zack lane recap coordinator august 5, 2011 recap columbia university

Zack LaneReCAP Coordinator

August 5, 2011

ReCAPColumbia University

Review of ReCAP operations◦ Physical plant and new modules◦ Recent projects

Data◦ Basic analysis: accession, requests and

circulation◦ Language◦ EDD◦ High-use titles◦ System-wide trends


8.6 million books CUL 3.8, NYPL 2.9,

PUL 1.9 5 Modules complete 2 planned for

construction: Module 8 & 9 expected to break ground FY14, completed FY15

CUL manages transfers with quotas


Tours conducted once or twice each year

Orphan barcodes◦ Barcodes accessioned at ReCAP and no record in

Voyager 3,695 barcodes were identified with

customer code EV Obsolete customer code used for vernacular

languages Sarah Elman and Zack Lane created

documentation and workflow in Fall 2010 Approx. 3,000 now resolved thanks to GA

staff at Butler and contributions of EA staff


De-accession of DVDs◦ Return high-use and at-risk titles to campus◦ Videos will be shelved in Butler Media Center and

be non-circulating◦ CLIO location off,bmc will be used to limit delivery

only to Milstein Reserves (BMC) Action plan created and discussed in May

2011 Minimal staff training expected for BMC Ensures access to viewing equipment


East Asian Library has both general and special collections at ReCAP

Circulating and non-circulating collections

Items in poor physical condition do not circulate

Mainly print collection; some archives Lots of information and instructions

can be found on the ReCAP and East Asian Library website


Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation

Detailed information can be found at the ReCAP Data Center website

Website now includes introductory presentations for all basic categories AND analysis


TOTAL : 465,145 / 56,125 (Request Rate 1.90%)

off,eal : 25,891 / 9,248 (5.68%) off,ean : 49 / 12 (25.95%) off,ear : 122 / 7 (2.73%) off,eax : 439,083 / 48,858 (1.67%)


Chart of East Asian accessions by fiscal year Transfer began when ReCAP opened in

2002 Large load-in FY03 Steady transfers for collection growth offset

and space need Typically allotted 20-25,000 items in yearly

quota Detailed information on project may be

found on East Asian/ReCAP website



0

20000

40000

60000

80000

100000

120000

140000

160000

180000

200000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11

Accession of East Asian Collections


0

100000

200000

300000

400000

500000

600000

700000

800000


System-wide Accessions by Fiscal Year

LOAD IN MIDDLE PHASE 3rd


Avery6.4% Burke

4.7%Business

6.1%

Butler36.1%

East Asian13.1%

Engineering4.8%

Geology/Geoscience1.4%

Health Science

4.5%

Journalism0.0%

Lehman7.2%

Mathematics0.0%

Music2.6%

RBML4.3% Sciences

6.6%

Social Work1.1%

ORPHANS1.0%

System-wide Accession by Department


Requests begin immediately after transfer Volume has leveled off in past three years May be explained by charge/renewal trend Monthly request volumes in phase with

academic calendar 50% more requests in Fall and Spring than

Summer system-wide Data for lower-use collections is noisy Western Language more requested than

Vernacualr per capita


441

2,474

4,715

6,042 6,006 6,045

7,585

7,977

6,846

7,994

0

1000

2000

3000

4000

5000

6000

7000

8000

9000


Requests for East Asian Collections


2,147

14,520

26,564

35,757

42,866

50,009

59,755

69,06071,119 71,513

0

10000

20000

30000

40000

50000

60000

70000

80000


System-wide Requests by Fiscal Year

Continuous Increase Level


0

1000

2000

3000

4000

5000

6000

7000

8000


East Asian Request Totals by Collection

Western Language Non-Circulating Rare Vernacular

0

5000

10000

15000

20000

25000

30000

35000

40000

45000

50000

January February March April May June July August September October November December

