2019 Volunteer Application

Personal Information

Name ________________________________________________________________________________________________

Mailing Address _______________________________________________________________________________________

City _____________________________________________ State ____________ Zip _______________________________

Alternate Address (if out of state) ________________________________________________________________________

City _____________________________________________ State ____________ Zip _______________________________

Home Phone _____________________________________ Cell Phone __________________________________________

E-Mail Address ________________________________________________________________________________________

Emergency Contact

Name _____________________________________________________________________________________

Relationship to you___________________________________________________________________________

Mailing Address _____________________________________________________________________________

City _______________________________________________ State _________ Zip _____________________

Home Phone __________________________________ Cell Phone _________________________________

Skills and Abilities

Please indicate any of the following skills or abilities that you possess

Accounting Foreign Language (list below)

Art Handling Fundraising/Development

Clerical/Office Graphic Design

Computer (data entry) People Skills

Construction/Fabrication Photography

Education Sales/Customer Service

First Aid/CPR Special Events

Additional skills, abilities or areas of interest: ____________________________________________________________________________________________ ____________________________________________________________________________________ Do you have any physical limitations (difficulty standing, lifting, hearing, seeing, etc.) that may affect your ability to perform certain tasks? If so, please explain: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

T-Shirt Size: XS_____ S_____ M_____ L_____ XL_____ XXL_____ XXXL______

Volunteer Code of Conduct As a volunteer of SWAIA’s Santa Fe Indian Market and related activities, I promise:

• To recognize my commitment and responsibility to my volunteer assignment(s), to attend all required trainings, and to arrive on time for my scheduled assignment(s). • To accept the scope of work of each assignment that I have accepted with an open mind and willingness to work with other staff and volunteers toward a successful outcome. • I will NOT use photo, audio, video recording equipment, or cell phones during volunteer assignments. • To adhere to the rules and procedures provided to me in my training for my volunteer assignment. • To wear identification badges and other required identifying clothing during my volunteer assignment. Clothing will be suitable for the work assignment and will not display offensive or objectionable material. • To safe guard all confidential information that includes all proprietary and privileged information related to my volunteer position and to not share such information with ANYONE. • I acknowledge that I am physically able to carry out the tasks I have indicated. • To accept constructive feedback from my supervisor that will enable me to do the best job possible. • To treat other volunteers, supervisors, staff, SWAIA artists and the general public with dignity and respect, and not be judgmental. • To avoid conflict and to work toward peaceful resolutions of differences of opinion. • To avoid profane and abusive language and disruptive behavior that may be hurtful to others. • To NOT possess or use any illegal drugs or engage in any illegal activity allowed during active volunteer service.

I, the undersigned volunteer, hereby grant SWAIA-Santa Fe Indian Market permission to take or have taken images, videos and/or audio recordings and to utilize these images, videos and/or audio recordings for promotion of the organization whether in print or in digital format. I hereby acknowledge that there are certain risks of injury involved in my volunteerism and I knowingly assume full responsibility for my participation. I agree to indemnify and hold harmless SWAIA-Santa Fe Indian Market, its employees, representatives and volunteers from all liability, loss or damage to person or property which may occur in relation to my participation.

I realize that a failure to perform my assignment in a satisfactory manner or the failure to adhere to the Volunteer Code of Conduct may cause me to be dismissed from my volunteer duties. Printed Name_________________________________________________________________________ Signature___________________________________________________ Date___________________ It is the policy of SWAIA to provide equal opportunities without regard to race, color, religion, national origin, gender, sexual preference, age, or disability. SWAIA Santa Fe Indian Market PO Box 969 Santa Fe, NM 87504 (505) 983-5220

Volunteering: Are you a SWAIA member? YES_____ NO_____

Have you previously volunteered for SWAIA/Santa Fe Indian Market? YES_____ NO_____ If yes, how many years? __________

Previous volunteer assignment(s): ____________________________________________________________________________ Please indicate assignment preferences below. If no preference, please note your general availability. See reverse for job descriptions.

****Please note that shift times are subject to change and volunteer positions are assigned based on availability****

Wednesday, Aug 14th All shifts 11:00am - 7:30pm

Thursday, Aug 15th All shifts 8:00am – 5:00pm

Friday, Aug 16th

Artist Greeter/Check-in Assistant Judging Silent Auction Table Host __1:30pm-4:00pm __5:30pm-8:30pm

Art Handler Recorder Preview Greeter/Information __1:30pm-3:30pm __5:30pm-9:30pm

Entry Receiver Recorder Assistant Booth Card Hangers 8:00am-12:30pm

Receiver Assistant Team Runner Merchandise Sales __11am-4pm __4pm-9pm

Receiving Team Runner Ribbon Coordinators Cashiers 1:00pm-7:00pm

Donation Receiver Awards Record Keeper Membership Sales __11:00am-3:30pm __5:30pm-8:00pm

Artist Services/ Information

__11am-5pm __ 4pm-8pm

Artist Services/ Information

__7:30am-1pm __ 1pm-5pm

Artist Services/Information __12pm-4pm __4pm-8pm

*Volunteer Check-In/Information

__10am-4pm __ 4pm-8pm

*Volunteer Check-in/Information

__7am-1pm __1pm-5pm

Volunteer Check-in/Information __6am-11:30am __1pm-7pm

*Art Installation for IM Edge 11:00am-5:00pm

*IM Edge Preview Reception Host 5:30pm-9pm Art Return 8:00pm-10:30pm

*Art Installation 5:00pm-10:30pm *Kick-off Party Host 5:30pm-10pm *Set-up / Floater

