empanelment of architects-guda

Tender Document for Empanelment of professional Architect –

cum - consultant

Gandhinage Urban Development Authority

Ground Floor, Block No. 9, Udhyog Bhawan, Sector -11,

Gandhinagar, 382011

Phone / Fax : 079-23249017-18, Website : www.guda.gujarat.gov.in

Contents Introduction .............................................................................................................................................. 3

Part 1 Tender Information ........................................................................................................................ 4

Section 1. : Instructions to the Applicants ......................................................................................................... 4

Section 2: Technical & Financial Proposal Format and Content : ....................................................................... 7

Section 3 : Eligibility Criteria:- ........................................................................................................................... 10

Section 4: Proposal Evaluation:- ....................................................................................................................... 13

Section 5 : Availability of Professional staff/ experts :- .................................................................................... 14

Section 6 : Conclusion of the Negotiations : ..................................................................................................... 15

Appendix - A ......................................................................................................................................... 16

Part 2: Technical Proposal - Standard Forms ........................................................................................ 17

Form EMD ......................................................................................................................................................... 18

Form Tech-1 : Technical Proposal Submission Form ....................................................................................... 19

Form Tech-2 Consultant’s Organization And Experience ................................................................................. 20

A-Consultant’s Organization ......................................................................................................................... 20

B - Consultant’s Experience .......................................................................................................................... 21

Form Tech-3 A: Team Composition And Task Assignments ............................................................................. 28

Form Tech-3 B: Team Composition And Task Assignments (Proposed Key Personnel for GUDA assignments)

.......................................................................................................................................................................... 29

Form Tech-4 Curriculam Vitae (CV) for Proposed Key Professional Staff for GUDA Assignments ................... 30

Form Tech 5: Details of Outstanding Projects .................................................................................................. 31

Part 3 Financial Proposal- Standard Forms ........................................................................................... 32

Form Fin-1 Financial Proposal Submission Form .............................................................................................. 33

Form Fin-2 Summary Of Costs .......................................................................................................................... 34

3 Authorized Signatory

Introduction

Gandhinagar Urban Development Authority (GUDA) has been constituted under the Gujarat

Town Planning and Urban Development Act, 1976. In March 1996, The Government of Gujarat

notified GUDA covering 39 nucleus villages of Gandhinagar spread over an area of 387.6 sq. km. The

prime objective of GUDA’s formation was to carry out the sustained planned development of the area

falling outside the periphery of Capital city. As a part of its main functions, GUDA has developed 23

Town Planning Schemes to upgrade the existing infrastructure and to facilitate a scenario of planned

and regulated growth.

The area is already experiencing a period of fast development. GUDA regards this initiative of

empanelment of architects and consultants for various development projects in its jurisdiction as an

effort to facilitate vitality while retaining the character of the city. These activities might include:

lake development and conservation,

landscape designing and architecture projects,

developing social infrastructure like :-

o community centers

o libraries

o neighborhood centers

o primary schools

o health centers

o housing for urban poor/ EWS housing etc.

GUDA expects these projects to be designed in a public oriented manner which completely

depicts the Aghvi Olakh and architecture of Gujarat. To materialize this vision GUDA has decided

to create a pool of reputed architectural firms by undertaking this exercise of empanelment.


Part 1 Tender Information

Section 1. : Instructions to the Applicants

1.1 Intending applicants are required to submit their bio-data giving details about their

organization, experience, technical personnel’s in their organization, spare capacity, proven

competence to handle major works, in house computer aided design facilities etc. in the

enclosed performa

1.2 As the time is the essence of a contract, the ability and the competence of the applicant to

render required services in the specified time period will be a significant factor to decide the

selection of consultant-cum-architects for the empanelment.

1.3 The application shall be signed by the person/s on behalf of the organization having necessary

Authorization/ Power of Attorney to do so. Each page of the application shall be signed by the

authorized signatory. (copy of Power of Attorney / Authorization shall be furnished along with

the application)

1.4 While filling up the application with regard to the list of works completed and or on hand,

applicants shall only include those works which individually cost as per pre qualification

criteria mentioned in the form.

1.5 The application shall have to engage the services of well qualified specialists of consultants

pertaining to structural, electrical, sanitary, drainage, water supply, horticulture, landscaping

etc wherever necessary.

