notice of the annual general meeting of...

NOTICE of the ANNUAL GENERAL MEETING

of

STELKIA HOMEOWNERS CORPORATION To be held on, October 24, 2015

@ 11:00am @ The Homeowners Corporation Community Centre

Stelkia Homeowners Corporation (SHC) - AGM - Oct 24, 2015 1

AGENDA ANNUAL GENERAL MEETING STELKIA

HOMEOWNERS CORPORATION To be held at: 11:00 AM October 24, 2015

@ THE HOMEOWNERS CORPORATION COMMUNITY CENTRE

0.0 Certification of Proxies, and establishment of a quorum. 1.0 Filing Proof of Notice of Meeting. 2.0 Select a person to chair the meeting.

3.0 Call the meeting to order

4.0 Adopt the Standing Rules of Order

5.0 Adopt the Agenda for the meeting 6.0 Approve minutes from the last Annual General Meeting.

7.0 Review the (Year End Financials)* ---Waiver of Audit motion (Vote by show of hands)

8.0 Presentation of the proposed Operating Budget for 2015-2016 (Vote by show of hands) 9.0 Bylaw Amendments

- Bylaws- As attached

10.0 Question Period

11.0 Introduction of Candidates and Election Procedures

12.0 Election.

13.0 Adjournment. * Note- Financials are not Year End Financials as the Homeowners Corporation is currently in the process of trying to change the Fiscal Year End with Revenue Canada.


STELKIA HOMEOWNERS CORPORATION (the company)

MINUTES OF THE FIRST ANNUAL GENERAL MEETING

______________________________________________________________________

HELD: October 25, 2014

VENUE: In the Great Room at the Clubhouse

______________________________________________________________________

CALL TO ORDER

The meeting was called to order at 11:00 am by Eric Van Maren, Managing General

Partner.

MEMBERS PRESENT

It was determined that 25 homes were represented in person and 5 were represented

by proxy for a total of 30 homes. We also had 3 homes in attendance as observers.

INTRODUCTIONS AND PROJECT UPDATE BY ERIC VAN MAREN

FINANCIAL REPORT AND APPROVAL OF BUDGET

The owners reviewed the proposed 2014/2015 operating budget and the projected

budget for 284 homes in detail. Eric Van Maren took questions regarding such. A vote

was taken to approve the 2014/2015 budget and a 3% increase in SHC fees (strata

fees) at $264 per month for the regular homes and $396 per month for the lakefront

homes. This was approved unanimously by homeowners.

PROPERTY MANAGEMENT

Options for property management were presented. It was recommended that the

Developer continue to manage the property for the 2014/2015 at a cost of $20 per

month per home. A vote was taken and this was approved unanimously by

homeowners.

…/1/3



October 25, 2014

SEWER AND WATER PLANT MANAGEMENT

Options for sewer and water plant management were presented. It was recommended

that the Developer continue to manage the sewer and water plant, and charges Stelkia

Homeowners Corp. $780 per home, per year. A vote was taken and this was approved

unanimously by homeowners.

ELECTION OF DIRECTORS

It was recommended that all 6 of the homeowners who put their names forward for a

director’s position be elected to the board. A vote was taken and this was approved

unanimously by homeowners.

The following homeowners are your 2014/2015 Stelkia Homeowners Corporation

Directors:

Ruth Walton, 206

Anna Greco–Taylor, 229

Norm Behm, 230

Jackie Wittchen, 124

Linda Forrester, 100

Art Abram, 202

Jody Curnow, Appointed by the Developer as director and secretary

QUESTION PERIOD

Eric Van Maren took questions on various matters regarding the project. As per

discussions during the question period it was agreed that the Developer would:

- Add a bench to the playground area so that parents/grandparents can sit while

children are at play.

- Add 2 traffic signs, one close to the clubhouse area and one at the start of Lake

View drive reading “Slow children at play” to deter speeding on site.

…/2/3



October 25, 2014

- Look for a permanent solution to deter birds from our docks, number the boat slips

on the docks and add a designated visitor slip.

- Make adjustments to irrigation system and repairs to landscaping as required.

- Clarified that our retaining walls are engineered structures that meet all

construction standards, the Developer also informed homeowners that a railing will

be installed along the retaining wall.

- Repair the wooden stairway from the meadows to the hillside.

ADJOURNMENT

There being no further business the meeting was adjourned at 1:08 pm.

