empanelment of architects-guda
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Tender Document for Empanelment of professional Architect –
cum - consultant
Gandhinage Urban Development Authority
Ground Floor, Block No. 9, Udhyog Bhawan, Sector -11,
Gandhinagar, 382011
Phone / Fax : 079-23249017-18, Website : www.guda.gujarat.gov.in
Contents Introduction .............................................................................................................................................. 3
Part 1 Tender Information ........................................................................................................................ 4
Section 1. : Instructions to the Applicants ......................................................................................................... 4
Section 2: Technical & Financial Proposal Format and Content : ....................................................................... 7
Section 3 : Eligibility Criteria:- ........................................................................................................................... 10
Section 4: Proposal Evaluation:- ....................................................................................................................... 13
Section 5 : Availability of Professional staff/ experts :- .................................................................................... 14
Section 6 : Conclusion of the Negotiations : ..................................................................................................... 15
Appendix - A ......................................................................................................................................... 16
Part 2: Technical Proposal - Standard Forms ........................................................................................ 17
Form EMD ......................................................................................................................................................... 18
Form Tech-1 : Technical Proposal Submission Form ....................................................................................... 19
Form Tech-2 Consultant’s Organization And Experience ................................................................................. 20
A-Consultant’s Organization ......................................................................................................................... 20
B - Consultant’s Experience .......................................................................................................................... 21
Form Tech-3 A: Team Composition And Task Assignments ............................................................................. 28
Form Tech-3 B: Team Composition And Task Assignments (Proposed Key Personnel for GUDA assignments)
.......................................................................................................................................................................... 29
Form Tech-4 Curriculam Vitae (CV) for Proposed Key Professional Staff for GUDA Assignments ................... 30
Form Tech 5: Details of Outstanding Projects .................................................................................................. 31
Part 3 Financial Proposal- Standard Forms ........................................................................................... 32
Form Fin-1 Financial Proposal Submission Form .............................................................................................. 33
Form Fin-2 Summary Of Costs .......................................................................................................................... 34
3 Authorized Signatory
Introduction
Gandhinagar Urban Development Authority (GUDA) has been constituted under the Gujarat
Town Planning and Urban Development Act, 1976. In March 1996, The Government of Gujarat
notified GUDA covering 39 nucleus villages of Gandhinagar spread over an area of 387.6 sq. km. The
prime objective of GUDA’s formation was to carry out the sustained planned development of the area
falling outside the periphery of Capital city. As a part of its main functions, GUDA has developed 23
Town Planning Schemes to upgrade the existing infrastructure and to facilitate a scenario of planned
and regulated growth.
The area is already experiencing a period of fast development. GUDA regards this initiative of
empanelment of architects and consultants for various development projects in its jurisdiction as an
effort to facilitate vitality while retaining the character of the city. These activities might include:
lake development and conservation,
landscape designing and architecture projects,
developing social infrastructure like :-
o community centers
o libraries
o neighborhood centers
o primary schools
o health centers
o housing for urban poor/ EWS housing etc.
GUDA expects these projects to be designed in a public oriented manner which completely
depicts the Aghvi Olakh and architecture of Gujarat. To materialize this vision GUDA has decided
to create a pool of reputed architectural firms by undertaking this exercise of empanelment.
4 Authorized Signatory
Part 1 Tender Information
Section 1. : Instructions to the Applicants
1.1 Intending applicants are required to submit their bio-data giving details about their
organization, experience, technical personnel’s in their organization, spare capacity, proven
competence to handle major works, in house computer aided design facilities etc. in the
enclosed performa
1.2 As the time is the essence of a contract, the ability and the competence of the applicant to
render required services in the specified time period will be a significant factor to decide the
selection of consultant-cum-architects for the empanelment.
1.3 The application shall be signed by the person/s on behalf of the organization having necessary
Authorization/ Power of Attorney to do so. Each page of the application shall be signed by the
authorized signatory. (copy of Power of Attorney / Authorization shall be furnished along with
the application)
1.4 While filling up the application with regard to the list of works completed and or on hand,
applicants shall only include those works which individually cost as per pre qualification
criteria mentioned in the form.
1.5 The application shall have to engage the services of well qualified specialists of consultants
pertaining to structural, electrical, sanitary, drainage, water supply, horticulture, landscaping
etc wherever necessary.
