1 * * * updated for nts software version 4.1.30, 2011-07-01 * * *

1* * * Updated for NTS software version 4.1.30, 2011-07-01 * * *

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Part 4 NTS Registration

Process

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NTS Registration ProcessNote: Hot keys available for quick device Note: Hot keys available for quick device selection:selection:ALT+1 = Bar Code Pistol style scannerALT+1 = Bar Code Pistol style scannerALT+2 = Passport ReaderALT+2 = Passport ReaderNote: Note: Tap curser anywhere on Registration Tap curser anywhere on Registration Screen to activate Hot Key function.Screen to activate Hot Key function.

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NTS Registration Process

Enter Evacuee Personal Data1.Select type of media to pull personal data2.Scan ID Card or Passport with appropriate

device3.Scan bar coded bracelet and secure around

wrist4.Select evacuee’s Joint Pub Categories (Major &

Minor)5.Select evacuee’s nationality if not posted6.Ensure evacuee’s name is shown…if not enter

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NTS Registration ProcessEnter Evacuee Personal Data (continued)7.Enter Gender and Birth Date8.Weight is optional but is used to provide total

pax weight for aircraft manifests.9.Identify and include special needs

requirements for the evacuee.10.Input additional info per event SOP’s that are

not explicitly categorized (age, Passport exp. date, etc.) in the field right of the “Special Needs” field.

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Select Select NewNew from the from the Evacuees Menu, and this Evacuees Menu, and this

screen shown will screen shown will appear.appear.

Ready to scan barcode…

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Data can be entered using a Passport Reader, by scanning government issued CAC and Dependent ID Cards, US driver’s licenses if your suite contains a

driver’s license reader, and manual input.

Select the Select the appropriate document appropriate document

identifieridentifier

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• Scan passport

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NTS Registration Process• Scan Bracelet

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Note: All Items in Red are Note: All Items in Red are mandatory data fieldsmandatory data fields

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NTS Registration ProcessSelect to expandSelect to expand

•Ensure Name, Birth Date are entered•Assign Sponsor Relationship to evacuee( Spouse, Parent, Child, etc.)•If Sponsor is US Military, select the Branch, the Sponsor’s Duty Status, if known, provide the Sponsor’s UIC

Note:Note: Sponsor can be used for Sponsor can be used for multiple family members. After multiple family members. After

first time Sponsor data is saved, first time Sponsor data is saved, he/she may be selected from the he/she may be selected from the

“Previous Sponsor” list. (The “Previous Sponsor” list. (The most recent five are listed).most recent five are listed).

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Note:Note: Contact can be used for Contact can be used for multiple family members. multiple family members.

•Enter Contact’s Last/First Names•Enter Contact’s City preferably the Evacuee’s Final Destination City and State•Country defaulted to United States if US State selected•Select the Type of Contact the person is•Click Add Contact. •Multiple contacts may be inputted.

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•Enter Pet’s name•Scan Bar Coded Bracelet and give to owner to place on pet or cage•Enter Microchip number if available•Select Pet Type•Click Add and pet’s name will appear in Registered Pets box. •Repeat as required for each pet

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•Click Register to save Record.

•Confirmation Screen will display. •Register next evacuee or •Mod current Record

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Search, Edit, or Remove

Click Search/Edit/Remove and screen below displays.

or

Enter Evacuee’s Last Enter Evacuee’s Last NameName

Enter Bracelet Enter Bracelet NumberNumber

SelectSelect

and

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Select View, Edit, or Remove for the evacuee.

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Select Edit from Search Results and screen to

right displays

Input edits. Select Submit. Confirmation

Screen appears below. below.

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From the Search Results, Select Remove and screen shown below will display.

Select Removal Reason

Select OK. Record removed and no longer visible on

screen

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Part 5NTS Manifest Process

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Create New Departure Manifest

2.2. Select type Select type Vehicle/ConveyanceVehicle/Conveyance pax will travel pax will travel3.3. Enter Enter Conveyance IdentifierConveyance Identifier (Flt #, Convoy #, or other unique (Flt #, Convoy #, or other unique

identifieridentifier4.4. Select Select DestinationDestination from drop down menu. from drop down menu. Note: Only locations submitted Note: Only locations submitted

when creating Evacuation during setup processwhen creating Evacuation during setup process

5.5. Departure Date/Departure TimeDeparture Date/Departure Time self-generating self-generating6.6. Select Select Add/Remove EvacueesAdd/Remove Evacuees. Screen on next slide appears. Screen on next slide appears

1. Select New from Manifest menu and screen below will display

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•Barcode bracelets are used to track Personnel and Pets.•Manifests built by uploading bracelet numbers.•Primary upload method is by Remote Scanner.•Secondary method is by manual entry.

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1.Select Import from Handheld Scanner

2.Turn on Scanner.

Primary MethodPrimary Method

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Note: Screen is Note: Screen is “touch” screen “touch” screen for selection.for selection.

Note: After Note: After Selecting a new Selecting a new screen will pop screen will pop

up.up.

3.Select Enter Bracelets

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4.Hold scanner about 6 inches from barcode.

5.Press yellowyellow button.

6.Ensure red laser spans across entire barcode.

7.Scanner will beep when barcode read.Note: If problems scanning…reset battery on

handheld.

6”6”

This screen will show a This screen will show a running total of scanned running total of scanned

braceletsbracelets

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8.Press Exit to Send after last bracelet scanned.

9.The Send Data screen will appear. Click Send Data.

10.Message will display: “Return scanner to the cradle.” Click OK. Place Scanner in Cradle and click OK, again.

