annual inservice september, 2011 10/31/2015 2:01 am 1

Annual InserviceSeptember, 2011

04/20/23 05:141

Welcome Please SIGN IN

Please Wear your NAME TAG

AGENDA

Format of the Day

Handouts

For your Binder

Notice of Procedural Safeguards

Pick up at break, lunch or at the conclusion of in-service

Bundled in sets of ten2

STRENGTHS-BASEDIEPS

Strength-Based Meetings

Find a room that supports those in attendance.

Computer and Printer

Sit next to the parent

Have copies available for them to view or project on the board

Common playing field

Nothing is decided outside the IEP meeting

Strength-Based IEPs4

Strength-Based Meetings

Timing & Consensus

Plan ahead

Check Re-evaluation Date

Involve all players

Strength-Based IEPs5

ANNUAL REVIEWS

POWER IEP

Student Information Page

Update Student Information

(Edit Student Information)

“THE BRAIN”

Student Information Page8

Set up information provided for you

IEP Access

Secondary IEP Access

District:

First Name:

Middle Name:

Last Name:

Student ID Numbers SIS District ID Number

Active: Ineligible:

District: Programs

Referral

DS/Medicaid

RIN: -

Notes:

Information Perandoe Reviews and Edits Each Time Paperwork is Submitted to Perandoe

Evaluation Data Last Evaluation:

Initial Evaluation Consent:

Re-evaluation Consent:

Next Annual Review:Student Information Page10

Eligibility

Primary

Secondary

Evaluation Data & Eligibility

Student Placement Information

Current Year

Grade:

School Year:

Case Manager:

Home School:

Private Parochial (if needed):

Serving School:

Anticipated HS Graduation:

Next Year

Grade:

School Year:

Case Manager:

Home School:

Serving School:

Student Placement Information

Student Information

Gender: Ethnicity:

Student's Primary Language:

Student Phone:

Address:

Address Updated On: (Set To Today)

City, State, Zip:

Emergency Contact Name:

Student Information

Student Information16

Parent Information

Parent/Guardian:

Parent's Address:

Parent's City, State, Zip:

Home Phone:

Work Phone:

Parent's Primary Language:

Parent's E-mail:

Parent/Guardian 2:

Parent's Address 2:

Parent's City, State, Zip 2:

Parent's Phone 2:

Parent Information

Miscellaneous

Serving District:

Home District:

School Psychologist:

Student Record -Opening Page

Student’s File

Chronological List of all events that effected the student’s individual education plan.

Student Record -Opening Page21

Preparing for a New Event –Duplicating a Record

Duplicating an IEP allows the user to edit previous information entered into a record.

Duplicating an IEP transfers Eligibility information with each IEP.

Steps for Duplicating IEP Select: Duplicate IEP

Select the IEP to duplicate: Most likely this record will be marked “current”

Select New Meeting Type: (Remember you can always

change the type and date.)

Enter new date

Click Duplicate

Click Ok

Changing Date and Type

Select: Edit Date/Type

Enter New Date, if necessary

Enter New Meeting Type, if necessary

Click: Submit

Create New Meeting Date

Used for Initial Meeting

Initial INA

First IEP for student who has moved to the district

With the exception of some demographic information, the paperwork created for a “New Meeting Date” will be blank.

Student’s File

List of pages on left side correspond to event highlighted in yellow

Check MarksRed

Green,

and Black

Annual IEP Forms

Conference Summary Report

Conference Summary Report“Signature Page”

There is now only one signature page for everything that is done in the meeting.

Reevaluations, Manifestation Determination, etc.

Whatever is done at the meeting, there will only be one signature page generated.

Conference Summary Report30

Purpose of Conference Check All That Apply

Review of Existing Data INA

Initial Eligibility

Reevaluation

Initial IEP

IEP Annual Review/Revision Used for annual review

IEP Addendum Use this option for meetings other than Annual Review

Purpose of Conference Check All That Apply continued

Manifestation Determination 10 day suspension contact Mary Jo

Graduation Must address one year prior to graduation from high

school Must inform student and parents that services cease with

a diploma Transfer-In

Students who move in

FBA/BIP

Purpose of Conference Check all That Apply continued

Transition Termination of Placement

Student is no longer eligible

This meeting must accompany an evaluation

School Psych/ Speech Pathologist/ HI/ or VI must document the required eligibility findings

Parent revokes consent Follow the proper timelines – see page in binder

Student Identification Information

Refresh Student Information

What is this for?

