which we resolved an important issue and made some significant decisions. The Council started off the financial year under threat of a Supreme Court action regarding the Town Centre redevelopment. Happily, the matter was resolved in the Town’s favour and we were able to re-establish constructive dialogue with the developer and new joint venture partner to develop concepts for the ‘new look’ town centre. The Council continues to focus on its youth, seniors and volunteers. Our youth have been active in participating in local and regional projects. Our Council would not be able to function if it were not for the volunteer contributions at the Museum, Lake Claremont, Library and the bus service. Our seniors are able to enjoy the benefits of a home-based reading programme, our bus tours and the services of The Aged Persons Support Service. The Council decided to make a significant investment in heating its pool. The pool, which is 33 years old, has now been heated using an environmentally friendly geo-thermal heating method and now operates for 12 months of the year. December 2004 will mark the first full year the pool has operated with this new heating system. The results to-date indicate that the pool has been popular every day it has been opened. On a sad note, the year ended with the passing away of Cr Dick Hatchett, who was a passionate and strong advocate for the people of Claremont. Cr Hatchett’s courage and independent thinking was a feature of his time on Council and will be sadly missed. The Town of Claremont is in an enviable position. Very soon, planning work will commence on the drive-in site, which, once developed, has the potential to release significant funds for the benefit of the ratepayers and residents of the Town. The Town Centre redevelopment, the review of the Lake Claremont Golf Course and interest in other parts of the Town by different stakeholders all add up to an exciting future for the Town. I doubt whether other local councils in the western suburbs will have the challenges that the Town of Claremont will face. I look forward to the challenges and your contribution to help shaping our future.

Peter Olson JP MAYOR


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CHIEF EXECUTIVE OFFICER’S REPORT The Town has been successful in focusing on what is important for the future. Our strategic directions were set in 2000 and are well on the way to being achieved in 2004. Town planning continues to be a significant area of activity, not only in dealing with single residential lots but also with major developments, such as the Town centre redevelopment proposal. We continue to actively participate in the Western Suburbs Regional Organisation of Councils and have taken the lead role in a number of projects focusing on youth and recreation planning. Through a partnership with the Towns of Mosman Park and Cottesloe and the Shire of Peppermint Grove, the Town of Claremont also provides support services to seniors and people with disabilities through the Aged Persons Support Service and the Curtain Aged Persons Homes. The success of the Town of Claremont’s efforts was recognised in 2003 when the Town was awarded “Best Practice in Local Government” awards for Effective Communication for its underground power project, and for Customer Service for the waste management system. The Town won two of the five awards that the 142 Local Government Authorities in Western Australia could compete for. The Town competed and won against Councils that were significantly larger. This is quite an achievement and Councillors and staff should be proud of their efforts. I hope you enjoy reading about the achievements of this great village.

Arthur Kyron CHIEF EXECUTIVE OFFICER


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COUNCILLOR PROFILE The Town of Claremont Council is made up of the Mayor and nine Councillors, who are elected by popular vote. Each member is elected for a four-year term. There are three wards: East, West and South, and each ward is represented by three Councillors. Elections for all local government authorities are held biennially on the first Saturday in May. The last election was held on 3 May 2003 and the next election will be held on 7 May 2005. An Annual Meeting of Electors is held each year and this year will be held at 6:00pm at Council Chambers, 308 Stirling Highway, Claremont on 14 December 2004. Current members of the Claremont Council are:

His Worship the Mayor

Mr Peter OIson JP Term Expires 2005

Cr Paul Kelly

South Ward

Term Expires 2005

Cr Jock Barker

South Ward

Term Expires 2005

Deputy Mayor

Cr Clem Edwards West Ward

Term Expires 2007

Cr Wendy Stephens

South Ward

Term Expires 2007

Cr Diana Christian

West Ward

Term Expires 2007

Cr Dick Hatchett

(Deceased) West Ward

To 15 June 2004

Cr Anita Lorenz

East Ward

Term Expires 2005

Cr Carolyn Marshall

East Ward

Term Expires 2007

Cr Dick Maisey

East Ward

Term Expires 2007


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EXECUTIVE TEAM & FUNCTIONS


Saba Kirupananther Terry Pearson DIRECTOR DIRECTOR TECHNICAL SERVICES CORPORATE & COMMUNITY SERVICES

Engineering/Infrastructure Executive Administration, Finance &

Information Technology Transport and Traffic Strategic Planning

Community Services & Parks & Gardens Human Resources Public Relations

Works Depot Town Planning Claremont Pool

Ranger Services Heritage Lake Claremont Golf Course

Building Maintenance Environmental Health Library

Occupational Safety & Health Building Control Museum


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MISSION, VISION AND VALUES OF THE TOWN Our Mission

“To develop a vibrant, harmonious and safe village.

Embracing the future, respecting the past.” Our Vision We are proud of our Town and our achievements. We will continue to work to create a community to reflect the following vision: We will be a positive example to other communities of integration between built and natural environments. Additionally, we will continue to develop a beautiful, green environment which presents a clear identity for the Town. Our Town will be accessible and safe. We welcome diversity in our community and we will have a harmonious, enjoyable and active community where our residents will have a strong sense of belonging. We will encourage the business community to be vibrant, successful, and integrated into the life of the Town. We will be an open and accountable government which encourages community involvement and strives to keep its community well informed. We will develop and manage the assets of the Town to the best of our ability and preserve our heritage for the enjoyment of the community. We will be a dynamic, achievement oriented, forward looking and caring organisation that strives for excellence. We are committed to sound financial management. We will strive to create a community, based around a village concept. Our Values Council has identified seven core values that underpin our commitment to achieving our mission. Integrity We will be ethical and honest in the way we work, relate to and communicate with people.

Quality Communication We will keep our community involved in and informed of Council services and developments that may have an impact on them.


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Mission, Vision and Values of the Town cont… Excellence We will strive to achieve excellence in all that we do.

Accomplishment We will strive to finish everything we start, within budget and on time.

Contribution to Society We will enhance the sense of community.

Customer Service We will deliver services that are valued by our community whilst building positive relationships.

Sustainability The services we provide will be economically, socially and environmentally sustainable. Our Key Result Areas Six Key Result Areas have been identified for Council. Managing the Built Environment To manage growth and development which will enhance the Town of Claremont village atmosphere and respect its heritage and streetscape.

Managing the Natural Environment Develop and promote a clean and green Town.

Infrastructure Management Protect and enhance the Town’s physical resources.

Community and Cultural Development Create a proud, positive and safe community. Customer Service Continually improve community satisfaction with the whole of Council.

Financial and Resources Management Obtain value for money for ratepayers through effective and efficient resource and financial management.


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KEY PARTNERING INITIATIVES The Town of Claremont acknowledges and has benefited from partnering arrangements with several key agencies and people in Western Australia. • The voluntary partnership between the Western Suburbs Regional Organisation of Councils

(WESROC), comprising the Towns of Claremont, Cottesloe, and Mosman Park, the Cities of Nedlands and Subiaco, and the Shire of Peppermint Grove, has enabled the more efficient use of resources, improved planning and service delivery across a number of areas, such as: o Stormwater and Drainage Management o Regional Environmental Plan o Youth Needs Study o Recreation Services Audit o Cultural Events Co-ordination o Stirling Highway Revitalisation o Western Suburbs Greening Plan.

• Our road upgrade programme has been significantly assisted by funding from Main Roads WA. • Aged persons support is made possible through partnering with the Towns of Cottesloe, Mosman

Park and the Shire of Peppermint Grove and Federal Government HACC funding. • The local government councils of Claremont, Cottesloe, Mosman Park and Peppermint Grove

support the continuing operation of the Curtin Aged Persons Homes and the Aged Persons Support Service (TAPSS)

• Wider access to library stock is one example of the many benefits of the merging of the Claremont, Cottesloe/Mosman Park/Peppermint Grove, Nedlands and Subiaco libraries’ catalogues.

• The Councils of Claremont, Cottesloe, Mosman Park, Peppermint Grove and Subiaco are members of the Western Metropolitan Regional Council which has as its core purpose the collection and disposal of household waste.

• Our close association with volunteers has enabled us to deliver numerous services.


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EXECUTIVE SERVICES DIRECTORATE Responsibilities of the Directorate Due to a restructure of the Development Services Directorate, all matters relating to planning are now within the responsibility of the CEO. The Development Services staff and Environmental Health staff all report to the CEO rather than, as previously, to the Director of Development Services. The Executive Services Directorate is responsible for the areas of Strategic Planning, Town Planning, Governance, Human Resources and Environmental Health. Principal Activities During 2003/04 ENVIRONMENTAL HEALTH BRANCH The Environmental Health Branch carried out the following compliance issues and other duties and responsibilities in the 2003/04 financial year:- • 210 building plans were inspected and conditioned with the appropriate legislative requirements; • The 11 public pools within the Town were regularly checked for compliance and water samples

were obtained and submitted for analysis. 70 pool inspections were conducted and all construction and maintenance issues were checked for legislative compliance;

• 73 general complaints were investigated involving a diverse range of health issues; • 17 noise complaints were also investigated to ensure that the amenity of residents is not adversely

affected by excessive environmental noise; • 242 food premises inspections were conducted on the 92 food premises in the Town; • 23 food samples were collected from a number of food premises manufacturing their own food in

the Town. These were analysed for compliance with the Food Standards Code; • 7 food premises have achieved "FoodSafe" status – this program self trains participants in basic

food hygiene; • Environmental health monitoring was carried out at the 2003 Royal Agricultural Show – the total

of 138 food outlets were regularly checked for health compliance and a total of 400 inspections were conducted. Other environmental issues were also monitored including public buildings, public safety matters, toilet facilities, waste and recycling systems and drainage control systems.