11.The bracelet number will appear in the left hand column of the screen.

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Create New Departure Manifest11.The bracelet number will

appear in the left hand column of the screen.

12.Click Done.13.Manifest report will display14.Print the manifest

15.Send data to the Central Server

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16.Clear data on Remote Scanner by Selecting Erase Data. This will remove all data and re-set Remote Scanner.

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Create a New Departure Manifest Send data to Central Server

1.Click Transfer Data from left side main page.

New Pop-New Pop-upup

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2.Select Partial or Full in Data Transfer Type field.

New Pop-New Pop-upup

3.Click Send/Receive button.

Note: Ensure system connected to Internet via Ethernet or BGAN Satellite receiver before clicking this button.

Note: If Local Server connected via modem (telephone line), select Initialize Dial-up Connection before proceeding.

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4.Once you click the Send/Receive button, the Transfer Data progress bar displays

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Create a New Departure Manifest

Send data to Central Server5.After transfer complete, users see

Data Transfer Summary Report (pdf).

6.Click Done at page bottom of page to complete process.

Note: You can print the report or save the file as an Excel/CSV document

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• Secondary Method: Manually build

1.Select Scan/Enter a Bracelet ID2.Type in Bracelet Number3.Select ADD4.Repeat for each Bracelet5.Click Done when finished, and print the manifest6.Send data to Central Server

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Modify Departure Manifest or Add/Remove

Passengers/Pets

1.1.In the In the Manifest menuManifest menu……Select Select DeparturesDepartures. .

2.2.All current All current Departure ManifestsDeparture Manifests will will display.display.

3.3.Select Select EditEdit to modify. to modify.

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Passengers/Pets4.Make changes to Conveyance specifics

5.Select Add/Remove Evacuees to add or remove a Person or Pet from manifest.

A new screen (See next slide) will display.

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Passengers/Pets

6.To Remove a Person/Pet, select the Person/Pet from list in left column.

7.Select Remove8.Select Done to complete.9.Print revised manifest.

5.5. To Add Person/Pet, enter To Add Person/Pet, enter Barcode Bracelet Barcode Bracelet NumberNumber then select then select Add.Add.

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Process Arriving NTS Manifest

• After Central Server receives outbound manifest, it prepares Arrival manifest for inbound location.

• Inbound administrator/user executes Data Transfer with Central Server to download all inbound manifests.

1.1. To select To select Inbound ManifestInbound Manifest, execute , execute Data TransferData Transfer with with Central ServerCentral Server

2.2. In the Manifests menu, In the Manifests menu, select select ArrivalsArrivals . . 3.3. The screen above will display The screen above will display

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Process Arriving NTS ManifestUsing Remote Scanner to Process Inbound Manifest

4.4. Select Select ProcessProcess on manifest info line. on manifest info line. 5.5. Screen shown below displays.Screen shown below displays. 6.6. All bracelet numbers for the manifest will be listed on left.All bracelet numbers for the manifest will be listed on left.

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Process Arriving NTS Manifest7.Select Import from Handheld Scanner

8.Turn on Scanner.

Note: After Note: After Selecting a new Selecting a new

screen will pop up.screen will pop up.

9.9.Select Select ArrivingArriving10.10.Select Select Enter BraceletsEnter Bracelets

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11.Hold scanner about 6 inches from barcode.

12.Press yellowyellow button.

13.Ensure red laser spans across entire barcode.

14.Scanner will beep when barcode read.

6”6”

This screen will show a This screen will show a running total of scanned running total of scanned

braceletsbracelets

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15.Press Exit to Send after last bracelet scanned.

16.The Send Data screen will appear. Click Send Data.

17.Message will display: “Return scanner to the cradle.” Click OK.

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Process Arriving NTS Manifest18.Place Scanner in Cradle and

select OK, again.Bracelet number(s) move to right hand column of Process Arrival Manifest screen.

19.19.Select Select DoneDone. . A A Congratulations messageCongratulations message or or

a message providing details ona message providing details onmissing personnel/pets willmissing personnel/pets willdisplay if one (or more)display if one (or more)bracelets assigned to thebracelets assigned to themanifest were not manifest were not Scanned.Scanned.

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20.Send data to the Central Server

21.Clear data on Remote Scanner by Selecting Erase Data. This will remove all data and re-set Remote Scanner.


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1.1. Select Select ProcessProcess on manifest info line. on manifest info line.2. Select Scan/Enter a Bracelet ID

3. Highlight bracelet numbers in left column and move to right column by selecting right arrow.

4.4. Select Select DoneDone. A . A Congratulations messageCongratulations message or a message or a message providing details on missing personnel/pets will display if providing details on missing personnel/pets will display if one (or more) bracelets assigned to the manifest were not one (or more) bracelets assigned to the manifest were not Scanned.Scanned.

Manually Process Inbound Manifest

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Burn a Manifest File to CD

1.This screen will display after each manifest is created and saved. Select Export Manifest tab to save manifest to a designated drive.

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manifest_2010-7-14_12.04.xmlmanifest_2010-7-14_12.04.xml


2.User may save default manifest name, or create new name for file. Ensure file extension .xml remains in place when creating new file name.

3.3. SelectSelect

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4.4.Upon saving export file, Departure Manifests Upon saving export file, Departure Manifests screen displays. Select screen displays. Select Burn Exported Burn Exported ManifestsManifests to CD. to CD.

5.5. Select to burn CDSelect to burn CD

6.6. CD self ejects after files CD self ejects after files copied.copied.

New Pop-upNew Pop-up

1 * * * updated for nts software version 4.1.30, 2011-07-01 * * *

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