1.6 The team should have qualified professionals and technically sound people on board. It is one

of the very important selection criteria from their organization. Please mention it in the given

space for organization structure.

1.7 Services to be rendered from the stage of conceptualization till commissioning of projects by

consultant/brief scope of the consultant cum architects is as under:

a.) To discuss the present requirements and prepare conceptual drawings and have

consultations with the client department, making revisions till client approves the

design.

b.) To prepare base map based on contours of the area.

c.) To prepare preliminary estimates.

d.) To prepare detailed drawings for all the items and for all spaces involved in project.


e.) To prepare working drawings.

f.) To draw detailed estimates, specifications related to tender items etc.

g.) Periodic monitoring of quality and physical progress of work as per standards set by

government and reporting to GUDA

h.) To help our organization for the procurement of the material and maintain the time line

1.8 Applications containing false and / or incomplete information are liable for rejection.

At any point of time before, during or after the development, designing, implementation,

execution, operation, monitoring phase of project If the client finds out that any detail or

information submitted by the consultant is false or wrong then the Client would be

discarded / disqualified from the panel and the consultant would not be allowed to work

further.

1.9 Selected architects shall require executing an agreement with GUDA in the prescribed

Performa as in when directed to do so by GUDA.

1.10 Conditional tenders would be rejected without giving any further clarifications.

1.11 The Authority / Chief Executive Authority, GUDA shall have full powers to accept the tender

in total or in partial, or denial of tender without showing any reason.

1.12 Any matter / Question in regard to interpret any part or condition of the tender, OR any matter

regarding definition of any term/s of the tender, the Chief Executive Authority, GUDA shall be

the sole and final Authority to do so and the bidder Agency is fully liable to it.

1.13 The Tender form is available from office address of GUDA during office hours between 4th

November 2010 to 24th

November 2010 by paying tender fees of Rs. 500/-.

1.14 The Tender form can be downloaded from authority’s website : www.guda.gujarat.gov.in for

which tender fees shall be paid in form of separate DD payable in favour of “ Gandhinagar

Urban Development Authority” along with submission of tender.

1.15 Last Date for Submission of Tender : 24th

November 2010.

http://www.guda.gujarat.gov.in/


1.16 Tender Proposal along with the supporting documents should reach to GUDA office in sealed

cover on or before last date of submission. Authority is not liable or responsible for any postal

delay. Application received after last date will be disqualified.

1.17 The prescribed tender form duly signed by Authorized signatory shall be returned to Authority

alongwith the tender proposal. Bidder should not modify, alter, change or delete any part of

the prescribed document even in case of grammatical or language errors. Any clarification to

tender document should be obtained from the designated officer of GUDA only.

I/We have read the various terms and conditions and the same are acceptable to me/us.

Place : Signature of the applicant with full address

Date:


Section 2: Technical & Financial Proposal Format and Content :

2.1 E.M.D. :

The Bidder ( Consultant) shall pay Earnest Money Deposit of Rs. 10,000/- along with the tender

proposal in form of Demand Draft in Favour of “ Gandhinagar Urban Development Authority”

payable at Gandhinagar. The Demand draft must be issued on or after the date of tender. The

EMD shall be the part of Technical bid, hence the DD should be submitted in Technical Bid

cover.

2.2 Consultants are required to submit a Technical Proposal (TP), in the format of the Technical

Proposal. Submission of the wrong type of Technical Proposal will result in the Proposal being

deemed non- responsive. The Technical Proposal shall provide the information indicated in the

following paras from (a) to (m) using the attached Standard Forms (Part 2).

a) A brief description of the Consultants’ organization and an outline of recent experience

of the Consultants and, in the case of joint venture, for each partner, on assignments of a

similar nature is required in Form TECH-2 of Part 2. For each assignment, the outline

should indicate the names of Sub-Consultants/ Professional staff who participated,

duration of the assignment, contract amount, and Consultant’s involvement. Information

should be provided only for those assignments for which the Consultant was legally

contracted by the client as a corporation or as one of the major firms within a joint

venture. Assignments completed by individual Professional staff working privately or

through other consulting firms cannot be claimed as the experience of the Consultant, or

that of the Consultant’s associates, but can be claimed by the Professional staff

themselves in their CVs .Consultants should be prepared to substantiate the claimed

experience if so requested by the Client.