• There were 3 major concert events at the Royal Agricultural Showgrounds in February 2004. The Big Day Out, City Muster and Moonlight Music & Wine Festival were monitored for noise compliance as well as public buildings and public safety issues. These events were conducted in accordance with approvals and a decrease in adverse impacts was noted;

• There were another 3 indoor concerts held at the Showgrounds in the Robinson Pavilion and these were also checked for noise compliance and all other relevant environmental health issues. Although these indoor events were of lesser impact, further measures were instituted to minimize the adverse effects on nearby residents;

• All Public Buildings within the Town were rechecked for compliance with previous outstanding work items. The majority of public buildings are now in compliance with the legislation and Certificates of Approval have been issued;

• The Cities for Climate Protection Program was further progressed and Milestone 5 was achieved in June 2004. This milestone involved the quantification of greenhouse abatement actions already undertaken, and a report on the Town’s progression towards its reduction goal of 20% compared to the 1996 base inventory;

• Rats are endemic in the western suburbs and rodenticide is provided free of charge to residents to assist them in controlling these pests. Council’s Environmental Health Officers also provide advice to residents including seeking their cooperation in the removal of junk and disused materials in order to minimize harbourage and food sources;


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• Mosquitoes spread Ross River Virus and mosquito trapping and monitoring is conducted especially at Lake Claremont to monitor numbers and types of mosquitoes. Advice is given to residents and inspections are carried out to investigate any breeding sites. Legal action has been instituted against residents who allow mosquito breeding in swimming pools and the like;

• Town of Claremont residents are continually informed in regard to environmental health issues via Council’s monthly publication “Town Talk”. Regular articles are included on a diverse range of issues;

• Council’s waste minimization strategy is progressing successfully and domestic waste tonnage has been stabilized over the last year. This has been achieved even though Council’s households continue to increase;

• Residential recycling continues to improve and again the total recycling tonnes have exceeded the previous year;

• Verge greenwaste collection tonnage is another facet of the waste minimization strategy that assists in directing a resource away from costly landfill. The total tonnage of greenwaste collected from verges in this current year is similar to the previous year’s high;

• The general waste verge collection service provides a public health benefit in that residents have an outlet to dispose of unwanted materials and junk, and in the process this denies harbourage and breeding sites to rodents, mosquitoes and other pests. The total tonnage of junk collected from the verge has reduced considerably over the last few years and this shows that the service has been very successful in encouraging these materials to be removed from properties. Whitegoods collected are separated and recycled via Sims Metals and do not go to landfill.

• Council’s free mulch site in Shenton Road on the railway land has again been well patronized and provides residents with a valuable resource, and at the same time allowing Council an outlet to dispose of its street tree prunings;

• Tip passes (mixed waste and greenwaste only) purchased by residents has reduced by 13% and 23% respectively compared to the previous year and it demonstrates that Council’s verge collection service is being better utilized by residents.

DEVELOPMENT SERVICES BRANCH Responsibilities of the Branch The Development Services Branch is responsible for Town Planning, Building Control, and Heritage Management. Principal Activities During 2003/04 TOWN PLANNING • The Town Planning Branch assessed and reported to Council on 253 applications for planning

approval and processed 107 applications for planning approval under delegated authority. • Major redevelopment site proposals were processed such as Claremont Town Centre, St Louis

Retirement Village, Swanbourne Primary and Claremont Junction structure plan including community consultation, development assessment and report preparation.

• A full review of planning policies was reported to Council’s Strategic Planning and Policy Committee.

• Preparation of draft residential design guidelines. BUILDING CONTROL • The Building Section issued 189 building licences; 33 demolition licences; 35 verge permits; 17

sign licences; 1 stop work order and 1 unlawful building works notice. • Changes were made to the Building Licence process in order to ensure that Home Indemnity

Insurance is now required to be submitted prior to issuing a Building Licence. This process will


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minimise the financial cost to Council, and increased administration burden, created when following up after the event of underpaid Building Licence fees.

HERITAGE MANAGEMENT • Heritage assessments of 129 places were updated as part of Municipal Inventory Review. • Heritage provisions in Town Planning Scheme No. 3 were revised through Heritage Advisory

Committee workshops. • The Conservation Plan for Municipal Offices was adopted by Council. • The Heritage management processes continue to be implemented as a priority in order to manage

the numerous houses and places on the Municipal Inventory.


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TECHNICAL SERVICES DIRECTORATE Responsibilities of the Directorate The Technical Services Directorate is responsible for the Town’s infrastructure assets (roads, stormwater drainage, paths, Council owned laneways, bores/pumps, reticulation systems and street furniture), streetscape, tree preservation and promotion, parks and gardens, playground equipment, lighting, street lighting, occupational safety and health, transport and traffic engineering, building maintenance and ranger services (litter control, animal control, trading in public places and parking issues). Principal Activities During 2003/2004 Lake Claremont • Revegetation of the lake surrounds were undertaken on the west side. • Removal of couch grass and bulrush was undertaken on the northwest side. Claremont Foreshore • A plan for the Claremont foreshore (Jetty Road to Mrs Herbert’s Park) was developed. Follow up

care of newly planted native sedge rushes was undertaken. Road Rehabilitation: • Crack sealing was carried out on the following local streets:

o Shenton Road (Wright Avenue to west of Stirling Road) o Devon Road (Shenton Road to Mitford Street) o Thompson Road (Goldsworthy Road to cul de sac) o Gugeri Street (260 metres east of Stirling Road). Replacement of kerb sections was also

undertaken. Paths replaced were in the following locations: • Bay View Terrace (Stirling Highway to Victoria Ave) • Freshwater Parade (Stirling Hwy to Park Lane) • Links Court (Davies Road to cul de sac) Universal Access Path Installation: • A universal access path was installed to connect Stirling Highway to Claremont Park and the

Council office. • A shared path was installed to link Gugeri Street to the principal shared path:

o on the north side of Gugeri Street, which connects the eastbound cycle lane through to Gugeri Street/Shenton Road subway

o on the south side of Gugeri Street, connecting Rowe Park to the westbound cycle lane. Bicycle Parking Facilities – 14 racks were installed in various locations in the Town. Black Spot Projects implemented: • Approach islands were installed on Shenton Road, west of Davies Road to reduce the speed of

vehicles. • The large rock was removed and replaced with landscaping at the intersection of Stirling

Road/Shenton Road and an approach island was installed in Shenton Road to reduce the speed of vehicles.

• Reinforcement of stop lines with alterations to existing island were undertaken at the Shenton Road/Servetus Street intersection to improve the site visibility and anti-skid treatment was undertaken to reduce rear-end vehicle collisions.


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• Reinforcement of stop lines were completed in Goldsworthy Road with the installation of islands and anti-skid treatment near the intersection with Princess Road.

• Approach islands were installed at the intersection of Shenton Road/Graylands Road and give way signage and line marking were also installed to reduce accidents.

• Median islands were installed (joint project with Nedlands) on Alfred Road and improvements to the sight line for Ashton Avenue.

• Anti-skid treatment was installed on Shenton Road, west of Wright Avenue to reduce rear end vehicle collisions.

• Modifications were undertaken to the left turn lane of the Stirling Road entrance at the intersection of Gugeri Street to improve the movement of vehicles into Gugeri Street.

Traffic Management: • A raised plateau was constructed to slow vehicle movement in Claremont Crescent, near the

vicinity of the Swanbourne shopping precinct. • A Pedestrian crossing was installed in Gugeri Street, east of Bay View Terrace, near the

Claremont train station. Street Enhancement: • Planting of hedges and the installation of a low limestone wall were undertaken in the Stirling

Highway median west of Leura Avenue intersection. Ranger Services: • In the past year a total of 520 reported graffiti incidents were reported (of which 66 were to

residential properties); 2696 parking infringement notices were issued; 18 abandoned vehicles were impounded; 36 Notices to comply for illegally displayed signage were issued; 44 signs were impounded; 15 Notices to comply for illegally placed materials on verges were issued; 55 Notices to comply for skip bins; 19 notices for reduction of bush fire hazards; 468 parking infringement notices during after hours patrols; 4 dog infringement notices, 32 dogs were impounded, 7 dog attacks reported and 1 application to keep 3 dogs on one premises; 22 shopping trolleys impounded.

• Successful management of Special Events Parking for Royal Perth Agricultural Show, the Big Day Out, and the Perth City Muster took a significant commitment of resources but resulted in a reduced impact on nearby residents.

• The Activities On Thoroughfares and Public Places Local Law has been amended to allow the immediate impoundment of shopping trolleys. As a courtesy two hours notice is now given to retailers to remove abandoned trolleys. This has significantly reduced the problem.

• The Senior Ranger has taken on the responsibility of controlling displays of goods on the footpath in front of retail premises. This practice is now licensed to enable control provisions to be enforced to ensure safe pedestrian passage and uninterrupted line of sight for turning vehicles.

• Scotch College playing fields have been identified as a public place under the provisions of The Dog Act after consultation with Scotch College, following incidents involving unleashed dogs. This restricts dogs to being held on a leash while being exercised and therefore minimises the risk of dog attack. Rangers are conducting a community awareness exercise to educate dog owners of this control responsibility.