…3/3


Assets 2015 2014

Current Assets

Cash 17,332 202

Compactor Lease Deposit 3,785 ‐

Other 4,422 391

25,539 593

Total Assets 25,539 593

Liabilities

Current Liabilities

Accounts Payable 18,827 30,614

18,827 30,614

Equity

Retained Earnings 6,693 (30,041)

Common Shares 20 20

6,713 (30,021)

Total Liabilities and Equity 25,539 593

Stelkia Homeowners Corporation

Balance Sheet

August 31, 2015


2015 2014

Revenue

Developer Subsidy 259,242 118,224

Strata Fees 171,413 45,984

430,655 164,208

Expenses

Repairs and Maintenance

Landscaping 88,613 61,104

Water and Sewer 71,657 33,367

Pool and Hot Tub 50,046 12,146

Irrigation 18,252 2,175

General 17,011 2,571

Boat Slip 5,378 782

250,957 112,145

General and Administrative

Water and Sewer Management 80,106 55,937

Utilities 42,516 19,373

Management Fees 13,340 3,338

Office and Administration 7,002 3,456

142,964 82,104

Total Expenses 393,921 194,249

Income (Loss) Before Tax 36,734 (30,041)

Income Tax ‐ ‐

Net Income (Loss) 36,734 (30,041)


Income Statement

Year ending August 31, 2015


Actual Budget

Notes 2015 2016

Revenue

Developer Subsidy 259,242 142,100

Strata Fees 1 168,212 270,000

Boat Slip Fees 2 2,966 15,988

Clubhouse Rental 235 ‐

430,655 428,088

Expenses

Repairs and Maintenance

Landscaping 3 88,613 91,490

Water and Sewer

Plant Chemicals 4 11,598 12,000

Repairs and Maintenance 5 60,059 62,000

Pool and Hot Tub


Supplies 7 17,894 13,500

Irrigation 8 18,252 20,000

General


Janitor 10 6,345 6,500

Hydrant Testing 11 83

Street Sweeping 12 1,489 1,500

Boat Slip

Insurance 24 987 ‐

Maintenance 25 2,329 ‐

Repairs 26 3,049 ‐

251,944 251,590

General and Administrative

Water and Sewer Management 13 80,106 85,000

Utilities

Garbage & Recycling 14 4,339 12,000

Electricity 15 38,177 47,400

Management Fees 16 13,340 22,176

Office and Administration

Insurance 17 2,158 6,243

Accounting 18 217 250

Bank Charges & Interest 19 91 100

Miscellaneous 20 424 375

Security & Access Gate 21 944 1,000

Property Taxes 22 700 721

Phone/Internet 23 1,480 1,200

141,977 176,465

Total Expenses 393,921 428,055

Net Income (Loss) 36,734 33

Stelkia Homeowners CorporationProposed Budget for Year ending August 31, 2016


Note #

1

Strata fees are based on the number of units completed prior to and during the year ending

August 31, 2015. the 2016 budget is based on the number of units currently complete and with

prorated amounts calculated for expected completions for the year ending August 31, 2015.

Note that the developer is currently providing a subsidy to ensure that all costs are covered.

No changes are proposed for the amount of the SHC fees. For regular homes the SHC fee will be

$264 and for lakefront homes $396 per month.

2

Boat slip fees are actual amounts collected during the year. The budget for the upcoming year is

based on a calculation of expected boat slip revenue. The budget for the upcoming year is based

on 40 boat slip users paying $33.33 per month for 12 months. There is no change in boat slip fees

from the prior year ‐ they will remain at $33.33 per month.

3

Landscaping fees for the year. The fees are higher in summer months and lower in winter

months due to the amount of work required. A large portion of landscaping has been completed

to date in comparison with the number of units available for occupancy, which skews the cost

and budget for this item.

4Cost of supplies paid to Cleartech Industries for the water and sewer treatment plant. Average

cost of $1,000 per month budgeted for year ending August 31, 2016

5Costs of running the sewage treatment plant. Costs for the upcoming year are based on 2015

actual costs. The costs are subsidized by the developer.

6Includes costs of minor repairs as well the costs of time Greg has spent on the maintenance of

the pool and hot tub. 2016 budget is based on prior year costs.

7For the year ending August 31, 2016, $13,500 has been budgeted. The current year includes

startup costs.

8These costs related to cleaning and repairing sprinkler heads as well as winterizing and starting up

the irrigation system annually. Current year budget is based on prior year costs.

9 Includes cost of propane for hot tubs, pool and showers.

10

Cleaning costs for the averaged out to $122 per week. $125/week has been budgeted for in the

upcoming year. The cost is based on the amount of cleaning required and number of special

events that take place.

11Hydrant testing is conducted on an annual basis. Current year cost has been paid for by the

developer.

Stelkia Homeowners Corporation (SHC)

Notes to Income Statement and Budget

2015‐2016


Note #



2015‐2016

12Costs of cleaning streets, including snow removal. $125/month has been budgeted for in

upcoming year. This work is currently done by the developer.

13

Of the current year amount, $59,809.51 is has been paid as wages for management of the plant

and $20,296.82 has been paid for chemical analysis and testing. The budget for the year ending

August 31, 2015 allows $60,000 for wages and $25,000 for testing and analysis.

14

Garbage and recycling fees of $1,000/month have been budgeted for in the upcoming year. Of

this, $300 is budgeted for garbage pickup and the remainder for a garbage compactor lease. 2

garbage compactors have been ordered to minimize garbage collection costs in the long run. The

monthly lease for these compactors is budgeted for at $700/month. The lease payments will end

after 5 years and the costs are expected to be reduced after the lease term is completed.

15Actual costs of electricity for the current year. The average monthly cost is currently $3,950.

