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ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

June 14, 2016

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Student and Faculty Commendations 4

6. Presentations

A. Schematic Design for Phase I of the Alvin High School Facility Improvements for Student UIL

Events and Parking

6

B. Schematic Design Junior High #7 7

7. Open Forum - Information Only

8. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 8

B. Request to Consider Approval of Technology Related Equipment, Software, Security

Equipment & Supplies Catalog RFP

17

C. Request to Consider Approval of Professional Service Contracts for 2016-2017 31

D. Request to Consider Approval of Methodist Hospital for Alvin ISD's District Wide Athletic

Trainers Program

33

E. Request to Consider Approval of Dental, Property and Student Insurance 35

F. Request to Consider Approval of Emergency Purchases Related to Disaster Response 44

G. Request to Consider Approval of Shared Service Arrangement for the Galveston-Brazoria

Cooperative for the Hearing Impaired

46

H. Request to Consider Approval of Out of State Student Travel 72

I. Request to Consider Approval of Low Attendance Waiver Due to Bad Weather 80

9. Request to Consider Approval of Considering Naming Delegate and Alternate for the

TASA/TASB 2016 Delegate Assembly - Business Action Item

81

10. Request to Consider Approval of Debt Management Local Policy - CA (LOCAL) - Business

Action Item

82

11. Request to Consider Approval of Memorandum of Understanding with the Alvin ISD

Education Foundation - Business Action Item

89

12. Request to Award Contract for Demolition and Abatement of "F" Building as Part of

Construction for the Alvin High School Student UIL Events & Parking Project - Business

Action Item

94

13. Request to Consider Approval for Award of Construction Manager at Risk Contract for the

Alvin High School Facility Improvements for Student UIL Events and Parking - Business

Action Item

97

14. Request to Consider Approval of Policy Revisions DNA (LOCAL) - Personnel Action Item 100

15. Request to Consider Approval of Employment of Personnel - Personnel Action Item 102

16. Request to Consider Approval of Administrative Appointments / - Personnel Action Item

A. Harby Junior High Principal 103

B. Rodeo Palms Junior High Principal 104

C. Stevenson Primary Principal 105

D. Savannah Lakes Elementary Principal 106

E. York Elementary Principal 107

F. Wilder Elementary Principal 108

G. Mark Twain Elementary Assistant Principal 109

17. Superintendent's Report

18. Future Agenda Items

19. Closed Executive Session

A. 551.074 To Deliberate on the Officers for Board of Trustees

20. Election of Board Officers and Request to Consider Check Writing Authority - Business

Action Item

21. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

June 14, 2016

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale The greeters for the evening will be members of the Alvin ISD Education Foundation.

Budget Implications

None

Recommendation or

Proposed Motion

None

3

Alvin Independent School District June 14, 2016


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications

Attachments None

Rationale

Sea Perch Nationals

Alvin ISD experienced great success at the National SeaPerch

Challenge! The following teams placed at the National

Competition:

Harby JH Sea CRABS – Grand Champion Trophy (overall

winner for all classes) Rachel Hamilton – 6th Grade

Colby Patterson – 8th Grade

Brian Towne – 7th Grade Anna Wilson – 6th Grade

Campus Sponsors – Michelle Deleon and Kim Hamilton; Parent Sponsor – Tom Wilson Nolan Ryan JH Wave Riders - 3rd place in the Middle School

Class

Bianca Acosta – 8th Grade Reagan Forrest – 8th Grade

Aaric Johnson – 8th Grade

Liam Rhamsey - 8th Grade Joshua Amistoso - 8th Grade

Nikita Singh - 8th Grade

Juston Acklin - 8th Grade

Campus Sponsors – Robin Driver and Sarah Bhaskaran; Parent Sponsor – Aaron Johnson

Manvel HS Team Nautilus - Diversity Award and 2nd place in the High School Presentation Challenge

Michah Harrison – 11th Grade

Tyler Beckman – 9th Grade

Conner Stewart – 12th Grade Nick Altamiran – 12th Grade

Ein Cagle – 12th Grade

Mark Retura – 12th Grade Chris Nolasco – 11th Grade

4

Andreina Ahrens – 11th Grade

Ankim Nguye – 11th Grade Cerena Ermitanio – 11th Grade

Campus Sponsors - Larry Garrett and Jacob Smith Passmore Sea Sharks II - 3rd in the Obstacle Course Challenge

Carmen Mendez – 5th Grade

Tommy Wilson – 4th Grade Cooper Williams – 4th Grade

Sofia Trevino – 4th Grade

Campus Sponsors – Linda Palacio; Parent Sponsor – Delea Wilson Marek Aqua Tigers - 3rd place overall in open class and 3rd

place in the obstacle course in open class Veronica Nuval – 5th Grade

Stephanie Cao – 5th Grade

Mariam Fatima – 5th Grade Princeton Hawk – 4th Grade

Robert Ruiz – 4th Grade

Duke Butler – 5th Grade Campus Sponsor – Michelle Pedalino; Parent Sponsors – Vivianne & Brian Chao

District Goal(s) None

Budget Implications

None

Recommendation or Proposed Motion

That a commendation be presented to the students and staff listed above.

5



Agendum Presentation of the Schematic Design for Phase I of the Alvin High School Facility Improvements for Student U.I.L. Events and

Parking Category Business

Resource Personnel Patrick Miller

Associate Superintendent Student Learning Environment

Attachments None

Rationale Huckabee Architects developed the schematic design for the Alvin High School Facility Improvements for Student U.I.L Events

and Parking.

Phase I will focus on the design of the Memorial Stadium. An

update for design and construction timeline will be presented.

Budget Implications None


None

6



Agendum Presentation of New Junior High #7 Schematic Design

Category Business



Attachments None

Rationale Stantec Architecture developed the schematic design for the

new Junior High #7. An update for design and construction

timeline will be presented.


Recommendation or

Proposed Motion

None

7

On May 10, 2016 the Alvin

Independent School District Board

of Trustees met for a Regular

Meeting / Public Hearing at Rodeo

Palms Jr. High, AISD, Manvel,

Texas, with the following members

present:

Cheryl Harris, Tiffany Wennerstrom, Vivian Scheibel, Nicole Tonini, Julie Pickren, Earl Humbird & Regan Metoyer

Superintendent Gilcrease and other

administrative staff were present.

VISITORS

A complete list of registered guests

is available in the office of the

Superintendent.

ITEM #1 - PUBLIC HEARING – 2016-2017 ALVIN ISD BUDGET AND PROPOSED TAX RATE

The Board of Trustees entered into a

Public Hearing regarding the 2016-

2017 Budget and Proposed Tax Rate

at 7:00 p.m.

The District’s fiscal year is July 1 –

June 30 of each year. The tax rate

will continue to be set in September

of each year.

Ms. Susan Wilson, Chief Financial

Officer, presented the following:

Student & Property Growth value

2016-2017 Anticipated Revenue

Anticipated Expenditure Budget

Historical Tax Rates

Impact on Average Homeowner

The Notice of Budget and Tax Rate

was presented and Ms. Wilson

noted that these are based on

preliminary taxable values within

the required tax frame. If the

change in final values requires a

higher tax rate the District will

republish the notice prior to the

adoption of the tax rate.

The Proposed Maximum Tax Rate

was presented by Ms. Wilson as

follows:

Maintenance & Operation $1.040000 (M & O) Interest & Sinking (I & S) $0.410000 TOTAL PROPOSED RATE $1.450000

Ms. Wilson continued by presenting

the Combined Statements of

Revenues and Expenditures

Budgets for Approval 2016-2017 as

follows:

General Fund

Revenue $219,407,016 Expenditures $219,407,016

Debt Service Fund:


Child Nutrition:


(See attachment)

President Harris opened the floor for

discussion.

No patron chose to address the

Board of Trustees.

Following the public hearing the

Board of Trustees entered into a

Regular Meeting at 7:09 p.m.

ITEMS #2, 3 & 4 - CALL TO ORDER, INVOCATION & PLEDGE

President Harris called the meeting

to order and stated that a quorum of

Board members was present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001.

Trustee Pickren gave the invocation.

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8

Regular Board Meeting/Public Hearing May 10, 2016

ITEM #5 – GREETERS

The top five students from both

Alvin High School and Manvel High

School, as well as the valedictorian

and salutatorian from ASSETS

Academy served as the greeters for

the evening.

ITEM #6 – STUDENT & FACULTY COMMENDATIONS

Future Problem Solving Team

The following Fairview Junior High

students participated and placed in

the Future Problem solving Program

in San Marcos:

Whitney Barham, Camrin Boren,

Kylie Maples, Faith Dewr, Elizabeth

Moreno, Jacob Wyatt, Emiko

Waldrop, Callie Ward, Blake Adame,

Cole Wooley, Emmah Flores-

Castaneda and Angel Purl.

Coaches were: Bridget Landry,

Barbie Trevino and Dianna Moreno.

Dancer Palooza

Chloe Madding / Fairview JH

Recently appeared on the Ellen

DeGeneres Show

National Council of Excellence

The following members of the EC

Mason Student Council were

recently recognized for their

outstanding efforts which honor

excellence in leadership, citizenship

and community service:

Trenton Jones, Wyatt Plaster, Ava

Gurley, Christian James, Landry

Wisnoski, Joe Martinez & Emma

Jones

Sponsors: Krista Browning, Kristy

Jones and Blaire Donnelly.

Manvel High School Student Council Supporting Others

The following MHS students were

recognized for their efforts for

honoring students who had recently

passed away as well as raising

money for the Thirst Project, which

build water wells in

underserved countries.

Ulissa Calix, Jessica Luong, Caleb

Fisher, Cameron Hightower, Royal

Thomas, Daelin Elzie, Joelle

Anderson, Madeleine Andriola,

Raven Gallien, Erika Bobadilla,

Bethany Fortune and Mariana

Arredondo.

ITEM #7 – OPEN FORUM

Ms. Ana Cecilia Umana addressed

the Board of Trustees regarding

lunch detention at Passmore

Elementary.

CLOSED EXECUTIVE SESSION

The Board of Trustees entered into a

Closed Executive Session at 7:32 to

discuss the following:

551.071 Discuss pending litigation

551.074 Discuss personnel

The Board of Trustees returned into

an Open Session at 8:31 p.m.

ITEM #8 - REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A – K

Trustee Wennerstrom made a

motion to approve Consent Agenda

Items A – K. Trustee Metoyer

seconded the motion. Motion

carried unanimously (7-0).

ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES.

The following minutes were

presented to the Board of Trustees

for approval:

April 12, 2016

April 26, 2016

May 4, 2016

ITEM B – REQUEST TO CONSIDER APPROVAL OF TRUST PROPERTY

The Offer & Recommendation

Report as presented to the Board of

Trustees as follows:

Property # 3940-0011-000 Bidder Karla Beasley Legal Desc. Lot 9, Treasure Lane, Liverpool .1921 Acres Appraised Value $5,300 Taxes Due $2,430 Offer $1,800

Administration recommended

acceptance of the offer.

9


ITEM C – REQUEST TO CONSIDER APPROVAL OF CONTRACTED SERVICE SUBMISSIONS

Two proposals were received for

Federal Programs Contract Service

with a one year non-exclusive term

contract.

Eleven proposals were received for

other service commodity codes as

classified under the Contractor

consultant Services for a one year

non-exclusive award with the option

to renew for an additional two years.

ITEM D – REQUEST TO CONSIDER APPROVAL OF T1605 AUTOMOTIVE & BUS FUEL RFP

The RFP for automotive and bus fuel

was requested for a one year

exclusive award contract with

primary and secondary vendor

awards.

ITEM E – REQUEST TO CONSIDER APPROVAL OF DISPOSAL OF FIXED ASSETS

The attached fixed assets items

requested for disposal has reached

their cost effectiveness to maintain

or are totally inoperable. Disposal

approval at this time will allow us to

schedule an auction this summer

and make room for required

replacement vehicles.

ITEM F – REQUEST TO CONSIDER APPROVAL OF PROFESSIONAL SERVICE AGREEMENT

The following Professional Services

contract has been negotiated for

ORRICK – Attorneys for the

Unlimited Tax Schoolhouse and

Refunding Bonds, Series 2016

which has an anticipated amount

expected to exceed $75,000.

ITEM G – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF EASEMENT FOR CENTER POINT ENERGY AT THE BROTHERS ELEMENTARY #17 SCHOOL SITE

In order to procure electric service

to the future elementary school site

in Shadow Creek Ranch, it is

necessary that Alvin ISD grant a

utility easement to Center Point

Energy.

ITEM H – REQUEST TO CONSIDER BUDGET AMENDMENT #11 TO DESIGN AND CONSTRUCT AHS FACILITY IMPROVEMENTS FOR STUDENT UIL EVENTS AND PARKING

In order to proceed with the

recommended improvements given

by the Memorial Stadium Citizens

Steering Committee a budget

amendment in the amount of

$7,139,195 is needed.

Improvements will include Memorial

Stadium upgrades, new parking,

detention, improvements for

softball, soccer, band, ROTC,

baseball, tennis and other

miscellaneous student programs at

AHS.

ITEM I – REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENT #12 FOR THE CONSTRUCTIONOF THE REPLACEMENT POOL AT ALVIN HIGH SCHOOL

In order to proceed with the

replacement pool at AHS, as

recommended by the Memorial

Stadium Citizens Steering

Committee, a Budget amendment in

the amount of $10,163,863 is

needed.

ITEM J – REQUEST TO CONSIDER DISTRICT INVESTMENT FIRMS AND INVESTMENT POLICY / TRAINING SOURCES

Annually, the Board is required to

review the investment policy,

investment firms and brokers to be

used for the next calendar year.

The following list of qualified

brokers or pools are authorized to

engage in investment transactions

for the calendar year: Lone Star / First Public

TCG Advisors

Texas Class / Public Trust Advisors

Texas Term / PM Asset Management LLC

Texpool / Federated

Wells Fargo

10


Sources for investment training for

investment officers ASBO – Assoc. of Business Officials

First Public, LLC / PFM Asset Mgmt.

GFOA – Government Finance Officers Assoc.

HCDE – Harris County Dept. of Ed.

Public Trust Advisors

Region IV Education Service Center

TASA – Texas Assoc. of School Admin.

TASB – Texas Assoc. of School Boards

TASBO – Texas Assoc. of School Bus. Officials

Texas State University / Texas State University Hobby Center for Public Service

University of North Texas Center for Public Mgt.

Weaver, LLC

Whitley Penn Certified Public Accountants

ITEM K – REQUEST TO CONSIDER APROVAL OF TASB POLICY UPDATE 104 WITH POLICY FD (LOCAL) CHANGES

The Academic Department

requested approval of changes to an

update to Board Policy FD (LOCAL).

Current policy states that a student

that is new to Alvin ISD and

enrolling from an accredited public,

private, or parochial school shall be

placed initially at the grade level

reached and then final placement

determination be evaluated pending

observation in the classroom. To

allow flexibility for campuses to

initially place students in the grade

level that will meet their immediate

academic needs, the district would

like to evaluate enrollment

documentation and the results of

appropriate assessments when

making grade placement decisions.

This will allow campuses to give

assessments that measure at what

grade level a student is ready to

learn. All students will continue to

be evaluated by the classroom

teacher and each student’s needs

will continue to be addressed.

ITEM #9 – REQUEST TO CONSIDER APPROVAL OF TIMELINE FOR ACCELERATED INSTRUCTION WAIVER AND PRE-KINDERGARTEN WAIVER OF 210 MINUTES SCHOOL DAY

Timeline for Accelerated Waiver

As part of the Student Success

Initiative (SSI), Districts are

required to provide accelerated

instruction to students in grades 5

and 8 who do not demonstrate

proficiency on the STAAR reading

and/or mathematics tests. This

accelerated instruction must occur

after each administration of the test,

including the third administration.

A student may advance to or be

placed in the next grade level only if

(1) He or she completes all

accelerated instruction required by

the grade placement committee

(GPC), and (2) the GPC determines,

by unanimous decision, that the

student is likely to perform at grade

level at the end of the next school

year given additional accelerated

instruction during the course of the

year.

To assist districts in meeting the

accelerated instruction provision

after the third administration of

these tests, TEA is allowing Districts

to apply for a waiver to adjust the

timeline for providing accelerated

instruction to students who fail the

third administration.

Requested School Years: 2016-2017, 2017-2018, 2018-2019

2016-2017 Pre-Kindergarten Waiver of 210 MINUTES SCHOOL DAY

House Bill (HB) 2610, passed by the

84th Texas Legislature, amended

TEC 25.081 by striking language

requiring 180 days of instruction

and replacing this language with the

requirement of districts to provide at

least 75,600 minutes of instruction.

This one time waiver for the 2016-

2017 school year is for pre-k

programs that offer less than 210

minutes school day, but offer at

least 120 minutes of instruction per

day. Alvin ISD currently offers 190

minutes of instruction to a morning

classroom of students and offers

190 minutes of instruction to an

afternoon classroom of students.

Requested school year: 2016-2017

Trustee Tonini made a motion to

approve the waivers as presented.

Trustee Scheibel seconded the

motion. Motion carried

unanimously (7-0).