• Building sites verges are regularly patrolled for materials and skip bins placed on council verges without a permit. Rangers are now also issuing “notices to comply” to builders regarding footpath damage and unauthorised paving slab removal. This strategy has been very successful in reducing pedestrian hazards in front of building sites

• After hours patrols have continued on Thursday evenings for dangerous parking offences and Saturdays for time restricted parking offences, illegal signage and animal control. A casual ranger has been employed to carry out random patrols on Sundays focusing on dangerous parking offences and community awareness regarding general parking offences.


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• The Parking Local Law was amended to reflect the provisions of the Road Traffic Code 2000, as the Town of Claremont and other local authorities recognised the importance of road users knowing that most parking laws, particularly those that relate to safety, are consistent throughout Western Australia.

• Residents reporting incidents of graffiti to residential and commercial properties for free removal according to the Town’s graffiti eradication policy are now required to report the damage to the police and supply a police report number to the rangers prior to removal. This assists the police in updating their graffiti database and gives them an accurate record of the amount of graffiti damage occurring within the district.


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CORPORATE & COMMUNITY SERVICES DIRECTORATE Responsibilities of the Directorate The Corporate and Community Services Directorate is comprised of the Administration, Records, Finance and Information Technology, Claremont Pool, Lake Claremont Golf Course, Community Services and Public Relations, Library and Museum business units. Principal Activities During 2003/2004 ADMINISTRATION, FINANCE, INFORMATION TECHNOLOGY AND RECORDS • A proposal for the upgrade of the Council offices, to improve customer service facilities, to

address disability access obligations and to improve staff accommodation standards, was developed.

• Adopted the 2003/04 Budget on 6 July 2003. Completed the financial year with a total balance of cash reserves of $2,393,157, a decrease of $265,812 from the balance at 30 June 2003.

• Commenced a major core Local Government Software upgrade to a new Windows-based platform to run all key business processes of Council.

COMMUNITY SERVICES AND PUBLIC RELATIONS • Continued to hold annual commemorative/celebrative events in the Town, including ceremonies

for Anzac Day, Remembrance Day, the Christmas Carnival and Carols in the Park. • Youth Advisory Council (YAC) members held a successful Jazz in the Park event, which was

only dampened by the inclement weather. YAC members continued to provide support and input at the Christmas Carnival, Carols in the Park and Family Fun Day at the Pool. YAC members worked with the Police and Citizens Youth Club by jointly sponsoring a youth event at the PCYC headquarters, and with other WESROC Councils to stage an AMPFEST/Clash of the Bands youth musical event.

• Claremont Council was the lead Council in the WESROC Youth Needs Study, which looked at the needs of youth in the Western Suburbs

• Council celebrated the contribution from our Seniors in Seniors week by funding a theatrical production staged at the Claremont Bowling Club and recognised volunteering by holding its annual volunteers function at the Museum.

• Council supported and partly sponsored Meals on Wheels, The Aged Persons Support Service and other seniors agencies providing quality services to our seniors residents.

• Council’s Disability Services Plan was implemented across directorates. • Council continues to provide a community bus service to seniors for events and shopping driven

by volunteer drivers. • Our community is kept up to date through the publication of 11 editions of Town Talk, the

monthly publication distributed to all residents and businesses in the Town of Claremont. • We continued working with local community policing officers and operational police to jointly

initiate crime prevention strategies such as Urban Scrawl, PartySafe, Business Beat and Safer Seniors programmes.


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Corporate & Community Services Directorate cont… CLAREMONT POOL • The pool water is now heated to 28 degrees, using a geothermal heating system and is now open

12 months of the year. • The pool attracted 128,970 visitors, during the season from 17 November 2003 to 30 June 2004.

This was an increase of 6% from the previous year. • As a component of the heating project the aging pipe work and filtration system were renewed.

The new system has two circulating pumps, six filter cells and a new automated chemical control system, improving system reliability and safety.

• The kiosk has been refurbished and remains open 12 months of the year. • A new state of the art computer entrance system was installed. This system allows customers to

purchase renewable membership cards with photo ID. • Car Parking capacity has increased with the Pool and Golf Course car park now linked by a

pedestrian access ramp. • All the shade sails over the 25m pool, central grass area, the toddler’s pool and playground

equipment have been replaced. • The pool is now well lit and to Australian Standards by new lighting towers. • Other improvements to assist pool access include an aquatic wheel chair, dedicated disabled /

family change rooms, a hoist for the 50m pool and walk in steps with handrails to the 50m and 25m pools.

LAKE CLAREMONT GOLF COURSE The Golf Course has continued to be operated by the Council on a “care and maintenance” basis. Expressions of Interest were sought for the improvement and on-going operation of the Course, but this process was reappraised, and it is likely that tenders will now be called early in 2005. Further comment is made in the “Plan of Principal Activities” section of this report. LIBRARY The Usage Summary below sets out key activity statistics in the library. Services 2003/04 2002/03 % Variation Issues 134064 126458 6.0 Returns 109450 106364 2.9 Average issues per hour 66.37 59.99 10.6 Reservations 12710 10236 24.2 Opac Reservations 2998 2309 29.8 Loan Requests received 1030 1062 -3.0 Loan Requests sent 1388 1475 -5.9 Reference Enquiries 17799 14324 24.3 Borrower card activity 54575 50085 7 Visitors to the library 72734 70643 3


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Programs for Children • Children’s Book Week program in August attracted over 1000 children from local participating

schools; • Teddy Bear’s Picnic was held in October, featuring a guest storyteller. This attracted

approximately 60 happy children, as well as 40 mums, dads and grandparents. • Weekly story time sessions were conducted throughout the year; with an average of 18 children

attending each session; • The National Simultaneous Storytime event was held in September. The Chief Executive Officer,

Arthur Kyron, entertained 20 children from the Claremont Community Kindergarten; • The Chief Executive Officer conducted pre-school storytime session during Library & Information

Week in May. Programs for Adults • A library housebound service is provided to eligible Claremont residents on a fortnightly basis

with 3,363 items delivered to 673 readers over the year; • Successful guest speaker evenings were conducted featuring ABC broadcasters / writers Eoin

Cameron (September) and Liz Byrski (May). Reference & Information Services • Internet training sessions for patrons were conducted on a quarterly basis; • Australian and New Zealand Reference Centre database training sessions conducted quarterly.

This database allows the user to access a comprehensive range of magazines and newspapers from Australia and overseas online.

• Weekly training sessions were conducted in the library, from February to June, as part of the First Click computer-training program, for 36 participants overall. This was coordinated by the West Coast Community Centre in association with the Western Suburbs libraries.

Other Projects • New library carpet installed in February. • Independent Information Technology review coordinated to assess the effectiveness of the shared

regional library database, its operations and service agreements. MUSEUM • The Town Centre Heritage trail was launched on 15 October 2003. It comprises bronze plaques in

the footpath as well as a trail guide available in hardcopy and from the website. There are regular guided walks along the trail and a photographic display was developed to publicise the trail.

• A successful Archaeology Fun Day was held on 23 May 2004. Activities included mapping items in a simulated archaeological dig and rejoining ceramics. Members of the Maritime Archaeology Association of Western Australia were on hand to talk about diving on former jetties and baths in Claremont.

• The Claremont Signal Cabin Visitors Guide, written by signal cabin volunteer coordinator Chris French was published. It has sold well, with interest from around Australia.

• Hands-on displays were established throughout the Museum to enable visitors to have a more interactive experience. These have also been incorporated into the schools' tour.

• The Museum's local history research materials were moved into the Museum. This has raised awareness of the resources we offer. A new workstation in this area allows staff to work in the Museum while visitors or researchers are there and has therefore assisted productivity.

• The Museum installed a display at Claremont Library for Women's History month in March 2004. • Discussions are being held with the Nyungar Circle of Elders regarding better representation of

Indigenous history in the Museum. • Participated in the City to Port Cycle by setting up the display on the Town Centre History and

showing visiting cyclists through the Claremont Signal Cabin.


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• Education activities for schools were conducted throughout the year. Many of these were fully booked, including Term 2 in 2004 when the focus was on Western Australia's 175th anniversary.

• A listing was produced with names of individuals and details of war memorials and honour boards within the Town of Claremont. This will form part of a comprehensive register for Western Australia.

• The Museum Manager presented a paper on her experiences consulting with Indigenous groups for a range of Museum projects at the Museums Australia (WA) AGM.

• Museum volunteers completed several years work entering historic information about Claremont families and organisations into the Museum database.


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PLAN OF PRINCIPAL ACTIVITIES Pursuant to section 5.53(2) of the Local Government Act, the following report provides details of Council’s Principal Activities. The Plan of Principal Activities for the 2004-2008 period contains the following principal activities: • Infrastructure Asset Management • Underground Power • Development of Lakeway Drive-in Site • Claremont Pool • Refurbish Council Building • Future Operation of Lake Claremont Golf Course • Cultural & Natural Heritage Management and Conservation • Town Centre Plan • Town Planning Scheme Review • Town Beautification Infrastructure Asset Management Objective: The construction and maintenance of functional and attractive roads, streetscapes,

footpaths, cycleways and drainage systems for the safe passage of people, vehicles and goods throughout the Town and facilitate the community’s use of other modes of transport other than cars wherever possible.

