aiesec edmonton annual report 2012 2013
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AIESEC Edmonton Annual Report For the 2012-‐2013 Year
This document chronicles AIESEC Edmonton’s results from March 1st, 2012 to February 28th, 2013.
Table of Contents
2012 Highlights 2 Outgoing Exchange 3 Incoming Exchange 4 Corporate Relations 5 Alumni Relations 6 Membership 7 National Congress 2013 8 Financial Statements 9 AIESEC Edmonton 10
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2012 Highlights
Exchanges Raised 43 Exchanges Realized 28 Membership 52 Active Membership 38
National Awards
Excellence in Alumni Relations For the third consecutive year, AIESEC Edmonton has been recognized for building and maintaining strong relations with its alumni.
Local Committee of the Year
AIESEC Edmonton was recognized as the top overall performing local committee in AIESEC Canada
Bronze Excellence Standard AIESEC Edmonton was recognized for realizing over 25 exchanges in 2012.
Global Impact Award AIESEC Edmonton was recognized for having the top performing outgoing exchange portfolio in AIESEC Canada.
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Outgoing Exchange
Outgoing Exchange Highlights One of our best decisions this year was to approach the University of Alberta International (UAI) to combine our outgoing preparation seminar (OPS) with their Pre-departure Orientations for students who are studying abroad. Previously, our OPS session involved presentations on safety and AIESEC in general from AIESECers, as well as a presentation from a current intern. With our new format, UAI’s expert staff present on health, safety, and risk management and cultural preparedness and culture shock. They also provide each exchange participant with a comprehensive handbook that details everything needed before, during and after their experience abroad, as well as special handbooks from the Government of Canada.
UAI provides breakfast, and gives us a room to present AIESEC specific information to our exchange participants afterwards. We cover AIESEC’s history, policies, have a presentation from a past exchange participant (as opposed to an intern) and conclude with meetings between each exchange participant and their exchange participant Manager. With this new format, UAI takes care of the logistics for the majority of the OPS, which saves us time, and provides high-quality information that we wouldn’t be able to provide on our own.
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2011 2012
Internships Raised
Internships Realized
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Incoming Exchange
AIESEC Edmonton saw a 30% increase of the internships that we raised within the Edmonton community. This year we have successfully raised 9 internships within the Edmonton community which was one of the highest numbers raised within Canada. Within the year we have been able to welcome 7 interns from Brazil, Columbia, Romania, Senegal, and Italy.
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2011 2012
Internships Raised
Internships Realized
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Corporate Relations Marketing Culture AIESEC Edmonton has worked diligently to create a strong sales culture. We have done this through concentrating on rewards and recognition, and promoting the value of sales skills. The Corporate & Alumni Relations (CAR) portfolio has integrated its own form of rewards and recognition. For recognition, the Edmonton office now has a “star chart,” visible to everyone in the LC, that showcases the number of marketing calls each CAR member has gone on. As well, those individuals who have raised TNs are rewarded for their efforts by being taken out for dinner. This strategy has increased competition within the portfolio and shows members that the work they do is valued. Summer Sales Summit The largest factor that has contributed to enhancing the marketing culture in Edmonton is relating how sales skills are necessary for everything in life. During our Sales Summit in August, we invited the entire local to come for sales training. We emphasized this idea and taught skills that were not AIESEC specific but were ones that could be universally applied to any situation. Whether you’re negotiating a million dollar deal or convincing your parents to let you go to a conference, the skills required are the same. Intern Relationship Management As well, we focus on building strong relationships with our interns, which allows us to leverage their unique experience within our Edmonton, build up an exchange culture within our local committee, and get more resigns. Some of the ways in which we have involved our interns include:
• Social events - Canada Day party, Halloween Party, Easter Party, Christmas Party • Many welcome dinners, • Attendance at general assemblies • Role within the LC • Presentations at OPS and General Assemblies
Maintaining strong relationships with our interns has been key to understanding the future opportunities within the organization. Best Case Practice in Corporate Relations AIESEC Edmonton pursued a $400,000 contract with the Alberta government to pay for the costs of sending 40 exchange participants abroad. This initiative involved writing a proposal which included:
• Telling what AIESEC has done for the province of Alberta over the past 40 years • Developing a budget, staffing plan, timeline, and goals • Obtaining endorsement letters and quotes on AIESEC from alumni • Developing a recruitment strategy specific to the government’s goals
A team of four members from AIESEC Edmonton worked tirelessly on the proposal, often working as much as 18 hours per day, in order to successfully complete the 59 page proposal in less than six days. Although we were unsuccessful in winning the contract, the hard work that AIESEC Edmonton took in pursuing this contract embodies AIESEC’s core value of striving for excellence.