11


ITEM #10 – REQUEST TO CONSIDER APPROVAL OF ACADEMIC COURSES FOR UIL ELIGIBILITY FOR EXTRA-CURRICULAR ACTIVITIES (No pass / No play)

The following courses are identified

as honors* classes as referred to in

the Texas Education code 33.081 (d)

(1), concerning extra-curricular

activities:

All College Board Advanced Placement

courses in all disciplines

High School / College concurrent enrollment classes (that are included in Part One of the “Community College General Academic Course guide manual”) in the subject areas of English language arts, mathematics, science, social studies, economics, advanced studies, or a language other than English.

*Districts may identify additional

honors courses in the subjects of

English language arts, mathematics,

science, social studies, economics,

or a language other than English.

Per the statute above, Advanced

Placement courses required local

approval for exemption.

(see attached list)


motion to approve the list of courses

for UIL eligibility for extra-curricular

activities as presented. Trustee

Tonini seconded the motion. Motion


ITEM #11 – REQUEST TO CONSIDER APPROVAL OF 2016-2017 BUDGET

The 2016-2017 budget has been

under development for both the

anticipated revenues and

expenditures related to next school

year’s budget.

The Combined Statements of

Revenues and Expenditures

Budgets for 2016-2017 were

presented to the Board of Trustees

as follows:

General Fund


Debt Service Fund:


Child Nutrition:


(See attachment)

Trustee Pickren made a motion to

approve the 2016-2017 budget as

presented. Trustee Humbird


carried (7-0).

ITEM #12 – REQUEST TO CONSIDER APPROVAL OF BOND SALE AUTHORIZATION

2014B Remarketing:

Order providing for the conversion

to term rate of a portion of the AISD

variable rate unlimited tax

schoolhouse bonds, series 2014b;

providing for the amendment of the

bond order; authorizing and

ratifying certain actions of

authorized representative of the

district with regard to such

conversion; and enacting other

provisions relating thereto

2016A:

Order authorizing the issuance, sale

and delivery of AISD unlimited tax

schoolhouse and refunding bonds,

in one or more series, setting certain

parameters for the bonds;

authorizing a pricing officer to

approve the amount, the interest

rate, price and terms thereof and

certain other procedures and

provisions related thereto; levying a

tax and providing for the security

and payment of such bonds; and

enacting other provisions relating

thereto.


authorize the issuance, sale and

delivery of bonds as presented.


12



unanimously (7-0).

ITEM #13 – REQUEST TO CONISDER APPROVAL OF EMPLOYMENT OF PERSONNEL

As presented.


motion to approve the employment

of personnel as presented. Trustee

Humbird seconded the motion.

Motion carried unanimously (7-0).

ITEM #14 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENTS

Alvin Elementary Asst. Principal

Sandy Holdsclaw was recommended

to serve as an Assistant Principal for

Alvin Elementary


approve Ms. Holdsclaw as




Mary Marek Asst. Principal

Shalesha Smith was recommended

to serve as an Assistant Principal for

Mary Marek Elementary.


approve Ms. Smith as presented.



unanimously (7-0).

ITEM #15 - SUPERINTENDENT’S REPORT

Superintendent Gilcrease

highlighted current events in the

district:

ITEM #16 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #17 – ADJOURNMENT

Trustee Humbird made a motion to

adjourn the meeting at 8:47 p.m.

Trustee Wennerstrom seconded the


unanimously (7-0).

Attest:

________________________________

Cheryl Harris, President

________________________________

Regan Metoyer, Secretary

13

On May 23, 2016 the Alvin


of Trustees met for a Special

Meeting at Alvin ISD Tommy King

Administration Building, 301 E.

House Street, Alvin, Texas with the

following members present:

Cheryl Harris, Tiffany Wennerstrom, Nicole Tonini, Earl Humbird and Vivian Scheibel

Trustees Metoyer & Pickren were

unable to attend the meeting.


administrative staff were also

present.

ITEM # 1 - CALL TO ORDER


to order stating that a quorum of

Board members were present, notice





551.001.

ITEM #2 – ADMINISTER OATH OF OFFICE TO NEWLY ELECTED TRUSTEES

On March 8, 2016, the Board of

Trustees voted to approve the

Certification of Unopposed

Candidates and adopt the Order of

Cancellation of the May 7, 2016

Board of Trustee election as each

candidate was unopposed.

Even though no election was help,

the candidates who were declared

“elected” had to follow the protocol

of the election calendar, just as if an

election had been held and could

not be sworn in until after the last

day of the canvassing period (May

18, 2016).

Having compiled with all legal and

district requirements for filing,

Municipal Judge, Bill Pannel,

administered the Oath of Office to

the following trustees:

Tiffany Wennerstrom Position 4 Nicole Tonini Position 5

ITEM #3 – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF AN EASEMENT TO CENTER POINT ENERGY AT MERIDIANA ELEMENTARY SCHOOL

Center Point Energy will be

providing service for Meridiana

Elementary School in Iowa Colony.

To obtain gas service it is necessary

that Alvin ISD grant a utility

easement.


motion to approve the dedication of

an easement to Center Point Energy

and authorize the Superintendent or

his designee to execute the final

easement agreement. Trustee

Scheibel seconded the motion.

Motion carried unanimously (5-0)

ITEM #4 – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF AN EASEMENT TO CENTER POINT ENERGY AT THE CTE CENTER

Center Point Energy will be building

and providing service for the new

CTE Center in Manvel. To obtain

electrical service, Alvin ISD must

dedicate easements for the

placement of underground service.


approve the dedication of an

easement and authorize the

Superintendent or his designee to

execute the final easement

agreement once the area survey is

finalized and the legal description is

drafted. Trustee Humbird seconded

the motion.


ITEM #5 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENT OF PERSONNEL

As presented

SSppeecciiaall BBooaarrdd MMeeeettiinngg MMaayy 2233,, 22001166

14

Special Board Meeting May 23, 2016


motion to approve all requested

personnel as presented. Trustee

Scheibel seconded the motion.


ITEM #6 – REQUEST TO CONSIDER APPROVAL OF ADMINSTRATIVE APPOINTEMNTS

Assistant Principal / Alvin High School

Ashley Marquez was recommended

to serve in the position of Alvin High

School Assistant Principal


motion to approve Ms. Marquez as


seconded the motion.


Assistant Principal / Shadow Creek High School

Dana Green was recommended to

serve in the position of Shadow

Creek High School Assistant

Principal

Trustee Scheibel made a motion to

approve Ms. Green as presented.

Trustee Tonini seconded the motion.


ITEM #7 – ADJOURNMENT


adjourn with a second given by

Trustee Wennerstrom. Motion

carried (5-0)

Meeting was adjourned at 9:58 a.m.

Attest:

________________________________


________________________________


15

On June 2, 2016 the Alvin


of Trustees met for a Special

Meeting at 9:00 a.m. at York

Elementary – 2720 Kingsley Drive –

Pearland, TX with the following

members present:

Cheryl Harris, Regan Metoyer, Earl Humbird, Tiffany Wennerstrom, Nicole Tonini, Julie Scheibel & Julie Pickren.


administrative staff were also

present.

ITEM #1 - CALL TO ORDER


to order stating that a quorum of

Board members were present, notice





551.001.

ITEM #2 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENT OF PERSONNEL

As presented


approve all personnel as presented.

Trustee Humbird seconded the


unanimously (7-0).

ITEM #3 - ADJOURNMENT


adjourn. Trustee Metoyer seconded

the motion. Motion carried

unanimously (7-0).

Meeting was adjourned at 9:05 a.m.

Attest:

________________________________


________________________________


SSppeecciiaall MMeeeettiinngg JJuunnee 22,, 22001166

16


June 14, 2016


Agendum

Request to Consider Technology Related Equipment, Software, Security Equipment & Supplies Catalog RFP

Category Business

Resource Personnel Susan Wilson, Chief Financial Officer

Attachments Memo and Backup from Mickie Dietrich

Rationale The RFP for technology related equipment, software, security

equipment and supplies is requested for a one (1) year non-

exclusive contract with a two (2) year renewal extension.

District Goal(s) Fiscal Responsibility

Budget Implications

In Budget


That Board approves the Technology Related Equipment, Software, Security Equipment and Supplies Catalog Request

for Proposal as presented.

17

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich Director of Purchasing

Paula Ursery Bid Coordinator

May 31, 2016

TO: SUSAN WILSON, PAT MILLER

FROM: MICKIE DIETRICH

SUBJ: Request for Award of Proposal #1606 Technology Related Equipment, Software,

Security Equipment & Supplies Catalog Bid Proposal

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH

Legal and Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding

method that provides the best value for the district when making purchases valued at $50,000 or more in

the aggregate for a 12 month period. To satisfy this State Law, Alvin ISD extended this proposal.

The proposal was extended based on prior year’s usage, staff requests and vendor requests. Over 234

vendors were extended packets by mail, through our bidding software, fax and email with 52 qualified

responses. Additional information on the proposal was extended through the legal notice in our county

newspaper, emails to budget managers as well as the District website to solicit participation in our

bidding process. The proposal was monitored through our ION Wave Bidding Program for participation

and final award.

The approved vendors from the above proposals mentioned were extended the electronic proposal to

provide the new database information for the campuses. As we transition our proposals in Purchasing to

an electronic bidding system and provide an electronic database for staff referencing of approved vendors,

this proposal was extended with 14 identified commodity sub-categories for vendors to provide discount

pricing. The sub-categories were extended with commodity coding to provide for future yearly aggregate

financial track-ability. The following categories were included on 1606 Technology Related Equipment,

Software, Security Equipment & Supplies Catalog Bid Proposal:

Cable Construction, Installation and Maintenance (Fiber Optic, Communication, Computer, etc.)

(A-962-18); Intercom Systems (A-725-32); Computer/Hardware/Peripherals including Network

Components: Adapter Cards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs,

Line Drivers, MSAUs, Routers, Transceivers, Switches, etc. (A-204-00); Networking Services, Including

Installation, Security And Maintenance (A-939-72); PC, Laptops, Handheld Computers, Notebooks,

Printers, PDA’s, accessories, Peripherals, etc. (A-204-52); Repair Services – PC, Laptops, Handheld

Computers, Notebooks, Printers, PDA’s, etc. (A-939-00); Security Systems/ Card Access/ Security

Equipment and Services (A-906-78); Servers – Microcomputer (Application, Database, File, Mail,

Network, Web, Software etc.) (A-209-00); Software (A-208-00A); Telephone Service Providers (A-915-

77); Telephone Systems, Components, Conference Sets, High Volume, Call Answering, Headsets,

Accessories, etc. (A-725-55); Uninterruptible Power Supplies (A-204-72); Video and Audio Systems,

18



Components, Accessories and Parts (A-880-11); and Wireless Service Providers and Equipment

(A-725-51).

Propose award to all 52 vendors meeting specifications outlined in Proposal #1606 Technology Related

Equipment, Software, Security Equipment & Supplies Catalog Bid Proposal. Attached is the list of

vendors that participated in the bidding process and are proposed for award. This listing will be placed on

the website as approved vendors for purchases upon Board approval. This proposal requested a one-year

term contract award with a two-year renewal extension; therefore, this proposal will not expire until June,

2019.

19

1606 Technology Related Equipment, Software, Security Equipment and Supplies

Page 1 of 11

Vendor Line Categories Bid% Discount or

PricingAble Infosat Communications, Inc. 14 Wireless Service Providers and Equipment (A-725-51) 15Bill Donelson281-485-8800281-485-8230 [email protected]


PricingACP Direct 3 Computer/Hardware/Peripherals including Network Components: Adapter

Cards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs,Line Drivers, MSAUs, Routers, Transceivers, Switches, etc.(A-204-00)

0

K-12 Education Sales & Service Team 11 Telephone Systems, Components, Conference Sets, High Volume, CallAnswering, Headsets, Accessories, etc. (A-725-55)

0

800-238-8009 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 0800-238-3117 [email protected]


PricingAG iRepair 7 Security Systems/ Card Access/ Security Equipment and Services

(A-906-78)0

Jeff Lander724-838-1170 ext. 137724-838-1179 [email protected]


PricingAtricom Telecommunications 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)10

Tommy Gust 2 Intercom Systems (A-725-32) 10281-413-0233 3 Computer/Hardware/Peripherals including Network Components: Adapter


10

281-585-5677 Fax 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

10

[email protected] 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,Peripherals, etc. (A-204-52)

10

6 Repair Services – PC, Laptops, Handheld Computers, Notebooks, Printers,PDA’s, etc. (A-939-00)

10

7 Security Systems/ Card Access/ Security Equipment and Services(A-906-78)

10

8 Servers – Microcomputer (Application, Database, File, Mail, Network, Web,Software etc.) (A-209-00)

10

9 Software (A-208-00A) 1010 Telephone Service Providers (A-915-77) 1011 Telephone Systems, Components, Conference Sets, High Volume, Call

Answering, Headsets, Accessories, etc. (A-725-55)10

12 Uninterruptible Power Supplies (A-204-72) 1013 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 1014 Wireless Service Providers and Equipment (A-725-51) 10


PricingAves Audio Visual Systems, Inc. 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 8-30Angie Gomez281-295-1300281-295-1310 [email protected]


PricingBlackboard, Inc. 9 Software (A-208-00A) 0Justin Nelson202-303-9646202-463-4863 [email protected]

20

mailto:[email protected]


Page 2 of 11


PricingBrooks Duplicator Company 3 Computer/Hardware/Peripherals including Network Components: Adapter


0

Jill Grossman281-568-9787281-568-5152 [email protected]


PricingBuyquest, Inc. 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 3-7Sarah Bratcher & Allison Boop866-952-3334585-445-7216 [email protected]


PricingC. Link, LLC 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)0-5

Lance Stewart 2 Intercom Systems (A-725-32) 0-5281-997-9111 7 Security Systems/ Card Access/ Security Equipment and Services

(A-906-78)0-5

281-997-9181 Fax 11 Telephone Systems, Components, Conference Sets, High Volume, CallAnswering, Headsets, Accessories, etc. (A-725-55)

0-5

[email protected] 12 Uninterruptible Power Supplies (A-204-72) 0-513 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 0-5


PricingCadan Assistive Technologies 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Abby Wirth 2 Intercom Systems (A-725-32) 13952-278-0555 3 Computer/Hardware/Peripherals including Network Components: Adapter


13


13


13


13


13


13





PricingCLS Technology, Inc. 2 Intercom Systems (A-725-32) 25Robert Wimberley 7 Security Systems/ Card Access/ Security Equipment and Services

(A-906-78)20

713-315-0891281-347-7975 [email protected]


PricingCollege Guidance Consultants 8 Servers – Microcomputer (Application, Database, File, Mail, Network, Web,

Software etc.) (A-209-00)10

Marilyn Balke-Lowry713-907-5454707-885-3973 [email protected]

21



Page 3 of 11


PricingComcast Cable Communication Management 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Jim Segovia 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

0

412-747-6489215-286-1040 [email protected]


PricingCo-nexus Communication Systems, Inc. 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)5-15

Jeff Hardin 2 Intercom Systems (A-725-32) 0713-934-3908 3 Computer/Hardware/Peripherals including Network Components: Adapter


0


0


0


0


5-15


0

9 Software (A-208-00A) 20-3010 Telephone Service Providers (A-915-77) 011 Telephone Systems, Components, Conference Sets, High Volume, Call

Answering, Headsets, Accessories, etc. (A-725-55)20-30



PricingCueBlue 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Bill Sellers 2 Intercom Systems (A-725-32) 0713-357-6650 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 0713-357-6651 [email protected]


PricingCybersoft Technologies, Inc. 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,

Peripherals, etc. (A-204-52)0

Mark Stevenson 6 Repair Services – PC, Laptops, Handheld Computers, Notebooks, Printers,PDA’s, etc. (A-939-00)

0

281-453-8515 7 Security Systems/ Card Access/ Security Equipment and Services(A-906-78)

0

281-895-9555 Fax 8 Servers – Microcomputer (Application, Database, File, Mail, Network, Web,Software etc.) (A-209-00)

0

[email protected] 9 Software (A-208-00A) 0-1012 Uninterruptible Power Supplies (A-204-72) 0


PricingData Projections, Inc. 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) VariesHouston Ed Sales Team713-781-1999713-781-3338 [email protected]

22




Page 4 of 11


PricingDell Marketing, L.P. 3 Computer/Hardware/Peripherals including Network Components: Adapter


1

Lindsey Nordling 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

1

512-513-9788 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,Peripherals, etc. (A-204-52)

1

512-283-4197 Fax 6 Repair Services – PC, Laptops, Handheld Computers, Notebooks, Printers,PDA’s, etc. (A-939-00)

1

[email protected] 7 Security Systems/ Card Access/ Security Equipment and Services(A-906-78)

1


1

9 Software (A-208-00A) 112 Uninterruptible Power Supplies (A-204-72) 113 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 114 Wireless Service Providers and Equipment (A-725-51) 1


PricingEduphoria 9 Software (A-208-00A) 0Mary Keith972-478-1527214-291-5255 [email protected]


