managing projects to enable change
TRANSCRIPT
Leading projects…enabling change
Sarah StewartMidwifery Adviser, Australian College of Midwives, 2016
What we’re going to talk about today•Things to think about when leading a project
•How to bring about the change that is needed to make projects successful
•How to evaluate the success of a project
Leading a project
Define the problem, question or issue that you
want to address
What are you going to do?
SMART
•Specific – target a specific area for improvement •Measurable – quantify or at least suggest an indicator of progress •Assignable – specify who will do it •Realistic – state what results can realistically be achieved, given available resources •Time-related – specify when the result(s) can be achieved
Activity: Use SMART to plan how to make a cup of tea
How are you going to do it?
Principles of change
• Change is a process that can be enabled, not managed• You need to believe that you can make change• Provide inspiration to people to change• Try, try and try again• Change occurs when a person believes there is an need• Change happens at an emotional, not an intellectual level• Resistance to change is a predictable reaction• Change doesn’t happen all at once• People need to be rewarded when they make efforts to change
How do you enable change?
•Create a vision for change•Provide motivation for change•Develop political support•Manage the transition of change•Sustain momentum
Managing risk
•Identify •Analyse •Respond•Ongoing monitoring
What is your time line?
Gantt chart
Activity: Use a gantt chart to plan your time line for making a cup of tea
What resources do you need?
Evaluating a project’s success
•Check the progress of the project•Collect data to share and disseminate eg final report, presentation to staff
•Learn from experience for the future•Celebrate success!
Quantitative
Qualitative
Activity:• You work on a post natal ward and you believe staffmorale is low, so you decide that you would like to implement a monthly staff morning tea. Using yourproject plan template, plan how you will implement thisinitiative. Don’t forget to consider issues such as stakeholders, funding, barriers and evaluation.• Stakeholders include:
• Sister May, ward manager who is concerned about workload • Mr Tom, manages funding for the ward and HR• Lelia, new graduate midwife• Rosie, midwife who works permanent night duty• Dr Rani, who is a diabetic• Fred, ward cleaner