2019

Presented by

PMI-Durham Highlands Chapter Board of Directors

AGMAnnual General Meeting

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Motion:For acceptance of last year’s AGM minutes (June 2018)https://pmidhc.starchapter.com/images/downloads/AGM_2018/dhc_agm_june2018.pdf

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A Year in Review

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PMI-DHC Our Cause, Our MissionOur Cause• COMMUNITY

Our Mission• With a focus within our membership area we will achieve

increased members engagement and participation by providing opportunities for continuous learning, personal growth, and professional development, mentorship, innovative community - based volunteering programs, professional networking, and community service.

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Mac Wilson CAPM, VP Finance

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Financials

2019 Leadership Institute Region 3 Meeting (formerly the Region 3 Summit)

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2018 Financial Results• We have a deficit in revenue of $585.00

– Our goal last year was to be in deficit of approximately $4000. This will allow us to reduce our reserves to be in accordance with new non-profit regulations.

• Our goal is to have at least enough reserve to run the chapter for a full year, Approx. 35K-37K which will be reviewed annually.– We are closing in on this goal with this deficit

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2018 Financial Results

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2018 Financial Results

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2018 Financial Initiatives• Last year a portion of the money in the bank was earmarked for

membership engagements such as the CLIC, better speakers, professional development, volunteer recognition, SWAG, etc. We will be continuing on with this initiative in FY19.

• Recent changes to non-profit rules dictate that we work closely with our financial advisors to ensure we appropriately manage our chapter reserves. We will continue to do this going forward.

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Thank you Finance Volunteer Treasurer – Maddie Sanders

Motion:To approve the financial statements for the year ending

Oct 31, 2018df

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Motion to Approve

Jose Lima PMP CISSP – Appointed by the board, Director of Governance• Chapter Bylaw review and update

• Governance and policy maintenance (intranet project)

• Adherence to chapter policies and bylaws

• Nominations and election process

• Chapter Support and Sponsorship with Durham College for the Project Management Student Symposium (student mentoring in collaboration with chapter volunteers and Industry PMs).

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Bylaw Review - Updates• Email sent to all members with summary of changes

• Details with summary of changes available online (https://pmi-dhc.ca/2019_By-Law_Revision)

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Bylaw Review – Summary (Part 1)

• Article I • Article II• Article III, Section 1.• Article V

– Section 3 moved to Section 12– Section 4 moved to Section 13– Section 4.A & 4.B moved to main Section 13– Section 5 moved to Section 14– Section 6 moved to Section 15– Section 8 removed from bylaw & into board

operating policy

• Article V (Cont’d)– Section 9 moved to Section 3– Sections 10-15 moved to Sections 4-9– Sections 16-17 moved to Sections 10-11– Section 18 removed from bylaw & into board

operating policy

• Article VI– Section 2 specified “June” for AGM– Section 3 updates– Section 5 removed from bylaw & into board

elections policy– Section 6 renamed

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Small Language Updates to synchronize to the PMI Bylaw Template

Bylaw Review – Summary (Part 1 continued)

• Article IX– Section 1 updates– Sections 2 & 3 merged to Section 2 &

updated– Section 4 renamed to Section 3 &

updated– Section 5 renamed to Section 4

• Article XII – Section 2 updated

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Small Language Updates to synchronize to the PMI Bylaw Template

Bylaw Review – Summary (Part 2)

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Major Update to Board of Directors terms Article IV – Section 2Before (v5) After (v6)

Reason for the Change• Clear up ambiguity with “… no more

than two consecutive terms” • May not serve again? • May serve after a break? If so how

long of a break is needed?• Bylaw not specific enough!

• Facilitate and encourage new members to the board of directors , bringing with them fresh ideas, different perspectives and oversight.

• Prevent the Board of Directors from becoming stagnant over the long term

Bylaw Review – Summary (Part 2 continued)

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Major Update to Board of Directors terms Article V – Section 7/16Before (v5) After (v6)

Reason for the Change:• Article IV – Section 2 introduces a risk when

a position becomes vacant during the operation year.

• In the event that a board position becomes vacant and needs to be filed prior to the elections, the limitation does not apply.

• The Board may select a previous member with the experience and skills required for the vacant position, serving until the next board elections.

• This is of special importance when a required skill is not readily available for a critical function (Ex: Finance)

Motion:for acceptance of Bylaw Changes (ver. 6)

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Motion to Approve

Student Symposium: Speed Mentoring –Durham College

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• Successful event for students, event was planned, designed and executed by the Students

• PMI-DHC is a sponsor, we provide guidance, leadership, and sponsorship• Excellent tool for getting students excited about their upcoming careers and

giving them advice on how to be successful in job searches

Intranet Project Team Volunteers

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Thank you to our 2018-2019 Volunteers!• Abhijeet Singh• Caroline Raju• Delora Pereira• Elizabeth Taylor• Natasha Toney

Katy Privet PMP CP-PMO – Appointed by the Board, VP Administration• Administration management of the Board and Chapter.

