time and priority management

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Manage Time Manage Time Prioritie Prioritie s s Prindle the Heartfelt Tornado and Motivational Mast

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Tips from a Time Management training seminar by Motivational Mastermind and Heartfelt Tornado Sherry Prindle

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Page 1: Time and Priority Management

Manage TimeManage Time

PrioritiesPriorities

Sherry Prindle the Heartfelt Tornado and Motivational Mastermind

Page 2: Time and Priority Management

Your Presenter:Your Presenter:

Sherry Prindle the Heartfelt Tornado and Motivational Mastermind

Page 3: Time and Priority Management

Change Takes:Information

+Motivation

(Pain & Pleasure)The Pain of Staying the Same Must The Pain of Staying the Same Must Exceed the Pain of Change. What Exceed the Pain of Change. What can you do to create discomfort?can you do to create discomfort?

Page 4: Time and Priority Management

Design Your Life:Define

Who I am What I want What I am about

Set Boundaries/Train Others How to Treat You

Page 5: Time and Priority Management

Let’s Start by Identifying Our Priorities

Priorities

Satisfaction

Sales

Integrity

Personal Growth

Balance

Enjoy Job/Life

Priorities

Life By Design by Dr. Rick Brinkman

Page 6: Time and Priority Management

Now Decide What You Want

Priorities

Satisfaction

Sales

Integrity

Personal Growth

Balance

Enjoy Job/Life

.5%

Positive Comments

25 dollars per person

20% of buyers

120 dollar average order

Make a difference

Believe in resources

Learn new topics

Master current topics

Use the resources

Family

Other work

Hobbies

Fun while traveling

Work less

Have them like you

Priorities

Page 7: Time and Priority Management

Mind Mapping

Break goals down into tasks

Page 8: Time and Priority Management

How to Mind MapHow to Mind Map

1. Dump ideas around a circle

2. Subgroup3. Flesh out content4. Convert

Map & Master by Sherry Prindle www.masterlistlife.com

Page 9: Time and Priority Management

Human Beings Can’t Do Projects; They Can Only Do Tasks

Mind map goalsBreak goals and projects into stepsBreak steps into tasksSchedule tasks daily

Page 10: Time and Priority Management

Keeping things in

your head is an

inefficiency

Page 11: Time and Priority Management

Capture Everything

Organize, Prioritize, DelegateCommunicate, Focus

Set Boundaries,Train

Daily To-Do List

Page 12: Time and Priority Management

RIDER:RIDER:

consciousconsciousneocortexneocortex

HORSE:HORSE:

unconsciousunconsciouslimbic systemlimbic system

Self-Discipline and Emotional Control Dr. Tom Miller

Page 13: Time and Priority Management

Your Horse is yoursurvival mechanism.Same = SafeSame = Safe Different = DangerousDifferent = DangerousHow many things haveyou actually ever managed to change?

Page 14: Time and Priority Management

“That’s stupid;

that won’t work”

Watch the 8-Minute Video at www.SherryPrindle.com

Page 15: Time and Priority Management

Managing Multiple Priorities

What’s What’s working?working?

What’s NOT What’s NOT

working?working?

Organizing from the Inside Out Julie Morgenstern (book)

Page 16: Time and Priority Management

Managing Multiple Priorities

Page 17: Time and Priority Management

What would you do if you could not fail?

What would make you most excited to get up and face

the day?

If you had $100 million in the bank, what

would you do every day?The New Psychology of Achievement by Brian Tracy

Page 18: Time and Priority Management

Solution

Problem

Past FuturePresent

How to Overcome Negativity in the WorkplaceHow to Overcome Negativity in the Workplace

Page 19: Time and Priority Management

How to Overcome Negativity in the Workplace

What can we do differently THIS TIME?

Page 20: Time and Priority Management

Liked Bests Next Times

Page 21: Time and Priority Management

Stop Overscheduling YourselfStop Overscheduling Yourself

• How many hours a week do you work?

• What percent of you time gets taken up in “non-to-do list” activities?

• How many hours is that?

• How many hours can you plan?

The Green Numbers are Averages Across All Industries

Page 22: Time and Priority Management

x % of interruptions

subtracted from work hours

=

Page 23: Time and Priority Management

“What’s the best use of my time now?”

Brian Tracy—The New Psychology of Achievement

Page 24: Time and Priority Management

Law of ControlPeople are happy to the degree they feel

in control

21 Ways to Diffuse Anger & Calm People Down

Page 25: Time and Priority Management

If someone is a jerk,

whose problem is that?Why do people behave as they

do?

It works for themBUT it only works if you buy into it

We give in to others’ manipulation when they hit on an area where we have a seed of self doubt. Jack Canfield,

Self-Esteem & Peak Performance

Page 26: Time and Priority Management

Disintegrate Conflict

Intent—the other person’s rationale for saying or doing somethingCriteria—the requirements that must be met in order to reach agreement

Page 27: Time and Priority Management

Adapted from

The Seven Habits of

Highly Effective People

by Stephen R. Covey

Crisis . . .

