time and priority management

Manage TimeManage Time

PrioritiesPriorities

Sherry Prindle the Heartfelt Tornado and Motivational Mastermind

Your Presenter:Your Presenter:

Sherry Prindle the Heartfelt Tornado and Motivational Mastermind

Change Takes:Information

+Motivation

(Pain & Pleasure)The Pain of Staying the Same Must The Pain of Staying the Same Must Exceed the Pain of Change. What Exceed the Pain of Change. What can you do to create discomfort?can you do to create discomfort?

Design Your Life:Define

Who I am What I want What I am about

Set Boundaries/Train Others How to Treat You

Let’s Start by Identifying Our Priorities

Priorities

Satisfaction

Sales

Integrity

Personal Growth

Balance

Enjoy Job/Life

Priorities

Life By Design by Dr. Rick Brinkman

Now Decide What You Want

Priorities

Satisfaction

Sales

Integrity

Personal Growth

Balance

Enjoy Job/Life

.5%

Positive Comments

25 dollars per person

20% of buyers

120 dollar average order

Make a difference

Believe in resources

Learn new topics

Master current topics

Use the resources

Family

Other work

Hobbies

Fun while traveling

Work less

Have them like you

Priorities

Mind Mapping

Break goals down into tasks

How to Mind MapHow to Mind Map

1. Dump ideas around a circle

2. Subgroup3. Flesh out content4. Convert

Map & Master by Sherry Prindle www.masterlistlife.com

Human Beings Can’t Do Projects; They Can Only Do Tasks

Mind map goalsBreak goals and projects into stepsBreak steps into tasksSchedule tasks daily

Keeping things in

your head is an

inefficiency

Capture Everything

Organize, Prioritize, DelegateCommunicate, Focus

Set Boundaries,Train

Daily To-Do List

RIDER:RIDER:

consciousconsciousneocortexneocortex

HORSE:HORSE:

unconsciousunconsciouslimbic systemlimbic system

Self-Discipline and Emotional Control Dr. Tom Miller

Your Horse is yoursurvival mechanism.Same = SafeSame = Safe Different = DangerousDifferent = DangerousHow many things haveyou actually ever managed to change?

“That’s stupid;

that won’t work”

Watch the 8-Minute Video at www.SherryPrindle.com

Managing Multiple Priorities

What’s What’s working?working?

What’s NOT What’s NOT

working?working?

Organizing from the Inside Out Julie Morgenstern (book)

Managing Multiple Priorities

What would you do if you could not fail?

What would make you most excited to get up and face

the day?

If you had $100 million in the bank, what

would you do every day?The New Psychology of Achievement by Brian Tracy

Solution

Problem

Past FuturePresent

How to Overcome Negativity in the WorkplaceHow to Overcome Negativity in the Workplace

How to Overcome Negativity in the Workplace

What can we do differently THIS TIME?

Liked Bests Next Times

Stop Overscheduling YourselfStop Overscheduling Yourself

• How many hours a week do you work?

• What percent of you time gets taken up in “non-to-do list” activities?

• How many hours is that?

• How many hours can you plan?

The Green Numbers are Averages Across All Industries

x % of interruptions

subtracted from work hours

=

“What’s the best use of my time now?”

Brian Tracy—The New Psychology of Achievement

Law of ControlPeople are happy to the degree they feel

in control

21 Ways to Diffuse Anger & Calm People Down

If someone is a jerk,

whose problem is that?Why do people behave as they

do?

It works for themBUT it only works if you buy into it

We give in to others’ manipulation when they hit on an area where we have a seed of self doubt. Jack Canfield,

Self-Esteem & Peak Performance

Disintegrate Conflict

Intent—the other person’s rationale for saying or doing somethingCriteria—the requirements that must be met in order to reach agreement

Adapted from

The Seven Habits of

Highly Effective People

by Stephen R. Covey

Crisis . . .