b) In case of a joint venture application the lead consultant cannot form another joint

venture with any other firm or an individual and submit another application.

c) Any joint venture partner firm cannot submit another application in individual capacity.

d) The list of the proposed Professional staff team by area of expertise, the position that

would be assigned to each staff team member, and their tasks (Form TECH-3 of Part 2).

e) CVs of the Professional staff signed by the staff themselves or by the authorized

representative of the Professional Staff (Form TECH-4 of Part 2).


f) The Technical Proposal shall not include any financial information. A Technical Proposal

containing financial information may be declared non responsive.

g) The Financial Proposal shall be prepared using the attached Standard Forms (Part 3). The

financial proposal of the consultant should be based on lump sum % basis of the total project

cost..

h) The original proposal (Technical Proposal and Financial Proposal) shall contain no

interlineations or overwriting, except as necessary to correct errors made by the

Consultants themselves. The person who signed the proposal must initial such

corrections. Submission letters for both Technical and Financial Proposals should

respectively be in the format of TECH-1 of Part 2 and FIN-1 of Part 3.

i) An authorized representative of the Consultants shall initial all pages of the original

Technical and Financial Proposals. The authorization shall be in the form of a written

power of attorney accompanying the Proposal or in any other form demonstrating that the

representative has been dully authorized to sign. The signed technical and financial

Proposals shall be marked “ORIGINAL”.

j) The original and One copy with soft copy of the Technical Proposal shall be placed in a

sealed envelope clearly marked “TECHNICAL PROPOSAL”. The Financial Proposal

shall be placed in a separate sealed envelope and clearly marked “FINANCIAL

PROPOSAL”. The envelopes containing Technical and financial proposal shall be placed

into an outer envelope and sealed. This outer envelope shall bear the submission address,

reference number and be clearly marked “DO NOT OPEN, EXCEPT IN PRESENCE

OF THE OFFICIAL APPOINTED, BEFORE [time and date of the submission

deadline indicated in the Advertisement]. The Client shall not be responsible for

misplacement, losing or premature opening if the outer envelope is not sealed and/or

marked as stipulated. This circumstance may be case for Proposal rejection

k) The Technical Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. The

Proposal shall be sent to the addresses referred above in two copies with one soft copy.

All required copies of the Technical Proposal are to be made from the original. If there

are discrepancies between the original and the copies of the Technical Proposal, the

original governs.


l) The Proposals must be sent to the address/addresses indicate in the Tender form and

received by the Client no later than the time and the date indicated in the Tender form, or

any extension to this date, any proposal received by the Client after the deadline for

submission shall be returned unopened.

m) The Client shall open the Technical Proposal as indicated in the advertisement. The

Financial Proposal shall remain unopened and securely stored.


Section 3 : Eligibility Criteria:-

3.1 The firm applying should be a member of Indian Council of Architecture. A Copy of

membership certificate must be enclosed with the proposal

3.2 Years of Experience:-

a) The consultant firm should have Minimum 5 years of experience i.e. the firm applying

should have been established minimum five years ago from the date of issue of tender &

continuously engaged in the field of Architectural Planning / Designing.

3.3 Project Cost:-

a) Consultant should have complete minimum 5 assignments of cost more than Rs. 25

Lakhs and lesser than or equal to Rs. 75 lakhs.

b) The Consultant should have Minimum 5 assignments of cost more than Rs. 75 Lakhs

3.4 Government Projects:-

a) Minimum 2 assignments where Government (either of State, Centre or a Union

Territory) has been the client and the consultant has directly dealt with government in

capacity of a lead consultant and not as a sub consultant.

3.5 Project Locations outside India:-

a) Projects undertaken at foreign locations outside India would be preferred

3.6 Key professional staff:- The key professional staff proposed by consultant for GUDA assignments

may include the following experts-

a) Team Leader:

I. Masters level degree in the field of architecture or engineering.

II. Minimum experience of handling 5 projects in a capacity of Team Leader.

III. The projects and the designation held in these projects are to be mentioned in CV,

Form TECH 1 and TECH 3

IV. Total work experience of minimum 10 years.


b) Infrastructure Expert:

I. Masters level degree in relevant field like engineering, architecture, management

etc.

II. Minimum experience of handling 5 projects in a capacity of Infrastructure Expert.




c) Landscape Expert:


etc.