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Alumni Relations
We released another edition of the AIESEC Edmonton Alumni Newsletter to keep Alumni connected to what is happening in our local committee and also share ways for them to get involved. The newsletter featured stories about current AIESEC members who were participating in Exchanges, highlighted current activities within the LC and lastly included a cross-word puzzle that incorporated “lingo” changes that AIESEC has seen over the years.
Alumni Relations Supporting Other Portfolios
AIESEC Edmonton has developed a highly strategic focus on the area of alumni relations. Below are some of the ways that alumni relations have supported AIESEC Edmonton.
• 1 traineeship directly raised by an alumni • 7 traineeships raised through alumni connections • 25 meetings with alumni • 40 marketing calls booked through alumni • Raising $3,500 in NC sponsorship through alumni (School of
Business, U of A International, Incite) • Developing 4 in-kind sponsorship deals through alumni
connections • Alumni Ted Kouri spoke to 60 professionals at our corporate
breakfast on the value of hiring an AIESEC intern • $1,000 alumni donation to our local committee (not including
alumni donations to NC) • Six alumni attended our LCP elections and our chair was an
alumni • Five alumni champions invited 9 of their business peers to our corporate breakfast to learn about AIESEC • Five members of our BoA are alumni • An alumni chaired our turnover weekend • An alumni did a session at our Edmonton Summer Sales Summit • Several quotes and an endorsement letter from an alumni for our proposal to the Alberta government to manage
the Alberta Abroad Program
AIESEC Edmonton – Consecutive winner of AIESEC Canada’s Excellence in Alumni Relations 2012
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Membership Member Development AIESEC Edmonton is LC of the Year 2012 because of the tremendous success our members have had. This is how we’ve developed them:
General Assemblies
• 1.5 hours each • Once every month • Dates are pre-assigned so members know
well in advance • Each GA has its own theme, but will based
on either professional development (e.g. pitching AIESEC), or personal development (e.g. public speaking)
Parties
• Happens at least once/month
• Will always be something different (e.g. skating, movie night, theme party)
• Each holiday party is planned by a new team (Easter, Halloween, and Christmas were all major successes)
Training Days
• Hosted a Sales Summit to teach each members how to pitch AIESEC
• Hosted a myaiesec.net training day • Hosted a SalesForce training day
Goal Planning
• Decentralized this year to allow each VP to get to know his/her members
• Are currently moving towards bringing this back to TM
Rewards & Recognition
• 7 Portfolio Member of the Year awards o Framed certificates o 1 LC Member of the Year award
Lunch with their Dean A biography in a local
newspaper Their name engraved on a
plaque in the office
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National Congress 2013 National Congress 2013
AIESEC Edmonton hosted NC 2013, which gave 250 members of AIESEC Canada an incredible 5 day conference experience from Dec 30th 2012 - Jan 3rd 2013. Some of our accomplishments include:
• Raising $32,160 without requiring support from AIESEC Canada • Developing multiple in-kind sponsorship deals • Organizing a Casino Night after final banquet • Giving away FREE t-shirts • Engaging our alumni to help with connections for fundraising and in kind sponsor partners • Engaging our alumni by inviting them to the banquet
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Financial Statements AIESEC Edmonton – Balance Sheet As of February 28, 2013
AIESEC Edmonton – Income Statement For the period March 1, 2012 to February 28, 2013
Revenues 29,389.17
Program 13,570.00 Donations 1,090.00
Merchandise Sales 320.00 Events 4,810.17 Other 9,599.00
Expenses 22,470.68
Affiliation Fees 1,862.50 Administration 409.13
Program 2,058,76 Events 3,568.72
Conference Reimbursement
4,224,14
Summer Marketer Wages 8,618.10 Other 1,729.33
Surplus/Loss 6,918.49
Current Assets 16,173.51 Cash 5,522.66
Accounts Receivable 7.53 Short Term Investments 10,088.79
Other 554.53 Total Assets 16,173.51 Liabilities
Accounts Payable 0 MC Payable (7,108.97)
Other 0 Total Liabilities (7,108.97) Retained Earnings 15,590.60
Total Liabilities and Equity 16,173.51
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AIESEC Edmonton Executive Board
Sam Turner Local Committee President
Idel Riemer VP Outgoing Exchange
Sawan Dhaliwal VP Corporate & Alumni Relations
Jill Hopkins VP Finance
Desmond Salisbury VP Talent Management
Kayla Baretta VP Incoming Exchange
Anna Moore VP Communications
Board of Advisors *Sherilyn Trompetter – Chair University of Alberta International
*Marcela Mandeville Alberta Women Entrepreneurs
*Tanvi Nand Casman Construction Group of Companies
Wanda Nadeau Royal Bank of Canada
*Tom Koep Parkland County
*Wes Sawatzky Government of Alberta
*denotes Alumni
AIESEC Edmonton
2-‐04H Business Building email: [email protected] University of Alberta phone: (780) 492-‐2453 Edmonton, AB web: www.aiesec.ca/edmonton T6G 2R6
This document was prepared by Sam Turner.