The maintenance of parks and gardens and maintenance and replacement of bores, pumps, reticulation, play equipment and other street and park furniture. The transport activity continued during the year and this activity detailed projects over $25,000 and the following progress was made: North section West Ward Traffic Management Traffic Management treatment works were carried out in Claremont Crescent in the Swanbourne shopping precinct between Servetus Street and Saladin Street. Pedestrian Crossing Gugeri Street A signalised pedestrian crossing was installed in Gugeri Street just east of Bay View Terrace. This is a new style of signal which has the capability to detect the movement of people and extend the pedestrian phase to its maximum, if someone is too slow in crossing the road. Black Spots – Traffic Management Treatments 3.1 Stirling Road/Gugeri Street Intersection

to improve the sight visibility when entering Gugeri Street coming from Stirling Road (under the subway)

3.2 Shenton Road/Servetus Street Intersection to control turning vehicles

3.3 Shenton Road/Wright Street Intersection improve the skid resistance and breaking distance

3.4 Stirling Road/Shenton Road Intersection to reduce the approach speed and improve the sight visibility

3.5 Shenton Road/Davies Road Intersection treatments were west of the intersection near the bend to reduce the approach speed

3.6 Shenton Road/Graylands Road Intersection to control turning vehicles


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3.7 Princess Road/Goldsworthy Road Intersection to visually show that Princess Road is the main road, Goldsworthy Road is the secondary road, improve skid resistance and breaking distance and install additional stop sign in the Goldsworthy Road median.

Road Rehabilitation • Resurfacing of Gugeri Street between Stirling Road to 260 m east. Crack Sealing Works: • Shenton Road - Wright Avenue to West of Stirling Road • Devon Road - Shenton Road to Mitford Street • Thompson Road - Goldsworthy Road to Cul-de-sac Path Construction Works: • Path Replacement Bay View Terrace, Stirling Highway to Victoria Avenue • Path Replacement Freshwater Parade, Stirling Highway to Park Lane • Path Replacement Links Court • Path Installation Claremont Pool Performance measures • Customer feedback, compliments and complaints on roads and footpaths etc. Surveys conducted

showed more than 80 % satisfaction of ratepayers. • Compliance with specified response times – achieved. • Expenditure within cost budget estimates for the Technical Services Directorate. • Compliance with budget - The expenditure in the Transport programme was below budget. • Worked with local schools (including walking bus programs) Underground Power Objective: To underground electricity lines throughout the Town of Claremont in order to

achieve cost savings, increase in safety, improved reliability of electricity supply and aesthetic benefits for the community.

The South Claremont phase of the underground power project (area south of the railway line) was completed in December 2002. This included upgrade of street lighting with heritage style Kensington fittings and sodium vapour globes. In January 2003, the Office of Energy invited expressions of interest from local government authorities for Round 3 of the State Underground Power Programme – Major Residential Projects (MRP). In July 2003, the Town received a letter from the Office of Energy confirming that the Town’s proposal has been unsuccessful for consideration in the detailed proposal stage. However, the Underground Power Steering Committee has decided to select Claremont and Claremont/Nedlands’ proposed projects for the reserve list of four. These proposals will be retained as reserve projects and will remain available to the Steering Committee for implementation as a selected project should the following occur:

The revised budget allows for the inclusion of another project; or If one of the short-listed local government authorities withdraws its proposal at the detailed proposal stage, due to inability to comply with the requirements contained in the detailed proposal stage.


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The final inclusion of either of the reserve projects for implementation will be at the discretion of the Steering Committee and will be determined on a case-by-case basis. As at 19 October 2004 there is no change in the status of the Town’s project. Round 3 is a three-year programme, hence if the Town’s proposal is not included in this round, the next one will not be until late 2005 or 2006. Development Of Lakeway Drive-In Site Objective: To apply best planning and sustainability principles to developing the Lakeway Drive-

in site as a residential subdivision. In 2004 Council resolved to proceed with the development. There are a number of key activities that are required to be completed prior to the works commencing:- • Legal risk assessment; • Preparation of a financial management and investment plan to manage the proceeds from the sale

of the site; • Project manager appointment; • Development of design guidelines. A report on all of the above will be presented to Council in late 2004. Performance: It is not possible to measure performance due to the infancy of the project. Claremont Pool Objective: To provide a well-maintained and cost-effective Claremont Pool for the benefit of

ratepayers and residents of the western suburbs. A geothermal pool water heating system was installed, and filters, pumps and ancillary equipment was upgraded, during 2003/04. Various minor improvements were made to buildings and initiatives undertaken to improve many aspects of customer service. Performance: The heating system was completed under budget, and within a very tight timeframe. The patronage of the pool has been encouraging, and admissions revenue has achieved budgeted levels. The operating deficit for the part year that the pool was open was below budget. Refurbish Council Building Objective: To provide an improved standard of customer service facility for the clients of Council

and a safe and reasonable standard of working environment for members of staff and elected members.

Council has resolved to call for tenders for this project and work is expected to occur in 2004/05. Performance: Planning timelines have been achieved thus far and is on schedule to be presented to Council in December 2004.


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Future Operation of Lake Claremont Golf Course Objective: To consider how the Lake Claremont Golf Course will be operated. The Golf Course has continued to be operated by the Council on a “care and maintenance” basis. Expressions of Interest were sought in May 2003 for the improvement and on-going operation of the course, but this process was reappraised in 2003/04, and it is likely that tenders will now be called in early 2005. It is probable that tenders will call for submissions to upgrade the course, and to operate it as a public course, under a lease arrangement for a significant lease period. It is likely that proponents will be required to upgrade the course to a good quality public course and upgrade or replace the existing clubhouse. Further, it is anticipated that Council will resolve to enable tenderers to choose to also build a driving range, kiosk and restaurant. Performance: It will not be possible to measure performance until the project has been concluded. A survey in August 2004 of ratepayers disclosed a high level of satisfaction with the proposed leasing of the course by tender. Cultural & Natural Heritage Management and Conservation Objective: To manage urban growth and conserve the cultural and natural heritage places within

the Town of Claremont for present and future generations. Council is maintaining steady progress with its overview of the heritage management program, as follows: Activity 1: Review of Municipal Inventory (MI) Completed • An accurate list of places has been complied and the list has been made available to the public in

several ways. • All owners of heritage listed places have been notified of the status of their listing and given

information on what the listing means. • Review guidelines for making decisions on listed places were formulated and adopted in August

2003. The guidelines are currently being reviewed and updated. • Heritage assessment of 129 places have so far been updated as part of Municipal Inventory

Review. To be carried out • Heritage assessment on places will be progressively reviewed to ensure all places have an

assessment which conforms to current best practice. • Council to endorse any changes to the current listings resulting from this process. • A thematic historical framework is to be used as a heritage reference guide is in the process of

being written. • The framework with be used to establish local significance criteria for important periods in

Claremont history. • These criteria will allow easily understood levels of significance to be established for listed places.

The criteria and levels of significance will be workshopped in-house (Heritage Advisory Committee, Councillors, staff) then with the public.

• The criteria and levels of significance will then be submitted to Council for endorsement.


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Activity 2: Management of MI and Clause 79 Schedule Completed • A draft Heritage Management Plan (HMP) has been written which will guide heritage

management within Claremont to 2010. • Heritage provisions in Town Planning Scheme No 3 have been revised through Heritage Advisory

Committee workshops • A policy on archival records has been written and adopted. • Heritage processes have been established for adding, removing and changing the heritage status of

listed places, for identifying heritage places affected by planning applications and tendering heritage advice to planning and for gaining HCWA approval for changes to Town of Claremont owned places listed on the Register of Heritage Places.

• The draft HMP identifies other key policy needs. • The Town Centre Zone was established as an area which had not been heritage surveyed and this

has been addressed. Two shopping precincts have also been surveyed and added to Council’s heritage lists.

To be carried out • Progressively ensure that heritage survey coverage of Claremont is complete and identify any

heritage places not listed and list following process established by Claremont and Heritage Management Plan

• Establish different levels of protection which relate directly to levels of significance and determine how to establish these through the Town Planning Scheme.

• Identify potential precincts or heritage areas. Add to listings following process established by HMP and Council endorsement.

• Development appropriate management policies for precincts or areas. • Establish incentives for heritage Property owners or owners in precincts. Activity 3: Manage new development and the character of existing neighbourhoods • Policy formulation to help ensure new development is compatible to the character of the town. Activity 4: Enhance the sense of community Completed • Regular heritage articles in Town Talk. • Heritage Brochure. • 2004 Civic Design Awards. • Conservation Plans for Municipal Offices and Anzac Cottage adopted by Council. • RSL toured Anzac Cottage. • National Archaeology Week activities at Museum and foreshore. • War memorial repaired with grant monies, grant secured for repairing damp problem in Municipal

Offices. To be carried out • Conservation Plan for Claremont Museum being written with the aid of grant monies. • Grants sourced for creating heritage booklets • Identify a suitable heritage awareness event to be carried out in 2005.


