iexpense setups

“iExpense Module”

AGENDA

Introduction to iExpense ModuleFlowchart for iExpense to GLSetups related to iExpense Module

Introduction to iExpense Module

iExpenses is basically an extension Oracle Payables. Employee and Continget Worker expense reports become supplier invoices and get paid from Payables.

Using Oracle iExpenses Module, employees can enter and submit expense reports. There is a Workflow process that is initiated behind when an expense report is submitted which automatically routes expense reports for approval. Oracle Internet Expenses(iExpenses) integrates with Oracle Payables to provide quick processing of expense reports for payment.

Flowchart for iExpense to GL

Create Expense Report in iExpense Module

Submit for Approval of senior

When Expense Report is Approved

Run ‘Expense Report Import’ program from AP

Query Expense Report Invoice In Invoice entry window

Validate and make paymentfor the Expense Report

Transfer to GL

Setups related to iExpense Module

After creating Multi-Org setup , to iExpense responsibility attach following Profile Options:

Setups related to iExpense Module

Define Users for whom you want to provide iExpense facility and Senior User to approve employees Expense Reports.

Setups related to iExpense Module

Define employees like sales person , Sales Manager etc.

Setups related to iExpense Module

In Assignment , Purchase Order Information window attach SOB and Default Account

Setups related to iExpense Module

In Assignment Window, Supervisor tab attach Supervisor who is responsible for approving the Expense Report.

Setups related to iExpense Module

Define Employee Signing Limits for each employee.

Setups related to iExpense Module

Define Position Hierarchy and Run “Position Hierarchy Report”

Setups related to iExpense Module

Define Expense Report Template and enable for Internet Expense

Setups related to iExpense Module

In Payable Option , Expense Report attach default Expense Report Template, Payment Terms and Pay Group. Give payment Priority for employee.Enable ‘Apply Advance’ and Automatically create employee as Supplier.

Setups related to iExpense Module

At Financial Option, Human Resource tab specify what is reimbursement Address.

Setups related to iExpense Module

Go to iExpense responsibility click on ‘create Expense Report’ to create expense report for the expense which employee has incurred.

Setups related to iExpense Module

Enter all required information and click on ‘Next’

Setups related to iExpense Module

Enter Date when you have incurred expenses , what is the amount and for what. Then click on ‘Next’.

Setups related to iExpense Module

We will get all details of the expense report which we have entered in previous window. Then click on ‘Submit’

Setups related to iExpense Module

From Accounts Payable module submit ‘ Expense Report Import’ program

Setups related to iExpense Module

View the output ,we can see invoice created for the expense report. If there is any error that we can see in this output and correct the error.

Setups related to iExpense Module

Query the expense report , Validate and make payment . Then transfer to GL.

Thank You“The Next Step…”