1.6 The team should have qualified professionals and technically sound people on board. It is one
of the very important selection criteria from their organization. Please mention it in the given
space for organization structure.
1.7 Services to be rendered from the stage of conceptualization till commissioning of projects by
consultant/brief scope of the consultant cum architects is as under:
a.) To discuss the present requirements and prepare conceptual drawings and have
consultations with the client department, making revisions till client approves the
design.
b.) To prepare base map based on contours of the area.
c.) To prepare preliminary estimates.
d.) To prepare detailed drawings for all the items and for all spaces involved in project.
5 Authorized Signatory
e.) To prepare working drawings.
f.) To draw detailed estimates, specifications related to tender items etc.
g.) Periodic monitoring of quality and physical progress of work as per standards set by
government and reporting to GUDA
h.) To help our organization for the procurement of the material and maintain the time line
1.8 Applications containing false and / or incomplete information are liable for rejection.
At any point of time before, during or after the development, designing, implementation,
execution, operation, monitoring phase of project If the client finds out that any detail or
information submitted by the consultant is false or wrong then the Client would be
discarded / disqualified from the panel and the consultant would not be allowed to work
further.
1.9 Selected architects shall require executing an agreement with GUDA in the prescribed
Performa as in when directed to do so by GUDA.
1.10 Conditional tenders would be rejected without giving any further clarifications.
1.11 The Authority / Chief Executive Authority, GUDA shall have full powers to accept the tender
in total or in partial, or denial of tender without showing any reason.
1.12 Any matter / Question in regard to interpret any part or condition of the tender, OR any matter
regarding definition of any term/s of the tender, the Chief Executive Authority, GUDA shall be
the sole and final Authority to do so and the bidder Agency is fully liable to it.
1.13 The Tender form is available from office address of GUDA during office hours between 4th
November 2010 to 24th
November 2010 by paying tender fees of Rs. 500/-.
1.14 The Tender form can be downloaded from authority’s website : www.guda.gujarat.gov.in for
which tender fees shall be paid in form of separate DD payable in favour of “ Gandhinagar
Urban Development Authority” along with submission of tender.
1.15 Last Date for Submission of Tender : 24th
November 2010.
6 Authorized Signatory
1.16 Tender Proposal along with the supporting documents should reach to GUDA office in sealed
cover on or before last date of submission. Authority is not liable or responsible for any postal
delay. Application received after last date will be disqualified.
1.17 The prescribed tender form duly signed by Authorized signatory shall be returned to Authority
alongwith the tender proposal. Bidder should not modify, alter, change or delete any part of
the prescribed document even in case of grammatical or language errors. Any clarification to
tender document should be obtained from the designated officer of GUDA only.
I/We have read the various terms and conditions and the same are acceptable to me/us.
Place : Signature of the applicant with full address
Date:
7 Authorized Signatory
Section 2: Technical & Financial Proposal Format and Content :
2.1 E.M.D. :
The Bidder ( Consultant) shall pay Earnest Money Deposit of Rs. 10,000/- along with the tender
proposal in form of Demand Draft in Favour of “ Gandhinagar Urban Development Authority”
payable at Gandhinagar. The Demand draft must be issued on or after the date of tender. The
EMD shall be the part of Technical bid, hence the DD should be submitted in Technical Bid
cover.
2.2 Consultants are required to submit a Technical Proposal (TP), in the format of the Technical
Proposal. Submission of the wrong type of Technical Proposal will result in the Proposal being
deemed non- responsive. The Technical Proposal shall provide the information indicated in the
following paras from (a) to (m) using the attached Standard Forms (Part 2).
a) A brief description of the Consultants’ organization and an outline of recent experience
of the Consultants and, in the case of joint venture, for each partner, on assignments of a
similar nature is required in Form TECH-2 of Part 2. For each assignment, the outline
should indicate the names of Sub-Consultants/ Professional staff who participated,
duration of the assignment, contract amount, and Consultant’s involvement. Information
should be provided only for those assignments for which the Consultant was legally
contracted by the client as a corporation or as one of the major firms within a joint
venture. Assignments completed by individual Professional staff working privately or
through other consulting firms cannot be claimed as the experience of the Consultant, or
that of the Consultant’s associates, but can be claimed by the Professional staff
themselves in their CVs .Consultants should be prepared to substantiate the claimed
experience if so requested by the Client.