• 2018/2019 Strategy Planning Submission

• Charter Renewal

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Thank you Administration Volunteer Riddhi Sarkar

Kerith H. Pearson PMP – Appointed by the Board, Director of Education

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Mentoring

PMP Exam Prep

Agile Project Management

Mentoring 2019• 2019/20 Program will commence on October 5 • Targeting (10 Mentors and 10 Mentees) – Sign Up NOW!!• Focusing on 2 offerings this coming year:

• Fall 2019 • Creating Professional Development and Career Pathways

• Spring 2020 • Leadership Development

• Session Logistics• 1 Orientation (includes a Guest Speaker)• 1 Checkpoint

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Mentoring 2019• Benefits of Being A Mentee Includes:

Have access to a senior role model Encouragement and empowerment in personal development Gain support to identify and achieve career goals Help to identify and correct gaps in skills and knowledge Increase your confidence Upon ten-week session completion - earn up to 11 PDU’s Develop and maintain a broader perspective on

career options and opportunities Develop your mentoring/coaching skills

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PMP Exam Prep• Three Sessions / Year

September 2018• 15 students

January 2019• 16 students

June 2019• 9 students

• PMP Exam Prep Course is one of the primary income sources for our chapter• Plan to increase the number of students in the coming year to 20 – 25 students per

session

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Agile Project Management

• PMI Agile Certified Practitioner Course • Looking at various options for

Facilitation • Plans to start first PMI-ACP Course

2020• Scheduled for Fall 2020

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Education/Mentorship/Professional DevelopmentThank you to our 2018-2019 Volunteers!

• MaryAnne Slemon

• Greg Watson

• Mark Guy

• Peggy Lalonde

• Ranjini Cassup

• Stuart Brunt

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•Ron Gavrin

• Susan Carroll-Clark

•Michelle White

•Jane Zorn

•Natasha Laing

•Pat Smith

Delroy Trowers PMPDirector of Membership

• Developing ways to help the chapter grow and enhance the membership experience.

• Running the Monthly Meetings

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PMI-DHC Membership Growth

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Jun-15 Jun-16 Jun-17 Jun-18 Jun-19Series1 600 594 720 819 978

600 594

720819

978

PMI-DHC MEMBERSHIP GROWTH

Series1

PMI-DHC Monthly Meeting Feedback

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Speaker Topic/Presentation Networking Facilities Food Overall

experienceAVERAGE 2018-2019 92.66% 89.83% 84.13% 88.73% 87.02% 89.00%AVERAGE 2017-2018 86.67% 80.40% 80.97% 89.65% 88.63% 88.45%

74.00%

76.00%

78.00%

80.00%

82.00%

84.00%

86.00%

88.00%

90.00%

92.00%

94.00% PMI-DHC MONTHLY MEETING FEEDBACK RESULT

PMI-DHC Monthly Meeting Average Attendance

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Year 16-17 Year 17-18 Year 18-19Series1 74 61 68

74

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68

MONTHLY MEETING AVERAGE ATTENDANCE

Our “little tin” Charity Campaign

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We keep on collecting $$$ through our cans for our Charity

For 2016 we collected $2, 026.76For 2017 we collected $1, 916.10For 2018 we collected $1, 528.00

We thank you all SO MUCH…

Monthly Membership MeetingsThank you to our 2018-2019 Volunteers!

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• Jeff Hassal• Laurel Service• Daniel Dobersteind• Christina Todorov• Nadine Storr• Douglas Dillon• Caroline Raju

• Delora Pereira• Jorge Linton• Sonali Rane• Arpit Gurpreet• Riddhi Sarkar• Abhijeet Singh

Membership PortfolioLooking Forward

• Implement Initiatives to make members more active within the chapter.

• Seek to address Chapter reach to Incorporate ALL Durham Region

• Continue to Improve Members experience at Monthly Meetings

• Identifying Venues that will cater to All members need

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Dennis Abuan P.Eng. PMP CSMInterim Director of Communications• Our year at a glance: Busy – many changes to Comms.