Note that the costs relating to the water and sewage treatment plant were paid by the developer

for part of the year so electrical costs for 2015 do not reflect an entire year of full operations.

16

An average of $1,100 per month has been paid to the Osoyoos Cottages Limited Parnership (Van

Maren) for managing SHC. For the year ending August 31, 2016 the budget is based on $22 per

home per month, which will be paid to Homelife Glenayre Realty.

17Insurance costs are $520 per month for water and sewage treatment plant and $270 per month

for the clubhouse for a total of $790 per month.

18 2014 year ending cost of filing tax return. $250 budgeted for upcoming year.

19 Minor Bank Charges

20 Coffee for AGM and other miscellaneous costs such as courier, office supplies.

21These are general costs relating to minor repairs of the Security Gate. $1,000 has been budgeted

for the year ending August 31, 2016

22 Payment to the Osoyoos Indian Band for Property Taxes. Budgeted for increase of 3%

23 Monthly costs for the Water and Sewer Plant. Budget is $100/month.


Note #



2015‐2016

Boat Slips

24Boat Slip Insurance is $170.25/month. Costs have been subsidized by developer in the current

year. Details of boat slip budget are not available for this AGM.

25Personnel and other minor costs relating to the maintence of boat slips. $200/month has been

allocated for 2016. Details of boat slip budget are not available for this AGM.

26Personnel costs relating to the maintenance of boat slips. Details of boat slip budget are not

available for this AGM.

Costs for boat slips are and will be tracked separately. For this AGM, detailed costs and budget are not

available. More details will be provided for the next AGM. Monthly boat slip fees will remain the same,

i.e. $33.33 per month per slip.


Shareholder Resolution Page 1 of 1

RESOLUTION OF STELKIA HOMEOWNERS CORPORATION WAIVING THE REQUIREMENT OF AN AUDIT

DULY PASSED ON [October 24, 2015]

WAIVING THE REQUIREMENT OF AN AUDIT WHEREAS, it is a requirement under the Part 7, Section 203,(2) of the Business Corporations Act that an Audit be performed of the Corporation’s Financial Statements annually unless by a unanimous vote of the shareholders, that this requirement be waived, be it therefore; RESOLVED, by a unanimous vote, that the requirements of an Auditor be waived. It is hereby certified by the undersigned that the foregoing resolution was duly passed by the Shareholders of the above-named Company on the [24th] day of [October, 2015], in accordance with the Memorandum or By-Laws and Articles of Incorporation of the Company and the laws and by-laws governing the Company and that the said resolution has been duly recorded in the Minute Book and is in full force and effect.

[DIRECTOR] [DIRECTOR]


Shareholder Resolution Page 1 of 1

RESOLUTION OF STELKIA HOMEOWNERS CORPORATION APPROVING THE [2015-16] BUDGET

DULY PASSED ON [October 24, 2015]

APPROVAL OF BUDGET WHEREAS, the [2015-16] budget of Stelkia Homeowners Corporation has been recommended for adoption by the President and Chief Financial Officer, be it therefore RESOLVED, that the [2015-16] budget of the Stelkia Homeowners Corporation, is hereby approved and shall be allocated. RESOLVED, that the officers of this corporation are, and each acting alone is, hereby authorized to do and perform any and all such acts, including execution of any and all documents and certificates, as such officers shall deem necessary or advisable, to carry out the purposes and intent of the foregoing resolutions. It is hereby certified by the undersigned that the foregoing resolution was duly passed by the Homeowners Corporation of the above-named Company on the [24th] day of [October, 2015], in accordance with the Memorandum or By-Laws and Articles of Incorporation of the Company and the laws and by-laws governing the Company and that the said resolution has been duly recorded in the Minute Book and is in full force and effect.

[DIRECTOR] [DIRECTOR]


The Vacation Rental Home Committee would like the following to be put on the AGM’s

agenda.

1 a) New Bylaw to read

For the purpose of establishing a registry of Owners who lease their Unit,

including short term rentals, such Owner’s shall provide the Homeowners

Corporation with the Owner’s contact detail

1 b) A amendment to Bylaw #8 to read as follows:

Any Owner of a Unit who leases his Unit, including short term rentals,

without advising the Homeowners Corporation in writing by providing the

Homeowners Corporation, in advance of each lease, with completed Rental

Registration Form, shall be liable to a fine of $50.00 for each occurrence.

1 c) The Tenants Signature at the bottom of the rental form:

Delete the “Tenants Signature” from the bottom of the rental form.

2 A bylaw to read as follows:

All Owners to have an “Owners Decal” on their Vehicle/vehicles and each unit,

regardless whether a rental unit or not, to be issued a “Visitor Parking Pass” to

be used when parking in a common parking area.


Annual General Meeting October 24, 2015

The developer will attend the meeting and answer questions from homeowners. The following

written questions were submitted prior to the meeting.

Why has a Property Management Firm been retained to manage the affairs of

the Stelkia Homeowners Corporation?