b) In case of a joint venture application the lead consultant cannot form another joint
venture with any other firm or an individual and submit another application.
c) Any joint venture partner firm cannot submit another application in individual capacity.
d) The list of the proposed Professional staff team by area of expertise, the position that
would be assigned to each staff team member, and their tasks (Form TECH-3 of Part 2).
e) CVs of the Professional staff signed by the staff themselves or by the authorized
representative of the Professional Staff (Form TECH-4 of Part 2).
8 Authorized Signatory
f) The Technical Proposal shall not include any financial information. A Technical Proposal
containing financial information may be declared non responsive.
g) The Financial Proposal shall be prepared using the attached Standard Forms (Part 3). The
financial proposal of the consultant should be based on lump sum % basis of the total project
cost..
h) The original proposal (Technical Proposal and Financial Proposal) shall contain no
interlineations or overwriting, except as necessary to correct errors made by the
Consultants themselves. The person who signed the proposal must initial such
corrections. Submission letters for both Technical and Financial Proposals should
respectively be in the format of TECH-1 of Part 2 and FIN-1 of Part 3.
i) An authorized representative of the Consultants shall initial all pages of the original
Technical and Financial Proposals. The authorization shall be in the form of a written
power of attorney accompanying the Proposal or in any other form demonstrating that the
representative has been dully authorized to sign. The signed technical and financial
Proposals shall be marked “ORIGINAL”.
j) The original and One copy with soft copy of the Technical Proposal shall be placed in a
sealed envelope clearly marked “TECHNICAL PROPOSAL”. The Financial Proposal
shall be placed in a separate sealed envelope and clearly marked “FINANCIAL
PROPOSAL”. The envelopes containing Technical and financial proposal shall be placed
into an outer envelope and sealed. This outer envelope shall bear the submission address,
reference number and be clearly marked “DO NOT OPEN, EXCEPT IN PRESENCE
OF THE OFFICIAL APPOINTED, BEFORE [time and date of the submission
deadline indicated in the Advertisement]. The Client shall not be responsible for
misplacement, losing or premature opening if the outer envelope is not sealed and/or
marked as stipulated. This circumstance may be case for Proposal rejection
k) The Technical Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. The
Proposal shall be sent to the addresses referred above in two copies with one soft copy.
All required copies of the Technical Proposal are to be made from the original. If there
are discrepancies between the original and the copies of the Technical Proposal, the
original governs.
9 Authorized Signatory
l) The Proposals must be sent to the address/addresses indicate in the Tender form and
received by the Client no later than the time and the date indicated in the Tender form, or
any extension to this date, any proposal received by the Client after the deadline for
submission shall be returned unopened.
m) The Client shall open the Technical Proposal as indicated in the advertisement. The
Financial Proposal shall remain unopened and securely stored.
10 Authorized Signatory
Section 3 : Eligibility Criteria:-
3.1 The firm applying should be a member of Indian Council of Architecture. A Copy of
membership certificate must be enclosed with the proposal
3.2 Years of Experience:-
a) The consultant firm should have Minimum 5 years of experience i.e. the firm applying
should have been established minimum five years ago from the date of issue of tender &
continuously engaged in the field of Architectural Planning / Designing.
3.3 Project Cost:-
a) Consultant should have complete minimum 5 assignments of cost more than Rs. 25
Lakhs and lesser than or equal to Rs. 75 lakhs.
b) The Consultant should have Minimum 5 assignments of cost more than Rs. 75 Lakhs
3.4 Government Projects:-
a) Minimum 2 assignments where Government (either of State, Centre or a Union
Territory) has been the client and the consultant has directly dealt with government in
capacity of a lead consultant and not as a sub consultant.
3.5 Project Locations outside India:-
a) Projects undertaken at foreign locations outside India would be preferred
3.6 Key professional staff:- The key professional staff proposed by consultant for GUDA assignments
may include the following experts-
a) Team Leader:
I. Masters level degree in the field of architecture or engineering.
II. Minimum experience of handling 5 projects in a capacity of Team Leader.
III. The projects and the designation held in these projects are to be mentioned in CV,
Form TECH 1 and TECH 3
IV. Total work experience of minimum 10 years.
11 Authorized Signatory
b) Infrastructure Expert:
I. Masters level degree in relevant field like engineering, architecture, management
etc.