Team • Recruited new Communications Team members – Peter

Papadopoulus (Chair), Geoff Rickard (Website)• Continued to update website, email, Facebook, Twitter,

LinkedIn• Continued delivery of Monthly Newsletters• Updated Email templates

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Site Analytics(Sept 1-May 31) 2018-2019 2017-2018 % ChangeWebsite (unique visitors/month)

590 500 +18%

Web Usage Desktop:65.2%Mobile: 30.4%Tablet: 4.4%

Desktop:76.8%Mobile: 19%Tablet: 4.2%

-11.6%+11.4%+0.2%

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Social Statistics*

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(Sept 1-May 31) 2018-2019 2017-2018 % Change

Facebook 69 Fans 54 Fans +28%

Twitter 186 followers 147 followers +26.5%

LinkedIn 180 followers 122 followers +48%

* Using HootSuite Reporting

Communications CommitteeThank you to our 2018-2019 Volunteers!

• Claudia Silvera (Chair)

• Shumaila Naeem (Social Media)

• Christina Todorov (Photographer)

• Arpit Gupta (Web Mgr.)

• Geoff Rickard (Web Mgr.)

• Peter Papadopolous (Chair)

• Riddhi Sarkar (Admin)

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Dennis Abuan P.Eng. PMP, CSMVP Business Operations

• DecaU 2019 Provincials• 1300+ students in 15+ case

categories• PMIEF continues to recognize

the effort and value of this student competition and provides full sponsorship

• Attended Friday Evening Speed Mentoring

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PMI-DHC Sponsorships/Partnerships

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Received $1000 sponsorship and 2x free tickets as member prizes

• Sponsored Speed Mentoring $500• Participated in 2019 Capstone Project

Future City (City Model) Competition:• Volunteered to judge and pick the best

plan

Welcome to our NEW board Members

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Angela Giles, PMP

Senior Project Manager (Associate Director) Bell

Claudia Silvera, MCMP, PMP

Senior Marketing Consultant

Natasha Toney, CCP, PMP, CATD, CSM, CSSBB, PROCSI(p), PgMP(p)

Project Management Consultant

Your PMI-DHC 2019-2020 Board of Directors

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Angela Giles, PMP Claudia Silvera, MCMP, PMP

Natasha Toney, CCP, PMP, CATD, CSM, CSSBB, PROCSI(p),

PgMP(p)

Dennis AbuanP. Eng, PMP, CSM

Jose LimaPMP, CISSP

Delroy TrowersPMP

Kerith H. PearsonPMP

Ranjini Cassup – Appointed by BoardDirector of Volunteers• Volunteer Recognition – Over 40 Volunteers

participated this year!

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Thank you to all our volunteers!

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• Abhijeet Singh• Caroline Raju• Delora Periera• Elizabeth Taylor• Jose Lima• Natasha Toney• Jeff Hassal• Douglas Dillon• Nadine Storr• Sonali Rane• Delora Pereira• Jorge Linton• Abhijeet Singh• Laurel Service• Christina Todorov• Daniel Doberstein

• Arpit Gupta• Riddhi Sarkar• Stuart Brunt• Greg Watson• Mark Guy• Michelle White• Pat Smith• Peggy Lalonde• Ron Gavrin• Susan Carroll-Clark• MaryAnne Slemon• Natasha Laing• Jane Zorn• Shumaila Naeem• Arpit Gupta• Geoffrey Rickard

• Peter Papadopoulos• Riddhi Sarkar• Baig Sanya• Angela Giles

PMI 50th Year Anniversary!• It began as a dinner in early 1969 among three men at the Three

Threes Restaurant, a small, intimate gathering place just a few blocks from City Hall in Philadelphia, Pennsylvania.

• Ensuing discussions resulted in the first formal meeting at Georgia Institute of Technology in Atlanta, Georgia, USA, on 9 October 1969. The by-product of this meeting was the birth of the Project Management Institute. Shortly thereafter, articles of incorporation were filed in Pennsylvania, signed by five persons, who are officially recognized as the founders of PMI - James Snyder, Eric Jenett, Gordon Davis, E.A. "Ned" Engman and Susan C. Gallagher.

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50 Years of Advancing the Profession

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PMI 50th Year Anniversary Informationhttps://www.pmi.org/anniversary

Global Celebration of Service

An opportunity for project professionals around the world to uniteOur 50th Anniversary is a time to reflect on the achievements of project managers and recognize the progress that the profession as a whole has made. We also see it as a time to pull together in service, contribute our collective skills and passion, and make a difference in the world together. To accomplish this, PMI is supporting the United Nations’ mission to align strategies and operations with universal principles on human rights, labor, environment, and anti-corruption, and take actions that advance societal goals.

Pledging Your Commitment https://www.pmi.org/anniversary/global-celebration-of-service

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Motion:To Adjourn AGM

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Motion to Approve

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Do you have an idea or initiative you would like to see implemented? Please share your ideas!!