2012 annual meeting presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

“Ask not what your Association can do for you, but what you can do for your Association.”

Call to Order | Establishment of Quorum

v  Please help yourself to breakfast, coffee, or juice

v  Please save your questions for the end of the presentation

v  This meeting is not intended to resolve unit specific issues

v  Please silent cell phones; please step outside to take calls

v  Restrooms

Meeting Incidentals

Welcome Members

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Communication

v  Current Contact Information

http://MontrosePlaceTownhomes.com/contact

v  Request for Assistance

http://Support.MontrosePlaceTownhomes.com

http://MontrosePlaceTownhomes.com/support

Communication

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Communication

v  Architectural Modification Request

http://MontrosePlaceTownhomes.com/modifications

v Governing Documents

http://MontrosePlaceTownhomes.com/documents

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v Member Leasing Resources

http://MontrosePlaceTownhomes.com/leasing

http://MontrosePlaceTownhomes.com/listings

v  Preview Other Online Resources

http://MontrosePlaceTownhomes.com

http://Support.MontrosePlaceTownhomes.com

Communication

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  VOLO Recovery Phone Broadcast System

Property-Wide Announcements e.g. Water shutoff notice

v  AssociaAccess® Online

Member Billing and Account Information

http://MontrosePlaceTownhomes.com/access

Communication

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Limited Common Element

v  Pictures Speaks Volumes

Limited Common Element

Why we do what we do…

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  Pest Control (Member’s Units) New Program Implementation

Members have different requirement

Member selects their own service provider

Member facilitate their own service call and unit access

Member pays selected service provider

Membership will reimburse services up to $100, per unit, per year

Submit request for reimbursement

Management Company will send you a check for $100

Limited Common Element

On-Going Maintenance

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  Pet Policy Dog must be on a leash

Want to prevent a tragedy

Owner must clean up after then

We can help…

Offering a pooper scooper service and supplies

Limited Common Element

On-Going Maintenance

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  $200 Fine + Cost of Removal

v  Trash that does not make it in the dumpster

v  Furniture left for the Association to facilitate removal

v  Cigarette Butts

v  Trash left in upper walkways

Limited Common Element

Illegal Dumping and Littering

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  No Smoking Community

v Within 20’ of any door, window, or walkway

v  Includes walking though shared walkways

v  Carcinogen and causes allergy episodes

v  Experience it, Report it, and we will Take Care of it

v  Dispose cigarette butts on property, get $200 fine

v  You are responsible for your guest

Limited Common Element

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Smoke Free Community (Always Have Been)

v We will be changing the gate code

v Members and one individual living at that resident

v  Tenants all must appear on the lease (will be enforced)

v Guests shall not be on property or unattended

v  Notifying Association recommended for long-term visitors

v  HPD Trespassing Affidavit and new signage

Limited Common Element

Property Access and Resident’s Visitors

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  No glass (Cost to drain pool will be charged back to unit)

v  No smoking; this is a community pool

v  Residents must be in pool area with guest

v  Please clean the grills and care for them as if their yours; they are yours

v  Do not leave unattended; fire happens

Limited Common Element

Pool Area and Grilling Stations

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Capital Improvement Projects

v  Pool Fenced area (place for floats) v  Routine Landscaping (back, front) v  Property-Wide Signage (No trespassing; HPD Affidavit on file) v Move rear water hoses to inside gate area alone back-wall

v  Platform Refit of stairwell in front of unit 10 v  Dumpster Area, painted, keyless entry, new slats, solution to combat smell

v Grill Replacement (3 year life cycle) v  Pool Umbrella Replace and spares (11 feet size)

Capital Improvement Projects

2012 Accomplishments

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  Security Gate (firewall) in Westside Breezeway v Maintenance for Security Lighting v Maintenance of the sprinkler system v Odor-Edge to keep dumpster from stink 

v  New Boiler Room Breaker Box v  Termite Detection Systems

v  Keyless Property (Mail room, dumpster) v  Electrical Grounding v  Sod Side Yard

Capital Improvement Projects

2012 Accomplishments

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  Building Plumbing System Rehab (large project)

v  Repair and re-stripe parking lot

v  Repair Damaged Upper Walkway Sections (no money at the time of rehab)

v  Paint all railing, bars, gates, and walkways

v  Laundry Room Rehab (plumbing, door, new floor, paint)

v  Smoke Detector Installation in every unit

Future Initiatives: Primary

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Capital Improvement Projects

v  Pool area watering system

v  Replace the flashing trim on upper walkways

v  Boiler Room Sheetrock around new breaker box

v  Repair Falling Hardie in Soffit Area

v  Have all exterior unit doors, windows cleaned

v  Seasonal umbrella to add shade area to pool space

Future Initiatives: Secondary

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Capital Improvement Projects

v  Cut-out median for better access to rear drive way (keep people from driving backwards)

v  Permit parking for the Audubon curb-side

v  Installation of two-three street lights in the back by Center Point

v  No Parking Signs for rear driveway

Capital Improvement Projects

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Discovery Initiatives

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Financials

v  Assets: Operating, Reserve, Prep-Paid Insurance

$56,868.00

v  Home Improvement Loan Balance

$96,760.00

Financials

State of the Association—Effective June 30, 2012

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  Forecast Positive

v  Assessment holding at $250.00

v  No Foreseen Change

Financials

Maintenance Assessment

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v MPTH $25

v  PMG $20

v  Change to $20

v  Requires a Board Resolution (Drafting)

Financials

Collections Policy

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  Access to your account

v  Real-Times Information

v  http://MontrosePlaceTownhomes.com/access

Financials

AssociaAccess® On-Line

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Election of Directors

v  Two (2) terms up this fiscal year

v  Incumbent – Chase Vines, Elliot Norman

v  Take nominees from the floor

v  Distribute ballots

v  Vote

v  Tally

v  Announce

Election of Director(s)

Nominees and Voting

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Questions & Answers

v  Please keep comments & questions to 3 minutes

v  Please do not over talk any guest

v  Please be positive & constructive

v  Forum not for individual inquiries only property-wide topics

Question & Answer Session

Open Forum

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

v  All Directors are required to remain for a quick Executive Session to elect officer roles.

Question & Answer Session

Directors—Not So Fast

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Adjourn Membership

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

Executive Meeting