II. Minimum experience of handling 5 projects in a capacity of Infrastructure Expert.
III. The projects and the designation held in these projects are to be mentioned in CV,
Form TECH 1 and TECH 3
IV. Total work experience of minimum 5 years.
c) Landscape Expert:
I. Masters level degree in relevant field like engineering, architecture, management
etc.
II. Minimum experience of handling 5 projects in a capacity of Landscape Expert.
III. The projects and the designation held in these projects are to be mentioned in CV,
Form TECH 1 and TECH 3
IV. Total work experience of minimum 5 years.
d) Environment Expert:
I. Masters level degree in relevant field like engineering, architecture, management
etc.
II. Minimum experience of handling 5 projects in a capacity of Environment Expert.
III. The projects and the designation held in these projects are to be mentioned in CV,
Form TECH 1 and TECH 3
IV. Total work experience of minimum 5 years.
e) Hydrology Expert:
I. Degree in relevant field
II. Minimum experience of handling 5 projects in a capacity of Hydrology Expert.
12 Authorized Signatory
III. The projects and the designation held in these projects are to be mentioned in CV,
Form TECH 1 and TECH 3
IV. Total work experience of minimum 5 years.
f) Survey Expert:
I. Bachelor level degree in relevant field like survey, engineering, architecture,
management etc.
II. Minimum experience of handling 5 projects in a capacity of Survey Expert.
III. The projects and the designation held in these projects are to be mentioned in CV,
Form TECH 1 and TECH 3
IV. Total work experience of minimum 5 years.
13 Authorized Signatory
Section 4: Proposal Evaluation:-
4.1 From the time the Proposals are opened to the time the Contract is awarded, the Consultants should
not contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort
by Consultants to influence the Client in the examination, evaluation, ranking of Proposals, and
recommendation for award of Contract may result in the rejection of the Consultants’ Proposal.
4.2 The evaluation committee shall evaluate the Technical Proposals on the basis of their
responsiveness to the Terms of Reference, applying the evaluation criteria, sub criteria, and point
system is specified in Appendix A. Each responsive Proposal will be given a technical score . A
Proposal shall be rejected at this stage if it does not respond to important aspects of the
Assignment, and particularly the Terms of Reference or if it fails to achieve the minimum
technical score indicated in the Appendix A.
4.3 After the technical evaluation is completed the Client shall inform the Consultants who have
submitted proposals the technical scores obtained by their Technical Proposals, and shall notify
those Consultants whose Proposals did not meet the minimum qualifying mark or were considered
non responsive to the Assignment and TOR, that their Financial Proposals will remain unopened.
The Client will simultaneously notify Consultants that have secured the minimum qualifying mark,
the date, time and location for opening the Financial Proposals.
4.4 Financial Proposals shall be opened in the presence of the Consultants’ representatives who choose
to attend.
4.5 The Financial Proposal will be evaluated based on the lump sum % of total project costs to be
charged by consultant.
14 Authorized Signatory
Section 5 : Availability of Professional staff/ experts :-
5.1 Having selected the Consultant on the basis of, among other things, an evaluation of proposed
Professional staff, the Client expects to negotiate a Contract on the basis of the Professional staff
named in the Proposal. Before contract negotiations, the Client will require assurances that the
Professional staff will be actually available.
The Client will not consider substitutions during contract negotiations unless both parties agree
that undue delay in the selection process makes such substitution unavoidable or for reasons such
as death or medical incapacity. If this is not the case and if it is established that Professional staff
were offered in the proposal without confirming their availability, the Consultant may be
disqualified. Any proposed substitute shall have equivalent or better qualifications and experience
than the original candidate and be submitted by the Consultant within the period of time specified
in the letter of invitation to negotiate.
15 Authorized Signatory
Section 6 : Conclusion of the Negotiations :
6.1. Negotiations will conclude with a review of the draft Contract. To complete negotiations the Client and
the Consultant will initial the agreed Contract. If negotiations fail, the Client will invite the Consultant
whose Proposal received the second highest score to negotiate a Contract. After completing
negotiations the Client shall award the Contract to the selected Consultant.
