10 reason why sap

7/30/2019 10 reason why SAP

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How to Maximize the Business

Value of Your SAP SoftwareIn an Era of Changing EconomicTimes White Paper > Usability


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Executive Summary

Business Challenge

Solution Description

Benets

Background

Target Market

Case Studies

Summary

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TABLE OF CONTENTS


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The 2009 recession brings with it an immediate and imperative need or the creation and deliverance oBusiness Value within todays organizations. While businesses look to weather the storm o the currentrecession, they look or ways o creating eciencies, increasing productivity, streamlining processes, andreducing waste. Companies need to achieve more with ewer people. They need to identiy and implementsolutions that will bring maximum value with minimum resource expenditure. And, they need to minimize oreliminate their sunk costs like those spent on training and retraining o their sta, or investing in solutionsthat do not create lasting benets.

SAP ERP is a powerul tool that helps companies take control o their entire business via an enterprise

system capable o addressing multiple needs. And, there are ready opportunities to enhance the currentSAP ootprint to extract the maximum benet and Business Value rom it. These benets are achieved bymatching each companys business processes to their SAP system. They are achieved by leveraging the SAPsystem to its ullest and creating approaches that give companies an edge on the competition.

A technology that enables this type o quick and high-impact value is GuiXT by Synactive. GuiXT is anembedded solution within SAP ERP. Companies leverage GuiXT to enhance their SAP systems and createmeasurable Business Value in the ollowing ways:

1. Increase productivity, eciency, and data integrity

2. Reduce training time and increase user comprehension

3. Increase speed, ease o navigation, and ensure a comprehensive data ootprint or management

The GuiXT suite o solutions enable companies to deliver rapid, risk-ree, and lasting solutions that resolvereal challenges and create measurable Business Value.

This document provides the details o where, how, and why opportunities or making high-impact, realcontributions to a companys bottom line is a reality in a ast, portable, lasting way with the minimal use oresources. Enjoy.

EXECUTIVE SUMMARY


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Businesses in most, i not all, industries ace a multitude o challenges during the current (2009) recession.Many o these challenges require great strategic and tactical planningand execution to solve. Otherchallenges, those o a more Macro-economic nature, are nearly impossible to quickly overcome and requirecareul planning or longevity in order to outlast them while the Macro-economic turnaround takes shape.

All o the issues that companies can hope to tackle should be ranked and prioritized by the value they bringto the business. Using limited resources, companies can consider where they can realize the most benet,with the least amount o capital and resources used, in the quickest path to a nal and deployable solution.

Some o the areas o interest where Business Value can be achieved are:

Days o Inventory reduction leads to value in nished goods

Days o Receivables aster payments rom customers shortens the time to cash cycle

Headcount Reduction/Avoidance absorbing business growth without growing headcount

Headcount Productivity gaining headcount eciencies or eectiveness leading to more gains

Headcount Turnover reducing undesirable turnover and saving on the cost o hiring, training, andinterviewing

Factory Uptime (Optimization) increase productive actory hours

Scrap Reduction reduce scrap due to errors, waste, or planning processes

Risk Avoidance process controls that minimize costly errors or double payments and ensure that thebusiness is running without dataor production loss

Time To Market (TTM) getting to market ahead o the schedule or ahead o the competition

Etc

Meanwhile, the challenge is to nd a ast, easily deployable, eective, and long-lasting solution that will helpin the above areas with a minimal draw on both capital and labor resources.

BUSINESS CHALLENGE


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GuiXT Solutions by Synactive Inc. are proven and risk-ree ways o quickly identiying areas oimprovement within your business and resolving them by improving the already capable SAP ERP ootprint.GuiXT, or the past 11 years has assisted a multitude o companies in matching their SAP ERP systems totheir internal processes and thereby creating eciencies that lead to increased productivity, reduction inerror, reduction or elimination o the need or training and retraining o sta, and creating a cleaner, morerobust data prole or reporting needs.