PricingFrontline Technologies Group, LLC 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Collin Osburn 2 Intercom Systems (A-725-32) 0484-328-4586 3 Computer/Hardware/Peripherals including Network Components: Adapter


0


0


0


0


0


PricingFrontline Technologies Group, LLC continued 0


0





PricingGraybar 2 Intercom Systems (A-725-32) 2-70Aaron Cronin 3 Computer/Hardware/Peripherals including Network Components: Adapter


3-70


0-70

713-423-2930 Fax 7 Security Systems/ Card Access/ Security Equipment and Services(A-906-78)

5-70

[email protected] 11 Telephone Systems, Components, Conference Sets, High Volume, CallAnswering, Headsets, Accessories, etc. (A-725-55)

5-70

12 Uninterruptible Power Supplies (A-204-72) 5-7013 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 5-7014 Wireless Service Providers and Equipment (A-725-51) 5-70

23


Page 5 of 11


PricingIdentity Automation, LP 9 Software (A-208-00A) VariesJohn Mixon281-220-0021281-817-5579 [email protected]


PricingIDN Acme 7 Security Systems/ Card Access/ Security Equipment and Services

(A-906-78)35-50

Danny Hoffman 12 Uninterruptible Power Supplies (A-204-72) 40713-668-0022713-668-8050 [email protected]


PricingInterfacing Company of Texas (ICTX) 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)Varies

Christi Caple713-895-0002713-895-0088 [email protected]


PricingIXL Learning, Inc. 9 Software (A-208-00A) 0Ian Moore650-372-4300650-372-4301 [email protected]


PricingJudy Lynn Software, Inc. 9 Software (A-208-00A) 0Elliot [email protected]


PricingKomputer Plus Peripherals 3 Computer/Hardware/Peripherals including Network Components: Adapter


10-30

Eugene Pascual 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,Peripherals, etc. (A-204-52)

10-30

281-879-8200 6 Repair Services – PC, Laptops, Handheld Computers, Notebooks, Printers,PDA’s, etc. (A-939-00)

10-30


10-30

[email protected] 9 Software (A-208-00A) 10-3012 Uninterruptible Power Supplies (A-204-72) 10-3013 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 10-30


PricingKynetic Technologies, LLC 3 Computer/Hardware/Peripherals including Network Components: Adapter


0

John Wells 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

0


0


0

[email protected] 9 Software (A-208-00A) 013 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 0

24



Page 6 of 11


PricingLCD Concepts, Inc. 3 Computer/Hardware/Peripherals including Network Components: Adapter


Varies

Nancy Olson 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) Varies281-334-5181 ext 102866-580-8794 [email protected]


PricingLensec, LLC 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


David S. Martin 3 Computer/Hardware/Peripherals including Network Components: AdapterCards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs,Line Drivers, MSAUs, Routers, Transceivers, Switches, etc.(A-204-00)

15

512-318-3829 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

15

713-395-0597 Fax 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,Peripherals, etc. (A-204-52)

15


15

9 Software (A-208-00A) 1512 Uninterruptible Power Supplies (A-204-72) 1514 Wireless Service Providers and Equipment (A-725-51) 15


PricingMDL Enterprise, Inc. 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)10-30

Dennis Lamm 2 Intercom Systems (A-725-32) 10-30713-771-6350 3 Computer/Hardware/Peripherals including Network Components: Adapter


10-30


10-30


10-30


10-30


10-30


10-30

9 Software (A-208-00A) 10-3011 Telephone Systems, Components, Conference Sets, High Volume, Call




PricingNetsync Network Solutions 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)10-50

Nicholas Schafer 3 Computer/Hardware/Peripherals including Network Components: AdapterCards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs,Line Drivers, MSAUs, Routers, Transceivers, Switches, etc.(A-204-00)

10-50


10-50


10-50

[email protected] 6 Repair Services – PC, Laptops, Handheld Computers, Notebooks, Printers,PDA’s, etc. (A-939-00)

10-50


10-50


10-50

9 Software (A-208-00A) 10-5011 Telephone Systems, Components, Conference Sets, High Volume, Call



25


Page 7 of 11


PricingOffice Depot 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,

Computer, etc.) (A-962-18)Varies

Debbie Fitzhugh 2 Intercom Systems (A-725-32) Varies713-996-3144 3 Computer/Hardware/Peripherals including Network Components: Adapter


Varies

None 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

Varies


Varies


Varies


Varies


Varies

9 Software (A-208-00A) Varies10 Telephone Service Providers (A-915-77) Varies11 Telephone Systems, Components, Conference Sets, High Volume, Call

Answering, Headsets, Accessories, etc. (A-725-55)Varies


PricingOffice Depot (continued)

12 Uninterruptible Power Supplies (A-204-72) Varies13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) Varies14 Wireless Service Providers and Equipment (A-725-51) Varies


PricingPCCare, Inc. 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Jason Oakes 3 Computer/Hardware/Peripherals including Network Components: AdapterCards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs,Line Drivers, MSAUs, Routers, Transceivers, Switches, etc.(A-204-00)

10-25


0


10-40


0


10-40

9 Software (A-208-00A) 5-2012 Uninterruptible Power Supplies (A-204-72) 10-3013 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 10-3014 Wireless Service Providers and Equipment (A-725-51) 10-30


PricingPhilstyn AV 2 Intercom Systems (A-725-32) 0Cathy Thompson 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 0713-747-7000713-748-2421 [email protected]


PricingPiraino Consulting, Inc. 9 Software (A-208-00A) 0-50Nicki Slanker 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 0-50979-324-8988501-504-6653 [email protected]


PricingPlanGrid 9 Software (A-208-00A) VariesScott [email protected]

26


Page 8 of 11


PricingPro SVL, Inc. 2 Intercom Systems (A-725-32) 5-25Danny Hill 12 Uninterruptible Power Supplies (A-204-72) 5-25888-441-8500 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 5-25850-484-4201 [email protected]


PricingProComputing Corporation 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Michael McKinstry 2 Intercom Systems (A-725-32) 2214 634-2450 ext 8350 3 Computer/Hardware/Peripherals including Network Components: Adapter


2


2

[email protected] 9 Software (A-208-00A) 213 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 2


PricingPyramid School Products 12 Uninterruptible Power Supplies (A-204-72) 20Kenneth D. Miller 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 30800-792-2644 ext 225813-621-7688 [email protected]


PricingRank One Sport 9 Software (A-208-00A) 0Brian Mann940-594-5961940-458-7364 [email protected]


PricingRELAMPIT 13 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 37-60Lorane Crawford631-244-0051631-244-0053 [email protected]


PricingRenaissance Learning, Inc. 9 Software (A-208-00A) 0Jennifer Ivy877-988-0735866-558-4056 [email protected] [email protected]


PricingRicoh USA, Inc. 3 Computer/Hardware/Peripherals including Network Components: Adapter


15

Kevin Box 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

15


15

713-290-2924 Fax 6 Repair Services – PC, Laptops, Handheld Computers, Notebooks, Printers,PDA’s, etc. (A-939-00)

15


15


15

9 Software (A-208-00A) 1511 Telephone Systems, Components, Conference Sets, High Volume, Call



27




Page 9 of 11


PricingSEAS Education 9 Software (A-208-00A) 0Paul Gigliotti877-221-7327870-425-7111 [email protected]


PricingSilicon Mountain Memory 3 Computer/Hardware/Peripherals including Network Components: Adapter


50

Roy Lunde 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,Peripherals, etc. (A-204-52)

50

888-745-6866303-938-1166 [email protected]


PricingSystem Five Ltd. Co. 3 Computer/Hardware/Peripherals including Network Components: Adapter


0

Erran Botha 9 Software (A-208-00A) 0972-865-2455972-674-3801 [email protected]


PricingTCG Group Holdings, LLP 9 Software (A-208-00A) 50Scott Hauptmann512-600-5230512-600-5330 [email protected]


PricingTroxell Communications, Inc. 3 Computer/Hardware/Peripherals including Network Components: Adapter


1-65

Adela Briner 4 Networking Services, Including Installation, Security And Maintenance(A-939-72)

1-65


1-65


1-65

[email protected] 9 Software (A-208-00A) 1-6511 Telephone Systems, Components, Conference Sets, High Volume, Call




PricingVideo Insight, Inc. 7 Security Systems/ Card Access/ Security Equipment and Services

(A-906-78)Varies

John Fenderson713-621-9779 ext 363713-621-7281 [email protected]

28


Page 10 of 11


PricingVirtucom 1 Cable Construction, Installation and Maintenance (Fiber Optic, Communication,


Eric Maldonado 3 Computer/Hardware/Peripherals including Network Components: AdapterCards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs,Line Drivers, MSAUs, Routers, Transceivers, Switches, etc.(A-204-00)

0


0


0


0


0

9 Software (A-208-00A) 012 Uninterruptible Power Supplies (A-204-72) 013 Video and Audio Systems, Components, Accessories and Parts (A-880-11) 014 Wireless Service Providers and Equipment (A-725-51) 0


PricingWebinopoly, Inc. 5 PC, Laptops, Handheld Computers, Notebooks, Printers, PDA’s, accessories,

Peripherals, etc. (A-204-52)15

Moe Farhat 8 Servers – Microcomputer (Application, Database, File, Mail, Network, Web,Software etc.) (A-209-00)

15

713-805-5888 9 Software (A-208-00A) 15484-322-8592 [email protected]

29

VendorAble Infosat Communications, Inc.ACP DirectAG iRepairAtricom TelecommunicationsAves Audio Visual Systems, Inc. Blackboard, Inc.Brooks Duplicator CompanyBuyquest, Inc.C. Link, LLCCadan Assistive TechnologiesCLS Technology, Inc.College Guidance ConsultantsComcast Cable Communication ManagementCo-nexus Communication Systems, Inc.CueBlueCybersoft Technologies, Inc.Data Projections, Inc.Dell Marketing, L.P.EduphoriaFrontline Technologies Group, LLCGraybarIdentity Automation, LPIDN AcmeInterfacing Company of Texas (ICTX)IXL Learning, Inc.Judy Lynn Software, Inc.Komputer Plus PeripheralsKynetic Technologies, LLCLCD Concepts, Inc. Lensec, LLCMDL Enterprise, Inc. Netsync Network SolutionsOffice DepotPCCare, Inc.Philstyn AVPiraino Consulting, Inc.PlanGridPro SVL, Inc.ProComputing CorporationPyramid School ProductsRank One SportRELAMPITRenaissance Learning, Inc.Ricoh USA, Inc.SEAS EducationSilicon Mountain MemorySystem Five Ltd. Co.TCG Group Holdings, LLPTroxell Communications, Inc.Video Insight, Inc.VirtucomWebinopoly, Inc.

30


June 14, 2016


Agendum

Request to Consider Professional Service Contract for 2016 – 2017.

Category Business

Resource Personnel

Susan Wilson, Chief Financial Officer

Attachments

Memo from Mickie Dietrich, Purchasing Director

Rationale The following Professional Services contracts have been

negotiated for Wetlands Professional Services and for EHRA –

which have an anticipated amounts expected to exceed $75,000.


Budget Implications

In Budget

Recommendation or

Proposed Motion

That Board approve the Professional Service Contract as

presented.

31




Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

May 25, 2016

To: Susan Wilson, Pat Miller

From: Mickie Dietrich, Jennifer Ortiz

Subj: Professional Service Contract

Under the state Purchasing Law, Subsection 44.031(f) in regards to Professional Services, architects, attorneys,

CPAs, engineers and fiscal agents may opted to follow Texas Government Code 2254.003 for the award of a

contract. Additionally information under 44.031 (f), states competitive bids shall not be solicited for professional

services of any licensed or registered certified public accountant, architect, landscape architect, land surveyor,

physician, optometrist, professional engineer, state-certified or state-licensed real estate appraiser, or registered

nurse. Texas Government Code 2254.003 basically states that the district ”may not select a provider of professional

services or a group or association of providers or award a contract for the services on the basis of competitive bids

submitted for the contract or for the services, but shall make the selection and award… on the basis of demonstrated

competence and qualifications to perform the services; and… for a fair and reasonable price.”

Upon review of the currently received Professional Services Contract, vendors shall be required to meet the

CH(Local) provision whereby any single line item over $75,000 must have board approval, regardless of whether

the goods or services are competitively bid. Currently, we have the following vendor that will meet the criteria of

board approval for single line item expenditure over $75,000.

Wetlands Professional Services Professional Engineer for Proposal to maintain 95 acres in Iowa Colony

Cty Rd 64 by mowing vegetation and re0establishing good drainage

Anticipated Line Item Expenditure $101,850.00

EHRA Professional Surveying, Engineering and Construction Phase Services

for Iowa Colony Blvd to serve Meridiana, Alvin ISD tract, MUD #55

Anticipated Line Item Expenditure $294,000.00 plus reimbursements

We are requesting award of the following Professional Service Contract meeting the over $75,000 criteria.

We anticipate submitting approvals for Professional Service Contracts with detail of expenditures over $75,000

throughout the year.

32


June 14, 2016


Agendum

Request to Consider District Athletic Trainers

Category Business


Attachments

Memo from Mickie Dietrich, Purchasing Director

Rationale Request that Board approve Methodist Hospital to renew our

contract for District Athletic Trainers.


Budget Implications

In Budget

Recommendation or

Proposed Motion

That Board approve Methodist Hospital for Athletic Trainers

for the District.

33

MEMORANDUM

TO: Susan R. Wilson, Chief Financial Officer

FROM: Mickie Dietrich, Director of Purchasing

Michael Bass, Director of Athletics

Jennifer Ortiz, Contract Specialist

DATE: May 27, 2016

RE: District Wide Athletic Trainers

In the best interest of the District, a Request for Qualifications was sent out on March 8, 2016.

Three responses were received, with two qualifying RFQ submitted by Methodist and Memorial

Hermann which serve school districts of the same size or larger. Although not required by either

state or federal law, a competitive process was utilized for this year’s selection.

As stated in the State Purchasing Law 44.031(f) and Texas School Law Sec. 2254.002-003, a

district is not required to select a provider of professional services through the competitive bid

process but shall make their selections based upon demonstrated competence, qualifications and

reasonable pricing which may not exceed the maximum professional fees for the prescribed

service as provided by law.

We are requesting approval of Methodist Hospital for our District Wide Athletic Trainers

Program.

34


June 14, 2016


Agendum

Request to Consider Dental, Property and Student Insurance

Category Business

Resource Personnel

Susan Wilson, Chief Financial Officer

Attachments

Plan Premiums, Plan Rates, and Summary Sheets

Rationale Dental Plan

The District Insurance Committee met in May and has

completed their review of the proposals for Dental Insurance and has recommended moving to Met Life. Met Life came in

with the most competitive rate, a very large network, and a

two year rate guarantee with an option to renew for years three and four with an 8.5% cap per year.

Property Insurance

The annual cost for the Property Insurance last year was

$1,442,839 and the submission for 2016-2017 year is $1,409,451. Even with an increase of $186,249,792 in

property value the district is receiving a premium savings of

$33,388. We are recommending Victory Insurance for our property Insurance.

Student Insurance We are requesting that The Brokerage Store be awarded the

bid. They are the only company that is offering a two year

rate guarantee of $101,141.00. We feel that this is the key

point in our recommendation with our expected enrollment growth and an anticipated increase in claims.


Budget Implications

In Budget

Recommendation or

Proposed Motion

That Board approve Dental, Property and Student Insurance

as presented.

35




Mickie Dietrich

Director of

Purchasing

May 26, 2015

TO: Susan Wilson

FROM: Mickie Dietrich

Donnie Marek

SUBJ: Request for Award of 1605 Dental Insurance

A Dental Insurance Request for proposal was extended to over 15 vendors by mail, fax or email. Additional

information on the proposal was extended through the legal notice in our county newspaper and on the district

Purchasing website.

There was considerable interest in the RFP, with 12 companies submitting proposals.

The District Insurance Committee has completed the review of the Dental Plan and has recommended moving to

Met Life for a two year rate guarantee with the option of renewing for two additional years with an 8.5% cap for

each year. Cigna’s (current carrier) renewal has an increase for the core plan of 16.5% and the enriched plan for

16.5%. Met Life came in with an increase over current of 6.1% for the core plan and 8.3% for the enriched plan.

Met Life also offers a dedicated national account manager and a local representative. 97% of claims are processed

in 10 days. Of the top 74 currently used providers through Met Life, the core plan has 51 providers currently in

network verse Cigna having 41 providers in network.

