using google docs

Using Google Docs/Drive

February 2013

What is Google Docs/Drive?

Google Docs is essentially Microsoft Office online and available for free!

Why Google Docs/Drive?

• It’s free!• User friendly – if you know how to

use Microsoft programs then you’re all set.

• Saved in the cloud and can be accessed from any device with Internet.

• Easy to share documents and work together.

• Greener than printing and sharing.

Getting Started

The home screen will have a list of documents you’ve created or ones that have been shared with you.

To create a document click on the “Create” button in red on the left.

Create

Creating a DocumentWhen you click on the “Create” button a list of option will appear.

Click on “Document”.

Click to

change title

All the features for a Google Document are the same as in Microsoft Word.

Every five seconds Google automatically saves, so there is no need to click save (you can under “File” or by Ctrl+S.

Sharing a Document• Click on “Share” in

the top right corner.• The “Share

Settings” box will appear.

• This will allow you to invite people to see or edit the document, or you can change the privacy settings.

Privacy Settings

Click for more options

Comments• You can leave

comments on the document similar to an instant message chat.

• Click on “Notification Settings” on the right if you want to be emailed every time there is a comment.

Creating a Presentation

Return to your Drive homepage (this will list all the documents you’ve created).

Click on “Create” and select presentation.

Very similar to Microsoft PowerPoint. Naming the presentation, comments, and sharing work

the same as a document.

Creating a Google Form

• A Google Form is similar to a survey.

• You create the questions and post/embed the form or share the link.

• Responses get put into a spreadsheet.

Delete

Change type of question

Add more questions

Finished Form – Your View

Sharing Your Form

• Click on “Send Form” in the right corner.• A screen with

options will appear.

What Others See

What You See

Responses will appear timestamped in the spreadsheet.

A live form can be edited.

Editing a Live Form• Select “Form” in

the toolbar on the top.

• This will allow you to return to the original form and make any edits, or to view the live form as others would see it.

• The links and embedded forms will automatically update.

How do I find things?

Everything you own or that has been shared with you will appear

listed on your homepage. There are various options for sorting on the

top right side.

Creating a Folder• Click “New

Folder” in the top left.

• The following screen will appear to create a new folder.

Managing Folders• The new folder

will appear in your list on documents and under “My Drive”.

• Items can be dragged and dropped into the folder.

Resources• http://lisaherzl.wikispaces.com/Triton

PD2013 - all information presented today is posted.

• lherzl@trsd.net• Twitter - @lisa_herzl• Room H127• https://

www.google.com/intl/en_US/drive/start/index.html - Google site for help using Google Drive (has videos!)