The developer, in consultation with the board of directors, felt that the homeowners would be

better served by retaining a professional property management firm. Management proposals

were solicited from a number of different firms and the firm of Homelife Property Management

was selected. Homelife’s fee proposal was competitive and they have a lot of experience

managing leasehold residential properties on reserve with a Homeowners’ Corporation

structure similar to the cottages.

Homelife will be responsible for awarding of contracts, paying of bills, collection of

homeowners’ fees, preparing budgets, financial reports, attending meetings, etc. They will not,

however, act as a concierge service or be on‐site every day to enforce the bylaws, etc. This

would more traditionally be the role of an on‐site manager. At this time, with the number of

homeowners living on site, having a full time resident manager would not be cost‐effective,

although it may make sense in the future.

Greg Flack, of Homelife Property Management, will be attending the annual general meeting

and be available to answer questions about their role and responsibilities.

What is the structure of the Stelkia Homeowners’ Corporation as compared to a

regular BC Strata Corporation?

The Stelkia Homeowners Corporation (the “Homeowners Corporation”) is a company

incorporated pursuant to the British Columbia Business Corporations Act. It is a regular BC

Company, not a Strata Corporation as is defined by the Strata Corporations Act.

The the Stelkia Homeowners’ Corporation and its duties are explained in the Information

Document which is posted on our website. The relevant portions of the information document

are as follows:

The interest in the residential units (each a “Residential Unit” and collectively the “Residential Units”) being offered pursuant to this Information Statement are leasehold interests, they are not fee simple title interests or interests in a strata lot. As the Residential Units are located on the Osoyoos Indian Reserve No. 1, various provincial statutes, including the British Columbia Land Title Act and the Strata Property Act, are not applicable to the Residential Units or the Development. The Development has been structured, however, so that it will function in a manner similar to a strata development, as described in Section 2.1.

When a buyer acquires a Residential Unit, the buyer will become a member (shareholder) in the homeowners’ corporation for the Development. The Stelkia Homeowners Corporation (the “Homeowners Corporation”) is a company incorporated pursuant to the British Columbia Business Corporations Act and will be responsible for management and maintenance of the


Common Areas and Common Facilities, the administration and enforcement of certain terms of the Subleases and the rules (the “Rules”) established by the directors of the Homeowners Corporation, as more particularly described in Section 3.1(d) and set out in Exhibit “C” attached hereto.

The only members of the Homeowners Corporation will be owners of Residential Units, the Developer and any mortgagee of the Developer. Ownership of a Residential Unit will entitle the owners of that Residential Unit to one (1) vote at meetings of the Homeowners Corporation. Before the last Residential Unit in the Development is transferred to buyers the Developer will issue a Sublease of Common Areas and Common Facilities to the Homeowners Corporation for nominal consideration. The Sublease for the Community Centre was issued to the Homeowners Corporation before the Sublease of other Common Areas and Common Facilities. Pursuant to this Sublease the Homeowners Corporation will control and manage the Common Areas and Common Facilities.

the lessee under the Head Leases, which is currently the Developer, has certain ongoing obligations under the Head Leases, including the obligation to pay all ongoing third party expenses such as taxes and utilities, the obligation to maintain, repair, replace, reconstruct and restore the premises, the obligation to insure and the obligation to ensure compliance by all subtenants with the terms of the Head Leases. Such obligations will be the Homeowners Corporation, in a similar manner as a strata corporation would have such obligations;

(a) Homeowners Corporation

The Development Lands are Federal Crown lands which are not registered in the British Columbia Land Title System and the Strata Property Act of British Columbia does not apply to the Development Lands. As a result, the following steps have been taken to structure the Development in a manner similar to a bare land strata:

(i) the Homeowners Corporation is a company incorporated under the Business Corporations Act (British Columbia). Such legislation, or any successor legislation, and the Articles of the Homeowners Corporation will govern the operation of the Homeowners Corporation and the rights and obligations of its shareholders, officers and directors. The Articles of the Homeowners Corporation require that certain significant decisions be approved by not less than seventy‐five (75%) percent of the votes cast at a meeting. The Homeowners Corporation will acquire a sublease or subleases of the Common Areas and Common Facilities;

(ii) the Homeowners Corporation will perform similar functions to those performed by a strata corporation under the Strata Property Act of British Columbia. In particular, the Homeowners Corporation (which will function through its board of directors) will be responsible for maintaining the Common Areas and Common Facilities, placing insurance on the Common Areas and Common Facilities, establishing


budgets, collecting maintenance and operating fees and enforcing certain provision of the Subleases and Rules relating to the Project;

(iii) each holder of a Sublease will be a shareholder of the Homeowners Corporation. The only shareholders of the Homeowners Corporation will be the Developer, the holders of the Subleases and any mortgagee of the Developer;

(iv) upon the assignment of a Sublease the assigning party ceases to be a shareholder of the Homeowners Corporation, and the party acquiring the Sublease will become a shareholder; and

(v) initially the Developer will manage the Homeowners Corporation but in the future it may enter into a management contract for management services.

The Developer will transfer control of the Homeowners Corporation on the Developer’s disposition of the last unit of the Development.

