1 3 powerpoint lab 3: sharing information between applications
Post on 21-Dec-2015
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CompetenciesCompetencies
After completing this lab, you will know how to: 1. Copy between applications. 2. Link an Excel chart to a PowerPoint presentation. 3. Embed a PowerPoint presentation in a Word document. 4. Run a slide show from Word.
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CompetenciesCompetencies
After completing this, you will know how to: 5. Edit an embedded object. 6. Break a link. 7. Decide when to use linking and embedding.
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Copying Between ApplicationsCopying Between Applications
Information created in one program can be easily copied
Then inserted, or pasted into another application
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Pasted ObjectPasted Object
The Sports Company
$-
$100,000
$200,000
$300,000
$400,000
1995 1996 1997 1998
Tennis
Golf
Camping
Fitness
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Linking an Excel Chart to a Linking an Excel Chart to a PowerPoint PresentationPowerPoint Presentation
One form of information sharing between applications
The linked data or object remains in the source file, separate from the destination file to which its linked
When the source file is updated, the change reflects in the destination file
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Linked ObjectLinked Object
The Sports Company
$-
$100,000
$200,000
$300,000
$400,000
1995 1996 1997 1998
Tennis
Golf
Camping
Fitness
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Embedding a Presentation in a Embedding a Presentation in a Word DocumentWord Document
PowerPoint objects may be inserted or embedded into a Word document
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Embedded ObjectEmbedded Object
Stored in the destination file Becomes part of the document Entire file, not just an image of
the selection that is displayed in the destination file
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Embedded ObjectEmbedded Object
Application creating the embedded object is called the server
If user has the server, he can edit or update the embedded object in the destination file
Object Linking and Embedding (OLE) is the supporting technology
Office 97 has it
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Running the Slide Show from Running the Slide Show from WordWord
With PowerPoint presentation embedded in the Word document
Double-click on the slide Full version, or viewer is
automatically loaded Proceed through the show
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Editing an Embedded ObjectEditing an Embedded Object
From within Word Select presentation object Edit, Presentation Object, Edit
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When to Use Linking & When to Use Linking & EmbeddingEmbedding
Use linking whenFile size is importantUsers have access to the
source file and applicationThe information is updated
frequently
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When to Use Linking & When to Use Linking & EmbeddingEmbedding
Use embedding whenFile size is not importantUsers have access to the
application, but not the source file
The information changes infrequently
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