heather lake homeowners association trustee …heatherlake.org/documents/trustee meeting minutes...
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Heather Lake Homeowners Association Trustee MeetingNutini Residence, 8595 Heather Lake Dr
February 13,20146:30 p.m.
Attendance:Trustees Present- Eric Jone, Tara Jones, Pat Martino ,Susan Nutini, Tom Nutini, Mike Smith
Handoub:Financial Reports (Profit & Loss Budget vs. Actualthrough Dec. 2014, Open lnvoices - Exhibits 1A-1D, Revised Park Budget,
Exhibit 2A, Evergreen Lawn and Landscaping Bid, Exhibit 3A
Approval of MinutesPending
FinancialReport: - Mike SmithMike presented the abov+mentioned reporF. Nine (9) properties have delinquent fees, The board discussed newly found information
regarding the easements at the Glenhurst entrance, Mike made a motion to void the remaining balance of $67.50 on lot 2. Tara
seconded the motion, The motion unanimously passed. The boad agreed to go forward with allowing the homeowners to maintain
the easements with defined terms outlined and put in witing. Tom will make a follow-up phone call and Susan willdnafi a letter ofagreement.
An installment plan agreement was e-mail approved by the board and sent on 2.6.14 to the owners of lot '13 in response to theirpayment proposal (mail date of 1.22.14). No response received from the lot ownen at the time of this meeting.
Mike informed the board via e-mail (2.2.14) of receipt of the new tax bill. The total bill is 41% more than the 2012bill. Mike completed,
and will file the necessary papenrvork with the Fairfield County Auditor to appeal the increase. He will update the proposed annual
budget to reflect the new amount.
Deed Resfriclion Report - Eric JonesNo report
ARB Report- Tara Jones L{
No report
Park Report - Tom Nutini/Pat MartinoTom presented a revised park budget with a total of $10, 500, The budget reflects estimated costs of $60@ for mowing and trimmingand $500 for mulch. He submitted a bid from Evergreen Lawn and Landscape LLC and made a rnotion to accept tlre bid. Patseconded the motion, Motion unanimously passed.
CIherSusan made a motion to accept the 2d bylaua draft received from K&C (1.6.14) with the only change being from President toGovemor. Pat seconded the motion. Motion unanimously passed.
The board discussed the recent proposal received from the realtor representing lot 1. Susan made a motion to table the proposalpending approvalfrom the Fairfield County Regional Planning Commission and its committees, Eric seconded the motion. Motionunanirnously passed.
AdiournmentMeeting Adjoumed at 8:40 pm
Ac{ion ltemso Mike - lile tax appeal forms
o Susan - minutes to website
o Susan - mail annual meeting info
o Susan - draft easement agrcement letters. Susan - contact K&C to finalize bylawso Susan - advise Lot 1 of board vote. Tom - make calls regarding easement
Next MeetinoMarch 20, 2014 @ 6:30pm -Annual Meeting
Wagnalls Memorial
4:43 PM
o2t13t14
Cash Basis
Exhibit 1A
Heather Lake Homeowner Assoc.Profit & Loss Budget vs. Actual
January through December 2014