36

Dual option CurrentCore Enhanced

In Network Out Network In Network Out Network

Coverage TypeA - Preventive 100% 100% 100% 100%B - Basic 70% 70% 80% 80%C - Major 40% 40% 50% 50%D - Orthodontia 40% 40% 50% 50%

Percentile of R&C OON MAC 90th

DeductibleIndividual $50 $50Family $150 $150

Annual Max BenefitPer Person $1,000 $1,500

Lifetime Ortho MaxPer Person $1,000 $1,500

Late Entrant Not Allowed Not Allowed

Rate GuaranteeYear 1 Yes YesYear 2 Yes YesYear 3 No No

RatesEmployee Only $15.49 $23.72Spouse add-on $14.20 $45.45Child(ren) add-on $19.66 $53.84Family add-on $33.70 $80.10

Cigna Renewal MetLife Core Enhanced Core Buy-Up

In Network Out Network In Network Out Network In Network Out Network In Network Out Network

Coverage TypeA - Preventive 100% 100% 100% 100% 100% 100% 100% 100%B - Basic 70% 70% 80% 80% 70% 70% 80% 80%C - Major 40% 40% 50% 50% 40% 40% 50% 50%D - Orthodontia 40% 40% 50% 50% 40% 40% 50% 50%

Percentile of R&C OON MAC 90th MAC 80th

DeductibleIndividual $50 $50 $50 $50Family $150 $150 $150 $150

Annual Max BenefitPer Person $1,000 $1,500 $1,000 $1,500

Lifetime Ortho MaxPer Person $1,000 $1,500 $1,000 $1,500

Late Entrant Not Allowed Not Allowed Not Allowed Not Allowed

Rate GuaranteeYear 1 Yes Yes Yes YesYear 2 Yes Yes Yes YesYear 3 No No No No

RatesEmployee Only $18.04 $26.72 $16.43 $26.36

37

Annual Dental Costs 2016 - 2018+Company Cigna - Current MetLife Cigna - Renewal Delta

Core Enriched Core Buy-up Core Enriched Core Buy-upEmployee Only $15.49 $23.73 $16.43 $26.36 $18.04 $26.72 $18.08 $26.78Emplyee + Spouse $29.69 $69.19 $31.50 $76.88 $34.59 $77.94 $34.66 $78.12Employee + Child(ren) $35.15 $77.57 $37.29 $86.19 $40.95 $87.38 $41.04 $87.57Employee + Family $49.19 $103.83 $52.19 $115.38 $57.30 $116.98 $57.43 $117.24

EO Monthly Total 904/503 $14,002.96 $11,936.19 $14,852.72 $13,259.08 $16,308.16 $13,440.16 $16,344.32 $13,470.34ES Monthly Total 213/53 $6,323.97 $3,667.07 $6,709.50 $4,074.64 $7,367.67 $4,130.82 $7,382.58 $4,140.36EC Monthly Total 322/110 $11,318.30 $8,532.70 $12,007.38 $9,480.90 $13,185.90 $9,611.80 $13,214.88 $9,632.70EF Monthly Total 345/101 $16,970.55 $10,486.83 $18,005.55 $11,653.38 $19,768.50 $11,814.98 $19,813.35 $11,841.24

Monthly Total $48,615.78 $34,622.79 $51,575.15 $38,468.00 $56,630.23 $38,997.76 $56,755.13 $39,084.64Annual total $583,389.36 $415,473.48 $618,901.80 $461,616.00 $679,562.76 $467,973.12 $681,061.56 $469,015.68Combined Annual Total $998,862.84 $1,080,517.80 $1,147,535.88 $1,150,077.24

2 year Rate Guarantee 8.5% cap 3 & 4 2 year Rate Guarantee 2 year Rate Guarantee 7.5% cap 3

Company BCBS Humana UHC LFG option 2 (lower max w/rollover)Core Buy-up Core 100/50/50 Buy-up Core Buy-up Core Buy-up

Employee Only $18.57 $27.51 $18.59 $27.53 $18.61 $27.56 $17.93 $29.32Emplyee + Spouse $35.60 $80.23 $35.62 $80.28 $35.67 $80.39 $34.35 $85.59Employee + Child(ren) $42.14 $89.94 $42.18 $90.00 $42.23 $90.12 $41.08 $95.46Employee + Family $58.98 $120.40 $59.02 $120.49 $59.10 $120.64 $57.60 $127.86


Monthly Total $58,287.26 $40,143.52 $58,336.28 $40,171.92 $58,408.71 $40,221.19 $56,625.03 $42,698.69Annual total $699,447.12 $481,722.24 $700,035.36 $482,063.04 $700,904.52 $482,654.28 $679,500.36 $512,384.28Combined Annual Total $1,181,169.36 $1,182,098.40 $1,183,558.80 $1,191,884.64

1 year rate 2 year Rate Guarantee 2 year Rate Guarantee 9.5% cap 3 2 year Rate Guarantee

Company Guardian UCCI LFG AmeritasCore Buy-up Core Buy-up Core Buy-up Core Buy-up

Employee Only $18.90 $27.99 $19.46 $28.82 $20.04 $29.67 $15.49 $33.26Emplyee + Spouse $36.22 $81.63 $37.30 $84.06 $38.41 $86.55 $36.07 $97.02Employee + Child(ren) $42.88 $91.51 $44.16 $94.23 $45.47 $97.02 $44.01 $108.76Employee + Family $60.01 $122.51 $61.80 $126.16 $63.64 $129.89 $64.33 $145.58


38

Monthly Total $59,311.27 $40,844.97 $61,077.26 $42,059.10 $62,894.63 $43,302.25 $58,050.94 $48,539.02Annual total $711,735.24 $490,139.64 $732,927.12 $504,709.20 $754,735.56 $519,627.00 $696,611.28 $582,468.24Combined Annual Total $1,201,874.88 $1,237,636.32 $1,274,362.56 $1,279,079.52

2 year Rate Guarantee 8% cap 3 2 year Rate Guarantee 2 year Rate Guarantee 2 year Rate Guarantee 10% cap on 3

Company The Standard The Standard - reduced max benCore Buy-up Core Buy-up

Employee Only $21.84 $32.34 $17.69 $26.20Emplyee + Spouse $42.55 $94.33 $34.47 $76.41Employee + Child(ren) $49.56 $105.75 $40.14 $85.66Employee + Family $69.35 $141.58 $56.17 $114.68

EO Monthly Total 935/364 $19,743.36 $16,267.02 $15,991.76 $13,178.60ES Monthly Total 214/51 $9,063.15 $4,999.49 $7,342.11 $4,049.73EC Monthly Total 240/72 $15,958.32 $11,632.50 $12,925.08 $9,422.60EF Monthly Total 296/80 $23,925.75 $14,299.58 $19,378.65 $11,582.68

Monthly Total $68,690.58 $47,198.59 $55,637.60 $38,233.61Annual total $824,286.96 $566,383.08 $667,651.20 $458,803.32Combined Annual Total $1,390,670.04 $1,126,454.52

2 year Rate Guarantee 2 year Rate Guarantee

39




Mickie Dietrich


May 26, 2015

TO: Susan Wilson


Donnie Marek

SUBJ: Request for Award of 1606 Property Insurance

A Property Insurance Request for proposal was extended to seven vendors by mail, fax or email. Additional

information on the proposal was extended through the legal notice in our county newspaper and on the district

Purchasing website.

There was considerable interest in the RFP, however, only the current provider, Victory Insurance, submitted a

proposal.

The annual cost for the Property Insurance last year was $1,442,839 and the submission for 2016-2017 year is

$1,409,451. Even with an increase of $186,249,792 in property value the district is receiving a premium savings of

$33,388. The policy limits will remain the same.

We are requesting award of the 1606 Property Insurance Proposal to Victory Insurance as our provider for the

amount of $1,409,451. Attached is a brief analysis comparison of the last two year’s expenditures and the

anticipated expenditures for this year.

40

AISD - Statement of Values (SOV)2014-2015 2015-2016 2016-2017

$489,938,753 $499,449,152

2014-2015 2015-2016Coverage Limit Deductible Limit Deductible

Property - Named-Storm Wind/Hail $100,000,0003% Per Location -

$250K Min. $100,000,0003% Per Location -

$250K Min.Property - Wind (AOW) $100,000,000 $100,000,000Property - All Other Perils (AOP) $100,000,000 $100,000 $100,000,000 $100,000

Additonal Property CoverageFlood- Excludes Zones A/V/Shaded X/B $10,000,000 $10,000,000Earthquake $10,000,000 $10,000,000Debris Removal 25% of Loss 25% of LossExtra Expense $100,000 $100,000Newly Aquired Real Property $1,000,000 $1,000,000Newly Aquired Personal Property $500,000 $500,000Signs $20,000 $20,000EDP - Including Media $25,000 $25,000Valuable Papers $1,000,000 $1,000,000Accounts Receivable $100,000 $100,000Property in Transit $25,000 $25,000Property Off Premises $25,000 $25,000Personal Effects of Others $10,000 $10,000Property of Others $10,000 $10,000Polllutant Clean-up and Removal $25,000 $25,000Inventory and Appraisal $2,500 $2,500Increased Cost of Construction $2,500,000 $2,500,000Unitentional Errors and Omisions $50,000 $50,000

Property - Boiler and Machinery $100,000,000 $2,500 $100,000,000 $2,500 Additonal Boiler and Machinery CoverageExtra Expense $250,000 $250,000Service Interruption $250,000 $250,000Off Premises Property Damage $25,000 $25,000Perishable Goods $100,000 $100,000Data Restoration $100,000 $100,000Demolition $1,000,000 $1,000,000Ordinance and Law $1,000,000 $1,000,000Expediting Expenses $100,000 $100,000Hazardous Substances $100,000 $1,000,000Newly Acquired Locations $1,000,000 $1,000,000Green $25,000 $25,000Mold $25,000 $25,000

Pricing2014-2015 2015-2016

Property $1,499,211 $1,431,457Boiler and Machinery $11,546 $11,382TWIA 0 0

Totals $1,510,757 $1,442,839

41




Mickie Dietrich


May 26, 2015

TO: Susan Wilson


Donnie Marek

SUBJ: Request for Award of 1605 Student Insurance

A Student Insurance Request for proposal was extended to vendors by mail, fax or email. Additional information on

the proposal was extended through the legal notice in our county newspaper and on the district Purchasing website.

There was considerable interest in the RFP, and four companies’ submitted proposals.

After the initial analysis a Last and Final offer was sent to The Brokerage Store, Texas Kids First, and Achieve.

After reviewing the final proposals we are requesting that The Brokerage Store be awarded the bid. They are the

only company that is offering a two year rate guarantee of $101,141.00. We feel that this is the key point in our

recommendation with our expected enrollment growth and an anticipated increase in claims.

42

Student Insurance

The Brokerage Store Texas Kids First Achieve

UIL Coverage $92,000.00 $92,285.00 $86,038.00

Catastrophic Coverage $6,273.00 $9,154.00 $5,274.00

$500K Cash Benefit $2,868 included included

$101,141.00 $101,439.00 $91,312.00

Methodist Network yes yes yes

Voluntary Broshure paper and electronic electronic paper and electronic

Rate Guarantee 2 years 1 year 1 year

Designated Claims Specialist yes yes yes

43



Agendum Approval of Emergency Purchases Related to Disaster Response

Category Business



Attachments Memo Regarding Emergency Purchases

Rationale If in an emergency, the Superintendent is absent and

unavailable by normal communication systems, the

Superintendent’s designated authority as provided by policy to

execute emergency contracts or make emergency purchases up to $500,000.


Recommendation or

Proposed Motion

That the Board approve the Emergency Purchases related to

Disaster Responses Memo for the amount of up to $500,000

44

301 E. House Street Alvin, TX 77511 Phone 281-388-1130


Emergency Purchases for Disaster Response

Reference Policy: CV (LOCAL) - revised 6-13-14

CH (LOCAL) - revised 12-15-14

If in an emergency, the Superintendent is absent and unavailable by normal communication systems, the

following defines the Superintendent’s designated authority as provided by policy to execute emergency

contracts or make emergency purchases up to $500,000. Any purchase made in accordance with this

provision shall be report to the Board at the next Board meeting.

In the event school equipment or facilities are destroyed, severely damaged, or experience a major

unforeseen operational failure, and a delay in repair would substantially impair the educational program

or District operations, any 2 of the following District staff may communicate and with mutual decision,

proceed with authorizing District resources for emergency services to include security, recovery, repairs

as provided for in the above policy effective for budget year July 1, 2016 through July 30, 2017.

CABINET MEMBER’S to include:

Associate Superintendents and

Assistant Superintendents

DIRECTOR’S to include:

Executive Director of Building Programs

Executive Director of Student Safety and Transportation

Chief of Police

Director of Maintenance and Operations


The Superintendent or Interim Superintendent may intervene to alter, reduce, or halt the response for

facility repair, recovery, replacement at any time.

_____________________________________________________

James Gilcrease, Ed. D.

45


June 14, 2016


Agendum

Shared Service Arrangement (SSA) for the Galveston-Brazoria

Cooperative for the Hearing Impaired

Category Business/Action Resource Personnel Dr. Loree Bruton, Associate Superintendent of Federal and

Special Programs

Attachments Draft SSA

Rationale Throughout the 2015-16 school year, the 10 member districts of

the Galveston-Brazoria County for the Hearing Impaired (GBCHI) have worked to update the Shared Service

Arrangement. In order to be adopted, in requires board approval

for all 10 districts.

District Goal(s) Academic Performance

Budget Implications

None


Recommendation to approve the draft SSA as presented

46

G B C H I R e g i o n a l D a y S c h o o l P r o g r a m f o r t h e D e a f S h a r e d S e r v i c e s A r r a n g e m e n t A g r e e m e n t

R e v i s e d 2 0 1 5 P a g e 1 | 24

Galveston Brazoria Cooperative for the Hearing Impaired RDSPD SSA

GALVESTON-BRAZORIA COOPERATIVE FOR THE HEARING IMPAIRED

REGIONAL DAY SCHOOL PROGRAM FOR THE DEAF

SHARED SERVICES ARRANGEMENT

Clear Creek Independent School District, Dickinson Independent School District, Friendswood Independent School District, Galveston Independent School District, Hitchcock Independent School District, La Marque Independent School District, Santa Fe Independent School District, Texas City Independent School District, all of which are situated in the county of Galveston, State of Texas, and the Alvin Independent School District and the Pearland Independent School District, each of which is stated in the County of Brazoria, State of Texas, hereinafter called “Member Districts”, hereby agree to cooperatively operate certain aspects of their special education programs as described herein under the authority of Texas Education Code Section 29.007 and Texas Government Code Section 791.001 et seq., as the GALVESTON BRAZORIA COOPERATIVE FOR THE HEARING IMPAIRED (“GBCHI RDSPD SSA”).

MEMBER DISTRICTS AGREE THAT:

1. General Covenants and Provisions

1.1 The purpose of this Agreement is to create a cooperative arrangement whereby the Member Districts may provide for the efficient delivery of legally required special education and related services to eligible students who are deaf or hard of hearing residing within the boundaries of the Member Districts who meets eligibility requirements as a student with an auditory impairment under the IDEA, shall be eligible for consideration for the GALVESTON BRAZORIA COOPERATIVE FOR THE HEARING IMPAIRED RDSPD SSA, subject to the Admission, Review, & Dismissal (“ARD”) Committee recommendations.

1.2 The Member Districts do not intend by entering this Agreement, or otherwise, to create a separate or additional legal entity.

1.3 The GBCHI RDSPD SSA’s administrative offices will be located in League City, Texas.

1.4 The special education program will be operated in compliance with federal and state law, including the Individuals with Disabilities Education Act, 20 U.S.C. § 1401 et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794; the Amendments to the Americans with Disabilities Act 2008, 42 U.S.C § 12101 et seq.; Family Educational Rights and Privacy Act; Chapter 29 of the Texas Education Code; Texas Education Code §§ 30.081-30.087 and the most current version of TEA’s Financial Accountability System Resource Guide (FASRG); implementing regulations for all applicable statutes; and the GALVESTON-BRAZORIA COOPERATIVE FOR THE HEARING IMPAIRED RDSPD SSA operating guidelines approved by the Shared Service Arrangement (SSA) Management Board. Operating guidelines inconsistent with the terms of this SSA will be deemed null and void.

All special education terms and acronyms used in this Agreement shall have the meanings and definitions provided to such terms and acronyms as set out in Chapter 33 of the Individuals with

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R e v i s e d 2 0 1 5 P a g e 2 | 24

Disabilities Education Act (IDEA), 20 United States Code Annotated Section 1400 et seq., 34 CFR Part 300, the Texas Education Code, Chapters 29 and 30 and the Texas Administrative Code, 19 TAC 89.1001 et seq. Such terms and acronyms shall include, but not be limited to, FAPE or Free Appropriate Public Education, Child find, IEP or Individualized Education Program, LEA or Local Education Agency, LRE or Least Restrictive Environment, Special Education Evaluations, AI or Auditory Impairment, Eligibility Determinations, Educational Placements, Procedural Safeguards, SEA or State Education Agency, MOE or Maintenance of Effort, ESEA or Elementary and Secondary Education Act and ARD or Admission, Review and Dismissal Committee. The fiscal year shall be July 1 through June 30.