When do we use it?

Student Identification Information

Most of this information is populated for you because you filled out the Edit Student Information Section first

Look through each text box in this section

All text boxes should have information in them

If you don’t see a text box, then that area is filled out at the Perandoe office for you

Participants

Signature indicates attendance.

Check boxes to indicate the type of meeting attended (if appropriate). Eligibility

Anyone serving in a dual role should indicate so on the appropriate line.

Information After Signatures

Documentation of Parent Attempts

Procedural Safeguards Parent initials

Transfer of Rights Include the form

Parent CopyParents must leave with a copy!

Areas That Might Be Overlooked

Placement

Three notifications

Disability Diagnosis

Annual Review Due Date

This is the date that the Annual Review will become due next year!

Type this date in PRIOR to printing the signature page.

When do I print the Conference Summary Report?

You can come to the meeting with this “signature page” already printed, HOWEVER

Make sure you have checked all the information for accuracy

Reevaluations – There may be a change in the disability diagnosis, therefore, you may not be able to print and sign until the team has made a disability determination

Present Levels of Educational Performance

Present Levels Page

This is an area of emphasis at the state level right now.

They are looking for concrete, measurable information.

They are checking for relatedness to the Eligibility Report

Present Levels of Performance41

Information Covered on the Present Levels Page

Student Strengths

Parental Educational Concerns

Health Information Concerns

Academic Achievement

Functional Performance

Adverse Effects

Student Strengths

Student StrengthsThis is one area to document general

strengths.Document what the team members say as

they introduce themselves.Summarize all strengths here to include

LikesAcademic strengthsHomeCommunity

Parent Concerns

Parental Education Concerns

This is the only area

If parent is not in attendance, document conversations from conferences, phone calls, emails, etc.

Or, state that the parent was not in attendance

Health Health Information Concerns

Describe the student’s health hereAllergiesMedications, reasons and how

administeredConcernsEyesEarsOHI – list the medical reason for the OHI

Present levels of Academic Achievement

Summarize where the student is in academics

Identify subject areas (math, writing, reading, spelling, and sometimes communication)

If not an area of concern, then document that the student is making adequate progress as related to same age peers

If the student is struggling for a non-academic reason, write the PLOAA in that manner

Documentation should reflect the results of the most recent evaluation, but should not be a restatement of the evaluation results documented in the eligibility report.

For preschoolers, performance levels may include pre-academic readiness skills and developmentally appropriate cognitive skills.

Functional performance is related to activities associated with daily living.

This information should be stated in clear, concrete terms understandable to all IEP team participants.

Again, documentation should reflect the results of the most recent evaluation.

For students 14 ½ and older, describe student strengths and weakness within the context of his/her post-school goals.

Present Levels of Functional Performance

This area might include

Speech/Language

Social/Emotional

Independent Living

Adverse Effects

How does the student’s disability impact his/her progress in the general curriculumECGraded programsTransition to post-secondary goals

Placement is not an adverse effect – “Student will not be with typical peers for a portion of the day”

PLOAA/FPAdverse Effects Examples

Susie’s learning disability in math reasoning and reading comprehension require her to receive small group instruction at a slower pace than same age peers. When in the general education classroom she needs accommodations such as . . .

John’s emotional disability that affects impulse control and organization requires direct instruction of alternative strategies that will positively impact his goal to be a carpenter after high school

Goals and Objectives

Goal TypeGoal AreaMethod of Parent NotificationTitle(s) of Goal Implementer(s)

What to do if more than one.

Goals and Objectives53

Example Of Co-implementers

Goals and Objectives

Present Levels Of Academic Achievement and Functional Performance related to the goal

State Standard

Goal Statement

Objectives

Progress Evaluation

Notes about the G & O

Reviewed Goals and Objectives are the baseline for everything on the Revised IEP.

The data should be reflected in the PLOAA/FP.

The conversation that you have with the parent will flow from the reviewed G & O right into the current performance.

What and how did the student perform last year

Based on that, what are we going to do this year

What to do if there are no learning standards

Quarterly progress

Timing for the Annual Review

Draft goals and objectives

Sent home early

Not sent home early

Educational Accommodations and Supports

Educational Accommodations: All IEPs created on or after 8/11/2011 will expand dynamically. Click the "Add Accommodations" link to select accommodations from the list. Once selected, the accommodations will appear in a text box and can be adjusted.

Users can still create accommodations.