6.2. The Consultant is expected to commence the assignment on the date and at the location as directed by
the Authority.
16 Authorized Signatory
Appendix - A
Criteria, sub-criteria, and points system for the evaluation of Technical Proposals are:
1. Specific experience of the Consultants relevant to the assignment: [55 points]
I. Total number of years of experience (15 points)
II. Project cost (20 points)
III. Government projects1 (10 points)
IV. Projects location outside India (10 points)
1 NOTE: The word Government Project would mean that the Government has been the client and
the organization is directly dealing with government. In these projects the organization should not
have been the sub consultant to another organization working on a government project.
2. Key professional Staff proposed for assignment of GUDA, their qualification and
competence:
I. Team Leader (10 points)
II. Infrastructure Expert (5 points)
III. Landscape Expert (5 points)
IV. Environmental Expert (5 points)
V. Hydrology Expert (5 points)
VI. Survey Expert (5 points)
3.
3.
3.
3.
3. Details of outstanding projects (10 points)
Total Points (100 points)
The above marks are the maximum for each Qualification. The individual marking for each
qualification will be done on the basis of minimum Eligibility as mention in Section : 3.
However failure to any minimum criteria will turned the application to rejection.
The minimum technical score required to pass is: 60 Points.
17 Authorized Signatory
Part 2: Technical Proposal - Standard Forms
EMD Details of Earnest Money Deposits
TECH-1 Technical Proposal Submission Form
TECH-2 Consultant’s Organization and Experience
TECH-3 Team Composition and Task Assignments
TECH-4 Curriculum Vitae (CV) for Proposed Professional Staff
TECH-5 Details of Outstanding Project
18 Authorized Signatory
Form EMD
Name of Consultant : ___________________________________________________________
Address of Consultant : __________________________________________________________
__________________________________________________________
EMD Amount : RS. 10,000/- ( Rupees Ten Thousand only )
in favour of : “ GANDHINAGAR URBANDEVELOPMENT AUTHORITY”
Demand Draft No. : ______________________________________
Date of DD : ______________________________________
Drawn on : ________________________________________________________________
19 Authorized Signatory
Form Tech-1 : Technical Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment]
in accordance with your Tender Notice dated [Insert Date] We are hereby submitting our
Proposal, which includes this Primary and Technical Proposal (Hard Copy), sealed under a
separate envelope and a Financial Proposal (Online).
We are submitting our Proposal in association with: [Insert a list with full name and
address of each associated Consultant]
We hereby declare that all the information and statements made in this Proposal are true
and accept that any misinterpretation contained in it may lead to our disqualification.
If negotiations are held during the period of validity of the Proposal, i.e., within 90 days
from the last date of submission of tender we undertake to negotiate on the basis of the
proposed staff. Our Proposal is binding upon us and subject to the modifications resulting
from Contract negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services related to the
assignment not later than the date indicated by the Authority.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
20 Authorized Signatory
Form Tech-2 Consultant’s Organization And Experience
A-Consultant’s Organization
[Provide here a brief (two pages) description of the background and organization of your firm/entity
and each associate for this assignment.] In case of Joint Venture application details of each Joint
Venture firm should be provided.
21 Authorized Signatory
B - Consultant’s Experience
[Using the format below, provide information on each assignment for which your firm, and each
associate for this assignment, was legally contracted either individually as a corporate entity or as one
of the major companies within an association, for carrying out consulting services similar to the ones
requested under this assignment..]