GBCHI RDSPD SSA Auditory Impairment Continuum of Services includes the following: (1) DHH (Deaf and Hard of Hearing). The student has an auditory impairment under IDEA and requires specially designed instruction. (For example, this student may need monthly/yearly consult services by an AI teacher.) (2) Itinerant (Babies 0-3). (For example, this student has an auditory impairment under IDEA-Part C and is being served through early childhood intervention.) This student may need weekly services of an AI teacher provided to the parents. (3) Itinerant (School Aged). (For example, this student has an auditory impairment under IDEA and requires specially designed instruction. The student may need weekly direct services of an AI teacher to address unique communication, auditory, language and emotional needs.) (4) Site Classrooms. The student who attends the site classroom has an auditory impairment under IDEA and requires specially designed instruction. (For example, this student needs daily direct services of an AI teacher, access to sign language interpreting services and access to deaf peers to address unique communication, auditory, language and emotional needs.) (5) Texas School for the Deaf. The student who attends the Texas School for the Deaf has an auditory impairment under IDEA and requires specially designed instruction. (For example, this student needs daily direct intensive services of an AI teacher and access to deaf culture.) This can be a parent initiated placement or a district placement.

1.5 Should a Local Education Agency (“LEA”) seek to become a Member District of the GBCHI RDSPD SSA, a written request must be provided to the GBCHI RDSPD SSA designee for Management Board consideration 30 days before the notification to TEA of pending reconfiguration changes effective for the subsequent year is due. It is agreed that any reconfiguration is subject to TEA timelines and approval by the parties to this Agreement. Any legal fees incurred due to the reconfiguration will be assessed against the School District seeking to become a Member. Any reconfiguration is subject to approval by each Member District’s Board of Trustees.

1.6 GBCHI RDSPD SSA is responsible for audiological services and equipment, and the provision or audiological accommodations for Section 504 only eligible students in Member Districts.

2. Management

2.1 The GBCHI RDSPD SSA shall be governed by the SSA Management Board (“Management Board”) comprised of the superintendent from each Member District. Such Management Board shall meet three (3) times a year as determined by the Chairperson. Additional meetings of the Management Board may be scheduled as determined by the Chairperson or any other member. The Fiscal Agent will be assigned to record, prepare and maintain minutes.

The Chairperson is responsible for the following:

1) Establish and issue a schedule of regular board meetings for the year. 2) Develop meeting agendas and chair all meetings of the Management Board.

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R e v i s e d 2 0 1 5 P a g e 3 | 24

3) Represent the RDSPD, or designate a representative, where representation is deemed advisable or necessary in the best interest of the RDSPD and its programs.

4) Call special meetings of the Management Board. 5) Perform other duties as may be assigned by the Management Board. 6) Authorize necessary applications for funds and amendments of such applications 7) Appoint individual(s) to maintain official meeting minutes

In the event the Chairperson resigns or otherwise vacates the position, then the Management Board may elect another Chairperson.

2.3 The Fiscal Agent, on behalf of the GBCHI RDSPD SSA, may purchase goods and services necessary to administer and operate the GBCHI RDSPD SSA. All personal property including, but not limited to, instructional materials, AT equipment, computers, and testing materials purchased for the SSA using RDSPD funds (as set forth herein), shall be deemed property of the GBCHI RDSPD SSA. The GBCHI RDSPD SSA Chairperson has the discretion to allot an amount of funds to be applied to materials in support of instruction. It is further agreed that GBCHI RDSPD SSA may, in its discretion, transfer personal property to Member Districts based upon student need. The SSA will conduct an inventory of property.

2.4 Members of the Management Board will establish and maintain SSA Operating Guidelines. Any Operating Guidelines that are inconsistent with this Agreement shall be deemed null and void. Any revision to the Operating Guidelines requires a majority vote of the Members of the Management Board.

2.5 Unless otherwise provided herein, Management Board actions require the approval of a majority of a quorum of Member Districts. A quorum is defined as a majority of all of the Member Districts of the GBCHI RDSPD SSA (6 Member Districts of the Management Board constitute a quorum). The GBCHI RDSPD SSA Chairperson has discretion to allow for votes by proxy to be submitted by written or electronic communication. Roberts Rules of Order shall prevail at all meetings.

2.6 It is agreed and understood that the Management Board does not have the authority to revise or amend this contract absent approval from all Boards of Trustees of the Member Districts.

2.7 The Management Board may by a majority vote of its membership, recommend revocation of the membership of a Member District for non-compliance with the terms of the Agreement, for non-compliance with the policies and procedures of the GBCHI RDSPD SSA, or for non-compliance with the terms and conditions of any written agreement between the GBCHI RDSPD SSA and the Member District in question. All TEA timelines and requirements shall apply to any reconfiguration unless the Agency waives the timelines in writing and submits to the Fiscal Agent the written Agency waiver. The GBCHI RDSPD SSA Board shall submit its recommendation to revoke the membership of the Member District to the Member Districts’ Board of Trustees for final approval by each Board of Trustees. The Board of Trustees of the Member District being recommended for revocation shall have no vote in such proceeding. Revocation will be subject to the approval of all Member Districts with the exception of the Member District being recommended for revocation. The withdrawing Member District retains responsibility for any legal fees or other costs associated with the reconfiguration as determined by the GBCHI RDSPD SSA, not to exceed $10,000.00.

2.8 Any Member District which does not agree to the terms of this SSA Agreement and does not properly execute this Agreement with not be considered a party to this contract and will be deemed to have been withdrawn from the SSA without the necessity of further action by the remaining Member Districts, person, entity or agency. All TEA timelines and requirements shall apply to any reconfiguration

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R e v i s e d 2 0 1 5 P a g e 4 | 24

unless the Agency waives the timelines in writing and submits to the Fiscal Agent the written Agency waiver.

2.9 If a student is enrolled on PEIMS Snapshot, the billing for that child will occur the next school year.

3. Personnel

3.1 The Superintendent of the Fiscal Agent District will be the Chairperson of the GBCHI RDSPD SSA. The Chairperson shall be employed by the Fiscal Agent and be subject to the personnel policies of the Fiscal Agent. Administrative decisions regarding daily operations of the instructional program, including but not limited to related services and staff development, and approved budgeted expenditures consistent with Fiscal Agent policy are within the authority of the GBCHI RDSPD SSA Chairperson and do not require Management Board action.

3.2 The Superintendent of each Member District shall serve as deputy officers for public records for purposes of the Texas Public Information Act and the Local Government Records Act, unless otherwise indicated in the Member District’s Board policy.

3.3 All individuals providing services on behalf of the SSA must be appropriately certified or licensed to perform the applicable services.

3.4 The Fiscal Agent shall be responsible for adopting a salary schedule for personnel who are providing direct and related services for the GBCHI RDSPD SSA.

3.5 All GBCHI RDSPD SSA personnel including the Chairperson, Director, Coordinator, classroom teachers, itinerant teachers, parent-infant teachers, auditory enrichment teacher, diagnostician, audiologist, speech language pathologist, deaf education counselor, team leader, interpreters, paraprofessionals, clerical staff and any GBCHI RDSPD SSA office personnel are employed by the Fiscal Agent and are subject to the personnel policies of the Fiscal Agent, including, but not limited to, all policies governing contracts, at will employment, standards of conduct, salary schedule, leave and other benefits. Requirements for professional growth shall be determined by the Fiscal Agent. Hiring and termination authority is solely within the discretion of the Fiscal Agent.

3.6 Except as otherwise provided herein, any hearing on an employee grievance or termination involving a GBCHI RDSPD SSA employee, is the responsibility of, and will be held in accordance with the policies of the Fiscal Agent.

3.7 GBCHI RDSPD SSA personnel, as set forth in 3.5, are assigned by the GBCHI RDSPD Director to provide services to eligible students either at the Member District site or at the GBCHI RDSPD SSA centralized program depending upon Admission, Review & Dismissal (“ARD”) Committee recommendations. GBCHI evaluations will be consistent with Fiscal Agent personnel evaluation policies. All PDAS or other state adopted appraisal instrument procedures or locally adopted appraisal instruments of the Fiscal Agent shall be followed. The Director of the Fiscal Agent may designate individuals to conduct such appraisals. GBCHI RDSPD SSA personnel are employed by and serve under contract to the Clear Creek Independent School District, and are subject to Clear Creek Independent School District policies. The Member District may provide input with regard to the performance of RDSPD personnel and Clear Creek ISD has the final hiring and termination authority.

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R e v i s e d 2 0 1 5 P a g e 5 | 24

3.8 GBCHI RDSPD SSA personnel who are assigned to a Centralized Program are evaluated by the Director of the RDSPD SSA or designee.

3.9 GBCHI RDSPD SSA personnel who have a complaint related to working conditions at a particular campus must first file a complaint with the Director of the GBCHI RDSPD SSA. The Director of the GBCHI RDSPD SSA will review the complaint and the relief requested to determine whether the complaint should proceed through the policy and complaint channels of the Fiscal Agent. All complaints that pertain to GBCHI RDSPD SSA personnel employment status or evaluation must be brought through the policy and complaint channels of the Fiscal Agent. Grievances filed by GBCHI RDSPD SSA personnel and office personnel shall be conducted pursuant to the Fiscal Agent’s policy.

This section does not apply to termination or proposed non-renewals of GBCHI RDSPD SSA personnel, the Fiscal Agent Board policy shall apply.

4. Fiscal Agent

4.1 The Clear Creek Independent School District shall serve as the Fiscal Agent. The Clear Creek Independent School District acknowledges that it is an accredited Texas school district and that it offers grades Pre-kindergarten through 12. The Fiscal Agent, as a Member District, is subject to Member District responsibilities.

4.2 Except as otherwise provided herein, the Fiscal Agent is responsible for applying for, receiving, collecting, expending, and distributing all funds, regardless of source, in accordance with the budget adopted by the Management Board. The Fiscal Agent shall provide accounting services, reports, and shall perform any other responsibilities required by GBCHI RDSPD SSA Operating Guidelines. Such Guidelines must be specifically approved by the Fiscal Agent. The Fiscal Agent will maintain personnel records and payroll systems for GBCHI RDSPD SSA employees.

4.3 The Fiscal Agent is responsible for preparing the operational budget for the GBCHI RDSPD SSA. The Fiscal Agent will account for salaries and expenses of GBCHI RDSPD SSA personnel and GBCHI RDSPD SSA operating expenses. The parties acknowledge that the Fiscal Agent may access total State and Federal allocations, such as IDEA Part B funds; Part C funds (ECI); State Deaf funds and any other funding received for the purpose of furthering this program.

4.4 The GBCHI RDSPD SSA is funded as follows:

The total approximate budget for the school year less the total amount received from State Deaf, IDEA-B Formula Deaf, IDEA-B Formula Pre-School Deaf, IDEA-C ECI and IDEA-B Discretionary Deaf funds divided by total number of students from previous year PEIMS count equals the per student cost for the Districts multiplied by however many students each district has.

4.5 Except as otherwise provided herein, the Fiscal Agent will prepare and submit any reports or applications required by federal or state law or RDSPD Operating Guidelines. It is agreed and understood that the Fiscal Agent assumes no responsibility for a Member District’s failure to maintain its effort.

4.6 The Fiscal Agent, on behalf of the SSA, may negotiate contracts with outside service providers for special education and related services for students with disabilities in accordance with law and Fiscal Agent policies. The Fiscal Agent shall request Americans with Disabilities Act and FERPA compliance by each service provider.

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4.7 The Fiscal Agent must notify the Member Districts of any intention to withdraw as Fiscal Agent of the SSA on or before September 1 preceding the end of the last fiscal year it intends to serve as Fiscal Agent. It is agreed and understood that the withdrawing Fiscal Agent will notify TEA of its intent to withdraw as Fiscal Agent on or before February 1 preceding the end of the fiscal year that it intends to be its last fiscal year to serve as Fiscal Agent. After a satisfactory independent audit of the SSA’s accounts, the transfer of Fiscal Agent status will become effective July 1. All TEA timelines shall apply to any reconfiguration. The Fiscal Agent will provide documentation of affected parties as required by the Texas Education Agency.

4.8 Should the Fiscal Agent cease for any reason to serve, the Management Board will by majority vote of a quorum appoint a Member District as Fiscal Agent. All TEA timelines shall apply to any reconfiguration, including a change in Fiscal Agent. However, a Member District, if so elected by the Management Board, is not required to serve as Fiscal Agent. It is agreed that assuming the role of Fiscal Agent would require specific approval by the Member District’s Board of Trustees or other governing body, if not an ISD.

4.9 Each Member District, where the student resides, shall be responsible for submitting a PEIMS 011 Record to TEA consistent with TEA Requirements. Except as otherwise provided herein, each Member District where a student attends school will prepare all required PEIMS student data reports on the 163 Record for students receiving GBCHI RDSPD SSA services. The Member districts will be responsible for accountability and FAPE for students enrolled in the RDSPD.

In the event a Member District, who is responsible under this provision, fails to submit PEIMS student data on the 163 Record for a student who has been served by the GBCHI RDSPD SSA, it is agreed and understood that the Member Districts that failed to report a GBCHI RDSPD SSA student will contribute toward the financial deficit resulting from such failure, and agrees to pay the amount of lost funding that the students who were not reported would have generated. The additional costs will be calculated by Fiscal Agent and invoiced to the Member District in the spring in addition to the annual tuition charges for the Member District’s student(s).

4.10 Any Member District that reports zero (0) RDSPD students in the official annual Fall PEIMS snapshot shall pay a placeholder fee of $1,000.00 for the respective fiscal year. The placeholder fee will be reviewed annually and determined by the Management Board by January 31st of each year.

5. Member District’s General Obligations

5.1 Member districts agree that any funds assessed under GBCHI RDSPD SSA Administrative Guidelines or this Agreement will be remitted within 90 calendar days of receiving a statement from the Fiscal Agent. Each Member District acknowledges that federal funds received from the state earmarked for deaf education programs, state funds, and ECI Part C funds flow from TEA directly to the Fiscal Agent upon the electronic submission of the Fiscal Agent’s request for program funds.

5.2 Each Member District will be liable for any cost associated with its out of district, non-public or private school placed students. This includes any transportation cost incurred as a result of a district’s initiated placement in the Texas School for the Deaf.

5.3 Each Member District agrees to cooperate with the Fiscal Agent in maintaining the proper fiscal, personnel, and student records for the GBCHI RDSPD SSA operations. Member districts retain responsibility for maintaining student eligibility folders.

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5.4 The Fiscal Agent, shall provide suitable and sufficient classroom space to accommodate students of the program who are Auditorially Impaired as well as office space for supportive personnel as requested by the GBCHI RDSPD SSA and retain responsibility for costs related to such classroom facilities.

5.5 A Member District may withdraw by notifying the Chairperson of the Fiscal Agent and the other Member Districts by September 1 prior to the end of the fiscal year that Member District intends to be its final year in the SSA and the Texas Education Agency of its intention to withdraw by February 1 or any other TEA timelines governing reconfigurations. Additionally, the Fiscal Agent will notify the Texas Education Agency of the Member District’s request to withdraw by February 1. The withdrawing Member District, shall return to the SSA any personal property, including but not limited to, supplies, equipment, testing materials, computers, AT in its possession to the GBCHI RDSPD SSA based upon the annual inventory in effect at the time of the reconfiguration. It is further agreed that the withdrawing Member District will not be entitled to any carry over funds. The withdrawing Member District retains responsibility for any legal fees or other costs associated with the reconfiguration as determined by the GBCHI RDSPD SSA, not to exceed $10,000.00

5.6 Except as otherwise provided herein, Member Districts are ultimately responsible for the education or all students with Auditory Impairments within its district boundaries, whether the child is served in the local program, the RDSPD, or other placements. Such responsibility includes the provision of any related services as determined necessary by the ARD committee. For students who are being serviced in the site or through the itinerant programs, the GBCHI RDSPD SSA will make available the following services for eligible students:

Audiological Services

AI Instructional Services to Students

Student Appraisal support

Auditory Training

Speech and Language Therapy

Itinerant Teachers

Specialized Assistive Listening Devices

Interpreter Services (Site Only)

Parent Education

Program Evaluation

Staff Training

Program Supervision

Consultative Services

Attend Admission, Review, and Dismissal (ARD) Committee meetings as needed

The Provision of any services referenced in provision 5.6 is contingent upon the ARD Committee determination that such services are necessary for the provision of a Free and Appropriate Public Education (FAPE).

5.7 For site and direct students, there is no charge for initial or reevaluation from the cooperative. Initial AI evaluations for eligibility is responsibility of the Member District wherein the student resides if the outcome of the evaluation is not direct or site service. The re-evaluation of RDSPD students is the responsibility of the GBCHI RDSPD SSA. GBCHI will fund the audiological portion and AI portion of re-evaluations. The district where the student resides may seek support for the evaluation

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from the home district and/or GBCHI RDSPD SSA, but the serving District retains responsibility for the completion of the re-evaluation.

5.8 Each Member District agrees that prior to joining another RDSPD SSA that the Member District agrees to consult with the GBCHI RDSPD SSA Management Board and the GBCHI RDSPD SSA designee regarding the dual membership.

5.9 Each Member District agrees to adhere to the procedures described in the GBCHI RDSPD SSA Operating Guidelines.

5.10 Member Districts who are members of special education shared services arrangements shall notify the GBCHI RDSPD SSA designee of the GBCHI RDSPD SSA of reconfigurations impacting the special education shared services arrangement prior to the effective date of the withdrawal of the Member Districts or dissolution of the special education SSA.