. . . always costs more

Covey’s Four Quadrants

Live Without Regret

Your In-Basket Won’t Be

Empty When You Die

Don’t Sweat the Small Stuff; and It’s All Small Stuff by Richard Carlson

Quadrant 2 at WorkPlanticipate

Mind Maps Work Flows

Organize Templates Checklists

Prioritize relationships well being

Communicate Preferences FAQs

Train Dynamic Mind

reading memory

Technology Confidence

80% of the work gets done in 20% of the time

8080

ItemsItems ValueValue

8080

2020

2020

Everything You DoWhich of your responsibilities has the greatest impact on the bottom line?

Which do you think most helps the customer?

Which do you enjoy the most?

Investment: time, money, energyeffort, intellect, emotionHow Much?

Horse: “That’s too much.”Rider: “What do I get?”

Low investment yields low return

Managing Multiple Priorities

What if I do What if I do it?it?

What What

if I if I don’t?don’t?

Practice and Repetition

Visual/Audio RemindersCoaches and Mentors

Accountability Partner Audio Learning

Daily Rituals

Coping Statement“This is a test

This is only a testThis will not be important in ten

years”

Am I inventing things to do to avoid the

Important?Am I being productive or just active?

The Four-Hour Work Week by Timothy Ferriss

Keep a Time Log

Techniques: Track everything as you do it Try a checklist format Outlook “Journal” feature

Taking Control of Your Workday by Dick Lohr

The Organized ExecutiveThe Organized Executive, , by Stephanie Winstonby Stephanie Winston

TT- - Throw awayThrow away

RR- - Route to someone elseRoute to someone else Joe,This requires your expertise

AA- - Act on itAct on itlkdf dkdhdlkfhj slkdh skdls ksk shsk sks kolslhs lityys lthls

lkdf dkdh dlkfhj slkdh skdls ksk shsk sks kolslhs lityys lthls

lkdf dkdhld dlkfhj slkdh skdls ksk shsk kolslhs

FF- - File itFile it

RR- - Read it LaterRead it Later

Win-Lose Mentality

Does conflict most often come from differing GOALS or differences of OPINION on HOW to achieve the goals?

Know when you are being manipulated and defend yourself tactfully

Dealing with Conflict & Confrontation Dr.

Helga Rhode

What exactly is the problem?What are our options?What do you recommend we do?

The One-Minute Manager Meets the Monkey

Interruption Log

Interruption Log

  :00 - :10 :10 - :20 :20 - :30 :30 - :40 :50 - :00

7:00 AM          

8:00 AM          

9:00 AM          

10:00 AM          

11:00 AM          

12:00 PM          

1:00 PM          

2:00 PM          

3:00 PM          

4:00 PM          

5:00 PM          

Deflect or Shorten Interruptions

Acknowledge and rescheduleSet a time limit up front -“I have about 7 minutes, then I have to get back to this…” Summarize

How to Say “No”1. Acknowledge2. “Sure” 3. Alternative solutions Boss: I need you to get this done

before you leave

You: You need this right away? Sure, I’ll get started now, and finish up in the morning before you come in, or did you want me to set this other thing aside?

FLEX1. “You’re Right”“Haven’t you done that yet?”“Not yet, but I’ll have it by two.”2. Camouflage“I don’t care what you think, change it.”“Okay, and don’t forget the meeting at noon.”3. Ask the Game“I’m glad we heard from the peanut gallery—

that really clears things up.”“Was there something in particular you

wanted me to clarify for you?”

ASAP

Hurry

Right Away

Offer DefinitionsOffer Definitions

““If I were __ what would I If I were __ what would I

be doing?”be doing?”

Life By Design by Dr. Rick Brinkman

Managing Multiple BossesUse traditional planning methods when possible and as “proof” of your workHave a five-minute morning huddle or share schedules and priorities some other wayIncorporate work for all your bosses into one color-coded planning and prioritizing routineHave bosses work it out among themselvesFirst in, first out

Steps to Staying Calm

1.Breathe

2.Time Out

3.Switch to Left Brain

49

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