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Presidents-elect Training Seminar

Your Support From Rotary International

Inka Paakkinen & Elisabeth Forslund

February 2008

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Learning Objectives 1/2 Learning Objectives 1/2

What is Rotary International?

Resources available through the RI Secretariat

Introduction of Europe/Africa Office and your Club and District Support (CDS) Representatives

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Learning ObjectivesLearning Objectives 2/22/2

Benefits of using the www.rotary.org and Member Access

Changes enacted by the Council on Legislation affecting clubs

RI dues collection cycle and the pro rata dues structure

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Mission of RI SecretariatMission of RI Secretariat

Provide quality service and resources in a professional, efficient, and

cost-effective manner in support of Rotarians, Rotary clubs, and leaders of

their association in attaining the objectives of Rotary International.

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RI Headquarters

Southern South America Office

South Pacific and Philippines Office

Europe/Africa Office

Brazil Office

Japan Office

Korea Office

South Asia Office

RI Secretariat – Around the WorldRI Secretariat – Around the World RIBI – Rotary in Great Britain and Ireland

6* December 2007

7 Zones

109 Countries

118 Districts

7’693 Clubs

298’651 Rotarians

Europe/Africa Office – in FiguresEurope/Africa Office – in Figures

1

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CDS Serves Districts in Europe:CDS Serves Districts in Europe:

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CDS Serves Districts in Africa:CDS Serves Districts in Africa:

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Europe/Africa Office - StructureEurope/Africa Office - StructureEurope/Africa Office

Jürg KoblerManager

Club & District Support

Ulpia Phillips Manager

Foundation

Marco NicosiaInterim Manager / Assistant Office Manager

Finance

Losang RibiSenior Supervisor

Order desk

Stefan NeukomSupervisor

Inka PaakkinenSenior Coordinator

Elisabeth ForslundCoordinator

Lorene JordanSenior Account (AR)

Vanessa Court-PayenTRF Services Coordinator

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CDS Offers Guidance on:CDS Offers Guidance on:

RI resources and services Administrative procedures Board policy and RI documents Conducting Rotary business with

Member Access Responding to members inquiries Linking them to appropriate Rotary

staff

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Other Resources for ClubsOther Resources for Clubs

OD = Official Directory Lists all clubs worldwide and is sent to club secretaries every year free of charge

MoP = Manual of ProcedureRI constitutional documents adopted at the Council of Legislation (CoL)

CoP = Code of PoliciesBoard decisions defining how to put bylaws into practice

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The New Rotary WebsiteThe New Rotary Website

Club and District

Support Member Access Portal

Club Locator

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To register you will need……

Your District # Your Club #Your Member ID #Valid e-mail address

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Member Access – Benefits of UsingMember Access – Benefits of Using

Edit membership data Contribute to TRF View your

Contribution History Pay Semi-Annual Dues Search the

Official Directory Update Club Data View Club TRF Reports Register for Meetings

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Update membership data

Pay dues based on Semi-Annual Report

Update Club data

Contribute to TRF and

view Contribution History

Reminder: Update membership by end of May / end of Novemberfor accurate Semi Annual Report

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RI Data Base RI Data Base ≠ ≠ National Data BaseNational Data Base

National data bases are not connected to Member Access Portal (MAP)

Club and Membership data has to be entered separately into MAP - or sent to RI (data@rotary.org)

Please note! Updating is Club secretary‘s responsibility

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Council of Legislation 2007Council of Legislation 2007

Important changes for Rotary Clubs:

Attendance – make up meetings

Four Avenues of Service – new article of the Rotary constitution

Increase of per capita dues

Change in pro-rata billing for new members

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Pro Rata Dues StructurePro Rata Dues Structure

New Member Admission Date Number of Months

Dues Rate (USD)

Fee (USD)

1 Jul 08 1 Jan 09 6 24 24

2 Jul–1 Aug 08 2 Jan–1 Feb 09 5 24 20

2 Aug–1 Sep 08 2 Feb–1 Mar 09 4 24 16

2 Sep–1 Oct 08 2 Mar–1 Apr 09 3 24 12

2 Oct–1 Nov 08 2 Apr–1 May 09 2 24 8

2 Nov–1 Dec 08 2 May–1 Jun 09 1 24 4

2 Dec–31 Dec 08 2 Jun–30 Jun 09 0 24 0

July 2008 semiannual period, billed on January SAR

January 2009 semiannual period, billed on July SAR

2-f CDS Session 2

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Review of Collection CycleReview of Collection Cycle

Reminderto club secretary

Reminderto club secretary

Termination!

S.A.R. sent/Due date for payment

of semi-annual dues

S.A.R. sent/Due date for payment

of semi-annual dues

Updated Membership list due

MAY 1 JAN

1 JAN

1 JULY DECNOVOCTSEPTAUG

FEB MAR APR MAY JUN 1 JULYDEC

JUN

NOV

6 Months

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Reinstatement Requirements 1/2Reinstatement Requirements 1/2

+ Outstanding dues+ Accrued dues since termination+ US$10 per member reinstatement fee

3 monthsfrom

termination

1 JAN 1 APR

1 OCT1 JULY

1 JAN

1 JULY

1 Year3 Months

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+ Outstanding dues+ Accrued dues since termination+ US$10 per member reinstatement fee+ US$15 per member application fee+ Membership list+ Reinstatement application form

Reinstatement Requirements 2/2Reinstatement Requirements 2/2

1 JAN 1 APR

1 OCT1 JULY

1 JAN

1 JULY

1 Year3 Months

3 months to 1 year

after termination

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Your Club and District Support Your Club and District Support TeamTeam

Inka Paakkinen

Senior Coordinator

Elisabeth Forslund

Coordinator

•Districts 1380-1440 Finland and Estonia

•Districts 1440-1480 Denmark and Lithuania

•Districts 1550-1610 The Netherlands

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How to contact us?How to contact us? Inka Paakkinen

Email inka.paakkinen@rotary.org

Tel. +41 44 387 7131

Elisabeth Forslund

Email elisabeth.forslund@rotary.org

Tel. +41 44 387 7123

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Greetings from EAO Staff!Greetings from EAO Staff!