Rent/Additional Rent

The purchase price agreed to by the Developer and Sublessee in the Purchase Agreement will be equal to the Rent owing under the Sublease. The Sublease also requires payment of Additional Rent. This Additional Rent is similar to a monthly strata fee and will be collected by the Homeowners Corporation to cover its costs maintaining, repairing and replacing the Common Areas and Common Facilities, together with a contingency reserve. Additional Rent also includes any GST that is to be paid by a Sublessee to the Developer, including any interest or penalties arising from non‐payment of such amounts by the Sublessee. For owners of Boat Slips, Additional Rent will also include the cost of managing, operating and maintaining the boat slips.

Will the board consider solar heating for the swimming pools?

The developer considered solar heating as one of the options for the pools at the time the

community center was built. At that time it was deemed to be not cost‐effective. Should the

Stelkia Homeowners’ Corporation want to add this later the developer would not have any

objection.

Emergency road access closure timeline?

The emergency road access will not be closed until the construction of the project is completed.

Starting immediately, the developer will encourage all the construction workers and

construction traffic to avoid the emergency access and ask all homeowner traffic to use the

emergency access to access their homes. This should significantly reduce construction /

homeowner traffic conflicts.

Signs at the beach “no lifeguard” etc.


The developer has recently commissioned a risk assessment report. The report will address

safety concerns, if any, for all public areas of the project including boat slips, beach, clubhouse,

sewer and water plant, etc. The report will be shared with all the homeowners in due course

and the developer will consider the recommendations in this report for action.

Will the developer install a control gate on the boat slip access ramp, and install

additional safety features such as life rings, swim ladders, etc.?

The developer has recently commissioned a risk assessment report. The report will address

safety concerns, if any, for all public areas of the project including boat slips, beach, clubhouse,

sewer and water plant, etc. The report will be shared with all the homeowners in due course

and the developer will consider the recommendations in this report for action.

Will there be room for trailer and RV parking on the site?

There is no provision for trailer and RV parking on the site. The developer continues to explore

opportunities for an offsite location to accommodate these vehicles but nothing has been

finalized at this time. One of the proposed locations also includes a boat ramp.

Will be off leash pet area be improved?

The developer has recently become aware of a report issued by a homeowners committee

dealing with the off leash pet area in the middle of the project. The developer has not yet

considered the recommendations in that report but will do so in the near future. Generally

though, the intent is to minimize the amount of maintenance required in the off leash pet area.

Winter preparedness‐snow removal and sanding of roads and walkways.

The developer has purchased a sprayer to be installed on the back of one of the John Deere

gators and this will be used to apply a deicing salt to the steeper roads. The developer will clear

the roads using their own equipment. Clearing of sidewalks other than those in front of the

community center will be the responsibility of each individual homeowner.

Will there be more benches installed along the pathway to the beach?

The developer is of the opinion that sufficient benches have been installed and there are no

plans to add more.

Garbage collection?

The developer is currently constructing the permanent garbage collection area near the service

building in the northwest corner of the site. The Stelkia Homeowners’ Corporation will be

leasing two 6 yd.³ garbage compactors, one for recycling and one for household garbage. By

leasing these two compactors the number of pickups can be reduced by a factor of three. A

contract has been entered into with Progressive Waste to empty the compactors as needed. It is

expected that this area will be ready for homeowner use by January 1, 2016.

Composting?


The new board of directors can consider whether or not to start a composting program. The

developer will make room for this on the site if necessary.

Will the front entry gate be secured against pedestrian entry?

The developer has ordered the necessary steel gates to secure the entrance. These will be

installed before the end of the year.


The following Homeowners have agreed to allow their names to stand for election to the SHC board.

Trish Stevens #196

Ralph Mork #112

Michael Kalynn #160

Linda Forester #100

Toni Bousquet #217

Mark W. Hodgson #159

Jeff Fawcett #154

Fred Ingaldson #126

Maurice Nunas #226

Allan Salsbury #219

The Developer will appoint Jody Curnow as a Director


Candidate for Board of Directors

Hello, I am Trish Stevens and I became a full time resident of our community in June of 2015.

My husband Doug is retired and our home is 196. Working as a Physiotherapist is something I

totally enjoy doing, at present I am part time at three days a week in town. We have three

children who live in the lower mainland.

It has been very easy to become part of the Cottages lifestyle. The social events have been

wonderful icebreakers and people have been very friendly. I would like to ensure that this

continues as we grow.

As a Board member it is important to me that:

A greater number of home owners attending meetings, I feel everyone should have

input to how we function as a community

More detailed information to owners is available about what decisions have been made

or are being considered.

Bylaws are clear and we were all made aware of them when we bought our properties.

If owners feel a change is necessary then they need to take the proper steps to change

them but until then the bylaws must be followed.

I would like to see more committees formed and reporting at monthly meetings. The

more people involved the wider the perspective and it is better for the community.