5.11 Upon approval of Fiscal Agent via a written agreement, personnel from a Member District shall be authorized to provide instructional services on behalf of the RDSPD. In this circumstance, personnel will be employed by the Member District, not by the Fiscal Agent. All appraisal systems and procedures of that Member District will be followed, and personnel performance monitored by the Member District.

5.12 Prior to the management board meetings, the Director of GBCHI will schedule a meeting with the member district special education directors to review agenda items and any other discussion topics.

6. Non-Member Services

6.1 Students from school districts other than those Member Districts who are parties to this Agreement (“non-member LEAs”) will be considered for services/placement upon written request to the GBCHI RDSPD SSA designee or other Administrator as determined by the Fiscal Agent of the GBCHI RDSPD SSA. An authorized representative of the non-member LEA shall be present at the Management Board meeting to present information and any requested clarification of information regarding the need(s) of the student(s) seeking to access services. The Member District Boards of Trustees delegate authority to the Management Board to enter into contracts with non-member LEAs. The Member Districts acknowledge that it is TEA’s expectation that services be provided to eligible students enrolled in non-member LEAs so that the intent of TEC Chapter 30, subchapter D is met. In the event that the Management Board determines that providing services to students enrolled in non-member LEAs would create an undue burden for the SSA RDSPD, the Fiscal Agent shall refer the matter to TEA for review.

6.2 Factors to be considered by the Management Board when considering the non-member LEA’s request for services/placement, include, but are not limited to: (1) the type of services needed; (2) whether additional GBCHI RDSPD SSA staff will have to be employed or engaged to serve the student; (3) whether the non-member LEA is a member of any other shared services arrangement; (4) whether the non-member LEA can pay all transportation costs for transporting the student and all travel costs of staff associated with serving the student; (5) whether the non-member LEA will agree to transfer funds applicable to the education of the student as AI to the GBCHI RDSPD SSA as appropriate and allowable; (6) whether the non-member LEA will pay all other costs incurred by GBCHI RDSPD SSA in providing educational services to the student(s); and (7) whether the non-member LEA will agree to assume responsibility for attorney’s fees and costs associated with any legal action brought by the student or his or her parents.

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6.3 The costs for providing Non-Member LEA educational services shall be in accordance with the fee schedule in Exhibit “A”, as applicable and as many be amended from time to time by the GBCHI RDSPD SSA designee for the Fiscal Agent. Further, the non-member LEA seeking educational services will be assessed an administrative fee to cover all costs associated with the contract as set forth in the form attached as Exhibit “A”.

6.4 The form of the Interlocal contract for non-member LEA educational services is attached as “Exhibit B”

6.5 Students from Charter Schools who are not parties to this Agreement may be considered for placement upon request to the GBCHI RDSPD SSA designee of the Fiscal Agent of the RDSPD through a services contract. Such contracts shall be in the form attached as Exhibit “C”. The Charter School(s) seeking services will be assessed a fee to cover all costs associated with the contract in the form attached as Exhibit “A”.

6.6 In the event a non-member LEA or Charter School does not agree to enter into a contract, then the GBCHI RDSPD SSA will provide contact information of providers with whom those schools may directly contract for services, if available.

6.7 Each Member District, by approval of this GBCHI RDSPD SSA Agreement, authorizes and delegates to the Member District’s Superintendent the authority to execute the forms of agreements set forth at Exhibits “B” and “C”.

7. Fiscal Practices

7.1 The GBCHI RDSPD SSA will operate on a budget prepared by the GBCHI RDSPD SSA designee, reviewed and approved by the Management Board. The budget shall be prepared in accordance with guidelines established by the Texas Education Agency.

7.2 Administrative costs, including, but not limited to, all costs and salaries related to the GBCHI RDSPD SSA designee, classroom teachers, itinerant teachers, interpreters, classroom aides, and RDSPD office staff, and contracts with outside service providers, including, but not limited to audiologists, interpreters, and consultants, as well as any uncontrollable costs, incurred by the GBCHI RDSPD SSA, over and above the amount of state deaf and/or federal funds (local fee), shall be divided among Member Districts as set forth in Section 4.4 herein.

7.3 Except as otherwise provided herein, a Member District shall not be responsible for any costs associated with the GBCHI RDSPD SSA until such time that a Member District has a student receiving services from the GBCHI RDSPD SSA.

8. Dissolution

8.1 Dissolution of the SSA shall require the affirmative vote of a majority of the Management Board and a majority of the Boards of Trustees of each Member District. Upon dissolution, an appraisal of all personal property shall be conducted by the GBCHI RDSPD SSA. The appraised value and the amount of the SSA funds remaining at the time of the dissolution is effectuated, shall be divided equally among the Member Districts. All TEA timelines and requirements for documentation of affected parties shall apply. After an audit and full satisfaction of all charges and liabilities have been determined, the dissolution will take effect on July 1.

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9. Risk of Loss

9.1 Except as otherwise provided herein, each Member District and GBCHI RDSPD SSA bears its own risk of loss. “Loss” includes, but is not limited to, damage to or loss of personal or real property, costs of administrative hearings, litigation expenses, awards of actual damages, court costs, attorney fees, and settlement costs.

9.2 Each Member District will insure its owned or leased vehicles use in the transportation of students with disabilities for the statutory maximum limits of school district liability for motor vehicle accidents. GBCHI RDSPD SSA or the Fiscal Agent does not provide transportation and does not utilize vehicles for the furtherance of this program.

10. Transportation

10.1 Except as otherwise provided herein, each Member District bears responsibility for providing or contracting for the transportation of each of its eligible students to each facility at which services are provided. GBCHI RDSPD SSA has no responsibility in regard to transportation, including extra-curricular activities.

11. Interpreter Services for School Sponsored Activities Outside the Instructional Day

11.1 It is the responsibility of the GBCHI RDSPD SSA to provide and fund interpreter services for site students participating in after-school non-academic activities. This includes, but is not limited to, UIL events, sporting events, clubs, tutoring and any extra-curricular activity sponsored by the school district.

11.2 It is the responsibility of the GBCHI RDSPD SSA to provide and fund interpreter services in the DAEP, JJAEP, or other disciplinary setting.

11.3 It is the responsibility of the Member districts to provide and fund interpreter services for non-site students or parents for all activities. If a direct service itinerant student’s parent requires an interpreter, this will be provided by GBCHI.

12. The Site Program Determination

12.1 It is agreed and understood that the Management Board may determine site locations with input from the Member Districts. Final site determination is contingent upon Management Board approval and approval by the Board of Trustees for the Member District where the site is to be located per that LEA’s policy.

12.2 Should the site fail to satisfy the criteria set forth in the Operating Guidelines, the GBCHI RDSPD SSA designee’s authority as set forth in Section 3.1, shall apply.

13. Legal Responsibilities

13.1 Except as otherwise provided herein, the Member District wherein the student resides is responsible for the provision of a Free Appropriate Public Education (“FAPE”)

13.2 Except as otherwise provided herein, the Member District wherein the student resides is responsible for legal costs, court costs and attorney’s fees, resulting from litigation directly involving that student.

13.3 If the Fiscal Agent or GBCHI RDSPD SSA is a named party in litigation under the IDEA (a Special Education Due Process Hearing or lawsuit filed in Federal or State Court) or Section 504 of the

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Rehabilitation Act or the Americans with Disabilities Act, involving a student being served as contemplated by this Agreement, the Member District wherein the student resides (or is otherwise enrolled in school) remains responsible for legal costs, court costs and attorney’s fees, resulting from litigation directly involving such student including reimbursement to the GBCHI RDSPD SSA or Fiscal Agent for any legal costs incurred by the GBCHI RDSPD SSA or the Fiscal Agent.

13.4 Each Member District shall be responsible for legal fees incurred due to complaints, grievances, or litigation arising from an employee with whom the district has a contract or with whom the district has an employment relationship. The Fiscal Agent shall be responsible for legal fees incurred due to complaints, grievances, or litigation arising from its employees.

13.5 The legal responsibilities stated herein shall survive the expiration of this contract should litigation arise from events that occurred during the term of the contract.

13.6 The Member Districts of this Shared Services Arrangement contract and the GBCHI RDSPD SSA agree to negotiate in good faith in an effort to resolve any dispute related to this contract. If the dispute cannot be resolved by negotiations, the dispute shall be submitted to mediation before resort to litigation. If the need for mediation arises, a mutually acceptable mediator shall be chosen by the parties to the dispute, who shall share the cost of mediation services based upon an equal split among the Member Districts. The Fiscal Agent shall contribute an equal share in the cost for mediation. Mediation is a voluntary dispute resolution process in which the parties to the dispute meet with an impartial person, called a mediator, who will help to resolve the dispute informally and confidentially. Mediators facilitate the resolution of disputes but cannot impose binding decisions. The parties to the dispute must agree before any settlement is binding. Notwithstanding, programmatic disputes among the Member Districts or Member Districts which have expressed concerns to the Fiscal Agent in writing.

14. The Agreement

14.1 This Agreement will be automatically renewed by each Member District annually unless notification of withdrawal is given by a Member District or the program is otherwise terminated by action of TEA. In the event this contract is revised or modified and a Member District refuses to execute the revised Agreement, then that Member District will not be deemed a party to this contract. In the event there is a dispute among the Member Districts regarding revisions or modifications to this Agreement, the Member District(s) electing not to agree to execute the modifications of the contract will not be parties to the Agreement and Section 14.2 shall control.

14.2 This Agreement will supersede all previous agreements among the parties in relation to the operation of the GBCHI RDSPD SSA.

14.3 This Agreement will apply to and bind the representatives and successors in the interest of the parties to this Agreement.

14.4 This Agreement is governed by the laws of the State of Texas

14.5 If any provision of this Agreement becomes or is held violates of any law or unenforceable, then the invalidity of that provision will not invalidate the remaining provisions. The Member Districts agree that all remaining provisions of this Agreement will remain in effect.

14.6 Citations of and references to any specific federal or state statute or administrative regulation in this Agreement include any amendment to or successor of that statute or regulation.

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14.7 The effectiveness of this Agreement is conditioned upon approval of the Texas Commissioner of Education, pursuant to Education Code § 29.007.

14.8 It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes.

14.9 It is agreed and understood that the terns of this Agreement shall not be modified absent written agreement of all parties.

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Availability of such services will be determined at the time a Request for Non-Member services is submitted.

EXHIBIT A

Requested Non-Member LEA or Charter Schools Services and Applicable Fees

Non-member districts will be charged the same annual fee per student as is required of the member districts. The non-member LEA will pay an additional 10% of the member district annual fee per student as an administrative fee plus an amount equal to the ADA generated by the student in the non-member home district.

This agreement does not contemplate the provision of interpreter services, as an itinerant service or for any non-instructional program or any extracurricular activity.

Students who attend a centralized program/cluster site will not be considered transfer students.

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EXHIBIT B

STATE OF TEXAS COUNTY OF _____________

§ § § §

INTERLOCAL AGREEMENT FOR:

The Galveston Brazoria Cooperative for the Hearing Impaired Regional Day School Program for

the Deaf, an SSA, in Galveston County, Texas (“the SSA”), and _____________________________ (“Non-

Member LEA”), an independent school district and political subdivision of the State of Texas, hereby

enter into this Interlocal Agreement (“the Agreement”) for the provision of specific deaf education

services for Non-Member LEA students who are eligible for deaf education services pursuant to IDEA as

further defined herein (“Deaf Services”), in order to provide access to the SSA’s deaf education program

as required by the Texas Education Agency (“TEA”). SSA and Non-Member LEA may be referred to

jointly herein as the “Parties,” and individually as a “Party.”

WHEREAS, the SSA is currently providing Deaf Services to its Member Districts; and

WHEREAS, pursuant to the Galveston Brazoria Cooperative for the Hearing Impaired Regional

Day School Program for the Deaf Shared Services Arrangement Agreement dated____________, the SSA

may provide Deaf Services to Non-Member LEAs, as requested by TEA, by and through an Interlocal

Agreement; and

WHEREAS, Non-Member LEA seeks Deaf Services for certain eligible students; and

WHEREAS, Non-Member LEA has requested Deaf Services from the SSA and the SSA agrees to

provide the Deaf Services, by means of this Interlocal Agreement; and

WHEREAS, both Parties acknowledge and have found it will increase the efficiency and

effectiveness of their respective entities as required by Section 791.001, et seq. of the Texas

Government Code, the Texas Interlocal Cooperation Act (“the Act”), and will comply with the Division of

IDEA Coordination, TEA, RDSPD SSA Procedures and will be in their best interests and the interest of the

public to cooperate in the provision of Deaf Services as set forth in this Agreement;

NOW THEREFORE, the Parties, for and in consideration of the covenants and agreements herein

set forth, to be kept and performed by them respectively, have agreed to and do hereby agree together

as follows:

1. Purpose

Pursuant to Chapter 791 of the Act, the Non-Member LEA and the Member Districts made a part

of the SSA are public entities, entering into this Agreement for the purpose of providing

governmental functions in which the Parties are mutually interested and with each Party

performing functions they would be authorized to perform individually; specifically: deaf

education services and services for the public health and welfare.

2. General Agreement

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The Non-Member LEA and SSA hereby agree to cooperate as further set forth in this Agreement

in the provision of the Deaf Services. The Deaf Services consist of those identified on Exhibit “A”

attached hereto.

3. SSA Responsibilities

SSA shall provide Deaf Services, utilizing best efforts, through its staff and personnel, as set forth

on Exhibit “A”.

4. Non-Member LEA Responsibilities

The Non-Member LEA agrees to remit any funds assessed by the SSA within thirty (30)

calendar days of receiving a statement from the SSA Fiscal Agent.

The Non-Member LEA retains sole responsibility for funds, if any, related to the

American Recovery and Re-Investment Act of 2009.

The Non-Member LEA will be liable for any and all costs associated with its residentially

placed students.

The Non-Member LEA agrees to maintain proper educational records, including

eligibility folders, for students served by the SSA. It is further agreed that all student

records of any student recipient of SSA services, shall be provided to the SSA prior to the

initiation of SSA services. In the event records submitted are deemed unsatisfactory by

the RDSPD SSA or do not reflect IDEA compliance, Non-Member LEA services may be

rejected.

The Non-Member LEA shall provide suitable and sufficient classroom space to

accommodate its students as well as office space for supportive personnel as requested

by the SSA.

It is agreed and understood that the continued delivery of services to students of

Member Districts of the SSA will take precedence over Non-Member LEA students.

When determining whether or not existing SSA personnel may service Non-Member LEA

student(s), assurances shall be provided to the member districts that the Member

District students will continue to receive appropriate services. This Agreement may be

terminated, consistent with the termination clause set forth herein, should the SSA, in

its sole discretion and at any time, determine that existing personnel or contract

employees cannot adequately serve Non-Member LEA students while maintaining its

obligation to serve Member District students.

The Non-Member LEAs are responsible for the education of each student with auditory

impairments who resides within that Non-Member LEA’s boundaries regardless of

whether the student is served in the Non-Member LEA’s local program, SSA or other

placements. Such responsibility includes the provision of any related services as

determined necessary by the student’s ARD Committee. Except as otherwise provided

herein, the Non-Member LEA, through this Interlocal contract, may retain Deaf Services

based upon the fee schedule set forth in Exhibit “A”.

Child Find and the determination of eligibility for Deaf Services is the sole responsibility

of the Non-Member LEA. The Non-Member LEA will not be allowed to access SSA

services without the submission of the required evaluations for Deaf Services eligibility

of its students.

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The Non-Member LEA agrees to comply with applicable federal and state law and the

SSA Administrative Guidelines. Noncompliance, as determined by the SSA, will result in

a termination of services, as set forth in the termination clause herein.

The Non-Member LEA is solely responsible for transportation of its eligible students to

each facility at which SSA Deaf Services are provided, including providing all required

insurance for vehicles used in such transportation.

The Non-Member LEA is solely responsible for the provision of a Free and Appropriate

Public Education (FAPE) to its students.

The Non-Member LEA is responsible for legal costs, court costs, and attorney’s fees,

resulting from litigation directly involving its student(s).

5. Miscellaneous

A. To the extent permitted under Texas law and without waiving any defenses including

governmental immunity, Non-Member LEA agrees to be responsible for its own acts of

negligence, which may arise in connection with any and all claims for damages, costs and

expenses to or by any person or persons and to any property that may arise out of or be

occasioned by this Agreement or any of its activities or from any act or omission or any

employee or representatives or the Parties of this Interlocal Agreement. Further, Non-

Member LEA shall indemnify and hold the SSA harmless from any actions brought against

the SSA, any Member District of the SSA or any employee, agent or officer of any Member

District of the SSA for any reason related to the Deaf Services and/or this Interlocal

Agreement.

B. Notice and Addresses. All notices required hereunder must be given by certified mail or

registered mail, addressed to the proper Party, at the following address.

To the SSA: GBCHI

PO Box 799

League City, TX. 77574

With a copy to:

Either Party may change the address to which notices are to be sent by giving the other

Party notice of the new address in the manner provided in this section. Notices shall be deemed

to have been received three (3) days after deposit in the mail.

C. Parties Bound. This Agreement shall be binding upon, and inure to the benefit of, the

Parties to this Agreement and their respective heirs, executors, administrators, legal

representatives, successors, and assigns.