II. Minimum experience of handling 5 projects in a capacity of Landscape Expert.




d) Environment Expert:


etc.

II. Minimum experience of handling 5 projects in a capacity of Environment Expert.




e) Hydrology Expert:

I. Degree in relevant field

II. Minimum experience of handling 5 projects in a capacity of Hydrology Expert.





f) Survey Expert:

I. Bachelor level degree in relevant field like survey, engineering, architecture,

management etc.

II. Minimum experience of handling 5 projects in a capacity of Survey Expert.





Section 4: Proposal Evaluation:-

4.1 From the time the Proposals are opened to the time the Contract is awarded, the Consultants should

not contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort

by Consultants to influence the Client in the examination, evaluation, ranking of Proposals, and

recommendation for award of Contract may result in the rejection of the Consultants’ Proposal.

4.2 The evaluation committee shall evaluate the Technical Proposals on the basis of their

responsiveness to the Terms of Reference, applying the evaluation criteria, sub criteria, and point

system is specified in Appendix A. Each responsive Proposal will be given a technical score . A

Proposal shall be rejected at this stage if it does not respond to important aspects of the

Assignment, and particularly the Terms of Reference or if it fails to achieve the minimum

technical score indicated in the Appendix A.

4.3 After the technical evaluation is completed the Client shall inform the Consultants who have

submitted proposals the technical scores obtained by their Technical Proposals, and shall notify

those Consultants whose Proposals did not meet the minimum qualifying mark or were considered

non responsive to the Assignment and TOR, that their Financial Proposals will remain unopened.

The Client will simultaneously notify Consultants that have secured the minimum qualifying mark,

the date, time and location for opening the Financial Proposals.

4.4 Financial Proposals shall be opened in the presence of the Consultants’ representatives who choose

to attend.

4.5 The Financial Proposal will be evaluated based on the lump sum % of total project costs to be

charged by consultant.


Section 5 : Availability of Professional staff/ experts :-

5.1 Having selected the Consultant on the basis of, among other things, an evaluation of proposed

Professional staff, the Client expects to negotiate a Contract on the basis of the Professional staff

named in the Proposal. Before contract negotiations, the Client will require assurances that the

Professional staff will be actually available.

The Client will not consider substitutions during contract negotiations unless both parties agree

that undue delay in the selection process makes such substitution unavoidable or for reasons such

as death or medical incapacity. If this is not the case and if it is established that Professional staff

were offered in the proposal without confirming their availability, the Consultant may be

disqualified. Any proposed substitute shall have equivalent or better qualifications and experience

than the original candidate and be submitted by the Consultant within the period of time specified

in the letter of invitation to negotiate.


Section 6 : Conclusion of the Negotiations :

6.1. Negotiations will conclude with a review of the draft Contract. To complete negotiations the Client and

the Consultant will initial the agreed Contract. If negotiations fail, the Client will invite the Consultant

whose Proposal received the second highest score to negotiate a Contract. After completing

negotiations the Client shall award the Contract to the selected Consultant.

6.2. The Consultant is expected to commence the assignment on the date and at the location as directed by

the Authority.


Appendix - A

Criteria, sub-criteria, and points system for the evaluation of Technical Proposals are:

1. Specific experience of the Consultants relevant to the assignment: [55 points]

I. Total number of years of experience (15 points)

II. Project cost (20 points)

III. Government projects1 (10 points)

IV. Projects location outside India (10 points)

1 NOTE: The word Government Project would mean that the Government has been the client and

the organization is directly dealing with government. In these projects the organization should not

have been the sub consultant to another organization working on a government project.

2. Key professional Staff proposed for assignment of GUDA, their qualification and

competence:

I. Team Leader (10 points)

II. Infrastructure Expert (5 points)

III. Landscape Expert (5 points)

IV. Environmental Expert (5 points)

V. Hydrology Expert (5 points)

VI. Survey Expert (5 points)

3.

3.

3.

3.

3. Details of outstanding projects (10 points)

Total Points (100 points)

The above marks are the maximum for each Qualification. The individual marking for each

qualification will be done on the basis of minimum Eligibility as mention in Section : 3.

However failure to any minimum criteria will turned the application to rejection.

The minimum technical score required to pass is: 60 Points.