GuiXT is a sotware solution that is embedded inand bundled with SAP ERP. It enables you to achieve theollowing enhancements with minimal eort and is deployed with ease while surviving through the upgrade

processes:

Reduce training time and increase usercomprehension

Change standard ERP terminology to those oyour organizations pervasive business termsthus eliminating ambiguity and uncertainty

Reduce manual data entry by automatingredundancies

Increase productivity, eciency, and dataintegrity

Rearrange your ERP tabs and elds to matchthose o your internal processes

Hide unused elds and create validations or allo the elds necessary to achieve a completeset o mandatory data

Increase speed, ease o navigation, and ensurea comprehensive data ootprint

Consolidate multiple tabs and screens withinyour transactions and create a streamlined andeasy to navigate environment

Consolidate multiple transactions into onescreen and ensure that users provide allnecessary data without expending extra eort.

SOLUTION DESCRIPTION


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Enabling the GuiXT unctionality within SAP ERP creates the ollowing benets:

1. Increase in productivity creates direct Full Time Employee (FTE) benets thereby enabling aredeployment o resources to other areas o the business

2. Increase in eciency improves employee experience and reduces training and retraining burden romthe company and management

3. Speed, clarity, and ease o navigation creates enhanced customer satisaction and leads to more happy

and reerence-able clients

4. Automation and validation reduces the time required to navigate through systems and ensures a morecomprehensive data set or management reporting

5. Consolidation and streamlining creates a cleaner and more scalable environment that is more conduciveto retention o existing workorce without the need or additional resource expenditure

6. Survival o enhancements through upgrades ensures that your investment is preserved and additionalresources are used or additional enhancements

7. Ease and speed o deployment ensures that you can create a multitude o enhancements in a very short

time with near immediate results

8. GuiXT can enable Mobile, Web, and Ofine environments or your SAP ERP application in addition to thetraditional SAP GUI

The ollowing page provides a rst hand look o a Purchase Requisition transaction that was streamlined andrearranged to match the companys processes, products, and industry language using GuiXT. See next page

BENEFITS


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BENEFITS

Purchase Requisition before GuiXT

Purchase Requisition after GuiXT


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Founded by Dr. Gerhard Rod and Thomas Ewe

Dr. Gerhard Rod

Initiated and developed the ABAPTM programming language at SAP AG

Thomas Ewe

Developed the Merlin/GuiLib DLL

Developed the SAP GUI or Java at SAP Labs

Core runtime bundled with SAP R/3

since 4.6B Selected by SAP as CSP (1998)

SAP America Leverages GuiXT

Supported in the OSS (SAP Support Portal)

Bundled in SAP NetWeaver Business Client

Bundled with ITS 6.20

Installs on client desktops and scripts are stored in the SAP server

No special hardware is required GuiXT is activated rom SAP GUI & SAP NetWeaver Business Client by clicking ALT + F12 or selecting

Activate GuiXT menu item

Once activated, GuiXT starts automatically every time the SAP system is launched

BACKGROUND


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The ollowing areas o interest are among the most sought ater or GuiXT enhancements:

1. Sales & Distribution (SD)Helps to optimize all the tasks and activities carried out in sales, delivery and billing. Key elementsare: presales support, inquiry processing, quotation processing, sales order processing, and deliveryprocessing, billing and sales inormation system.

2. Plant Maintenance (PM)Equipment servicing and rebuilding. These tasks aect the production plans.

3. Materials Management (MM)Supports the procurement and inventory unctions occurring in day-to-day business operations such aspurchasing, inventory management, reorder point processing, etc.

4. Quality Management (QM)A quality control and inormation system supporting quality planning, inspection, and control ormanuacturing and procurement.

5. Production Planning (PP)Used to plan and control the manuacturing activities o a company. This module includes: bills o

material, routings, work centers, sales and operations planning, master production scheduling, materialrequirements planning, shop foor control, production orders, product costing, etc.