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Town Centre Plan Objective: To prepare and finalise a Town Centre Plan for the Claremont Town Centre. In accordance with recommendations from an Enquiry-by-Design project facilitated by the Western Australian Ministry for Planning, Department of Transport and Town of Claremont in August 2000, and numerous subsequent workshops in 2002, Council adopted Town Centre Design Guidelines as interim policy and is preparing the Town Centre Plan for community comment. Both the Town Centre Design Guidelines and Town Centre Plan have received final endorsement by Council in 2004. Town Planning Scheme Review Objective: To review Town Planning Scheme No. 3 Scheme Text and Scheme Maps and create an

updated Scheme based upon the Model Scheme Text. As the Town Planning Scheme was introduced 18 years ago with the current version gazetted on 28 May 1985, later consolidated on 1 June 1999, the Scheme will require review in 2004/2005 financial year to comply with the legislative 5 year review period. A preliminary review and ongoing utilisation of the Scheme has highlighted significant discrepancies in the Scheme documentation. These discrepancies include textual omissions, errors, conflicts and general poor wording. These discrepancies continue to cause significant complications in allowing Council appropriate development. In addition, the State Government has adopted a New Town Planning Scheme Text, which has brought in substantial changes in format for new schemes, as well as reflecting the new Residential Design Codes and other changes in State legislation. Consequently, following the completion of an audit conducted by Whelans in 2001 and Brooks in 2002 and 2004, funding was sought in the 2004/2005 budget deliberations to carry out a review. However funds were not allocated to initiate a Scheme Audit Report and Scheme Review processes in 2004/2005 or to do a limited review of the textual only leaving the zoning map unchanged apart from ensuring all relevant Scheme Amendments have been accurately recorded. Town Beautification Objective: To beautify the Town with landscaping and other features at entry points and other

significant locations to improve the aesthetics and amenity of the Town. Ten locations for entry statements were identified. Detailed landscape designs for three locations have been completed, these being: • Servetus Street/Claremont Crescent • Alfred Road/Davies Road • Princess Road/Bay Road. Funds were not approved in the last three budgets for implementation. Funding for implementation will again be included in the 2005/2006 draft budget for Council’s consideration.

Implementation of Lake Claremont Plan The North East Catchment Committee (NECC) prepared the “Lake Claremont Revegetation Report” in November 2003.


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The aim of this report is to address the following objectives: • Identifying specific project areas. • Identifying existing and/or possible problems at the site. • Recommending actions to solve or reduce these problems. • Recommending short and long-term works and corresponding costs over 3 years. • Identifying and recommending native species and densities to be used within each area over 3

years. • Provide the ground work for preparation of a ten-year weed rehabilitation plan. This report will be used as an extension of the Lake Claremont Policy (revised 1998) document. In the meantime, Lake Claremont volunteers are actively involved in planting trees in the lake area and taking water samples for testing the nutrient levels in the lake. The Town’s staff worked with Corrective Services and ‘Work for the Dole’ participants to preserve the lake environment by cutting and removing typha (bulrushes). Couch grass is another major concern in the lake bed. This year steps were taken to eradicate part of it. Council has approved an allocation of $40,000 annually for the next 5 years to: • Control the spread of typha • Eradicate couch grass • Do other restoration works.


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NATIONAL COMPETITION POLICY Local government has a statutory obligation to review and reform all local laws that restrict competition and also to review local laws every eight years. All local laws have now been reviewed to ensure compliance with national competition policy. The following Local Laws were reviewed and amended during the year:- • Parking and Parking Facilities Local Law • Activities on Thoroughfares and Public Places Local Law.

DISABILITY SERVICES PLAN The Town is committed to the implementation of the objectives contained in its Disability Services Plan as early as practical, subject to available resources. The plan was completely re-written in 2001. Outcomes Achieved in 2003/04 Installed an elevator between the ground and first floors in the Council Chambers for use by people with mobility problems. • Universal access ramps were installed at the following locations

- Two ramps at the intersection of Second Avenue/Graylands Road - One ramp at Ashton Avenue near the main gates of the Royal Agricultural Society. - Two ramps at Chester Road /Princess Road intersection - One ramp at Pennell / Chester Road intersection - One ramp at Brassey Street / Servetus Street intersection

The Installation of a universal access path at Claremont Park in order to provide a universal access corridor from Stirling Highway to Claremont Park and the Administration Car Park. • A Universal access path was installed to link the Lake Claremont Golf Course carpark to the

Claremont Pool carpark. • A heater was installed in the Claremont Pool change rooms used by persons with mobility

problems. Proposed Activities for 2004/05 and Future Years • Install automatic front doors to Council Chambers, off Stirling Highway. • Rebuild the public toilets off the library foyer to make them accessible by people with disabilities. • A shared path on Queenslea Drive (west side) Stirling Highway to the roundabout near Bethesda

Hospital. • Permanent Pool hoist for disabled patrons at Claremont Pool to replace current hoist.


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STATEMENT BY THE CHIEF EXECUTIVE OFFICER

The Financial Statements of the Town of Claremont, being the annual financial report, supporting notes and other information for the financial year ended 30 June 2004, are, in my opinion, properly drawn up to present fairly the financial position of the Town of Claremont at 30 June 2004 and the results of the operations for the financial year then ended, in accordance with the Australian Accounting Standards (except to the extent that these have been varied in the Statement of Accounting Policies required by Australian Accounting Standard AAS6 “Accounting Policies” and the accompanying notes to the annual financial report) and comply with the provisions of the Local Government Act 1995 and the regulations under that Act. Signed on 12 November 2004



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STATEMENT OF FINANCIAL PERFORMANCE

Statement of Financial Performance (By Function / Activity) For The Year Ended 30 June 2004

Note Budget

2004$

Actual 2004

$

Actual2003

$Operating Revenue General Purpose Revenue 5,903,943 6,051,126 5,824,434Governance 2,050 14,307 32,001Law, Order and Public Safety 9,050 8,182 12,298Health 24,950 36,751 26,376Education & Welfare 500 41,453 9,232Community Amenities 298,100 329,921 230,923Recreation & Culture 1,172,545 1,182,122 612,933Transport 389,395 388,020 447,005Economic Services 179,849 263,852 272,560Other Property Services 58,100 22,861 72,486 Total Operating Revenue 2(a) 8,038,482 8,338,595 7,540,248 Operating Expenditure General Purpose Revenue 196,669 181,790 156,608Governance 914,475 696,100 979,100Law, Order and Public Safety 148,108 119,976 214,799Health 213,715 224,721 198,927Education & Welfare 139,180 95,829 101,630Community Amenities 1,475,170 1,386,848 1,331,623Recreation & Culture 2,704,031 2,718,743 2,297,003Transport 1,565,058 1,647,166 1,569,199Economic Services 225,158 198,024 257,286Other Property Services 71,396 170,800 76,626 Total Operating Expenditure 2(a) 7,652,960 7,439,997 7,182,801 Change in Net Assets Resulting from Operations Before Significant Item

385,522 898,598 357,447

Significant Item Underground Power Project Operating Revenue 2(a) - - -Operating Expenditure 2(a) 10,700 10,668 300,828Net Income (Expenditure) (10,700) (10,668) (300,828) Change in Net Assets Resulting from Operations 15(b) 374,822 887,930 56,619 The Statement of Financial Performance is to be read in conjunction with the notes to and forming part of the financial statements.


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STATEMENT OF FINANCIAL POSITION

Statement Of Financial Position as at 30 June 2004

Note 2004

$ 2003

$Current Assets Cash and Investments 5 3,589,904 4,173,432Receivables 6 794,156 330,218Prepayments 7 36,903 12,764Total Current Assets 4,420,963 4,516,414 Current Liabilities Trade and Sundry Creditors 8 860,497 1,086,632Provisions 9 134,980 139,216Bonds and Retentions 5 364,284 298,798Income Received in Advance 10 88,152 21,186Borrowings 11 - -Total Current Liabilities 1,447,913 1,545,832 Net Current Assets 2,973,050 2,970,582 Non-Current Assets Receivables 6 131,462 120,194Property Plant and Equipment 12 16,436,635 15,477,028Infrastructure 12 7,889,832 7,867,428Investment 13 1,062,241 986,402Total Non-Current Assets 25,520,170 24,451,052 Non-Current Liabilities Provisions 9 169,958 62,141Total Non-Current Liabilities 169,958 62,141 Net Assets 28,323,262 27,359,493 Equity Accumulated Surplus 16,780,575 15,626,833Reserves (Cash Backed) 14 2,127,345 2,393,157Reserves (Non Cash) 9,415,342 9,339,503 Total Equity 28,323,262 27,359,493 The Statement of Financial Position is to be read in conjunction with the notes to and forming part of the financial statements.


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STATEMENT OF CHANGES IN EQUITY

Statement Of Changes In Equity for the Year Ended 30 June 2004

Note 2004

$ 2003

$Reserves – Cash Backed Balance at Beginning of Year 2,393,157 2,310,167Amount Transferred to Accumulated Surplus 14 (889,895) (917,388)Amount Transferred from Accumulated Surplus 14 624,083 1,000,378Balance at End of Year 5 &

14 2,127,345 2,393,157

Reserves – Non Cash Balance at Beginning of Year 9,339,503 9,256,130Revaluation of WMRC Investment 13 75,839 83,373Balance at End of Year 9,415,342 9,339,503 Accumulated Surplus Balance at Beginning of Year 15,626,833 15,653,204Change in Net Assets Resulting from Operations 887,930 56,619Amount Transferred to Reserves 14 (624,083) (1,000,378)Amount Transferred from Reserves 14 889,895 917,388Balance at End of Year 16,780,575 15,626,833 Total Equity 28,323,262 27,359,493 The Statement of Changes in Equity is to be read in conjunction with the notes to and forming part of the financial statements.