Part 2: Technical Proposal - Standard Forms

EMD Details of Earnest Money Deposits

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Organization and Experience

TECH-3 Team Composition and Task Assignments

TECH-4 Curriculum Vitae (CV) for Proposed Professional Staff

TECH-5 Details of Outstanding Project


Form EMD

Name of Consultant : ___________________________________________________________

Address of Consultant : __________________________________________________________

__________________________________________________________

EMD Amount : RS. 10,000/- ( Rupees Ten Thousand only )

in favour of : “ GANDHINAGAR URBANDEVELOPMENT AUTHORITY”

Demand Draft No. : ______________________________________

Date of DD : ______________________________________

Drawn on : ________________________________________________________________


Form Tech-1 : Technical Proposal Submission Form

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment]

in accordance with your Tender Notice dated [Insert Date] We are hereby submitting our

Proposal, which includes this Primary and Technical Proposal (Hard Copy), sealed under a

separate envelope and a Financial Proposal (Online).

We are submitting our Proposal in association with: [Insert a list with full name and

address of each associated Consultant]

We hereby declare that all the information and statements made in this Proposal are true

and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., within 90 days

from the last date of submission of tender we undertake to negotiate on the basis of the

proposed staff. Our Proposal is binding upon us and subject to the modifications resulting

from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to the

assignment not later than the date indicated by the Authority.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:


Form Tech-2 Consultant’s Organization And Experience

A-Consultant’s Organization

[Provide here a brief (two pages) description of the background and organization of your firm/entity

and each associate for this assignment.] In case of Joint Venture application details of each Joint

Venture firm should be provided.


B - Consultant’s Experience

[Using the format below, provide information on each assignment for which your firm, and each

associate for this assignment, was legally contracted either individually as a corporate entity or as one

of the major companies within an association, for carrying out consulting services similar to the ones

requested under this assignment..]

1. Firm’s Name:

2. Indian Council of Architecture Registration No.

3. Year of Establishment of Firm:

4. Total Number of Years of Experience:

a) Total Number of Projects undertaken for Government: ______________

I. Total Number of Projects undertaken for Government as a lead

consultant:___________________

II. Total number of Projects undertaken for Government as a joint

venture/partnership:________________

III. Total number of Projects undertaken for Government as a sub

consultant:____________________

b) Bifurcation of cost of projects undertaken for Government:

Sr. No. Project Cost Total Number of projects in range of project cost

1 Less than 1 crore

2 1 crore to 5 crores

3 5 crores to 10 crores




7 Above 100 crores

Total


c) Detail of each project to be given in the format below:

Assignment 1 Assignment 2 Assignment …

1. Assignment name:

2. Country:

3. Location within country:

4. Name of Client: Address:

5. Approx. value of the contract (in

Indian Rupees):

6. Approx. value of the services

provided by your firm under the

contract (in Indian Rupees):

7. Duration of assignment (months):

8. Name of associated Consultants, if

any:

9. No. of professional staff-months

provided by associated Consultants:

10. Total No. of staff-months of the

assignment:

11. Name of senior Key professional

staff of your firm involved and

functions performed (indicate most

significant profiles such as Project

Director/Coordinator, Team

Leader):

12. Narrative description of Project

13. Description of actual services

provided by your staff within the

assignment:


d) Total Number of projects undertaken for Private organizations (India):_____________

I. Total Number of Projects undertaken for Private organizations (India) as a lead

consultant:

II. Total number of Projects undertaken for Private organizations (India) as a joint

venture/partnership:

III. Total number of Projects undertaken for Private organizations (India) as a sub

consultant:

e) Bifurcation of cost of projects undertaken for Private Organizations (India):


1 Less than 1 crore






7 Above 100 crores

Total


f) Detail of each project to be given in the format below:


1. Assignment name:

2. Country:




Indian Rupees):






any:




assignment:





Director/Coordinator, Team Leader):




assignment:


g) Total number of projects undertaken in foreign locations/outside India:___________________

I. Total Number of Projects undertaken for Private organizations (India) as a lead

consultant:

II. Total number of Projects undertaken for Private organizations (India) as a joint

venture/partnership:

III. Total number of Projects undertaken for Private organizations (India) as a sub

consultant:

h) Bifurcation of cost of projects undertaken for foreign locations/outside (India):


1 Less than 1 crore






7 Above 100 crores

Total


i) Detail of each project to be given in the format below:


1. Assignment name:

2. Country:




Indian Rupees):






any:




assignment:





Director/Coordinator, Team Leader):




assignment:


j) Summary Sheet

Sr.