In the past I have been a committee member of the Orthopaedic Division of BC branch of

Canadian Physiotherapy Association and on many committees within School District 43, these

include French Advisory Committee and Parent Advisory Committees (PAC). For the Canadian

Parents for French I was an executive member and I served as PAC chair at elementary and high

school levels.

We are a unique community and I want us to set a path that keeps us open to hearing

everyone’s point of view and then working to achieve a consensus.

Cheers,

Trish


Ralph Mork Resume for The Cottages on Osoyoos Lake Board Election Age : 60 One of my current duties in addition to my volunteer work noted below is as a 'caregiver' for my elderly mother who has dementia and is in hospital waiting to be placed in a secure care facility. Work History: Over 30 years of working in the Structural, Architectural and Precast Industries as, Detailer, Draftsman, Project Coordinator & Checker. Condo/ Strata Experience: 10 years on the Board of The Courtyards @ Crescent Heights in Calgary. ( a 30 unit low rise townhouse complex in which we owned 2 units that were occupied by family members ) 4 years as Secretary and 6 years as President. Recent Activity: Volunteer with the Calgary Wildlife Rehabilitation Society since 2010 Doing site maintenance, Animal pick ups and rescues of a wide range of birds and mammals. The past year I have been doing small and large construction projects. Last summer/fall I worked on a 72 foot x 100 foot truss roof assembly and installation with a contractor for a large raptor flight pen. Since May 2015 I have demolished and redesigned and am now rebuilding a 1900 square foot waterfowl pen with a 350 square foot insulated overwintering house mostly by myself. I had a student helping me for 3 1/2 weeks in August. My wife and I have recently taken possession of our cottage and will be using it as a holiday retreat until we retire in approximately 5 years.


Hi Jody, I would like to put my name forward for election at the upcoming council meeting. My name is Michael Kalynn, homeowner of #160 at the cottages. My fiancé and I own our home that we use ourselves and also have rentals. I believe it is very important to have both homeowners that live at the cottages year round as well as some that own but also include rentals. Even though we don't live there we are up every weekend to check on our renters and our place. We have a vested interest in the cottages community and our place as we do plan on retiring at our place and want to make sure that all is done to keep those that already own the cottages as well as new homeowners happy and have what they were expecting purchasing a home at "the Cottages " Regards, Michael Kalynn


Thursday, October 8, 2015

Request for Consideration of Board Position

Introduction

My name is Linda Forrester. I live in #100. I would like to sit on the board so I can play an active roll in shaping our community. I was on the previous board and resigned because the circumstances were such that there was no opportunity to carry out any of the mandates we were tasked with by the community. If I am elected to the board with an experienced management company in play, I feel the opportunity to realize the vision of the majority is more in reach than previously.

My Platform - Transparency in decisions and financials

- Bylaws being enforced and fines being issued

- Minutes that reflect the content of meetings

- Community informed of what has been dealt with and how

- Homeowner input at meetings

- Committee involvement that focus on specific issues

My Experience - 3 years as President of a strata in a new development

- Management skills in current job

- Conflict resolution as an arbitrator in a multi Union setting

Summary

We have an amazing community that is in its infancy. This is a time to set the building blocks in place for the culture that we, the homeowners, would like to create.

�1


EXPRESSION OF INTEREST - BOARD OF DIRECTORS, 2015-2016

TONI BOUSQUET - 217 OSOYOOS COTTAGES

By virtue of living in a strata-type development, each of us should consider it our responsibility to stand for the Board at some point. This year, I feel it is my turn. For the past 12 months, I have watched the struggles of our good neighbours as they worked to build a foundation for our first Board. This forthcoming year, I expect that the structure offered by a professional strata management company will ensure even more focus to enact the true elements of governance expected of an effective board.

I have a strong corporate sales background from a successful 29-year career in Toronto and Calgary with large corporations and small companies. During that time, I achieved senior sales positions, trained colleagues and industry partners, and managed territories, budgets and expectations. All of my positions focused on results-orientation.

I have a ten-year track record in Calgary’s residential real estate market. I joined the industry in 2003, in an economically low period. Yet, shortly thereafter, I achieved and maintained top 5% in sales across Canada in Royal LePage’s network. During my ten years in the industry, I earned the Certified Condominium Specialist designation so as to include condominium products in my portfolio. The key elements to review, from a sales perspective were: 1) the minutes 2) the bylaws 3) the financials 4) the health of the reserve fund. Conditions and selling price were based upon the strength or weakness of these elements in the condo market. I trust these concepts remain similar across the provincial line. They will be my focus going forward to ensure strength in our property value and community lifestyle.

I have worked on Boards, including Executive, as part of my career and my past community life. I understand the structure of a board and its duties. I expect the Executive and the Directors at Large will all have duties and be accountable for their results at open, structured, documented Board meetings. Minimum requirements for onsite living and participation at Board meetings should be required in order to best represent all of our issues from a first-hand perspective. I will encourage ad hoc committees for special interest issues that may arise from time to time, as they will introduce new perspectives, spread the workload, and lay the platform for future board members.