Time:

*Set-up / Floater Time:

*Set-up / Floater Time:

Preview Table Host __1:30pm-3:30pm __5:30pm-9:30pm

Saturday, Aug 17th Live Auction GALA,

Saturday evening Sunday, Aug 18th

Art Return 5:00am-8:00am Gala Greeters 4:00pm-8pm Clothing Contest 7:00am-1:00pm

Booth Checker __8am-12pm __12pm-5pm

Live Auction Runners 5:30pm-10pm Booth Checker __8am-12pm __12pm-5pm

Artist Services __8am-12pm __12pm-5pm

Live Auction Spotters 5:30pm-10pm Artist Services __8am-12pm __12pm-4pm

Information/ Volunteer Check-in

__7am-12pm __12pm-5pm

Gala Registration 5:00pm-7pm Merchandise __7am-12pm __12pm-5pm

Merchandise __7am-12pm __12pm-5pm

Silent Auction Host 3:30pm-7:30pm Youth Tent __8am-12pm __12pm-5pm

Youth Tent __8am-12pm __12pm-5pm

Live Auction Table Host 5:30pm-8pm Membership Sales

__8am-12pm __12pm-4pm

Membership Sales __8am-12pm __12pm-5pm

Volunteer Check-in 4:00pm-7pm Fashion Show Host 10:00am-4:00pm

*Set-up / Floater Time:

*Set-up / Floater Time:

Information/ Volunteer Check-in

__8am-12pm __12pm-5pm

Native Cinema Showcase (exact film schedule TBD):

Tues., 8/13 Wed., 8/14 Thur., 8/15 Fri., 8/16 Sat., 8/17 Sun., 8/18

AM

PM

General Availability/SWAIA Office: Mon., 8/5 Tues., 8/6 Wed., 8/7 Thur., 8/8 Fri., 8/9 Sat., 8/10 Sun., 8/11 Mon., 8/12 Tues., 8/13

AM

PM

2019 Santa Fe Indian Market Volunteer Positions

Art Handler Assist artists with larger art pieces. Art handling experience required.

Art Installation Hanging 2D artwork for judging. Art handling experience required. Hand in power tools (power drills, hammers).

Art Return Return artwork that was submitted for judging to market artists. Art handling experience required.

Artist Greeter/Check-in Greet and check in artists as they arrive to submit art for judging. Assist artists with preliminary information on entry forms. Provide general information (directions, times, locations, events, etc.)

Artist Services Providing service to artists as needed for questions, directions, issues, etc.

Awards Record Keeper Document awards as decisions are submitted.

Booth Card Hangers Placing artist ID cards on artists booths. Physically demanding, outside work.

Booth Checkers Check market area for vacant booths, etc. and inform Artist Services staff at the info booth.

Cashiers Assist with sales of merchandise, ticket sales, membership sales, etc. Money handling, cashier experience is required.

Clothing Contest Assist contestants with registration forms and hand out contestant numbers. Help coordinate contestants and help keep contest area clear of bystanders. Track awards given.

Donations Receiver Greet artists and assist with completion of donation forms. Transport of donated artworks to secure location. Assist with data entry as needed.

Edge Preview/Kick-Off Party/Fashion Show Host Assist with special events set-up, registration, greeting, busing, and hosting.

Entry Receiver Assist artists submitting entries for judging. PRIOR EXPERIENCE REQUIRED.

Entry Receiver Assistant/Runner Assist Entry Receiver with forms/filing, assist artist with bringing artwork to the judging floor.

Gala Greeter Welcome Gala guests and direct them to the gala activities at various locations of the hotel.

Gala Registration Welcome guests, verify names on registration lists, hand out assigned bid packets and seating information.

Live Auction Runners Work the auction floor during the Live Auction, collecting bidder information and keeping bid forms with the art pieces.

Live Auction Spotters Encourage bidding on auction items. Ensure that all interested bidders in your section are being seen by the auctioneer.

Live Auction Table Host Welcome Gala guests to view artworks that will be in the Live Auction. Answer questions and help maintain a safe distance between guests and art display tables.

Membership/Ticket Sales Sell SWAIA memberships and/or Preview tickets. Welcome SWAIA members. Ensure all items are stocked appropriately. Provide general information to members.

Merchandise Sales Sell SWAIA merchandise; organize inventory and complete transactions.

Native Cinema Showcase Greeter/Usher at the Native Cinema Showcase film screenings.

Preview Art Table Host Welcome guests to art display tables/walls, answer questions. Maintain safe distance between guests and artwork. Knowledge of Native art preferred.

Preview Greeter/Information Positioned at entrances to welcome Preview guests, provide information and direct traffic flow.

Recorder Record award information and ribbon assignments on tally sheets. Prior Experience preferred.

Recorder Assistant/ Recording Team Runner

Assist Judging Team with award information recording. Providing general support to Judging/Recording team (errands, supplies, etc.)

Ribbon Coordinator Assemble, track and hand out appropriate ribbons for each award given. Highly organized individuals needed. Prior experience preferred.

Set-up/Floater Provides assistance to SWAIA staff as needed. Tasks may include loading, moving items, set-up for events, running errands, or fill-in during breaks, etc.

Silent Auction Table Host Welcome guests to auction display tables, answer questions, encourage bidding.

Volunteer Check-In Assist with volunteers check-in and provide job related information to volunteers.

Youth Tent Assist with the arts and crafts activities in the Youth Tent during Indian Market.

Please return your completed application to us by email: ttouchine@swaia.org mail: SWAIA � PO Box 969 � Santa Fe, NM 87504