power point slides - illinois state bar association€¦ · access files from any computer:...

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Time Management

time money

1

you

How do you spend your time?

Activity % of time

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time management

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PROFESSIONAL Client services

Professional activities Generating business referrals

BUSINESS Goals and priorities

Time and self management Delegating to others

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3

Budget time

Set time limits

Minimize perfectionism

Budget time

Set time limits

Minimize perfectionism

4

Budget time

Set time limits

Minimize perfectionism

2

5

Avoid mental multitasking

Standardize procedures

Control meetings

Avoid mental multitasking

Standardize procedures

Control meetings

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Avoid mental multitasking

Standardize procedures

Control meetings

3

7

Establish SMART goals Set priorities

Establish SMART goals

S pecific

M easurable

A ction-oriented

R elevant

T ime-limited

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Set priorities

A-B-C ranking

Urgent vs. important

Value vs. effort

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9

Use technology

Batch tasks

Focus

Use technology

Batch tasks

Focus

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Use technology

Batch tasks

Focus

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5 “Docket” tasks…

Stop writing to-do lists

Schedule tasks directly into calendar

Assign time blocks

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Stop writing to-do lists

Schedule tasks directly into calendar

Assign time blocks

Stop writing to-do lists

Schedule tasks directly into calendar

Assign time blocks

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6 Drop non-essential activities

Just say “no”

Delegate to others

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Drop non-essential activities

Just say “no”

Delegate to others

Drop non-essential activities

Just say “no”

Delegate to others

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Hire an assistant

On-site employee

Virtual assistant ve

rsu

s

Hire an assistant

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LEAD IN CHALLENGES PARTNERING TARGETING NEXT STEPS

Elaine Quinn The Solopreneur Specialist

Chicago

312-520-3935

Elaine@SmartSolos.com www.SmartSolos.com

Author of There’s No Place Like Working from Home

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Time-Saving Online Resources (many have a free version*)

1. Remote computer access: Log Me In*, Go to My PC

2. Access files from any computer: DropBox*, Google Drive*

3. Share files with anyone: DropBox*, Google Drive*

4. Share screen in real time with anyone: JoinMe*

5. Create email now; auto-send later: Boomerang (Gmail only)*

6. Multiple person calendar availability: ScheduleOnce*

7. Transfer big files: TransferBigFiles*

8. Save notes in any format, OCR-searchable contents: Evernote*

9. Capture & save web pages: web2pdfconvert*

10. Get notified when topics of interest are published online: Google Alerts*

11. Search your computer’s hard drive: Google Desktop Search*

12. Desktop scanner, OCR-searchable content: Fujitsu ScanSnap s1500

13. Automatic computer back-up: Carbonite, Mozy

14. Malware protection: Malwarebytes*

15. Computer cleaner & optimizer: 360Amigo System Speedup Free*

16. Online software training: Lynda.com

17. Accounting software: QuickBooks Pro, Freshbooks

18. Speech to text software: Dragon Naturally Speaking

19. Password manager/creator: Roboform, LastPass

20. Easy relationship manager: Contactually.com

21. Block unwanted callers on cell phone: Current Caller ID app*

22. Virtual Assistant referrals: International Virtual Assistants Association, Virtual Assistant Match, Peace of Mind Virtual Assistance

Would you like this page with clickable links to all these resources? Go to SmartSolos.com/ISBAresources and enter your name and email.

I’ll send your copy right away!

Looking for a resource not listed? Call me at 312-520-3935

Elaine Quinn |The Solopreneur Specialist | Elaine@SmartSolos.com | SmartSolos.com