Jan - Dec 14 Budget % of Budget
Ordinary lncome/Expenselncome
Association fees
Total lncome
Gross Profit
ExpenseAnnual Meeting
Room rental
Total Annual Meeting
Bank feesComputer and lnternet ExpensesElectric for pond pumplnsurance ExpenseLegal feesOffice SuppliesPark upkeep
Asphalt repairs & sealingMowingMulchingSignsWeed control
Total Park upkeep
Postage and DeliveryTaxes - Property
Total Expense
Net Ordinary lncome
Other lncome/ExpenseOther lncome
Reserve fundLate feesReserve fund - Other
Total Reserve fund
Total Other lncome
Net Other tncome
Net lncome
1,075.46 16,560.00
1.075.46 16,560.00
1,075.46
40.00
40.00
4.220.00
53.70650.00600,00
0.00
0.000.000.000.000.00
60.00120.00660.00650.00
1,880.00120.00
3,000.006,000.00
500.00200.00800.00
10,500.00
240.001.760.00
6.5%
7 .0o/o
0.0%8.1o/o
100.00/o
31.9Vo0.0olo
0.Oo/o
0.0o/o
0.0%0.0o/oO.Oo/o
16.560.00
0.00
0.001,215.71
0.0o/o
0.0%69.10lo
2,563.63 15.990.00 16.0%
-1,488.17
519.54
570.00 -261,1o/o
2,070.00
2,070.00 25.1o/o
519.54 2,070.00 25.1o/o
519.54 2,070.00 25.1o/o
2,640.00 -36.7o/o
Page 1
3:52 PM0a13114
Exhibit 1B
Heather Lake Homeowner Assoc.Open lnvoices
Type Date As oftfinbruarfrilSd$14
----
Lot #
-11
Aging
-
Open Balance
-lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
12t01t2013 808
01t11t2014 FC 815
a?409t2014 FC 827
1?/31t2413
01t11t2014
o2JO9t2014
12t3112011
01t15t2412
0?i15t2012
03t17t2012
04t14t2012
05t07t2012
06/01/2012
07t01/2012
07t2412012
08t20t2012
a9t30t2012
10t31!2012
11t30/2012
12/05t2012
12t31t2012
0'U14t2013
o2t0v2013
03t27t2013
a4t13t2013
05/02t2013
06t0212013
07t01t2013
07t23t2013
08/06/201 3
a9/30/2013
10t23/2013
11t02t2013
12J02t2013
1231t2013
01t1112014
01t16t2014
07t01t2013
07/23t2013
08/06/20'13
44
JJ
130.00
5-00
5.00
140.00Total 11
13
Total 13
't8
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
Invoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
528
FC 313
FC 345
FC 375
FC 389
FC 403
FC 423
598
FC 427
FC 451
FC 467
FC 481
FC 495
FC 509
667
FC 525
FC 543
FC 565
FC s73
FC 605
FC 613
738
FC 633
FC 659
FC 693
FC713
FC 737
FC 755
810
FC 805
866
775
760
729
698
670
&7622
592
569
542
501
470
440
435
409
395
376
323
306
287
256
227
205
191
136
113
103
73
44
33
28
227
205
191
40.00
5.00
5.00
5.00
5.00
5.00
5.00
120.00
10.00
10.00
10.00
10.00
10.00
10.00
120.00
15.00
15.00
15.00
15.00
15.00
15.00
135.00
20.00
20.00
20.00
20.00
20.00
20.00
135.00
25.00
250.00
1AO1/2011
01t15t2012
0215!2012
03t17t2012
04t14/2012
o5t07t2012
o6t01t2012
06t01t2012
07t24t2012
08t2anuz
09t30t2012
10t31t2012
11t30t2012
1V05t2012
12t01t2012
01t14t2013
02t0a2u3
a3t27t2013
cd,t13t2013
05t0?J2013
06/0?/2413
06t01t2013
07t23t2013
08/06/2013
09t30t2013
10t23t2013
11t02t2013
12t02t2013
12t01t2013
01t11t2014
12t17t20't3
13
13
13
13
13
13
06/01/2013 743
07t23t2013 FC 643
08/06/2013 FC 669
1,125.00
105.00
5.00
5.00
18
Page 1 of 3
3:52 PM02113t14
Exhibit 1C
Heather Lake Homeowner Assoc.Open lnvoices
Type Date As oft6ebruanOil3o3014 Lot#
-----lnvoice 0913012013 FC 697 0913012013
lnvoice 1010112013 FC 729 1010112013
lnvoice 11t0212013 FC741 1110212013