1. Firm’s Name:
2. Indian Council of Architecture Registration No.
3. Year of Establishment of Firm:
4. Total Number of Years of Experience:
a) Total Number of Projects undertaken for Government: ______________
I. Total Number of Projects undertaken for Government as a lead
consultant:___________________
II. Total number of Projects undertaken for Government as a joint
venture/partnership:________________
III. Total number of Projects undertaken for Government as a sub
consultant:____________________
b) Bifurcation of cost of projects undertaken for Government:
Sr. No. Project Cost Total Number of projects in range of project cost
1 Less than 1 crore
2 1 crore to 5 crores
3 5 crores to 10 crores
4 10 crores to 20 crores
5 20 crores to 50 crores
6 50 crores to 100 crores
7 Above 100 crores
Total
22 Authorized Signatory
c) Detail of each project to be given in the format below:
Assignment 1 Assignment 2 Assignment …
1. Assignment name:
2. Country:
3. Location within country:
4. Name of Client: Address:
5. Approx. value of the contract (in
Indian Rupees):
6. Approx. value of the services
provided by your firm under the
contract (in Indian Rupees):
7. Duration of assignment (months):
8. Name of associated Consultants, if
any:
9. No. of professional staff-months
provided by associated Consultants:
10. Total No. of staff-months of the
assignment:
11. Name of senior Key professional
staff of your firm involved and
functions performed (indicate most
significant profiles such as Project
Director/Coordinator, Team
Leader):
12. Narrative description of Project
13. Description of actual services
provided by your staff within the
assignment:
23 Authorized Signatory
d) Total Number of projects undertaken for Private organizations (India):_____________
I. Total Number of Projects undertaken for Private organizations (India) as a lead
consultant:
II. Total number of Projects undertaken for Private organizations (India) as a joint
venture/partnership:
III. Total number of Projects undertaken for Private organizations (India) as a sub
consultant:
e) Bifurcation of cost of projects undertaken for Private Organizations (India):
Sr. No. Project Cost Total Number of projects in range of project cost
1 Less than 1 crore
2 1 crore to 5 crores
3 5 crores to 10 crores
4 10 crores to 20 crores
5 20 crores to 50 crores
6 50 crores to 100 crores
7 Above 100 crores
Total
24 Authorized Signatory
f) Detail of each project to be given in the format below:
Assignment 1 Assignment 2 Assignment …
1. Assignment name:
2. Country:
3. Location within country:
4. Name of Client: Address:
5. Approx. value of the contract (in
Indian Rupees):
6. Approx. value of the services
provided by your firm under the
contract (in Indian Rupees):
7. Duration of assignment (months):
8. Name of associated Consultants, if
any:
9. No. of professional staff-months
provided by associated Consultants:
10. Total No. of staff-months of the
assignment:
11. Name of senior Key professional
staff of your firm involved and
functions performed (indicate most
significant profiles such as Project
Director/Coordinator, Team Leader):
12. Narrative description of Project
13. Description of actual services
provided by your staff within the
assignment:
25 Authorized Signatory
g) Total number of projects undertaken in foreign locations/outside India:___________________
I. Total Number of Projects undertaken for Private organizations (India) as a lead
consultant:
II. Total number of Projects undertaken for Private organizations (India) as a joint
venture/partnership:
III. Total number of Projects undertaken for Private organizations (India) as a sub
consultant:
h) Bifurcation of cost of projects undertaken for foreign locations/outside (India):
Sr. No. Project Cost Total Number of projects in range of project cost
1 Less than 1 crore
2 1 crore to 5 crores
3 5 crores to 10 crores
4 10 crores to 20 crores
5 20 crores to 50 crores
6 50 crores to 100 crores
7 Above 100 crores
Total
26 Authorized Signatory
i) Detail of each project to be given in the format below:
Assignment 1 Assignment 2 Assignment …
1. Assignment name:
2. Country:
3. Location within country:
4. Name of Client: Address:
5. Approx. value of the contract (in
Indian Rupees):
6. Approx. value of the services
provided by your firm under the
contract (in Indian Rupees):
7. Duration of assignment (months):
8. Name of associated Consultants, if
any:
9. No. of professional staff-months
provided by associated Consultants:
10. Total No. of staff-months of the
assignment:
11. Name of senior Key professional
staff of your firm involved and
functions performed (indicate most
significant profiles such as Project
Director/Coordinator, Team Leader):
12. Narrative description of Project
13. Description of actual services
provided by your staff within the
assignment:
27 Authorized Signatory
j) Summary Sheet
Sr.
No.