. . . always costs more

Covey’s Four Quadrants

Page 28: Time and Priority Management

Live Without Regret

Page 29: Time and Priority Management

Your In-Basket Won’t Be

Empty When You Die

Don’t Sweat the Small Stuff; and It’s All Small Stuff by Richard Carlson

Page 30: Time and Priority Management

Quadrant 2 at WorkPlanticipate

Mind Maps Work Flows

Organize Templates Checklists

Prioritize relationships well being

Communicate Preferences FAQs

Train Dynamic Mind

reading memory

Technology Confidence

Page 31: Time and Priority Management

80% of the work gets done in 20% of the time

8080

ItemsItems ValueValue

8080

2020

2020

Page 32: Time and Priority Management

Everything You DoWhich of your responsibilities has the greatest impact on the bottom line?

Which do you think most helps the customer?

Which do you enjoy the most?

Page 33: Time and Priority Management

Investment: time, money, energyeffort, intellect, emotionHow Much?

Horse: “That’s too much.”Rider: “What do I get?”

Low investment yields low return

Page 34: Time and Priority Management

Managing Multiple Priorities

What if I do What if I do it?it?

What What

if I if I don’t?don’t?

Page 35: Time and Priority Management

Practice and Repetition

Visual/Audio RemindersCoaches and Mentors

Accountability Partner Audio Learning

Daily Rituals

Page 36: Time and Priority Management

Coping Statement“This is a test

This is only a testThis will not be important in ten

years”

Page 37: Time and Priority Management

Am I inventing things to do to avoid the

Important?Am I being productive or just active?

The Four-Hour Work Week by Timothy Ferriss

Page 38: Time and Priority Management

Keep a Time Log

Techniques: Track everything as you do it Try a checklist format Outlook “Journal” feature

Taking Control of Your Workday by Dick Lohr

Page 39: Time and Priority Management

The Organized ExecutiveThe Organized Executive, , by Stephanie Winstonby Stephanie Winston

TT- - Throw awayThrow away

RR- - Route to someone elseRoute to someone else Joe,This requires your expertise

AA- - Act on itAct on itlkdf dkdhdlkfhj slkdh skdls ksk shsk sks kolslhs lityys lthls

lkdf dkdh dlkfhj slkdh skdls ksk shsk sks kolslhs lityys lthls

lkdf dkdhld dlkfhj slkdh skdls ksk shsk kolslhs

FF- - File itFile it

RR- - Read it LaterRead it Later

Page 40: Time and Priority Management

Win-Lose Mentality

Does conflict most often come from differing GOALS or differences of OPINION on HOW to achieve the goals?

Know when you are being manipulated and defend yourself tactfully

Dealing with Conflict & Confrontation Dr.

Helga Rhode

Page 41: Time and Priority Management

What exactly is the problem?What are our options?What do you recommend we do?

The One-Minute Manager Meets the Monkey

Page 42: Time and Priority Management

Interruption Log

Interruption Log

  :00 - :10 :10 - :20 :20 - :30 :30 - :40 :50 - :00

7:00 AM          

8:00 AM          

9:00 AM          

10:00 AM          

11:00 AM          

12:00 PM          

1:00 PM          

2:00 PM          

3:00 PM          

4:00 PM          

5:00 PM          

Page 43: Time and Priority Management

Deflect or Shorten Interruptions

Acknowledge and rescheduleSet a time limit up front -“I have about 7 minutes, then I have to get back to this…” Summarize

Page 44: Time and Priority Management

How to Say “No”1. Acknowledge2. “Sure” 3. Alternative solutions Boss: I need you to get this done

before you leave

You: You need this right away? Sure, I’ll get started now, and finish up in the morning before you come in, or did you want me to set this other thing aside?

Page 45: Time and Priority Management

FLEX1. “You’re Right”“Haven’t you done that yet?”“Not yet, but I’ll have it by two.”2. Camouflage“I don’t care what you think, change it.”“Okay, and don’t forget the meeting at noon.”3. Ask the Game“I’m glad we heard from the peanut gallery—

that really clears things up.”“Was there something in particular you

wanted me to clarify for you?”

Page 46: Time and Priority Management

ASAP

Hurry

Right Away

Offer DefinitionsOffer Definitions

““If I were __ what would I If I were __ what would I

be doing?”be doing?”

Life By Design by Dr. Rick Brinkman

Page 47: Time and Priority Management

Managing Multiple BossesUse traditional planning methods when possible and as “proof” of your workHave a five-minute morning huddle or share schedules and priorities some other wayIncorporate work for all your bosses into one color-coded planning and prioritizing routineHave bosses work it out among themselvesFirst in, first out

Page 48: Time and Priority Management

Steps to Staying Calm

1.Breathe

2.Time Out

3.Switch to Left Brain

Page 49: Time and Priority Management

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