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STATEMENT OF CASH FLOWS

Statement Of Cash Flows for the Year Ended 30 June 2004

Note 2004

$2003

$ Cash Flows From Operating Activities Receipts Receipts from Customers 6,834,608 7,336,826 Interest Received 16 218,243 219,863 Receipts From Operations 7,052,851 7,556,689 Payments Payments to Suppliers (4,056,340) (4,014,109) Payments to Employees (2,812,004) (2,452,992) Interest Payments Payments From Operations (6,868,344) (6,467,101) Net Cash From Operating Activities 15(b) 184,507 1,089,588 Cash Flows From Investing Activities Payments for Purchase of Infrastructure (1,395,682) (560,409) Payments for Purchase of Property, Plant and Equipment

(329,040) (713,776)

Proceeds from Sale of Property, Plant and Equipment

2(c) 79,182 223,226

Net Cash Used In Investing Activities (1,645,540) (1,050,959) Cash Flow From Financing Activities Proceeds from Borrowings - - Repayment of Borrowings - - Net Cash Used In Financing Activities Cash Flows from Government Government Grants 877,505 540,413 Net Cash Provided by Government 877,505 540,413 Net Increase (Decrease) In Cash Held (583,528) 579,042 Cash at Beginning of Year 5 4,173,432 3,594,390 Cash at End of Year 5 3,589,904 4,173,432 The Statement of Cash Flows is to be read in conjunction with the notes to and forming part of the financial statements.


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RATE SETTING STATEMENT

Rate Setting Statement (By Function / Activity) for the Year Ended 30 June 2004

Note

2004Budget

$

2004 Actual

$

2003Actual

$Operating Revenue General Purpose Revenue 466,275 562,712 508,636Governance 2,050 14,307 32,001Law, Order and Public Safety 9,050 8,182 12,298Health 24,950 36,751 26,376Education & Welfare 500 41,453 9,232Community Amenities 298,100 329,921 230,923Recreation & Culture 1,172,545 1,182,122 612,933Transport 389,395 388,020 447,005Economic Services 179,849 263,852 272,560Other Property Services 58,100 22,861 72,486 2,600,814 2,850,181 2,224,450Less Operating Expenditure General Purpose Revenue 196,669 181,790 156,608Governance 914,475 696,100 979,100Law, Order and Public Safety 148,108 119,975 214,799Health 213,715 224,721 198,927Education & Welfare 139,180 95,826 101,630Community Amenities 1,475,170 1,386,848 1,331,623Recreation & Culture 2,704,031 2,718,743 2,297,003Transport 1,565,058 1,647,166 1,569,199Economic Services 225,158 198,024 257,286Other Property Services 71,396 170,800 76,626 (5,052,146) (4,589,812) (4,958,351)Add Depreciation 2(b) 626,256 655,036 637,656Loss (Profit) on Disposal of Assets 2(c) (10,000) 8,491 4,886Accrual Adjustments - 96,549 38,717Significant Item 2(a) (10,700) (10,668) (300,828) (4,446,590) (3,840,404) (4,577,920)Less Capital Program Purchase of Property Plant and Equipment 516,560 329,040 713,776Purchase Infrastructure Assets 1,725,570 1,395,682 560,409Payment of Principal on Loans 11 - - -Transfers to Reserves 14 547,852 624,084 1,000,378 (7,236,572) (6,189,210) (6,852,483)Less Funding From Proceeds from Sale of Assets 2(c) 133,000 79,183 223,227Loan Proceeds - - -Reserves 14 1,118,480 889,895 917,387Opening Balance 577,426 577,426 973,498Closing Balance (29,912) (845,708) (577,426)Amount To Be Made Up From Rates 4 (5,437,578) (5,488,414) (5,315,797) The Rate Setting Statement is to be read in conjunction with the notes to and forming part of the financial statements.


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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS

1. Significant Accounting Policies

The significant accounting policies which have been adopted in the preparation of these financial statements are:

a) Basis of Accounting

The financial statements have been drawn up in accordance with the accounting concepts, standards and disclosure requirements of the Australian accounting bodies, the Local Government Act and the Local Government (Financial Management) Regulations. They have been prepared on the accrual basis under the convention of historical cost accounting.

b) Local Government Reporting Entity

The financial statements forming part of this report have been prepared on the basis of one fund. Balances held in reserves have been consolidated into the municipal fund.

c) Infrastructure, Property, Plant and Equipment i) Cost

Infrastructure, property, plant and equipment is carried at cost.

Any gain or loss on disposal of assets is determined as the difference between the carrying value of the asset at the time of disposal and the proceeds from disposal and is included in the operating result in the year of disposal.

Property, Plant and Equipment are capitalised if the threshold values exceed: Buildings & Other Structures $2,000 Plant & Equipment $1,000 Furniture $1,000 Tools $1,000

ii) Depreciation

Items of property, plant and equipment, excluding freehold land, are depreciated over their estimated useful lives on a straight line basis, as follows:

Plant And Major Equipment Powered Equipment Electrical Equipment Park Equipment and Furniture Attachable Non-Licensed Plant Playground Equipment

3-5 Years 3-5 Years 10 Years 10 Years 10 Years

Mobile Plant 3-7 Years Electrical and Internal Equipment 3-5 Years Furniture and Equipment 10 Years Tools 5 Years Buildings 50 Years Infrastructure Assets 50 Years

Assets are depreciated from the date of acquisition, or in respect of internally constructed assets, from the time that they are completed and held ready for use.


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Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) d) Infrastructure

Infrastructure assets are those amenities, structures or facilities, which assist Council in providing services to the community and may have the following characteristics: • A long life • Require substantial capital outlays • Do not necessarily have a realisable value • Usually a fixture - sometimes not readily visible / noticeable • Consist of a number of components of an overall system • Provide public facilities or deliver services

Infrastructure assets typically include roads, paths and drainage and are only capitalised if the value exceeds $5,000.

e) Rates

The rating and reporting periods of the Council coincide. All rates levied for the year are recognised as revenues.

f) Revenue

Revenue from rates is recognised when the rates are levied. Interest revenue is recognised on a proportional basis taking into account interest rates applicable to the financial year. Revenue from the rendering of a service is recognised upon delivery of that service.

g) Accounts Receivable

The collectability of debts is assessed at balance sheet date and specific provisions made for doubtful accounts. Any outstanding rates are secured by a charge upon the ratepayers’ property and therefore no provision is made for bad or doubtful debts.

Receivables are generally settled under the terms of the agreements and are carried at the amounts due.

h) Accounts Payable

Trade payables and other accounts payable are recognised when the Council becomes obliged to make future payments resulting from the purchase of goods and services.

i) Grants, Donations and Other Contributions

All grants, donations and other contributions are recognised as revenue in the reporting period in which they are received.

j) Investments

All investments are valued at cost and interest on those investments is recognised when accrued.

k) Employee Entitlements

Employee entitlements are accrued on a pro-rata basis in accordance with contractual agreements, awards and relevant Acts, in relation to annual leave, sick leave and long service leave, in respect of services provided by employees up to the reporting date. Provisions are made for long service leave based on future rates of pay, liabilities for annual leave and rostered day off leave is based on current rates of pay.


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Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…)

The Council’s liability for long service leave is recorded as current and/or non-current liabilities. The current liability represents the Council’s legal and contractual obligations at termination of employment. The non-current liability is calculated on a pro-rata basis by various percentages related to years of service.

In respect of employees who have transferred to the Town of Claremont from other Local Government Authorities, Council’s liability for Long Service Leave is recorded in the statement of financial position net of contributions due from other Local Government Authorities.

l) Superannuation

The Council meets the statutory requirements of the Superannuation Guarantee Act by contributing the minimum 9% to the Local Government Superannuation Scheme. An additional 1% is contributed by Council for employees covered by the Enterprise Bargaining Agreements. The Council also contributes an additional 2% to the Local Government Superannuation Scheme where voluntary contributions are made by employees.

The Council contributions are charged against revenue in the financial years to which the payments relate. The Council has no unfunded liability in respect of employee superannuation entitlements and no liability has been recognised in the financial statements.

m) Goods and Services Tax

In accordance with recommended practice, revenue, expenses and assets capitalised are stated net of any GST recoverable. Receivables and payables shown within this document are stated inclusive of applicable GST.

n) Rounding

All amounts have been rounded to the nearest dollar and some minor variations between notes may occur as a result.

o) Impacts of Adopting Australian Equivalents to International Financial Reporting

Standards (IFRSs) Effective for financial periods commencing on or after 1 January 2005, the Australian Accounting Standards Board (AASB) will amend existing Australian Accounting Standards so content and wording is consistent with IFRSs.

As the AASB has prohibited the early adoption of the Australian equivalents to IFRSs, the first period to which they relate will be the year ended 30 June 2006 (that is, the year commencing 1 July 2005).

The transition to the Australian equivalents to IFRSs is being managed via a process of education which includes technical training and liaison with Council's auditors and industry groups. This will include a review of the pending standards to determine the effect on Council's existing accounting policies and treatments.

From the review performed to date, it is not anticipated the adoption of the 'new' standards, when they become applicable, will result in any key differences in the accounting policies or treatments of Council.