D. Prior Agreement Superseded. This Agreement together with the terms of the GBCHI

Regional Day School Program for the Deaf Shared Services Agreement constitutes the sole

and only Agreement of the Parties regarding their responsibilities to each other concerning

the Services and supersedes any prior understandings or written or oral agreements

between the Parties respecting the Services. This Agreement in no way modifies or

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supersedes any document executed by the Parties prior to this Agreement which does not

involve the Non-Member Services.

E. Amendment. No amendment, modification, or alteration of the terms of this Agreement

shall be binding unless it is in writing, dated subsequent to the date of this Agreement, and

duly executed by the Parties to the Agreement.

F. Violation of Law. The Parties shall not violate any federal, state or local laws, regulations or

ordinances in the performance of this Agreement.

G. Definition of Terms. All special education terms and acronyms used in this Agreement shall

have the meanings and definitions provided to such terms and acronyms as set out in

Chapter III, Part 300 of the Individuals with Disabilities Education Act (IDEA), 34 CFR et seq,

and the Texas Administrative Code, 19 TAC Chapter 89. Such terms and acronyms shall

include, but not be limited to, FAPE or Free Appropriate Public Education, IEP or

Individualized Education Program, LEA or Local Education Agency, LRE or Least Restrictive

Environment, SEA or State Education Agency, MOE or Maintenance or Effort, ESEA or

Elementary and Secondary Education Act and ARD or Admission, Review and Dismissal.

H. Enforceability. If any provision of this Agreement proves unlawful or unenforceable by a

court having jurisdiction over the Parties or the subject matter, such provision shall be

severable from the other provision of this Agreement, and all remaining provisions shall be

fully enforceable.

I. Governing Law and Place for Performance. This agreement shall be governed by the laws of

Texas, which state shall also be deemed the place where this Agreement was entered into

and the place of performance and transaction of business and Parties. In the event of

litigation pertaining to the Agreement, the exclusive forum, venue and place of jurisdiction

shall also be the County of _____________ and the State of Texas unless otherwise agreed

in writing by the Parties. The Parties acknowledge that each has had the unfettered

opportunity to review, revise and negotiate the terms of this Agreement, and that if in the

future there is a dispute as to the meaning of any provision herein, then no such provision

shall be construed against the drafter of the Agreement.

J. Exhibits Incorporated. All exhibits to this Agreement are incorporated by reference as if

completely set out herein.

K. Signature Warranty Clause. The signatories to this Agreement represent and warrant that

they have the authority to execute this Agreement on behalf of SSA and the Non-Member

District, respectively.

L. No Waiver of Immunities. Nothing in the Agreement shall be construed to waive any

immunity from suit or liability enjoyed by SSA, the Member Districts, the Non-Member

LEA’s, or the past or present officers, employees, or agents of the Non-Member LEA’s and

Member Districts.

M. Approval by Governing Bodies. This Agreement has been approved by the governing bodies

of the SSA and the Non-Member LEA.

N. Payment from Current Revenues. Each Party paying for the performance of governmental

functions or services must make those payments from current revenues available to the

paying Party.

O. Assignment. Neither Party may assign their interests in this Agreement except upon

receiving the written consent of the other Party.

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P. Either Party may terminate this Agreement at any time with or without cause, by giving the

other party written notice of its decision to terminate at least forty-five (45) business days

prior to termination.

EXECUTED TO BE EFECTIVE this___________ day of ___________________, 20_____.

[INSERT]

By: _________________________________________

Printed Name: ________________________________

Title: ________________________________________

ATTEST:

By: _________________________________________

[INSERT]

By: _________________________________________

ATTEST:

By: _________________________________________

Exhibits:

Exhibit “A”-Rate Sheet

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EXHIBIT C

STATE OF TEXAS COUNTY OF _____________

§ § § §

SERVICES AGREEMENT FOR: DEAF EDUCATION SERVICES

The Galveston Brazoria Cooperative for the Hearing Impaired Regional Day School Program for

the Deaf, an SSA, in Galveston County, Texas (“the SSA”), and _____________________________ (“Non-

Member Charter School”), a Charter School established by the Texas Education Agency, hereby enter

into this Services Agreement (“the Agreement”) for the provision of specific deaf education services for

Non-Member Charter School students who are eligible for deaf education services pursuant to IDEA as

further defined herein (“Deaf Services”), in order to provide access to the Non-Member Charter School’s

students to the SSA’s deaf education program as required by the Texas Education Agency (“TEA”) RDSPD

Guidelines. SSA and Non-Member Charter Schools may be referred to jointly herein as the “Parties,”

and individually as a “Party.”

WHEREAS, the SSA is currently providing Deaf Services to its Member Districts; and

WHEREAS, pursuant to the Galveston Brazoria Cooperative for the Hearing Impaired Regional

Day School Program for the Deaf Shared Services Arrangement Agreement dated____________, the SSA

may provide Deaf Services to Non-Member Charter Schools, as requested by TEA, by and through an

Deaf Services Agreement; and

WHEREAS, Non-Member Charter School seeks Deaf Services for certain eligible students; and

WHEREAS, Non-Member Charter School has requested Deaf Services from the SSA and the SSA

agrees to provide the Deaf Services, by means of this Agreement; and

WHEREAS, both Parties acknowledge that such Agreement is consistent with Division of IDEA

Coordination, TEA, RDSPD SSA Procedures and will be in their best interests and the interests of the

public to cooperate in the provision of Deaf Services as set forth in this Agreement;

NOW THEREFORE, the Parties, for and in consideration of the covenants and agreements herein

set forth, to be kept and performed by them respectively, have agreed to and do hereby agree together

as follows:

1. Purpose

The Non-Member Charter School and the Member Districts made a part of the SSA are entering

into this Agreement for the purpose of allowing Non-Member Charter School students an

opportunity to access SSA Deaf Services consistent with the terms of this Agreement.

2. General Agreement

The Non-Member Charter School and SSA hereby agree to cooperate as further set forth in this

Agreement in the provision of the Deaf Services. The Deaf Services consist of those identified on

Exhibit “A” attached hereto.

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R e v i s e d 2 0 1 5 P a g e 20 | 24

3. SSA Responsibilities

The SSA shall provide Deaf Services, utilizing best efforts, through its staff and personnel, as set

forth on Exhibit “A”.

4. Non-Member Charter School Responsibilities

The Non-Member Charter School agrees to remit any funds assessed by the SSA within

thirty (30) calendar days of receiving a statement from the SSA Fiscal Agent.

The Non-Member Charter School retains sole responsibility for funds, if any, related to

the American Recovery and Re-Investment Act of 2009.

The Non-Member Charter School will be liable for any and all costs associated with its

residentially placed students.

The Non-Member Charter School agrees to maintain proper educational records,

including eligibility folders, for students served by the SSA. It is further agreed that all

student records of any student recipient of SSA services, shall be provided to the SSA

prior to the initiation of SSA services. In the event records submitted are deemed

unsatisfactory by the RDSPD SSA or do not reflect IDEA compliance, such services may

be rejected.

The Non-Member Charter School shall provide suitable and sufficient classroom space

to accommodate its students as well as office space for supportive personnel as

requested by the SSA.

Any participation in the SSA programs by a Non-Member Charter School representative

or employee, whether on a paid or volunteer basis, shall be considered within the

course and scope of the employee’s Non-Member Charter School employment. Non-

Member Charter School shall provide such employee or representative with appropriate

supervision during all times they are performing duties associated with the provision of

SSA services, regardless of the time of day or the location where the duties are

performed. The SSA representative shall have no duty to supervise or provide

supervision or assistance to such persons.

It is agreed and understood that the continued delivery of services to students of

Member Districts of the SSA will take precedence over Non-Member Charter School

students. When determining whether or not existing SSA personnel may service Non-

Member Charter School student(s), assurances shall be provided to the member

districts that the Member District students will continue to receive appropriate services.

This Agreement may be terminated, consistent with the termination clause set forth

herein, should the SSA, in its sole discretion and at any time, determine that existing

personnel or contract employees cannot adequately serve Non-Member Charter School

students while maintaining its obligation to serve Member District students.

The Non-Member Charter Schools are responsible for the education of each student

with auditory impairments who resides within that Non-Member Charter School’s

boundaries regardless of whether the student is served in a local program, SSA, or other

placements. Such responsibility includes the provision of any related services as

determined necessary by the student’s ARD Committee. Except as otherwise provided

herein, the Non-Member Charter School, through this Agreement, may retain Deaf

Services based upon the fee schedule set forth in Exhibit “A”.

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R e v i s e d 2 0 1 5 P a g e 21 | 24

Child Find and the determination of eligibility for Deaf Services is the sole responsibility

of the Non-Member Charter School. The Non-Member Charter School will not be

allowed to access SSA services without the submission of the required evaluations for

Deaf Services eligibility of its students.

The Non-Member Charter School agrees to comply with applicable federal and state law

and the SSA Administrative Guidelines. Noncompliance, as determined by the SSA, will

result in a termination of services, as set forth in the termination clause herein.

The Non-Member Charter School is solely responsible for transportation of its eligible

students to each facility at which SSA Deaf Services are provided, including providing all

required insurance for vehicles used in such transportation.

The Non-Member Charter School is solely responsible for the provision of a Free and

Appropriate Public Education (FAPE) to its students.

The Non-Member Charter School is responsible for legal costs, court costs, and

attorney’s fees, resulting from litigation directly involving its student(s).

If and when applicable, the Non-Member Charter School will sign documents prepared by SSA and

acceptable to_____________________.

5. Risk of Loss and Indemnification

A. Except as otherwise provided herein, Non-Member Charter School bears its own risk of loss.

“Loss” includes, but not limited to, damage to or loss of its own personal or real property,

costs of administrative hearings, litigation expenses, awards of actual damages, court costs,

attorney’s fees, and settlement costs related to SSA services provided under this Agreement

to Non-Member Charter Schools students.

B. To the extent permitted under Texas law and without waiving any defenses including

governmental immunity, Non-Member Charter School agrees to be responsible for its own

acts of negligence, which may arise in connection with any and all claims for damages, costs

and expenses to or by any person or persons and to any property which may arise out of or

be occasioned by this Agreement or any of its activities or any act or omission of any

employee or representatives of the parties to this Agreement.

C. NON-MEMBER CHARTER SCHOOL SHALL INDEMNIFY AND HOLD GBCHI RDSPD (“SSA”)

HARMLESS FROM ANY ACTIONS BROUGHT AGAINST THE SSA, ANY MEMBER DISTRICT OF

THE SSA OR ANY EMPLOYEE, AGENT OR OFFICER OF THE SSA OR ITS MEMBER DISTRICTS

FOR ANY REASON RELATED TO THE DEAF SERVICES AND/OR THIS AGREEMENT.

6. Insurance Requirements

A. Commercial General Liability.

The Non-Member Charter School agrees to provide and maintain during the term of this

Agreement coverage limits of $1,000,000.00 for each occurrence and $2,000,000 General

Aggregate.

B. Automobile Liability

The Non-Member Charter School will insure its owned or leased vehicles used in the

transportation of students receiving Deaf Services for the SSA for the statutory maximum

limits of school district liability for motor vehicle accidents. The Non-Member Charter

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R e v i s e d 2 0 1 5 P a g e 22 | 24

School acknowledges that the SSA does not provide transportation and does not utilize

vehicles for the furtherance of this program or in its role as Fiscal Agent.

C. Workmen’s Compensation

Coverage shall be provided for all liability arising out of the Non-Member Charter School’s

employment of its employees and anyone for whom the Non-Member Charter School shall

be liable for Worker’s Compensation claims. Worker’s Compensation is required and no

“alternative” form of insurance shall be permitted.

D. General Provisions Applicable to Insurance

1. The required insurance must be written by a company licensed to do business in Texas

at the time the policy is issued, and rated no less than B in the most current edition of

Best’s Rating Manual at all times during the term of this Agreement

2. The General Liability and Automobile policy or policies so issued in the name of the Non-

Member Charter School shall also name the SSA as an additional insured, as their

respective interests may appear. The coverage afforded to the additional insured under

the policy or policies shall be primary insurance. It is the intent of the parties to this

Agreement that the General Liability coverage required herein shall be primary to and

shall seek no contribution from all insurance available to the SSA, with the SSA’s

insurance being excess, secondary and non-contributing. The Commercial General

Liability and Automobile coverage provided by the Non-Member Charter School shall be

endorsed to provide such primary and non-contributing liability. If the additional

insured has other insurance which is applicable to the loss, such other insurance shall be

on an excess or contingent basis.

3. The Non-Member Charter School shall have its insurance carrier(s) furnish to the SSA

insurance certificates in form satisfactory to the SSA specifying the types and amounts

of coverage in effect, the expiration dates of each policy, a statement that no insurance

will be cancelled or materially changed while the Agreement is in effect without thirty

(30) calendar days prior written notice to SSA, and a statement that the SSA is named as

additional insured as provided above.

E. Notice and Addresses. All notices required hereunder must be given by certified mail or

registered mail, addressed to the proper party, at the following addresses:

To the SSA:

With a copy to:

To SSA:

With a copy to:

Either Party may change the address to which notices are to be sent by giving the other Party

notice of the new address in the manner provided in this section. Notices shall be deemed to

have been received three (3) days after deposit in the mail.

F. Parties Bound. This Agreement shall be binding upon, and inure to the benefit of, the

Parties to this Agreement and their respective heirs, executors, administrators, legal

representatives, successors, and assigns.

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R e v i s e d 2 0 1 5 P a g e 23 | 24

G. Prior Agreement Superseded. This Agreement together with the terms of the GBCHI

Regional Day School Program for the Deaf Shared Services Agreement constitutes the sole

and only Agreement of the Parties regarding their responsibilities to each other concerning

the Services and supersedes any prior understandings or written or oral agreements

between the Parties respecting the Services. This Agreement in no way modifies or

supersedes any document executed by the Parties prior to this Agreement which does not

involve the Non-Member Services.

H. Amendment. No amendment, modification, or alteration of the terms of this Agreement

shall be binding unless it is in writing, dated subsequent to the date of this Agreement, and

duly executed by the Parties to the Agreement.

I. Violation of Law. The Parties shall not violate any federal, state or local laws, regulations or

ordinances in the performance of this Agreement.

J. Definition of Terms. All special education terms and acronyms used in this Agreement shall

have the meanings and definitions provided to such terms and acronyms as set out in

Chapter III, Part 300 of the Individuals with Disabilities Education Act (IDEA), 34 CFR et seq,

and the Texas Administrative Code, 19 TAC Chapter 89. Such terms and acronyms shall

include, but not be limited to, FAPE or Free Appropriate Public Education, IEP or

Individualized Education Program, LEA or Local Education Agency, LRE or Least Restrictive

Environment, SEA or State Education Agency, MOE or Maintenance or Effort, ESEA or

Elementary and Secondary Education Act and ARD or Admission, Review and Dismissal.

K. Enforceability. If any provision of this Agreement proves unlawful or unenforceable by a

court having jurisdiction over the Parties or the subject matter, such provision shall be

severable from the other provision of this Agreement, and all remaining provisions shall be

fully enforceable.

L. Governing Law and Place for Performance. This agreement shall be governed by the laws of

Texas, which state shall also be deemed the place where this Agreement was entered into

and the place of performance and transaction of business and Parties. In the event of

litigation pertaining to the Agreement, the exclusive forum, venue and place of jurisdiction

shall also be the County of _____________ and the State of Texas unless otherwise agreed

in writing by the Parties. The Parties acknowledge that each has had the unfettered

opportunity to review, revise and negotiate the terms of this Agreement, and that if in the

future there is a dispute as to the meaning of any provision herein, then no such provision

shall be construed against the drafter of the Agreement.

M. Exhibits Incorporated. All exhibits to this Agreement are incorporated by reference as if

completely set out herein.

N. Signature Warranty Clause. The signatories to this Agreement represent and warrant that

they have the authority to execute this Agreement on behalf of SSA and the Non-Member

District, respectively.

O. No Waiver of Immunities. Nothing in the Agreement shall be construed to waive any

immunity from suit or liability enjoyed by SSA, the Member Districts, the Non-Member

LEA’s, or the past or present officers, employees, or agents of the Non-Member LEA’s and

Member Districts.

P. Approval by Governing Bodies. This Agreement has been approved by the governing bodies

of the SSA and the Non-Member LEA.

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Q. Payment from Current Revenues. Each Party paying for the performance of governmental

functions or services must make those payments from current revenues available to the

paying Party.

R. Assignment. Neither Party may assign their interests in this Agreement except upon

receiving the written consent of the other Party.

S. Either Party may terminate this Agreement at any time with or without cause, by giving the other party written notice of its decision to terminate at least forty-five (45) business days prior to termination.

EXECUTED TO BE EFFECTIVE this ____________ day of _______________________, 20______.

