2008 New York - Member Forum

Council for Responsible Jewellery Practices, Ltd.www.responsiblejewellery.com info@responsiblejewellery.com

Overview of CRJP System DesignFiona Solomon, Director – Standards Development

Design of the CRJP System

• Introduction to the CRJP System

• Roles of CRJP, Members and Auditors

• Steps to certification

• Checks and balances

• Proposed timelines for system delivery to Members

Introduction to the CRJP system

• CRJP Certification of Members– Certification is third party confirmation that fulfilment of

specific requirements has been credibly demonstrated.

CRJP Certification

• Standard: – The CRJP Code of Practices, plus additional modules as

required eg Mining;

• Auditor accreditation: – Accreditation of qualified and competent independent

auditors who have been trained in the CRJP system;

• Verification: – Accredited auditors carry out a verification audit of a

Member’s Self Assessment against the Code of Practices;

• Certification decision:– Auditor makes formal recommendation for or against

certification based on verification findings;– CRJP grants certification based on auditor’s

recommendation.

The Code of Practices – proposed revision

Business Ethics Human Rights and Social Performance

Environmental Performance Management Systems

1.1 Bribery and Facilitation Payments 2.1 Human Rights 3.1 Environmental

Protection 4.1 Legal Compliance

1.2 Money Laundering and Finance of Terrorism

2.2 Child Labour and Young Persons 3.2 Hazardous Substances 4.2 Policy

1.3 Kimberley Process 2.3 Forced Labour 3.3 Waste and Emissions 4.3 Business Partners

1.4 Product and Materials Security

2.4 Freedom of Association and Collective Bargaining

3.4 Use of Energy and Natural Resources

1.5 Product Integrity 2.5 Discrimination

2.6 Health and Safety

2.7 Discipline and Grievance Procedures

2.8 Working Hours

2.9 Remuneration

2.10 General Employment Terms

2.11 Community Development2.12 Use of Security Personnel

Scope of application

• Designed to apply to all sectors of the diamond and/or gold jewellery supply chain, from mining through to retail.

• Condition of CRJP membership that Members seek certification covering all their relevant Facilities:

– All Facilities which are owned or controlled by Members, and actively contribute to the diamond and/or gold jewellery supply chain;

• Proposed timeline: Current Members to undergo independent third party auditing by 31 December 2010.

Key roles

CRJP Certification

Summary of key roles

• The CRJP is responsible for operating and updating the certification system;

• Members are responsible for operating their business in conformance with the Code of Practices;

• Auditors are responsible for verifying whether Member’s business practices are in conformance and making a recommendation on certification.

Steps to certification

By Members By Auditors By CRJP

Step 1 - Self Assessment by Members

1. Define the parts of your business which actively contribute to the diamond and/or gold jewellery supply chain – the Certification Scope.

2. Self assess your performance against the Code of Practices.• Internal audit.• Assemble necessary information to enable auditor/s to work

efficiently and effectively.• Identify and address any areas of non-conformance before the

auditor/s arrive.

3. When ready, appoint accredited auditor/s and submit your Self Assessment to them.

Step 2 – Verification Assessment by Auditors

1. Desktop review of the Member’s Self Assessment and related information.

2. Define the Verification Scope:• Which provisions of the Code of Practices will be verified at

which Facilities.• Takes account of risk and relevance using available information

eg legislative frameworks and existing certifications.

3. On-site review of the selected provisions at selected Facilities, as defined in the Verification Scope.

4. Verification reports:• To Member (detailed); • To CRJP (summary and recommendation).

Step 3 – Grant Certification

1. The CRJP Management is responsible for granting certification to Members, based on the auditor’s recommendation.

2. CRJP Management Team will review auditor’s report to check:– Auditors are accredited and competent.– All major non-conformances have been corrected, or are subject

to a one year corrective plan verified by the auditor.

3. Certified Members will be issued with formal documentation on their certification status, benefits and conditions of use.

4. Certification details will be listed on the CRJP website.

Checks and balances

• Quality control– Standardised forms for assessing and verifying conformance;– Guidance on standards and certification;– Formal training and accreditation of auditors;– Peer reviews of auditing quality;– Member training and support.

• Complaints mechanism– CRJP will investigate and resolve complaints relating to

certification assessments and outcomes.

• Sanctions– Disciplinary proceedings against Members or auditors will be

triggered by actions or omissions that affect the integrity of the CRJP system.

Resources and tools to help you

•Core system documents will be delivered first to get you started.•More tailored materials will be developed to support particular groups or issues.

Proposed timelines – staged system delivery

• Stage 1 – Core system documents – Oct 08– Certification Handbook– Code of Practices– Introduction to the Code of Practices (Standards guidance)– Self Assessment workbook– Assessment Manual (for Members and Auditors)

• Stage 2 – Mining Supplement – Feb 09– Additional component applicable to Mining Members.– Will be incorporated into Code of Practices and Assessment tools.– Standards development process to include stakeholder consultation.

• Stage 3 – Accredited Auditors – Mar 09– Establish selection criteria and assessment method.– Training for unique aspects of CRJP system.– List of CRJP accredited auditors available to Members – will grow

with time.