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Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 2. Operating Revenues and Expenditures

a)(i) Operating Revenues Classified by Nature and Type:

2004$

2003 $

Operating Revenues Rates and Charges 5,551,136 5,420,210 Licences 174,627 172,356 Fines And Penalties 121,997 77,386 User Fees And Charges 1,085,203 906,328 Grants And Subsidies - Operating 242,468 176,681 Grants and Subsidies Non-Operating 635,036 363,732 Contributions And Donations 263,071 133,132 Interest On Investments 218,243 219,863 Reimbursements 46,814 51,077 Profit On Sale Of Fixed Assets - 19,483 Total 8,338,595 7,540,248

a)(ii) Operating Expenditure Classified by Nature and Type:

Operating Expenses Employee Costs 2,812,004 2,440,529 Contractors And Materials 3,203,253 3,237,782 Utility Charges 316,691 316,190 Insurance 206,825 190,256 Loss On Sale Of Fixed Assets 8,491 24,369 Other Costs 213,799 336,019 Depreciation 655,036 637,656 Bad Debts Written Off 23,898 - Total 7,439,997 7,182,801

a)(iii) Significant Item Classified by Nature and Type:

Underground Power Project Operating Revenue Service Charge - - Total as per Operating Statement Operating Expenditure Contractors and Materials 10,668 300,828 Total as per Operating Statement 10,668 300,828

a)(iv) Employee Costs:

Employee costs reported in this note represent the costs of employees other than direct labour costs for Works and Services. These costs, totalling $339,033 in 2003/04, ($407,743 in 2002/03) are included in Contractors and Materials Costs and Capital and Infrastructure Expenditure depending on where those employees charged their time during the year. The total employee costs in 2003/04 were $3,151,037 ($2,848,272 in 2002/03).


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b) Property, Plant, Equipment and Infrastructure Classified by Function and Activity.

Program Gross

Asset Value

$

Depreciation Provision

$

Net Asset Value

$

Depreciation 2004

$Governance 11,444,237 463,947 10,980,290 84,948Health 113,679 22,854 90,825 7,273Education and Welfare 41,758 11,859 29,899 5,930Community Amenities 273,918 42,258 231,660 20,751Recreation and Culture 5,279,224 1,207,633 4,071,591 108,518Transport 20,283,435 11,821,541 8,461,894 351,689Other Economic Services 108,100 5,334 102,766 762Other Property and Services 501,180 143,638 357,542 75,165Total Property, Plant, Equipment and Infrastructure

38,045,531 13,719,064 24,326,467 655,036

c) Asset Disposals Classified by Function and Activity

Program Net AssetValue

2004 Budget

Proceeds

2004 Actual

Proceeds

2004 Net

Budget Gain/ (Loss)

2004 Net Actual

Gain/ (Loss)

$ $ $ $ $Governance 20,910 40,000 19,546 (3,000) (1,364)Community Amenities 21,915 20,000 19,545 (3,400) (2,370)Recreation and Culture 653 - - - (653)Transport 1,718 - - - (1,718)Other Property and Services 42,477 73,000 40,091 16,400 (2,386)Totals 87,673 133,000 79,182 10,000 (8,491)

d) Fees and Charges Classified by Function and Activity

Program 2004

$ 2003

$General Purpose Revenue 121,102 78,709Governance 55 23Law Order & Public Safety 7,790 8,615Health 28,116 24,278Community Amenities 170,943 127,685Recreation and Culture 678,490 577,512Transport 115,019 -Economic Services 138,315 261,860Other Property and Services - -Total Fees and Charges 1,259,830 1,078,682

e) Audit Fees The amount payable for audit fees in 2003/2004 is $6,000.


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Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 3. Statement of Objective

In order to discharge its responsibilities to the community, the Council has developed a set of operational and financial objectives under a strategic plan. These objectives have been established on an overall basis, reflected by the Council’s mission statement. The strategic plan establishes objectives and specifies performance indicators that are relevant to these objectives. These objectives and performance indicators provide a framework for the future direction of the Town of Claremont.

The Town of Claremont is dedicated to providing high quality services to the community through the various service-oriented programs which it has established:

General Purpose Funding General rate revenue and costs relating to levying of

rates, general purpose grant revenue and interest on investments.

Governance Members of council, civic receptions and functions,

public relations, administration and finance. Law, Order and Public Safety Animal control, dog pound operations, local law

control and state emergency services (SES). Health Maternal and infant health, food control and health

inspections. Education & Welfare Pre-schools, aged and disabled, senior citizens,

welfare administration, donations to welfare organisations.

Community Amenities Rubbish collections, recycling, litter control, public

litter bins, town planning control/studies. Recreation and Culture Public halls, civic centres, swimming pool, golf

course, parks, sports grounds, sports groups, community recreation programs, library, community arts program, heritage and museum.

Transport Roads, footpaths, cycleways, rights of way, drainage,

road verges, median strips, street lighting, street cleaning, street trees, traffic surveys, traffic management and underground power.

Economic Services Building services. Other Property Services Public works overheads, plant/vehicle operations,

private works and other property.


Page 40

Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 4. Rating Information Rate Type Rate

In $ Basis No.

Prop GRV

$2004

Budget $

2004 Actual

$

2003 Actual

$General Rate 7.11 Gross Rental

Value 3,090 65,963,938 4,680,768 4,690,036 4,552,720

Minimum Minimum $650 1,162 8,472,074 756,600 755,300 750,480Interim Rate Gross Rental

Value 43,078 12,597

Sub-Totals 4,252 74,436,012 5,437,368 5,488,414 5,315,797 Interest on Deferred Rates - 9,137Penalty & Interest on overdue rates 13,909 13,262Rates & Service Charges Written Off (10,133) -Ex Gratia Rates 48,812 38,443NET RATE REVENUE 5,437,368 5,541,002 5,376,639

a) General Rates All rateable properties in the district are valued on the gross rental valuation (GRV) method.

b) Minimum Rate Levy

A minimum rate of $650 was assessed and applied to 1,162 rateable properties. The rate in the dollar of the general rate which would otherwise be payable is 7.11 cents.

c) Instalment Options and Charges

The options for payment of rates were as follows: • Option 1: payment in full within 35 days of notice. • Option 2: payment by four instalments due two months apart

An administration fee of $15 per instalment notice applied and a 5.5% per annum interest charge, calculated daily, was levied on option 2

Note: instalments were not available if rates or interest thereon imposed in a previous year remained unpaid on the due date of the first instalment.

d) Interest on Overdue Rates

A rate of 11% per annum calculated on a daily interest rate of 0.0301% was charged on amounts that were not paid within 35 days of the first issue of notice. In the case where instalments were made, the daily penalty interest was charged on an instalment which remained unpaid after its due date.


Page 41

Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 5. Cash and Investments

2004 $

2003$

Unrestricted 1,098,275 1,481,477Restricted 2,491,629 2,691,955Total 3,589,904 4,173,432

The following restrictions have been imposed by regulations or other externally imposed factors. Cash Backed Reserves Refuse Disposal Reserve 91,983 111,755Study Tour Reserve - 1,651Infrastructure Reserve 469,095 1,002,095Automation Reserve 84,578 62,437Underground Power Reserve 160,112 150,320Town Centre Reserve - -Plant Replacement Reserve 263,177 145,864Bore Replacement Reserve 12,418 39,120Centenary Celebration Reserve 34,953 34,643Parking Reserve 588,280 451,873Administration Building Reserve 350,898 367,925Depot Facilities 24,307 25,474Legal Fees Reserve 47,544 -Total Reserves 2,127,345 2,393,157

Bonds & Retentions Building Construction Industry Training Fund 12,603 4,872Anzac Cottage 786 787Australia Post 46,401 44,215Building Licence Levy 907 7,523Claremont Station Master’s Residence 515 -Footpath Deposits 206,554 193,477Hall Hire Bonds 3,475 2,275Heritage Trust 11,467 11,467Museum 991 991Performance Bonds 32,484 21,060Plan Deposit 100 100Pool Coaching Rights 3,500 3,500Skateboard Arena Donations 100 100Staff Christmas Party-Fundraising 192 192Tube of Charity (Staff) 303 1,054Unclaimed Monies 1,775 1,587Use of Verge 2,400 2,400Youth Advisory Council 3,199 3,199Capital Works Retention 36,532 -Total Bonds and Retentions 364,284 298,798 Total Restricted Cash 2,491,629 2,691,955


Page 42

Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 6. Receivables

2004 $

2003$

Current Rates 134,569 33,339Sundry Debtors 60,388 52,504Underground Power Service Charge (Pilot Project) - 10,133Underground Power Service Charge (South Claremont Project)

4,772 40,514

Pensioner Rebate Debtors 386,234 2,750GST Receivable 193,136 181,372Accrued Income 15,057 9,606Total Current Receivables 794,156 330,218 Non Current Pensioners Deferred Rates 131,462 120,194Total Non-Current Receivables 131,462 120,194

7. Prepayments

Contractors and Materials 36,903 12,764 36,903 12,764

8. Creditors

Trade Creditors 309,560 502,068GST Payable 125,422 116,462Accrued Expenses 41,607 182,389Staff Entitlements-Annual Leave 291,743 256,615Staff Entitlements-Rostered Day Off Leave 42,618 29,098Clearing Accounts 49,547 - 860,497 1,086,632

9. Provisions

Current Provision For Long Service Leave 134,980 139,216Total Current Leave Provision 134,980 139,216 Non Current Provision For Long Service Leave 169,958 62,141Total Non Current Leave Provision 169,958 62,141


Page 43

Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 10. Income Received in Advance

2004 $

2003$

User fees and charges 88,152 21,186 88,152 21,186

11. Borrowings

a) Loan Liability Council had no loans at 30th June 2004.

b) New Borrowings

Council did not raise any new loans during the 2003/2004 year.

c) Other Loan Facilities & Financing Arrangements Council does not have any established overdraft facility with any banking institution.