Educational Accommodations60

Educational Accommodations

and Supports Transition

Consideration of Special Factors

Linguistic and Cultural Accommodations

Supplementary Aids, Accommodations and Modifications

Supports for School Personnel

Training

Notes about Supplementary Services

Internet Connectivity

Assessment

What’s on This Page

Classroom-Based Assessments

District-Wide Assessments

State Educational Assessments

State Assessment of Language Proficiency

Assessment Accommodations

Assessment64

Educational Services and Placement

Almost every student will have two Service and Placement Pages

Educational Services & Placement66

One for the remainder of the current school year

One for the duration of the IEP that goes into the next school year

Exceptions

Seniors who have an annual review and whose duration of services does not extend into another school year

Initials whose services on the Initial IEP do not extend beyond current school year.

Don’t forget!

Anyone responsible for implementing any portion of this IEP must be notified of his/her specific responsibility

What’s on The Educational Services and Placement (ESP) Page

School Year

Case Manager

Serving School

What’s on the ESP Page

Participation in Regular Education Classes and other education-related settings

Will this student participate in regular physical education

General Education – No Supplementary Aids

General Education – With Supplementary Aids

Special Education – In General Classroom

How to count Inclusion Minutes

What about program aides?

Special Education – Outside General Classroom

Calculations

Program Fund Code

Initiation Date

First ESP – First day IEP goes into effect

Second ESP – First day of school the next school year.

Duration of Services

First ESP – End of the current school year

Second ESP – The day the IEP expires.

Types of Related Service 01 Adapted Physical

Education 02 Aide-Class 03 Aide-Individual Student 04 Art Therapy 05 Audiology 06 Braillest/Reader 07 Counseling Services 08 Consultant Services 09 Adapted Driver Education 10 Interpreter Services 11 Assistive Device

12 Music Therapy 13 Occupational Therapy 14 Outdoor Education 15 Orientation and Mobility 16 Other Related Services 17 Parent Counseling 18 Psychological Services 19 Physical Therapy 20 Psychiatric Services 21 Recreation 22 School Health Services

Types of Related Service continued

23 Speech/Language Services

24 Social Work Services

25 Transportation (Special)

26 Career and Technical Education

27 Transition/STEP by Division of Rehabilitation Services (DRS)

28 Behavioral Intervention Plan

29 Competitive Employment

30 Travel Training

31 Acquisition of Daily Living Skills

32 Supported Employment

33 Supports for Transition to Post-secondary Education

34 Interagency Linkages

What’s on ESP – Related Service

Location MPW From Reg. Ed. In Reg. Ed. From Spec. Ed. Initiation Date – Duration of Services Provider

If the service is Speech/Language, list the name of the Speech Pathologist

Related Service – Assigning Minutes Per Week

Some Related Services have minutes assigned to them

Individual Aide

Social Work

Speech

Some do not

Behavior Intervention Plan

Transportation

Health Services

What’s on ESP Educational Environment Considerations

The first statement requires an explanation, regardless if yes or no is checked.

General Ed with Aids and Services not enough

Nonacademic Activities/Extracurricular Activities

Attendance is at the school he/she would attend if nondisabled

What’s on ESP

Placement Considerations

If the “Other” box is checked the user may create an individualized “Potentially Harmful Effect”.

Transportation

Special Transportation

Do not forget to include Special Transportation in the Related Service Area too

Which Educational Services Page do you use to document ESY?

Check These Areas

School Year Initiation & Duration Date

ISBE Notice and Consent

Notification of Conference

10 Calendar Days

Three attempts for attendance not on this page anymore

Check all reasons for the meeting that apply

Only invite those who need to attend

Related service people need to be involved in arranging the meeting time

Notice of Conference82

Emailing the Notification of Conference

Complete the Notice of Conference

Click “Save and Print”

Save the Notice of Conference

Compose an email,

Address the email to the appropriate parties

Attach the saved Notice of Conference

Send the email

Important – Perandoe must receive a signed copy of the Notice of Conference for the student’s file.

Notice of Conference83

Conference Recommendations

Filled out with every IEP

Check the boxes that apply

Get Parent Signature if you made a change to the services that the student will receive.

Conference Recommendations85

Program Amendment

Purpose of Program Amendment

Sometimes the school district and the parent/guardian agree not to reconvene the IEP meeting for the purposes of making changes to a student’s IEP. The Program Amendment Form is the documentation that this decision has been made and minor changes have occurred to the student’s services.

