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Oracle iExpenseOracle iExpenseRelease 11iRelease 11i
April 8, 2023
What is this training all aboutWhat is this training all about
This training will help Associates in :
Understanding the basic features of iExpenses Module
Providing a guideline on how to Implement iExpenses Module
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AgendaAgenda
General Introduction to iExpenses Module
Key Features
Process Overview
Product Demo
Basic Setups
As is Process
To be Process
Process Comparison
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General Introduction - iExpenses ModuleGeneral Introduction - iExpenses Module
Oracle Internet Expenses is part of Oracle’s Travel and Expense Management solution, a seamless and comprehensive business flow that helps to manage total enterprise spend.
It streamlines and automates travel spend management and establishes control around expense reimbursement. The result: a dramatic and immediate return on investment with direct impact on the bottom line.
With Oracle Internet Expenses, employees can enter and submit expense reports using a standard Web browser or a Web-enabled mobile device.
Oracle Workflow automatically routes expense reports for approval and enforces reimbursement policies.
Oracle Internet Expenses integrates with Oracle Payables to provide quick processing of expense reports for payment.
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Key FeaturesKey Features
Expense Report Entry
Enter expense reports using: A browser-based interface, a wireless web-enabled mobile device, or an offline spreadsheet
Enter expense reports on behalf of others
Allocate reports to many cost centers
Copy saved and submitted reports
Withdraw reports after submission
Default data based on user preferences, including from prior reports
View approval and payment status on the home page or using a Web-enabled mobile device
Company Policy Define company policy for online enforcement
Require receipt by expense type and amount
Require justification by expense types and upon policy violation
Require receipt itemization and provide set of expense types for itemization
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Key Features (ContKey Features (Cont’’d)d)
Workflow Approvals and Notifications
Approve expense reports and associated receipts, flag policy violations, and enforce reimbursement policy
Review details of expenses with supporting receipt documentation on approval notifications
Optionally require manager and accounts payable approval by exception
Delegate or transfer approval authority, and handle vacations
Build flexible approval routing rules and conditions, including line-based and cost center-based approvals
Payables Audit Automation
Support both receipt-based and paperless audit flows
Automate the selection of expense reports for audit using operating unit specific rules
Define auditors’ workload and balance audit queues through redistribution
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Process OverviewProcess Overview
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Process Overview (ContProcess Overview (Cont’’d)d)
Creating Expense Reports
Employees can create expense reports in these ways:
■ Online using their computers and a standard Web browser.
■ Online using Web-enabled mobile devices.
■ Offline using Microsoft Excel spreadsheets from a configured template.
Sending Receipts to Accounts Payable
After an employee submits an expense report, iExpenses displays a confirmation page with instructions for the employee.
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Process Overview (ContProcess Overview (Cont’’d)d)
Expense Report Workflow Process
When an employee submits an expense report for approval, the Expense Report workflow process begins which includes :
■ Server Side Validation Process
■ Manager (Spending) Approval Process
■ AP Approval Process
Converting Expense Reports into Invoices
The Oracle Expense Report Import converts expense reports created in iExpenses into invoices in Oracle Payables.
Reimbursing Expense Reports
After the Expense Report Import program creates invoices for expense reports, payments can be created for the invoices
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iExpense DemoiExpense Demo
The Demo Slides will cover the following :
Expense Report Creation
Submission of Expense Report for Approval
Approval of Expense Report including Audit Approval
Importing Expense Report and Creation of Invoice
Disconnected Expense Reporting Process
Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
iExpense Home Page
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iExpense DemoiExpense Demo
Creating Expense Report
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iExpense DemoiExpense Demo
Creating Expense Report
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iExpense DemoiExpense Demo
Creating Expense Report
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iExpense DemoiExpense Demo
Creating Expense Report
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iExpense DemoiExpense Demo
Creating Expense Report
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iExpense DemoiExpense Demo
Approval of Expense Report by Supervisor
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iExpense DemoiExpense Demo
Approval of Expense Report by Supervisor
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iExpense DemoiExpense Demo
Approval of Expense Report by Supervisor
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iExpense DemoiExpense Demo
Approval of Expense Report by Supervisor
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iExpense DemoiExpense Demo
Approval of Expense Report by Supervisor
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iExpense DemoiExpense Demo
Approval of Expense Report by Supervisor
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Audit Clearance of Auditor for Expense Report
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iExpense DemoiExpense Demo
Importing Expense Report in Payables
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iExpense DemoiExpense Demo
Importing Expense Report in Payables
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iExpense DemoiExpense Demo
Importing Expense Report in Payables
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iExpense DemoiExpense Demo
Viewing Invoice in Payables
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iExpense DemoiExpense Demo
Viewing Invoice in Payables
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process (Exporting the Spreadsheet)
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process (Saving the Spreadsheet locally)
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process (Saving the Spreadsheet locally)
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process (Entering in Spreadsheet locally)
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process (Pasting the contents)
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process (Pasting the contents)
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process
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iExpense DemoiExpense Demo
Disconnected Expense Reporting Process
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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iExpense DemoiExpense Demo
Example of Policy Violation and Audit Clearance
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Basic SetupsBasic Setups
The Basic Setups will cover the following :
Expense Templates
Employee Signing Limits
Creation of Policy Schedules
Audit Rule Sets and Assignments
Auditor Setup
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Basic SetupsBasic SetupsExpense Templates
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Basic SetupsBasic SetupsExpense Templates
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Basic SetupsBasic SetupsExpense Templates
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Basic SetupsBasic SetupsSigning Limits
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Basic SetupsBasic SetupsPolicy Schedule
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Basic SetupsBasic SetupsPolicy Schedule
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Basic SetupsBasic SetupsPolicy Schedule
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Basic SetupsBasic SetupsPolicy Schedule
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Basic SetupsBasic SetupsPolicy Schedule
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Basic SetupsBasic SetupsAudit Rules, List and Assignments
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Basic SetupsBasic SetupsAudit Rules, List and Assignments
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Basic SetupsBasic SetupsAudit Rules, List and Assignments
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Basic SetupsBasic SetupsAudit Rules, List and Assignments
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Basic SetupsBasic SetupsAudit Rules, List and Assignments
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Basic SetupsBasic SetupsAuditor Setup
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As is ProcessAs is Process
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To be ProcessTo be Process
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Process ComparisonProcess Comparison
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Q&A
Thank YouThank You