System-wide Requests by Month



0

5000

10000

15000

20000

25000

30000

35000

40000

45000

50000

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

System-wide Requests by Hour


Request rate is higher for Western languages and Tibetan than CJK

Accession/Request (Request rate)◦ Chinese : 190,936 / 20,022 (1.65%)◦ Japanese : 188,916 / 21,312 (1.71%)◦ Korean : 53,830 / 4,536 (1.46%)◦ Tibetan : 3,879 / 811 (4.37%)◦ English : 22,447 / 8,267 (5.93%)◦ Everything Else : 5,137 / 1,177 (3.61%)


Chinese41.0%

Japanese40.6%

Korean11.6%

Tibetan0.8%

English4.8%

Everything Else1.1%

Breakdown of East Asian Accessions by Language

Chinese35.7%

Japanese38.0%

Korean8.1%

Tibetan1.4%

English14.7%

Everything Else2.1%

Breakdown of East Asian Requests by Language



Monographs Serials


In 2002 when ReCAP opened, EDD only allowed for Western Language collections because expectation of language barrier

Vernacular collections approved for EDD in May 2005

Individual patrons can have impact on data General trend has been downward due to

purchase of e-resources


0

10

20

30

40

50

60

70

3/1/

2002

6/1/

2002

9/1/

2002

12/1

/200

2

3/1/

2003

6/1/

2003

9/1/

2003

12/1

/200

3

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

4

3/1/

2005

6/1/

2005

9/1/

2005

12/1

/200

5

3/1/

2006

6/1/

2006

9/1/

2006

12/1

/200

6

3/1/

2007

6/1/

2007

9/1/

2007

12/1

/200

7

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

8

3/1/

2009

6/1/

2009

9/1/

2009

12/1

/200

9

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

0

3/1/

2011

6/1/

2011

EDD Requests for East Asian Collections by Month


0

100

200

300

400

500

600

700

800

3/1/

2002

6/1/

2002

9/1/

2002

12/1

/200

2

3/1/

2003

6/1/

2003

9/1/

2003

12/1

/200

3

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

4

3/1/

2005

6/1/

2005

9/1/

2005

12/1

/200

5

3/1/

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6/1/

2006

9/1/

2006

12/1

/200

6

3/1/

2007

6/1/

2007

9/1/

2007

12/1

/200

7

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

8

3/1/

2009

6/1/

2009

9/1/

2009

12/1

/200

9

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

0

3/1/

2011

6/1/

2011

Monthly EDD Requests:Health Sciences vs All Other Departments

All Other Departments Health Sciences

Analysis of East Asian Circ Desk happening location

Used for charging EA Offsite collections; other Offsite collections are charged in Butler Circ Desk happening location

Indicates trends for overall collection use, sub-collection, patron groups and activity types

Does not include data for non-circ collections System-wide trend for on campus

collections is declining



Western Language Stacks33.9%

Vernacular Stacks32.9%

Reserves16.0%

East Asian Offsite14.2%

Everything Else2.9%

FY11 Circulation Activity by CLIO Location at East Asian Library


0

1000

2000

3000

4000

5000

6000

7000

8000

9000

FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11

CHARGE Activity to Western Language Stacks (eal)by Fiscal Year and Patron Group

GRD OFF REG VIS


0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000


CHARGE Activity to East Asian Offsite (off,eal and off,eax) by Fiscal Year and Patron Group

GRD OFF REG VIS


13,326 14,951 17,615 21,383 25,083 28,029 27,524 28,735

557,501 552,788

509,556

483,905

449,135 441,188 437,064415,987

0

100000

200000

300000

400000

500000

600000


CHARGES: Offsite vs. On Campus by Fiscal Year

Offsite On Campus

More information about data sets can be found on the ReCAP Data Center website

Primary data categories include: accession, retrieval, delivery and circulation

Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator

Please see the main ReCAP website for general information about CUL procedures and systems

ReCAPColumbia Univeristy

zack lane recap coordinator august 5, 2011 recap columbia university

Documents

butler media center

large load

fy03steady transfers

special collections

ga staff

collection growth offset

accession of dvdsreturn

minimal staff training