Program Amendment87

Things to Remember about the Program Amendment

Changes that do not significantly impact a student’s services and/or placement.

Used in place of reconvening the IEP meeting. Can not take the place of an annual review

meeting. The form will be attached to the child’s IEP.

Send copy the Amendment to the parent. Ask the parent if he/she wants another copy of the IEP

Send Perandoe the original Amendment. We will attach it to the current IEP in the temporary record.

Program Amendment88

The Program Amendment and PowerIEP

Duplicate the IEP

Use the date the change will become effective.

Open the Program Amendment associated with the new date

Complete the form

Save and Print

Send a copy to the parents and one to Perandoe.

Do not make any changes to the IEP paperwork

Program Amendment89

Excusal of a Team Member

Excusal of a Team Member Provides the written documentation for the excusal of

one of the required team members.

A school district and the parent/guardian may agree BEFORE THE MEETING BEGINS, in writing, to excuse an IEP team member in whole or part under the following circumstances:

If the attendance of the member is not necessary because the member’s area of curriculum or related services is not being modified or discussed in the meeting, or

If the meeting does involve a modification to or discussion of the special and related services but the team member submits, in writing, input into the development of the IEP prior to the meeting.

Excusal91

Printing

Save & Print

Found at the top of each page

Allows user to view individual pages and then print

Print All

Found on Student File Page

Prints every page viewed by user

Page may not necessarily have information on it

Not a good idea to use to use this button

Print Option

Found on Student File Page

Opens new page with printing options

Allows user to choose the page(s) to print

Request

Please do not print out Evaluation Information , Consent for Initial Evaluation or Consent for Reevaluation unless specifically asked to by school psychologist or educational diagnostician.

The paperwork may not be completely finished at the time of the printing.

Sending Paperwork to Perandoe

Paperwork to Perandoe

DO NOT HOLD ON TO YOUR PAPERWORK!

SEND IN YOUR ORIGINAL IEPS AS SOON AS YOU COMPLETE THEM

FACTS Tracking FormIf an Annual Review Meeting was held,

send reviewed Goals and Objectives DECEMBER 1 COUNT

ReportsTools For Teachers

Student IEP Data

Student IEP Data100

Student IEP Data

Last Name

First Name

Date of Birth

Ethnicity

Serving School

Current School Year

Case Manager

Reevaluation date

Anticipated Graduation

Most Recent & Current IEP

Extend School Year

Annual Review Date

Address

Phone Number

Student IEP Data101

Student IEP Data

Log on to PowerIEP

Click PowerIEP

Click Enter IEP

In the top left corner of the blue screen are the words, “View Student IEP Data”

Click these words.

Once the report appears, data can be sorted by last name, grade, current school year, case manager, next school year, and next school year case manager.

Student IEP Data102

Student IEP Data

It is also possible to download the report as CSV. By clicking this button, the report is opened in Excel. From Excel, the user can delete columns and rows and sort by any column heading.

Student IEP Data104

Printed Excel Document

Student IEP Data106

Accommodations Report

Create a list of accommodations for any teacher

Type of Accommodation Educational

Testing

Sort by Last Name

Serving School

Accommodations Report108

Accommodations Report

Log on to PowerIEP

Click PowerIEP

Click Accommodations Report

Add a title (header) if you prefer

Select the students to be included in this report

Show: All Accommodations, Educational Accommodations, or Testing Accommodations

Sort by: Last Name, Grade, Serving School

Accommodations Report109

Parent Contact Form

Includes important Demographic Information

Parent/Guardian Name

Address

Date of Birth

Home and Work Phone

Address

A Record of Parent Contact

Type of Contact

Participants

Area(s) of Concern

Action/Intervention

Staff Name

Parent Contact112

Parent Contact Form

Log on to PowerIEP

Click PowerIEP

Click Enter IEP

Open the record of the student in which you wish to document contact

The Parent Contact Form link is to the left of the student’s name

Parent Contact Form

The information entered stays with the student record each year

The report can be printed out

IMPORTANT – This report can be subpoenaed

Parent Contact115

Patty’s Turn-A-Rounds (Quarterly FACTS Reports)

Three Important Dates for us! December

Check all codes! Eligibility

% Special Ed

Please return to us within the deadline!

Miscellaneous

Infinitec

70/30 Rule

Perandoe.orgCarol’s Corner

Resources

Annual Review Binder

For Teachers

From Workshops

annual inservice september, 2011 10/31/2015 2:01 am 1

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