managing projects to enable change

Leading projects…enabling change

Sarah StewartMidwifery Adviser, Australian College of Midwives, 2016

Sarah.stewart@midwives.org.au

What we’re going to talk about today•Things to think about when leading a project

•How to bring about the change that is needed to make projects successful

•How to evaluate the success of a project

Leading a project

Define the problem, question or issue that you

want to address

What are you going to do?

SMART

•Specific – target a specific area for improvement •Measurable – quantify or at least suggest an indicator of progress •Assignable – specify who will do it •Realistic – state what results can realistically be achieved, given available resources •Time-related – specify when the result(s) can be achieved

Activity: Use SMART to plan how to make a cup of tea

How are you going to do it?

Principles of change

• Change is a process that can be enabled, not managed• You need to believe that you can make change• Provide inspiration to people to change• Try, try and try again• Change occurs when a person believes there is an need• Change happens at an emotional, not an intellectual level• Resistance to change is a predictable reaction• Change doesn’t happen all at once• People need to be rewarded when they make efforts to change

How do you enable change?

•Create a vision for change•Provide motivation for change•Develop political support•Manage the transition of change•Sustain momentum

Managing risk

•Identify •Analyse •Respond•Ongoing monitoring

What is your time line?

Gantt chart

Activity: Use a gantt chart to plan your time line for making a cup of tea

What resources do you need?

Evaluating a project’s success

•Check the progress of the project•Collect data to share and disseminate eg final report, presentation to staff

•Learn from experience for the future•Celebrate success!

Quantitative

Qualitative

Activity:• You work on a post natal ward and you believe staffmorale is low, so you decide that you would like to implement a monthly staff morning tea. Using yourproject plan template, plan how you will implement thisinitiative. Don’t forget to consider issues such as stakeholders, funding, barriers and evaluation.• Stakeholders include:

• Sister May, ward manager who is concerned about workload • Mr Tom, manages funding for the ward and HR• Lelia, new graduate midwife• Rosie, midwife who works permanent night duty• Dr Rani, who is a diabetic• Fred, ward cleaner