lnvoice 1V02|2AB FC 759 12/O2J2013
lnvoice 1210112013 815 1213112013 18
lnvoice 0111112014 FC 810 0111112014
lnvoice o2J09120'14 FC 825 0210912014
Total 18
21
Total 21
33
Total 33
37
Total 37
u
Total 44
52
Total 52
66
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
Invoice
lnvoice
lnvoice
12t01t2013
01t11t2014
0209t2014
12JUnU3
01t11zAM
01t11/2014
ozt09t2014
12101t2013
06/o1t2013
07t01t2013
08t0a2u3
09/06/2013
10t07/2013
11t05t2013
't2t07t2013
1V01/2013
01t11t2014
02t09t2014
829
FC 809
FC 824
833
867
FC 804
FC822
776
FC 800
FC 802
FC776
FC778
FC 780
FC782
848
FC 806
FC 823
12t31t2013
01t11t2014
02t09t2014
12t31t20',t3
01t11t2014
ozo9t2014
12131t2013
01t11t2014
01/'t1t2014
o2t09t2014
12t31t2013
07/4u2013
07t01t2013
08t02t2013
09/06/2013
10t07t2013
11105/2013
12t07t2013
12t31t2013
01r11t2014
02/09/2AU
12t01t2013 817
01t11t2014 FC 811
02t09t2014 FC 826
44
33
4
21
M33
4
5J
37
37
Aging Open Balance
-
rrl-136 5.00
135 5.00
103 5.00
73 5.00
44 135.00
33 10.00
4 10.00
290.00
135.00
5.00
5.00
145.00
135.00
5.00
5.00
44
JJ
33
4
145.00
135.00
100.00
5.00
5.00
245.00
67.50
67.50
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
44
52 227
227
195
160
129
100
68
44
JJ
4
25.00
5.00
5.00
s,00
5.00
5.00
5.00
135.00
10.00
10.00
210.00
Page 2 of 3
3:52 PM0a13n4
Total 66
TOTAL
TYPe
-lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
-
06t01t2012
0Et24t2012
09/30/2012
't0t31t2012
11t30t2012
12tO5t2012
12t01t2012
01t1412013
02t02t2013
03t27t2013
04t13t2013
05to212013
Mtoz2013
06/01/2013
07t23t2013
08t06/2013
08131t2013
15.00
15.00
15.00
15.00
15.00
15.00
120.00
20.00
20.00
20.00
20.00
20.00
20.00
135.00
25.00
25.00
50.00
Exhibit 1D
Heather Lake Homeowner Assoc.Open lnvoices
Dare As ofifnbruarpilSo30l4 Lot#
66
66
622
*2501
470
40435
409
395
376
323
306
287
256
227
205
191
16666
565.00
2,932.50
Aging Open Balance
-----650
FC 455
FC 471
FC 485
FC 499
FC s13
719
FC 533
FC 551
FC 569
FC 577
FC 609
FC 617
790
FC 639
FC 665
794
06,101t2012
08t20t2012
09t30t2012
10t31/2012
11t30t2012
12t05t2012
12t31t2012
0'v't4t2013
0a0a2013
03t27t2013
0/,t13t2013
ost02t2013
06t022013
07t01t2013
07t23t2013
08/06/2013
08t31t2013
Page 3 of 3
Heother Lohe Hiffibo*n"rs Associqtion2c,14 Pqrh Budget
Description Estimqted Cost Comments
Mowirts qnd Trimmin0 6,OOO.OO Approximotely 20 mowings / trimming twice per month
Aspholt Seqling 3,OOO.OO Setrerql oreqs need seoled due to surfqce deteriorotion
Weed Control 800.oo Broqdleqf control in Mqv 2014
Mulch for Porh Benches ond Trees 500.oo Mulchinq in Mov 2Ot4
New sisns for the pqrh $200.oo Updoted text
$to
Exhibit 3A
From: <lawn. everereen@Yfi
Date: Wed, Jan 1, 2014 at2:14 PM
Subject: Lake Estimate
To:
Evergreen Lawn and Landscape Service' INC
The following is an estimate for mowing and weed trimming at the property of'
HEATHER LAKE
MowlNG Szco'oo
WEED TRIMMING $40'00
Around walk path and fishing accesses
The following is an estimate for mulching around trees, benches and flower
beds,
MULCH szso'oo
LABOR $2oo'oo
Thank You,Nick ShePPard
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