My greatest achievement is a happy family life under which Neil and I have raised our only son into a successful and remarkable career in the care for others, based upon our shared principles of teamwork, work ethic, spiritualism, achievement-orientation, focus, commitment, volunteerism, and sense of humour.


As a Board representative, I will still honour these same principles and the code of ethics that has governed my industry and my career. I will utilize my skill of conflict resolution techniques to foster team-building, and synergize to achieve results.

My husband and I were the first sale at Osoyoos Cottages, having fallen in love with the area and the concept of a protected gated community for our permanent retirement home. Since our move in June, 2013, we have felt close to our neighbours, and forged friendships and community spirit with those of like mind. I accepted the challenge asked of me to form the Cottages’ Social Committee with our amazing team of volunteers. We raised funds, equipped our kitchen, improved acoustics, and regularly organize a variety of fun events. Happily, I have been told that new and old neighbours felt their first confirmation at our events, that they made the right choice in moving to the Cottages…that they have truly found a sense of community here.

The overall impression of our development of unique architecture and tidy, landscaped common grounds is an appealing sense of order, which generates a universal feeling of pride. The bylaws govern these aspects of our homes, and honouring them shows the strength of the community. Dishonouring the bylaws displays disrespect for one’s neighbours, dishonours one’s own written promise in the purchase agreement to abide by its commitments, and directly impacts property value. I support the requirement that our bylaws be honoured. By the same token, I also support open thinking to review, change, and add to the bylaws, if required, to reflect the growth of our community and its new ideas.

I ask for your support to represent your interests on the Board for 2015-2016. At the same time, I ask for the continuation of the wonderful neighbourly spirit and friendship that you have shown us as part of our Cottages life. Neil and I are participating in our godson’s wedding in Calgary on October 24, and hence, will not be present at the AGM. If anyone has advance questions of me, I can be reached via text and phone at 250 689 1850.

Thank you.

Toni Bousquet


Mark W. Hodgson, P. Eng., MBA

Partner, Financial Advisory

Deloitte LLP

Vancouver, British Columbia

Tel: 604-640-3236

Email: [email protected]

Profile Mark Hodgson is a Partner who leads the Infrastructure Advisory and Project Finance group of Deloitte in western Canada. Mark has over 20 years’ experience as a business advisor on large capital projects and related studies. Mark is a proven leader in Canada’s infrastructure market having advised governments on the financing and procurement of some of the largest and most complex capital projects in the country. His expertise is in developing and implementing public-private partnership (“P3”), alternative service delivery and divestiture transactions. His experience with major projects spans all infrastructure sectors including water, power, transportation, marine, solid waste, and public buildings including health care facilities. Mark is a civil engineer with over four years municipal engineering experience. Following a career in engineering, in 1993 he obtained an MBA in finance and strategy from McGill University.

Education and Professional Designations

• McGill University, Master Degree in Business Administration (Finance Major), 1993.

• University of North Carolina, Kenan Flagler Business School, International MBA Exchange Program, 1992.

• University of Western Ontario, Bachelor of Engineering Science (Civil), 1989.

• Professional Engineers of Ontario, member since 1989.

Summary Work History • Current – June 2007, Partner, Financial Advisory, Deloitte LLP, Vancouver,

BC

Responsible for leading Deloitte’s Infrastructure Advisory and Project Finance practice in western Canada focused on advising public sector clients on alternative delivery solutions including ASD and P3. Lead overall accountability for the provision of expert advice, assignment of resources, contract oversight and approval, quality assurance.

• June 2007 – December 2005, Managing Director, Financial Advisory, Deloitte & Touche LLP, Vancouver, BC

Responsible for developing and leading Deloitte’s Infrastructure Advisory and Project Finance practice in western Canada focused on advising public sector


clients on alternative delivery solutions including ASD and P3. Lead overall accountability for the provision of expert advice, assignment of resources, contract oversight and approval, quality assurance and monitoring.

• December 2005 – 2001, Senior Manager, Financial Advisory, PricewaterhouseCoopers LLP, Vancouver, BC

Responsible for developing and leading PwC’s Infrastructure, Government and Utilities practice in BC focused on advising public sector clients on alternative delivery solutions including ASD and P3. Key point of technical contact, provision of expert advice, coordination of all advisory services and resources, quality assurance and monitoring.

• 2001 – February 1996, Manager, Management Consulting, Coopers & Lybrand LLP, Vancouver, BC

Responsible for developing C&L’s Infrastructure Advisory practice in BC focused on advising public sector clients on alternative delivery solutions including ASD and P3. Key point of technical contact, provision of expert advice, coordination of all advisory services and resources, quality assurance and monitoring.

• February 1996 – October 1993, Analyst, Management Consulting, Price Waterhouse LLP, Toronto, ON

Responsible for analytical support and document preparation for alternative delivery solution assignments including ASD and P3.

• August 1992 – May 1989, Project Engineer, Municipal Engineering, MacViro Consulting Engineers, Markham, ON

Responsible for engineering design and on-site monitoring and inspection of municipal infrastructure projects.