12. Property, Plant, Equipment and Infrastructure Property, Plant & Equipment

Land and Buildings – at cost 16,278,677 15,156,263Less Provision for Depreciation (752,876) (647,916) 15,525,801 14,508,347 Furniture and Fittings – at cost 182,541 182,541Less Provision for Depreciation (168,951) (154,004) 13,590 28,537 Plant and Equipment – at cost 1,745,562 1,617,570Less Provision for Depreciation (891,934) (756,682) 853,628 860,888 Electrical Office Equipment – at cost 283,194 273,501Less Provision for Depreciation (239,578) (194,245) 43,616 79,256 Total Property, Plant & Equipment – Net Book Value 16,436,635 15,477,028


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Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) Infrastructure

2004 $

2003$

Roads - at cost 12,298,419 11,978,893Less Provision for Depreciation (5,199,935) (4,946,994) 7,098,484 7,031,899 Parks – at cost 255,119 255,119Less Provision for Depreciation (17,575) (12,473) 237,544 242,646 Paths – at cost 3,393,716 3,323,517Less Provision for Depreciation (2,869,540) (2,800,063) 524,176 523,454 Drainage – at Council Valuation 3,578,677 3,578,677Less Provision for Depreciation (3,578,677) (3,578,677) - - Works in Progress 29,628 69,429 Total Infrastructure – Net Book Value 7,889,832 7,867,428

13. Investments (Non-Current) Western Metropolitan Regional Council Council, together with the City of Subiaco, Towns of Mosman Park and Cottesloe and the Shire of Peppermint Grove, comprise the Western Metropolitan Regional Council (WMRC). The WMRC provides for waste disposal within the region.

Investment In Western Metropolitan Regional Council 1,062,241 986,402Total Non Current Investments 1,062,241 986,402


Page 45

Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 14. Reserves Schedule of Reserve Accounts Description Balance

1/7/2003Interest Earned

Transfer From

Municipal Fund

Transfer To

Municipal Fund

Transfer To/From

Other Reserves

Balance 30/6/2004

Refuse Disposal Reserve 111,755 8,032 45,000 (72,804) - 91,983Infrastructure Reserve 1,002,095 24,378 176,901 (694,279) (40,000) 469,095Office Automation Reserve 62,437 3,941 24,000 - (5,800) 84,578Underground Power Reserve

150,320 6,290 26,270 (10,668) (12,100) 160,112

Plant Replacement Reserve 145,864 7,936 133,647 (9,570) (14,700) 263,177Bore Replacement Reserve 39,120 1,458 - (24,660) (3,500) 12,418Centenary Commemoration Reserve

36,294 1,759 - - (3,100) 34,953

Parking Reserve 451,873 26,407 110,000 - - 588,280Administration Building 367,925 23,672 - (8,099) (32,600) 350,898Depot Facilities 25,474 1,233 - - (2,400) 24,307Legal Fees Reserve - 3,160 - (69,816) 114,200 47,544Total Reserves 2,393,157 108,266 515,818 (889,896) - 2,127,345 Purpose Of Reserves

• Refuse Disposal - to provide for the future needs for refuse treatment and disposal for the residents of the Town.

• Infrastructure Development & Maintenance - to provide for the future planning and

undertaking of capital and infrastructure works in the town. • Office Automation - to assist in the future financing of large office equipment purchases. • Underground Power - to provide for the planning or installation of underground power. • Town Centre - to provide for the planning and undertaking of capital and infrastructure

works in the central business district of Claremont (bounded by Leura Avenue, Stirling Highway, Stirling Road and Gugeri Street).

• Plant Replacement - to provide for the replacement of major items of heavy plant. • Bore Replacement - to finance the replacement of bores required for the reticulation of

council’s facilities. • Centenary Commemoration -to provide for the construction of a feature landmark to

commemorate the centenary of the town. • Parking - to provide for the purchase of land for car parking in accordance with Clause

33(2) of the Town of Claremont Town Planning Scheme 3.


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• Administration Building - to provide for the refurbishment and renovation of the administration building at 308 Stirling Highway.

• Depot Facilities – to provide for the upgrade and renovation of the facilities at the council

depot at the corner of Shenton and Davies Roads. • Legal Fees – to provide for legal fees for the Town

15. Statement of Cash Flows

a) Reconciliation of Cash Flows For the purpose of the Statement of Cash Flows, the Town considers cash to include cash on hand and at bank. Cash at the end of the reporting period in the statement of cash flows reconciles with the item “cash and investments” in the statement of financial position.

b) Reconciliation of the “change in net assets resulting from operations” to the “net

cash from operating activities”:

Change In Net Assets Resulting From Operations (as per operating statement)

887,930

Less Items Classified as Government Activities

Government Grants Received (877,505)

Add/(Less) Non-Cash Items Depreciation 655,036Loss / (Profit) On Sale Of Fixed Assets 8,491

Changes in Assets and Liabilities during the Financial Year

Trade And Other Receivables (463,937)Non Current Receivables (11,268)Trade Creditors (159,169)Prepayments (24,139)Bonds & Retentions 65,486Employee Entitlements 103,582Net Cash From Operating Activities (as per statement of cashflows)

184,507

16. Investment Revenue

2004 $

2003$

Interest Received Municipal Fund 109,977 115,827Reserve Accounts 108,266 104,036Total 218,243 219,863


Page 47

Notes to and Forming Part of the Financial Statements for the year ended 30 June 2004 (cont…) 17. Fees and Expenses Paid to Council Members

The following fees, expenses and allowances were paid to the Mayor and Councillors.

Budget2004

$

Actual 2004

$

Actual2003

$Meeting Attendance Fees for Councillors 45,000 45,744 49,997Meeting Attendance Fee for Mayor 10,000 10,000 10,000Local Government Allowance for Mayor 2,500 2,500 2708Local Government Allowance for Deputy Mayor 625 625 730Telecommunications Allowance 15,200 9,053 11,618Miscellaneous Expenses / Reimbursements 5,000 245 2,702Travel Expenses whilst on Council Related Business 2,000 154 -Total 80,325 68,321 77,755

18. Trust Funds

There are no funds held over which the Council has no control and which are not included in the financial statements.

19. Trading Undertakings and Major Trading Undertakings

No trading or major trading undertaking was commenced in 2003/2004.

20. Major Land Transactions No major land transaction was commenced in 2003/2004.

21. Financial Instruments

a) Significant Accounting Policies Details of the significant accounting policies and methods adopted, including the criteria for recognition, the basis of measurement and the basis on which revenues and expenses are recognised, in respect of each class of financial asset and financial liability, are disclosed in Note 1 to the accounts.

b) Interest Rate Risk

The following table details the Council’s exposure to interest rate risk as at the reporting date.

Fixed Interest Rate Maturity

Average Interest

Rate %

Variable Interest

Rate$

Less than 1

Year$

1 to 5 Years

$

More than 5 Years

$

Non Int Bearing

$

Total

$Financial Assets-Municipal Funds

Cash 388,059 388,059Petty Cash 1,845 1,845Investments-Municipal 5.42% 708,371 708,371TOTAL 388,059 708,371 - - 1,845 1,098,275 Financial Liabilities-Municipal Funds

Trade Payables 860,497 860,497Employee Entitlements 134,980 169,958 304,938TOTAL - 995,477 169,958 - - 1,165,435


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c) Credit Risk Credit Risk refers to the risk that a counterparty will default on its contractual obligations resulting in financial loss to the Council. The Council has adopted the policy of only dealing with creditworthy counterparties and obtaining sufficient collateral or other security where appropriate, as a means of mitigating the risk of financial loss from defaults. The Council measures credit risk on a fair value basis. The Council does not have any significant credit risk exposure to any single counterparty or any group of counterparties having similar characteristics.

d) Net Fair Value

The carrying amount of financial assets and financial liabilities recorded in the financial statements represents their respective net fair values, determined in accordance with the accounting policies disclosed in Note 1 to the accounts.

22. Operating Commitments

Future operating commitments for plant and equipment not provided for in the financial statements are payable:

2004

$ 2003

$Not later than one year 78,956 79,785Later than one year but not later than two years 40,194 41,483Later than two years but not later than five years 28,888 2,721

23. Financial Information By Ratio

As Required by Regulation 50 of the Local Government (Financial Management) Regulations. Ratio

Purpose 2004 2003 2002 2001 2000 1999

Current Ratio:

To assess Council’s ability to meet its current commitments.

134.11% 118.02% 155.36% 138.14% 139.0% 137.9%

Debt Ratio: To assess the capacity

of Council to meet total liability commitments.

5.40% 5.57% 4.68% 4.15% 4.7% 4.1%

Debt Service Ratio:

To assess the capacity of Council to meet total debt commitments from

rate income

0% 0% 0% 0% 0% 0.005%

Rates Coverage Ratio:

To assess dependence on rate income

66.57% 71.88% 69.56% 70.71% 71.3% 67.7%

Outstanding Rates Ratio:

To assess the impact of uncollected rates on

liquidity and the adequacy of recovery

efforts

2.39% 0.61% 1.57% 0.62% 1.6% 4.8%


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25. Location and Segment

The Council operates within one industry segment and one geographical segment.


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INDEPENDENT AUDITOR’S REPORT

annual report 2003 - 2004...support service (tapss) • wider access to library stock is one example...

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