2010 annual homeowners meeting
DESCRIPTION
2010 Annual Homeowners Meeting. Board of Directors Plymouth Commons Homeowners Association March 11, 2010. Welcome. Mike Cutsinger PCHA President. Welcome. Welcome Roll Call Welcome New Residents Proof of Meeting Notice Reading of Last Meeting’s Minutes. Agenda. Reports of Officers - PowerPoint PPT PresentationTRANSCRIPT
Board of DirectorsPlymouth Commons Homeowners AssociationMarch 11, 2010
Mike CutsingerPCHA President
WelcomeRoll CallWelcome New ResidentsProof of Meeting NoticeReading of Last Meeting’s Minutes
Reports of OfficersFinancial Year-in-ReviewGrounds & MaintenanceCommunications
Reports of Committees2010 Policy DiscussionOpen Discussion
Rebecca UffordPCHA Treasurer
1. Current Status2. 2009 Financial Statements3. Moving Forward
Approved 2010 Budget
Approved 2010 BudgetControls on Financial Spending Functioning Well
Expenditures followed BudgetBoard approval on all outgoing funds prior to commitmentDual signature requiredChecks and Balances
Approved 2010 BudgetControls on Financial Spending Functioning Well
Expenditures followed BudgetBoard approval on all outgoing funds prior to commitmentDual signature requiredChecks and BalancesRegular monthly Treasury Report to PCHA Board and association via website
Approved 2010 BudgetControls on Financial Spending Functioning Well
Expenditures followed BudgetBoard approval on all outgoing funds prior to commitmentDual signature requiredChecks and Balances
Regular monthly Treasury Report to PCHA Board and association via websiteU.S. Taxes Prepared and Filed for 2009
Approved 2010 BudgetControls on Financial Spending Functioning Well
Expenditures followed BudgetBoard approval on all outgoing funds prior to commitmentDual signature requiredChecks and BalancesRegular monthly Treasury Report to PCHA Board and association via websiteU.S. Taxes Prepared and Filed for 2009All financial records available for review at open, regularly scheduled Board meetings
Extraordinary income in 2009:$8234 received in settlement of lawsuit PCHA v. Patel.
Extraordinary expenses in 2009:Beautification work on EntranceReimbursement from Plymouth Township occurred in February 2010.
Balance Sheet 2009 2008
Cash in Checking: $2,315 $1,252
Cash in Money Market 36,736 96,236
Total Unappropriated Fund Balance
$39,052 $97,487
2009 2008
Revenues:
Dues/
Assessments/Fees
$13,840 $46,064
Lawsuit Settlement 8,324 -
Interest income 500 9,576
Expenditures: 2009 2008
Administration $2,383 $,767
Banking 0 1,115
Commons 14,225 14,790
Entrances 51,220 1,078
Expenditures, cont. 2009 2008
Professional Fees $3,678 $6,425
Road (Snow Removal) 5,049 3,638
Taxes 2,874 35
Utilities 1,171 1,324
2008 2009
Total Revenue $22,165 $55,641
Total Expenses 80,600 31,171
Fund Bal Beg 97,487 73,018
Fund Bal End $39,052 $97,487
Special thanks to Lois Heikkinen who provided bookkeeping services on a monthly basis. I recommend this practice be continued of having an independent bookkeeper from the Board.
After serving three years on the PCHA board, my term will expire this spring. I will assure an orderly and complete transition of responsibilities and records to the incoming Treasurer.
Mike CutsingerPCHA President
Snow PlowingLawn MowingFertilizingFall/Spring Clean-upsUpgrade ElectricalNew Sprinkler System @ Hopkins EntranceNew Ground LightingSubdivision Beautification 2010 BudgetApproval Projects Tree PlantingsHopkins Entrance SignSpring Flowers
Brinton E. BakerPCHA Secretary
Timely Email CommunicationsBoard activities / meeting minutesSecurity & safety issues
Web Site LiveKey reference documentsArchive of current communicationsSchedule of upcoming BOD meetings, key dates
Board receives many homeowner emailsTwo-Tier Response
Those that are brief and straightforward can be answered directly and immediatelyThose that are more complex, or that require a Board discussion, will be brought up at the new Board meeting under “New Business” and addressed
Please be understanding - remember that we are a volunteer board with full-time jobs!
2009 Strategy: Get something up as promptly as possible and enhance it going forwardPlanned Content
Resources: minutes, newsletters, by-laws, covenants & restrictions, maps, key contacts, meetings schedule [COMPLETED]Homeowner Directory: publicly available information (names), home-owner specified contact information & personal informationContractor Central: single place for contractors to find available contracts, statements of work
All future PCHA communications will be via emailThe PCHA Board MUST have one or more email addresses AND a valid phone numberProviding your email address ensure prompt receipt of all official PCHA communications
PCHA Board of Directors
Neighborhood SecurityMailbox RepairRoad RepairBy-Laws & Covenants RevisionSubdivision BeautificationNeighborhood Involvement
How can we make our subdivision more secure?Increased number of thefts & vandalismAlternatives
Improved lightingHomeowner lightsSecurity service shared with other subdivisionsNeighborhood watchGated entrances
How can we keep association mailboxes in repair?Many mailboxes are badly broken or posts are unstableAppropriate policies in effect at neighboring associations can be used as templates“Grandfathering” of quality replacements
How can we fix our roads?Facts
Wayne County will repair our roads but only after greater degradationThey will not fix cosmetic cracksHomeowners need to callWe will likely have to fund some repairs ourselves
PlanFurther define costs of repairEstablish/fund reserveLay out repair schedule by sectionsKeep on Wayne County to fund/subsidize
How can we make PCHA business more efficient and effective?By-Laws need major rewrite
Support email communications & votingClarify quorum for key votesUpdate fees & voting sanctions for dues in arrearsEncourage prompt response to voting measures
Covenants outdatedCan draft ourselves or outsource to competent association attorney
What initiatives are needed in our subdivision to enhance appearance and home values?Topics
Homeowner boulevard treesAssociation treesPowell entrance signageSpring cleaningSpring flowers at entrances
How can we increase homeowner involvement?Needed
Prompt response to voting measuresVolunteers to chair subcommittees
Architectural Review (standing)Social (standing)Bylaws, Covenants & RestrictionsMailbox PolicyNeighborhood securityRoads