6. Project Systems (PS)This Module is where you can manage your projects, large and small, including make-to-order, plant shutdowns (as a project), third party billing (on the back o a project).

7. Financials and Controlling (FICO)General ledger, book close, tax, accounts receivable, accounts payable, consolidation, special ledgers,cost elements, cost centers, prot centers, internal orders, activity based costing, product costing.

8. Human Resources (HR)

People are the important part o this SAP module, including employment history, payroll, training, careermanagement, succession planning.

TARGET MARKET


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CHALLENGE

There was a need to make SAP transactions available on hand-helddevices

Goal was to keep development to a minimal level

CASE STUDY 1

Before GuiXT After GuiXT

Scanning Coils in Shipments 4 minutes 20 secondsAssigning Coils to Delivery 2 minutes 4 seconds (30x aster)

Creating Truck Shipments 12 screens, 4.5 min. 3 screens, 20 sec.

Creating Rail Shipments 13 screens took 10 minutesSingle screen done in 1 minute

(10X aster)

Man Hours or 500 coilsin 24 hrs

114,000 minutes 7,500 minutes

Steelscape used GuiXT for RF/Mobile development:

RESULTS

GuiXT and GuiXT Mobile enhanced Steelcapes user interaces,improved employee productivity, and acilitated better shipment tracking.Steelscape processes about 3000 scans a day, using about 200 manhours. With GuiXT that is reduced to 17 man hours. (12X aster)


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CHALLENGE

There are no employee names or numberson the initial PPPM or PPPD screens,making it impossible to dierentiatebetween the appraisals listed withoutclicking on additional icons to go to another

screen. As more and more appraisals aretied to a People Manager, it became moretime consuming to nd a specic appraisal.There were problems with ensuring correctappraisals were displayed/updated withouthaving the personnel number o the LineManager and employee indicated on theindividual appraisal screen.

CASE STUDY 2

Before GuiXT After GuiXT

Training Hours per Person 18 hours 2 hours

Data Eciency / Productivity 104 key-strokes 33 key-strokes

Time to Complete HR Appraisal 50 minutes 15 minutes

Support Calls 216 calls 26 calls

Error Rate 20 % error rate 1 % error rate

Canada Post optimizes HR appraisal process using GuiXT:

RESULTS

Canada Post cited that using GuiXT increases productivity and user satisaction by simpliying the screensand streamlining the processes. Through GuiXT, Canada Post can reduce training costs and eliminate theusability barrier between the users and the business processes.


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By leveraging the proven and risk-ree GuiXT suite o solutions within their SAP ERP sotware, companiescan battle the challenges o the current recession by creating real and measurable Business Value.

This is achieved by streamlining o processes, matching o business methodologies and specic language toSAP ERP enterprise systems, and by reducing errors and ineciencies while increasing comprehension andproductivity.

The GuiXT suite o solutions are easily deployed in a rapid manner. They survive through upgrades andcreate enhancements that represent portable and lasting Business Value and sound investment.

Companies can use GuiXT to introduce a variety o platorms to their existing SAP ERP systems. Theseinclude Mobile, Web, and Ofine platorms in addition to the traditional SAP GUI ootprints.

Synactive assists companies by providing Accelerators, Quick Start Programs, and All-in-One packages.Synactive assembled these services to accompany its GuiXT suite o solutions by leveraging its 11 yearhistory o enhancing SAP ERP systems and by conducting annual Voice o Customer (VOC) research andintegrating its ndings into its solutions.

To nd out more about how GuiXT can help your company create an edge over the competition, or toreceive a ree Business Value Potential Assessment, contact Synactive, Inc. at +1-650-341-3310 or visit

www.GuiXT.com.

SUMMARY


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950 Tower Lane, Suite 750Foster City, CA 94404

650.341.3310 phone650.341.3610 ax

www.guixt.com

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