No.

Project Cost Total Number of

projects

for Government

Total Number of projects

for Private Organizations

(India)

Total Number of projects

foreign locations/ outside

India

1 Less than 1 crore





6 50 crores to 100

crores

7 Above 100 crores

Total

Firm’s Name:

Firm’s Seal:

Name of Authorized Person and its Designation:

Signature of Authority:


Form Tech-3 A: Team Composition And Task Assignments

Sr. No. Professional staff:

Years of

Experience

Qualification/

s

Years of

association with

organization as

permanent

employee/

partners

No. of projects worked on during the

association as a permanent employee/

partner with organization

Position

assigned

Task

assigned

Name

of

Staff

Government

Projects in

India

Private

projects in

India

Foreign

projects

1 Team Leader

2 Infrastructure

Expert

3 Landscape

Expert

4 Environment

Expert

5 Hydrology

Expert

6 Survey Expert

7 Others

Please specify

There is no upper limit to the number of members of team. If more team members are there then kindly use the table above.


Form Tech-3 B: Team Composition And Task Assignments (Proposed Key

Personnel for GUDA assignments)

Column 1 Column 1 Column 2 Column 3

Sr. No. Name of the Professional

staff proposed for GUDA

assignment as a:

Number of Projects Name of all the projects as

mentioned in Columns 2

1 Team Leader: (NAME OF

THE STAFF MEMBER)

Number of projects handled as team

leader:_____________

2 Infrastructure Expert:

(NAME OF THE STAFF

MEMBER)

Number of projects handled as Infrastructure

Expert :_____________

3 Landscape Expert:

(NAME OF THE STAFF

MEMBER)

Number of projects handled as Landscape

Expert:_____________

4 Environment Expert:

(NAME OF THE STAFF

MEMBER)

Number of projects handled as Environment

Expert:_____________

5 Hydrology Expert:

(NAME OF THE STAFF

MEMBER)

Number of projects handled as Hydrology

Expert:_____________

6 Survey Expert Number of projects handled as Survey

Expert:_____________


Form Tech-4 Curriculam Vitae (CV) for Proposed Key Professional Staff for

GUDA Assignments

Proposed Position [only one candidate shall be nominated for each position]:

Number of projects handled as [insert proposed position]:

Name of Projects handled as [insert proposed position]:

1.

2.

3.

4.

5.

Name of Firm [Insert name of firm proposing the staff]:

Name of Staff [Insert full name]:

Date of Birth:

Nationality:

Education [Indicate college/university and other specialized education of staff member, giving

names of institutions, degrees obtained, and dates of obtainment]:

Total Number of Years of Experience:

Membership of Professional Associations:

Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

Countries of Work Experience: [List countries where staff has worked in the last ten years]:

Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and

writing]:

Certification :


I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any willful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

[Signature of staff member or authorized representative of the staff]

Day/Month/Year

Full name of authorized representative

Form Tech 5: Details of Outstanding Projects

The details of two outstanding projects are to be provided by the consultant explain the client

needs, the objective of project, project cost, the time line of project, the issues, the input of

consultant, any innovative method used and why the consultant considered the particular project to

be outstanding. It would be preferred if a presentation of these outstanding projects could be

included in the Compact Disc containing the proposal.

It will be evaluated by a committee of senior officers of GUDA.


Part 3 Financial Proposal- Standard Forms

FIN:1 Financial Proposal Submission Form

FIN:2 Summary of Costs


Form Fin-1 Financial Proposal Submission Form

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in

accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our

attached Financial Proposal is for the sum of [Insert amount(s) in words and figures]. This amount

is exclusive of the local taxes, which shall be identified during negotiations and shall be added to

the above amount.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal, i.e. 90 days from the

last date of submission of tender

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

Amounts mentioned above must coincide with the ones indicated under Total Cost of Financial

proposal in Form FIN-2.


Form Fin-2 Summary Of Costs

Item

Costs

Total Costs of Financial Proposal

________% of total project cost

Cost in % terms should be shown in words and figures. .

Indicate the total costs, net of local taxes, to be paid by the Client.

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