[INSERT]

By: _________________________________________

Printed Name: ________________________________

Title: ________________________________________

ATTEST:

By: _________________________________________

[INSERT]

By: _________________________________________

ATTEST:

By: _________________________________________

Exhibits:

Exhibit “A”-Rate Sheet

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May 10, 2016


Agendum

Request the Approval of Low Attendance Waiver due to bad weather

Category Operations / Action

Resource

Personnel

Brent Shaw, Director of Accountability and Assessment

Attachments none

Rationale Attendance Waiver The Attendance Waiver allows the

district or campus to request a waiver for any instructional days with attendance at least ten (10) percentage points

below the last school year's average attendance due to

inclement weather, health, safety-related issues, etc. be

excused from ADA calculations for the current school year.

On April 18, 2016, the Houston area experienced severe

weather conditions due to extreme flooding. Alvin ISD and twelve (12) campuses were greatly impacted and had daily

attendance rates that were at least ten percentage points

below averages from last year. The campuses affected were: Alvin High School, Manvel High School, Harby Junior

High, Nolan Ryan Junior High, Rodeo Palms Junior High,

EC Mason Elementary, Don Jeter Elementary, Mary Marek

Elementary, Laura Wilder Elementary, Savannah Lakes Elementary, Glenn York Elementary, Dr. James Red Duke

Elementary.

District Goal(s) Academic Performance

Budget Implications

None

Recommendation or Proposed

Motion

That the Board approves the low attendance waiver for the District and the twelve campuses as presented.

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June 14, 2016


Agendum

Request to Consider Naming Delegate and Alternate for the TASA/TASB 2016 Delegate Assembly

Category Operations/Action Item

Resource Personnel Buck Gilcrease, Superintendent of Schools

Attachments Official Delegate Designation Form

Rationale The Board annually approves a delegate and alternate to

represent AISD at the TASB Fall Conference. The TASA/TASB Fall Conference will be held in Houston, September 23-25,

2016.

District Goal(s) NA

Budget Implications

None

Recommendation or

Proposed Motion

That the Board approve a delegate and alternate to represent

Alvin ISD at the TASB Fall Conference.

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June 14, 2016


Agendum

Request to Consider Debt Management Local Policy – CA(LOCAL)

Category Business


Attachments

Recommended Policy

Rationale The attached CA(LOCAL) policy was drafted in coordination

with our Financial/Municipal Advisor and Bond Counsel to

enable Alvin I.S.D. to be efficient and effective with all financial resources.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approve CA(LOCAL) policy as presented.

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Agendum

Request to Consider Approval of Memorandum of Understanding with the Alvin ISD Education Foundation

Category Operations/Action

Resource Personnel Dr. Buck Gilcrease, Superintendent Sheila Olson, Education Foundation Director

Attachments Alvin ISD Education Foundation Memorandum of

Understanding

Rationale

The Alvin ISD Education Foundation and Alvin ISD have an

important partnership that benefits both the school district and

the Foundation. The attached Memorandum of Understanding updates the details, obligations and rights of Alvin ISD and the

Alvin ISD Education Foundation.

District Goal(s) N/A

Budget Implications

N/A


That the Board of Trustees Approve the Memorandum of Understanding with the Alvin ISD Education Foundation as

Presented.

89

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding is entered into by and between the Board of Trustees of

the Alvin Independent School District (the District) and the Board of Directors (Foundation

Board) of the Alvin ISD Education Foundation (the Foundation), desiring to memorialize the

nature of their relationship, ratify and approve activities and mutually acknowledge, for the

future, the respective obligations and rights of the parties.

A. Public Purposes: the Alvin ISD Board of Trustees has identified the following

educational public purposes for the District's support of the Foundation:

1. Because of the uncertainty and restrictions inherent in the Texas public school finance

system, the District must seek alternative sources of revenue in order to continue

and/or enhance its quality education programs.

2. Maximization of alternative revenue sources requires strong community support.

3. Strong community support to assist the District in maximizing alternative revenue

sources requires reciprocal commitment and support from the District.

4. The District has realized gains from its investment in the Alvin ISD Education

Foundation.

5. The Foundation has provided to the District grants to teachers and campuses for

innovative teaching programs.

6. Continuation of the momentum achieved in maximizing alternative revenue sources

through the Foundation requires a continual commitment from the District.

7. Community involvement in raising money for educational programs achieves a

concurrent psychological and philosophical investment in the District.

8. The community’s legitimate expectation is that the District supports the Foundation

through the Foundation’s limited use of facilities, equipment and personnel.

9. The community realizes a convenience in having the District allow use of its facilities

by the Foundation.

10. Solicitations of additional revenue by Foundation directors and personnel relieves the

fund-raising burden of the District’s Superintendent, administrators, teachers and staff,

leaving them free to focus on the District’s educational mission.

11. Additional revenue obtained by the Foundation will be provided by the Foundation for

the betterment of the District’s educational programs.

12. It is essential that the District have oversight over any individual who represents the

District or the Foundation in seeking additional revenue sources.

90

B. Commitment: The Alvin ISD Board of Trustees agrees to continue to provide the

following to the Foundation, provided that the public purposes continue to be met and the

controls continue to be implemented, and subject to the Alvin ISD Board of Trustees

continuing right to refuse to appropriate the necessary funds in any budget year. All of the

Alvin ISD contribution amounts shall be within the sole discretion of the Alvin ISD Board

of Trustees, which contribution shall be monitored by the Alvin ISD Board and recorded

in the Alvin ISD accounting records as donations to the Foundation:

1. All or a portion of the salary and benefits for the employees of the District serving the

Foundation.

2. Office space facilities and utilities for the employees of the District serving the

Foundation.

3. All or a portion of the equipment used by the employees of the District serving the

Foundation.

4. Employees of the District who are serving the Foundation shall not be entitled to

receive supplemental compensation directly from the Foundation.

C. Responsibilities of Foundation:

1. The Foundation is a nonprofit educational corporation organized in 1998 for

educational and charitable purposes exclusively for the benefit of the District.

2. The Foundation agrees that, during the term of this Memorandum of Understanding,

the Foundation will use its best efforts to solicit, collect, invest and administer funds

for the Foundation, which shall be used to enrich the educational environment of the

District.

3. The Foundation agrees that, in each of the Foundation’s fiscal years, the Foundation

shall contribute more to the District than the value of the District’s contribution to the

Foundation or Alvin ISD funding may, at the Board’s discretion, either cease or be

decreased for the coming fiscal year. For purposes of this agreement, amounts

contributed to the District in any fiscal year shall include all grants to teachers and

campuses.

4. The Foundation agrees that it will require its personnel and the District personnel

providing services to the Foundation to follow all policies and procedures of the

District when representing the District or the Foundation in any capacity.

5. The Foundation agrees that it will continue to recognize the District as the sole

beneficiary of its solicitation program.

D. Controls: This Alvin ISD Board of Trustees and the Foundation Board of Directors agree

on the following controls to ensure that a proper public educational purpose is served by

this arrangement:

91

1. Any support personnel serving the Foundation shall be at-will employees of Alvin the

District under the direction supervision and control of the Superintendent of Schools

or his designee. The Foundation may consult with the Superintendent regarding the

Executive Director and the support personnel’s job performance.

2. The Foundation shall abide by all policies and procedures of the District related to

facility and equipment use, personnel, public information, and all other applicable

policies.

3. The Alvin ISD Board of Trustees and the Foundation Board of Directors hereby

designate the Executive Director of the Foundation as the fiscal agent with the

authority to accept grants to either the Foundation or Alvin ISD. The Executive

Director shall report all grants received to the Superintendent of Schools.

4. The Foundation shall ensure that, during each fiscal year of its existence, it provides to

the District more revenue than the District provides to it, pursuant to this or any

agreement, or Alvin ISD funding may, at the Board’s discretion, either cease or be

decreased for the coming fiscal year. For the purpose of this agreement, amounts

contributed to the District in any fiscal year shall include all grants to teachers and

campuses.

5. The Foundation shall provide the Alvin ISD Board of Trustees with a five-year plan,

updated annually, which shall be presented to the Board of Trustees at a public

meeting.

6. The Foundation shall provide an IRS Form 990 annually to the Alvin ISD Board of

Trustees, which shall reflect the District’s contributions to the Foundation and which

shall be reviewed against the District’s accounting records to ensure accuracy. The

completed Form 990 will be posted on the Foundation’s website within one month

after filing with the Internal Revenue Service.

7. The Foundation shall annually provide a cost-benefit evaluation to the District

regarding the District’s investment in the Foundation and the Foundation’s use of this

investment for educational or public purposes. This evaluation shall be presented

annually to the Alvin ISD Board of Trustees at a public meeting.

8. This District shall determine each year, at the time of development of the District’s

budget, whether adequate consideration has been received from the Foundation in the

previous fiscal year and will likely be received in the following fiscal year, to assist

the Board of Trustees in determining funding for the coming fiscal year.

9. The Foundation agrees and understands that the Executive Director of the Foundation

shall research, seek, develop, write and submit grants for educational programs to

further the District’s educational mission.

10. The Foundation understands that, as a result of the District’s investment in the

Foundation, the documents of the Foundation are subject to the Texas Public

92

Information Act, absent any specific exemption, and the Foundation agrees to abide by

the Texas Public Information Act.

AGREED TO this ________day of________________, 2016

Alvin ISD Board of Trustees Alvin ISD Education Foundation

____________________________ ___________________________

President, Cheryl Harris President, Shirley Brothers

Attest: Attest:

____________________________ ___________________________

Secretary, Regan Metoyer Secretary, Buck Gilcrease

93



Agendum Request to Award Contract for Demolition and

Abatement of “F” Building as part of construction

for the Alvin High School Student U.I.L. Events and Parking Project.

Category Business

Resource Personnel Patrick Miller, Associate Superintendent of Student Learning Environment

Attachments Memo from Jeffrey Wilson, Compliance Coordinator

Rationale Demolition of the Alvin High School F Building must

be accomplished prior to the construction of the

Improvements for Student U.I.L Events.

Competitive Sealed Proposals were received from

Four (4) contractors for the prescribed demolition and abatement.


Budget Implications 2015 Bond Funds

Recommendation or

Proposed Motion

That Board approves the contract award to Kennedy

Demolition for the demolition and abatement of the “F” Building at Alvin High School and approves the

Superintendent or his designee to execute a

contract not to exceed $136,267 for this scope of work.

94

Memo

Date: June 6, 2016

To: Patrick Miller, Associate Superintendent of Student Learning Environment

From: Jeffrey Wilson, Compliance Coordinator

RE: Award of Proposal for Demolition and Abatement of Alvin High School “F”

Building

Prior to construction of the new Athletic Field planned for the site of the former Alvin High School “F” Building, (Second Street), abatement and demolition must be accomplished. A Request for Proposals (RFP) was prepared and legal advertisements were placed as required. On June 3, 2016, Competitive Sealed Proposals were received from four demolition and abatement contractors.

Contractors’ qualifications were reviewed, evaluated, and scored to see if a grade of greater than 80 percent would be obtained as required. Of those contractors grading out above 80 percent, Kennedy Demolition has submitted a proposal that offers the best value to the District at $136,267. Negotiations are underway with Kennedy Demolition to see if additional cost improvements can be realized on the final contract.

The Buildings Programs Department is requesting that the Board of Trustees approve the Superintendent of Schools or his designee to execute a contract with Kennedy Demolition not to exceed $136,267 for demolition and abatement of the Alvin High School “F” Building on Second Street. Funding for this project would be from the 2015 Bond funds for the Alvin High School Facility Improvements for Student U.I.L. Events and Parking associated with the Memorial Stadium Renovation.

95

Alvin ISD June 3, 2016

Alvin High School "F" Bldg Demoltion and Abatement Proposal time: 10:00:00 AM

CompanyAAR JTB ERSI Kennedy

Time9:30 9:30 9:35 9:57

Submit sealed bidY Y Y Y

Base Proposal Demolition $99,800.00 $137,835.00 $99,800.00 $74,496.00

Base Proposal Abatement $56,209.00 $62,500.00 $61,200.00 $59,400.00

Alternate 1: Demo Chillers $7,000.00 $3,880.00 $2,500.00 $2,371.00

Acknowledged receipt of Addenda Y Y Y Y

Total (Abate & Demo only) $156,009.00 $200,335.00 $161,000.00 $133,896.00

Total with Alternate $163,009.00 $204,215.00 $163,500.00 $136,267.00

96



Agendum Request to Consider Approval for Award of Construction

Manager @ Risk Contract for the Alvin High School Facility Improvements for Student U.I.L. Events and Parking

Category Business-Action

Resource

Personnel

Patrick Miller, Associate Superintendent Student

Learning Environment

Attachments Memo From Jeffery Couvillion, Director of Building Programs

Rationale The Construction Manager at Risk method of

Construction requires the contractors to submit qualifications for the District to evaluate and score.

After review and evaluation by the Building Programs

Department and the Project Architect, Stewart Builders has satisfied the evaluation criteria and submitted

pricing that offers the best value to the District.

Budget Implications

These funds are included in the approved 2015 Bond fund budget along with the recently approved Budget

Amendments #11 and #12.

Recommendation or Proposed

Motion

That Board approve Stewart Builders as the Construction Manager at Risk for the Alvin High School

Facility Improvements for Student U.I.L. Events and

Parking Project and authorizes the Superintendent or his designee to review and execute the final negotiated

contract.

97

MEMORANDUM

Date: May 30, 2016

To: Patrick Miller – Associate Superintendent, Student Learning Environment

From: Jeffery Couvillion – Director of Building Programs

RE: Award of Construction Manager @ Risk Contract for the Alvin High School Facility

Improvements for Student U.I.L. Events and Parking

The Construction Manager @ Risk (CM@R) contract delivery method was recently approved by

the Board for use on the Alvin High School Facility Improvements for Student U.I.L. Events and

Parking.

Legal advertisements were placed in accordance with Texas State law and on May 24th, five

contractors responded with Competitive Sealed Proposals.

The Contractors and their proposals have been ranked using evaluation criteria as prescribed in

the project specifications, consistent with the CM @ Risk process. As defined in the

specifications, Contractors must score 80% or greater on their ranking criteria to be further

considered. CM @ Risk ranking criteria includes but is not limited to:

• Past performance on similar projects for other Districts

• Ability to contribute to the owner/design team

• Client satisfaction references of other ISD’s and architects

• References and resume of CM@R’s project team assigned to Alvin ISD

• Past performance with Alvin ISD on major projects

Of the five contractors who met the evaluation criteria, Stewart Builders proposed fee schedule

offers the best value to the District for this project.

The Bid Tab showing proposed fee schedules has been attached for your review.

Building Programs Department is requesting the Board of Trustees approve the award of the CM@R contract for the Alvin High School Facility Improvements for Student U.I.L. Events and Parking and authorize the Superintendent of Schools or his designee to review and execute the final negotiated contract with Stewart Builders. Funding for the design of this project was provided for in the 2015 Bond along with the recently approved Budget Amendment’s #11 and #12. Board approval for a Guaranteed Maximum Price (GMP) for construction will be requested at a future date.

98


June 14, 2016


Agendum

Request to Consider Personnel Item – Policy Revisions – DNA (Local)

Category Personnel/Action

Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools

Allen Roberts, Associate Superintendent of Human Resources

Kim Alvarez, Director of Human Resources Syreeta Presley, Coordinator of Human Resources

Attachments DNA (Local) Proposed

Rationale

The current teacher appraisal system, Professional

Development Appraisal System (PDAS), will expire at the end of this current school year. The state’s new recommended

teacher appraisal system is the Texas Teacher Evaluation

and Support System (T-TESS).

We recommend starting with the 2016-2017 school year and

beyond that the board approves T-TESS as the new appraisal

system for teachers.

District Goal(s) Teachers and Staff

Budget Implications

None


That Board approval be granted for Policy Revisions – DNA (Local) as requested

100

Alvin ISD 020901 PERFORMANCE APPRAISAL DNA EVALUATION OF TEACHERS (LOCAL)

1 of 1 PROPOSED POLICY 5-12-2016 DNA(LOCAL)-A2

PROPOSED POLICY The District shall appraise teachers annually using the Texas Teacher Evaluation and Support System (T-TESS) in accordance with law and administrative regulations.

The Board shall approve a list of certified appraisers who can ap-praise a teacher in place of the teacher’s supervisor.

T-TESS

101


June 14, 2016


Agendum

Request to Consider Personnel Items – Requested Personnel


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Associate Superintendent

Attachments Memo related to personnel

Rationale Requested personnel actions


Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

102


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Harby Jr. High School




Attachments Memo related to administrative appointments to be distributed

prior to the Board Meeting

Rationale Replacements due to reassignment of administrators or new

positions.


Academic Performance Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Harby Jr. High

School

103


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Rodeo Palms Junior High School







positions.



Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Rodeo Palms

Junior High School

104


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Stevenson Primary School







positions.



Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Stevenson

Primary School

105


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Savannah Lakes Elementary School







positions.



Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Savannah Lakes

Elementary School

106


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Glenn York Elementary School







positions.



Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Glenn York

Elementary School

107


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Wilder Elementary School







positions.



Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Wilder

Elementary School

108


June 14, 2016


Agendum

Request to Consider Personnel Items – Administrative Appointments – Assistant Principal – Mark Twain Elementary

School







positions.


Academic Performance

Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Assistant Principal – Mark

Twain Elementary School

109

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