Project Cost Total Number of
projects
for Government
Total Number of projects
for Private Organizations
(India)
Total Number of projects
foreign locations/ outside
India
1 Less than 1 crore
2 1 crore to 5 crores
3 5 crores to 10 crores
4 10 crores to 20 crores
5 20 crores to 50 crores
6 50 crores to 100
crores
7 Above 100 crores
Total
Firm’s Name:
Firm’s Seal:
Name of Authorized Person and its Designation:
Signature of Authority:
28 Authorized Signatory
Form Tech-3 A: Team Composition And Task Assignments
Sr. No. Professional staff:
Years of
Experience
Qualification/
s
Years of
association with
organization as
permanent
employee/
partners
No. of projects worked on during the
association as a permanent employee/
partner with organization
Position
assigned
Task
assigned
Name
of
Staff
Government
Projects in
India
Private
projects in
India
Foreign
projects
1 Team Leader
2 Infrastructure
Expert
3 Landscape
Expert
4 Environment
Expert
5 Hydrology
Expert
6 Survey Expert
7 Others
Please specify
There is no upper limit to the number of members of team. If more team members are there then kindly use the table above.
29 Authorized Signatory
Form Tech-3 B: Team Composition And Task Assignments (Proposed Key
Personnel for GUDA assignments)
Column 1 Column 1 Column 2 Column 3
Sr. No. Name of the Professional
staff proposed for GUDA
assignment as a:
Number of Projects Name of all the projects as
mentioned in Columns 2
1 Team Leader: (NAME OF
THE STAFF MEMBER)
Number of projects handled as team
leader:_____________
2 Infrastructure Expert:
(NAME OF THE STAFF
MEMBER)
Number of projects handled as Infrastructure
Expert :_____________
3 Landscape Expert:
(NAME OF THE STAFF
MEMBER)
Number of projects handled as Landscape
Expert:_____________
4 Environment Expert:
(NAME OF THE STAFF
MEMBER)
Number of projects handled as Environment
Expert:_____________
5 Hydrology Expert:
(NAME OF THE STAFF
MEMBER)
Number of projects handled as Hydrology
Expert:_____________
6 Survey Expert Number of projects handled as Survey
Expert:_____________
30 Authorized Signatory
Form Tech-4 Curriculam Vitae (CV) for Proposed Key Professional Staff for
GUDA Assignments
Proposed Position [only one candidate shall be nominated for each position]:
Number of projects handled as [insert proposed position]:
Name of Projects handled as [insert proposed position]:
1.
2.
3.
4.
5.
Name of Firm [Insert name of firm proposing the staff]:
Name of Staff [Insert full name]:
Date of Birth:
Nationality:
Education [Indicate college/university and other specialized education of staff member, giving
names of institutions, degrees obtained, and dates of obtainment]:
Total Number of Years of Experience:
Membership of Professional Associations:
Other Training [Indicate significant training since degrees under 5 - Education were obtained]:
Countries of Work Experience: [List countries where staff has worked in the last ten years]:
Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and
writing]:
Certification :
31 Authorized Signatory
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes
myself, my qualifications, and my experience. I understand that any willful misstatement described
herein may lead to my disqualification or dismissal, if engaged.
[Signature of staff member or authorized representative of the staff]
Day/Month/Year
Full name of authorized representative
Form Tech 5: Details of Outstanding Projects
The details of two outstanding projects are to be provided by the consultant explain the client
needs, the objective of project, project cost, the time line of project, the issues, the input of
consultant, any innovative method used and why the consultant considered the particular project to
be outstanding. It would be preferred if a presentation of these outstanding projects could be
included in the Compact Disc containing the proposal.
It will be evaluated by a committee of senior officers of GUDA.
32 Authorized Signatory
Part 3 Financial Proposal- Standard Forms
FIN:1 Financial Proposal Submission Form
FIN:2 Summary of Costs
33 Authorized Signatory
Form Fin-1 Financial Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our
attached Financial Proposal is for the sum of [Insert amount(s) in words and figures]. This amount
is exclusive of the local taxes, which shall be identified during negotiations and shall be added to
the above amount.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. 90 days from the
last date of submission of tender
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
Amounts mentioned above must coincide with the ones indicated under Total Cost of Financial
proposal in Form FIN-2.
34 Authorized Signatory
Form Fin-2 Summary Of Costs
Item
Costs
Total Costs of Financial Proposal
________% of total project cost
Cost in % terms should be shown in words and figures. .
Indicate the total costs, net of local taxes, to be paid by the Client.
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