AHS Baseball Booster Club 2012-2013

September 18, 2012

Agenda• Gordy Nevers – Call to Order and Meet the Board• Coach Muller• Gordy Nevers – AHS Baseball Booster Club Purpose• Gordy Nevers – Spring/Summer Program Differentiation • Financials• Rob Schmitt – Sponsorship & Media Guide• Alan Bossert – Fall Field Day• Julie Kellogg – Fundraising opportunities (King Soopers, Select Rewards)• Gordy Nevers

– Summer Warrior Club Baseball 2013– Summer Scholarships– Community Relations– Advanced notice on Board expenditures– “In Waiting” Board elections– Survey Monkey – feedback and communication– Guest Speakers (physicians, NCAA, umpires, psychologists, athletes)– Confidential Q & A

• Final questions

Executive Board•Establish and Operate Budget•Make all financial decisions on revenue, expenses and fund-raising•Coordinate with coach(s) the administration of all off-season activities

ConcessionsSharon Ramirez

Fund-RaisingJulie Kellogg

PresidentGordy Nevers

SecretaryMatt Johnston

Vice-PresidentRob Schmitt

TreasurerJohn Kellogg

Community Relations

TBD

CommunicationsTBD

Media GuideTBD

SponsorshipsTBD

King SoopersStephanie Lindell

ScholarshipsTBD

Game Day ServicesAdam Trask

Field Maintenance Alan Bossert/Mike Freeman

Coach Muller

AHS Baseball Booster ClubSummary

• A 501(c)3 Non-Profit• Supports the AHS Baseball Program at all levels• Self supporting • Maintains baseball facilities – Varsity/JV fields,

Concessions• Funds capital improvements to facilities and

equipment• Sponsors summer program and winter workouts

AHS Baseball Booster ClubPurpose

The AHS Booster Club supports the Arapahoe High School Baseball program in several ways. Due to district athletic budgets being almost non-existent, it is imperative that our Booster Club (the parents) support our baseball program. The sole purpose of our Booster Club is to support our players and coaches in the development of our baseball program at Arapahoe High School. The AHS Baseball Booster Club has several key responsibilities that support this purpose. This includes, yet is not limited to: volunteer assistance with field maintenance/upgrades, merchandise sales, concession sales and most importantly…Fund Raising. A scholarship program is also in place for the summer season.

Spring/Summer Program Differentiation

Spring•Incremental spending (coaches)•Field Maintanance•Uniforms•School Sponsored Activity•Field Equipment

Summer•Hire coaches•Detached from school•Field Maintenance•Uniforms•Club Organization•Field Equipment•Umpires•League/Tournament fees

AHS BaseballCurrent Financials

Revenue $124,385

Expenses $121,239

Cash on hand $18,000

Rob Schmitt

Julie Kellogg

Warrior Club Baseball Summer 2013

Warrior Club Baseball– Summer 2013Program Descriptions

Warrior Baseball 17U (Est. $2100 cost per player)– Coaching Fees (2 coaches)– Field maintenance– Uniforms (jersey and hat)– 65 Total Slammers hours (includes cages, turf field and strength area…plus Slammers Staff)– League play– One out of state tournament…location TBD– Covers 2013 Don Mattingly World Series air and land, location TBD (“rebate-able” if we do not qualify)

Warrior Baseball 16U (Est. $1400 cost per player)– Coaching Fees (2 coaches)– Field maintenance– Uniforms (jersey and hat)– 65 Total Slammers hours (includes cages, turf field and strength area…plus Slammers Staff)– League play– One out of state tournament…location TBD

Warrior Baseball 15U (Est. $1100 cost per player)

– Coaching Fees (2 coaches)– Field maintenance– Uniforms (jersey and hat)– 65 Total Slammers hours (includes cages, turf field and strength area…plus Slammers Staff)– League play

Player Fundraising Scenario

How do families help cover these costs?

Fundraising…

– Banner Sales ($250 Booster Club/$250 Player Account)– AHS Baseball Program Ad Sales ($100 Booster Club/$100 Player Account)– King Soopers Card usage example(4 months):

• Gasoline -28 fills @ $60.00 = $1680 ($42 Booster Club/$42 Player Account)• Groceries $4000 ($50 Booster Club/$50 Player Account)

– Select Rewards margin @ 10 books = $200 ($100 Booster Club/$100 Player)

This example raises $542…

Scholarships

Community/Public Relations

Colorado Cares Food Drive

Advanced Notice of Expenditures

“In Waiting” Board Elections

Continuous Feedback

As mentioned last week, our 2013 Summer Baseball planning has begun. The Arapahoe Baseball Booster Board is reaching out to you so we can shape the program to best meet the needs and expectations of the members. Over the next month or so, the “club team” recruiting will begin in earnest and we want to better define the Arapahoe program so you can make a decision that best fits the needs of your player. Please take a moment to complete a 10 question confidential survey that will help guide the Board. If you wish additional conversation, please identify yourself on question #10 with your phone number and I will be happy to call you. We would also like to hear from the graduating Seniors on your thoughts. To launch the survey (Surveymonkey), click on the link below.

•http://www.surveymonkey.com/s/3BZKYGM

•Thank you,

•Gordy Nevers

Guest Speakers

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