• Summer 1988, Junior Engineer, Municipal Engineering, Lavalin Consulting Engineers, Toronto, ON

Support engineering design for municipal infrastructure projects.

Volunteering

• Member of the Board for Kenneth Gordon Maple Wood School for children with learning disabilities, Current – 2010.

• Finance Director, Capitol Hill Elementary School, Parent Advisory Committee, 2013 – 2009.

• United Way Fund Raising Campaign Chair for Deloitte LLP, 2008.

Personal

• Husband of Tania Hodgson and father of three awesome children: Spencer; Marley; and Harris, ages 16, 13 and 12.

• Reside in Burnaby, BC. • Avid downhill skier, hiker, and boater. • Collector of BC’s fine wine. • Love spending time my family and friends at our cottage in Osoyoos.


Jeff Fawcett, husband, father and business owner with wife Cindy at Fawcett Insurance Agency in North Vancouver . Jeff tells people he lives in Osoyoos but has a winter home on the coast. We have been coming to Osoyoos like many owners since our early teen years. We had a semi permanent trailer site in Nk'Mip for 10 years then moved into Case Del Lago back in 2006. We average 90 days a year in Osoyoos. Board History

Current Board Member Raven Woods Housing Corporation, Burrard Indian Band North Van 2013-2015 Past Chairman North Shore Executives 2014

Past Chairman North Shore Chamber of Commerce 2005

Past Chairman Change The World Foundation-The Harvest 1996-2000

Past Chairman Sales & Marketing International 2011-2013

Past Chairman Sales & Marketing Executives of Vancouver 1996

Founding Member Tuesday Morning Breakfast Group 1987-2015 Current President of Fawcett Insurance, a family owned general insurance agency located in Deep Cove since 1932. Current Chairman Deep Cove Financial, a Real Estate Joint Venture Company that buys & sells multi family property's in Canada & the USA. I believe with my board experience and back ground I can add value to the current board. Osoyoos is home to Cindy & I and we care about the present & the future well being of The Osoyoos Cottages.


My name is Fred Ingaldson, my wife Barb and I live full time in #126 and have for the past 18 months. Having been on three strata boards prior to moving here I feel allows me the opportunity of passing on lessons learned. Each of the three stray as offered something unique and all three apply to our current situation. Strata 1 was a new development with all the challenges that that presents. Strata 2 was predominately a " arms length" ownership situation meaning owners were either full time, semi full time with no rentals, or owners who rented as much as possible with limited owner occupancy. Strata 3 was a community and had been in place for some time. Our community could and should be the pride of the southern okanagan as we have all the parts to make it so, but to do so will require leadership, understanding, openness and transparency to guide it down the proper path. The most important decisions made are the ones put into place at the beginning of the communities development. I ask for your support and welcome the opportunity of discussing further these thoughts any others which may be on your mind. Thank you, Fred Ingaldson Phone 250-542-6388 or Cel 250-938-1685


Please include my name as a candidate for the office of SHC Director at the upcoming AGM. My education is in Business Administration and in Electronics Engineering Technology. My professional experience in the telecommunication Industry includes world-wide executive positions as a senior lobbyist, business co-coordinator and lecturer. I have also held executive positions in the Canadian Government where I was responsible for program and policy development, implementation, licensing, and enforcement. In the real estate industry, I was a managing partner in a residential rental property ownership and management firm. On the personal interest side, I was the assistant director and president of a mens chorus, a squadron lieutenant and instructor in the Canadian Power & Sail Squadron, and the president of a radio club. My beliefs in how our development should be run include open and bilateral communication, participative and transparent governance, business by motion and resolution, and regulation/enforcement only where a demonstrated need exists for the greater good. Cheers, Maurice Nunas


Please have my name stand as a candidate for SHC Director, during the upcoming AGM. Here

are some short biographical notes:

After growing up in rural eastern Ontario, I graduated in 1978 from the University of Toronto with B.Sc. degree. I spent ~35 years with Rio Tinto (an international metals and mining company) in increasingly rewarding and challenging positions in the practice and management of Industrial Health and Safety. My wife Teressa and I have lived and worked in various cultures: northern BC, Quebec, USA, Australia, Oman, and India. About two years ago we retired from full-time employment to enjoy life in the south Okanagan.

I hope to bring to the Board the following orientations and philosophies:

Serve the interests of the homeowners

Live and let live

Keep it simple

Ensure open communications and transparency

Warmest regards,

Allan Salsbury, Unit 219



(the company)

The undersigned, being the owner of house number ______________ and a

Shareholder of the company, hereby appoints _________________________, the

owner of house number __________, as Proxyholder for the undersigned to attend and

vote for and on behalf of the undersigned at the Second Annual Meeting of the

Shareholders of the company to be held on October 24, 2015 at 11 AM in the

Community Centre at The Cottages on Osoyoos Lake.

Dated as of ___________________________, 2015

_________________________________

(Signature of Shareholder)

_________________________________

(Name of Shareholder – Please print)

Please email this proxy form to [email protected] by no later than 5:00 PM,

October 22, 2015


mailto:[email protected]

notice of the annual general meeting of...

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