columbia university and recap july 24, 2008 zack lane recap coordinator [email protected] (212)...
TRANSCRIPT
![Page 1: Columbia University and ReCAP July 24, 2008 Zack Lane ReCAP Coordinator zl2114@columbia.edu (212) 851-5621](https://reader036.vdocuments.us/reader036/viewer/2022081603/56649f505503460f94c73075/html5/thumbnails/1.jpg)
Columbia University and ReCAP
July 24, 2008
Zack LaneReCAP Coordinator
[email protected](212) 851-5621
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What does “ReCAP” mean?
ReCAP is an acronym for Research Collections and Preservation Consortium
The facility is shared between Columbia University, Princeton University and New York Public Library
It provides a secure environment to provide quick access to low-use collections
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What is ReCAP?
• It is a high density, environment controlled storage facility
• Libraries have long sought efficient methods to store large collections
• The facility is designed on the “Harvard Model.”
• The Harvard Depository was built in 1986; ReCAP opened in 2002.
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Where is ReCAP?
ReCAP is located on Princeton University’s Forrestal Campus, in Plainsboro, New Jersey.
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How Large is ReCAP?
ReCAP currently holds 6.78 million volumes in five completed modules; 3.02 million belong to CUL.
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Access Service Viewpoint
ReCAP functions as an integral part of Columbia University Libraries print collection
Quick access is critical to the function of ReCAP
Transfer, request and delivery mechanisms are a combination of automated and human process
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Request Permissions
• Who can place requests?
1) Patrons: place requests in CLIO. Patrons may also have mediated requests placed by staff.
2) Staff: have several methods of placing requests. Access to the ReCAP Request Forms is controlled by UNI.
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Request schematic
ReCAP
Patron
CLIO
Staff
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Patron Request Schematic
ReCAP
Patron
CLIO
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Patron Requests
• May only be placed for public CLIO locations (e.g. off,rbms is non-public and does not display request buttons)
• Any valid UNI will allow request in CLIO, printing UNIs included
• A UNI may not have a [uni]@columbia.edu email address for notification
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Patron Requests cont.
• Patron must have borrowing privileges to check out ReCAP items
• Many items are In-Library Use Only and do not circulate
• Patrons are notified by email about circulation status
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Staff Requests
Staff place requests using one of 5 methods:
1. Public Request
2. Mediated Request
3. ILL Request
4. Non-CLIO Request
5. Restricted Access Request
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Public, Mediated and ILL Schematic
ReCAPCLIO
Staff
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Public Requests
• Public Requests are now equivalent to Mediated Requests
• Previously the email field was auto-filled with a patron’s email address and locked
• Many Alumni have not set up email forwarding
• Some patrons don’t have [uni]@columbia.edu emails
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Mediated Request
• Mediated requests are used for visiting scholars and other patrons without UNIs
• Use the Voyager Bib ID number to access the “Request It” page
• Instructions are on posted on ReCAP website. Click on link to Mediated Requests.
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ILL Request
• Used primarily for ILL and Borrow Direct transactions
• ILL Requests are identical to Mediated Requests
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Non-CLIO Request Schematic
ReCAPCLIO
Staff
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Non-CLIO Request
• Non-CLIO requests are for items accessioned at ReCAP but not in CLIO
• All staff can access this request form
• Typically these items were moved in bulk for future processing, e.g. Business Library’s Corporate Reports
• Requests are still subject to delivery limitations
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Restricted Access Schematic
ReCAPCLIO
Staff
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Restricted Access Request
• Restricted requests are placed for non-public CLIO locations (e.g. off,rbms)
• Access to the site is limited by control file
• Only authorized staff may place requests
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Request schematic (again)
ReCAP
Patron
CLIO
Staff
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Transfer/Accession Diagram
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On Shelf at CUL
glxcirc
0012345
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Processed for Transfer to ReCAP
glxcirc
CU12345
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Accession at ReCAP
• ReCAP scans barcodes into GFA database with pre-determined customer codes
• Customer code limits collection and delivery permission
• GFA database contain only 1) barcode, 2) customer code and 3)shelf location data
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Accessioned at ReCAP
glxcirc
CU12345
CU12345CU
Mod1Bay4
Shelf3
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Requestable in CLIO
off,glxcirc
CU12345
CU12345CU
Mod1Bay4
Shelf3
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“off,xxx” and Request Button
• Batch file of newly accessioned barcodes sent to CUL every Friday
• CLIO locations are flipped to “off,xxx” from this file
• Request button appears
• Lag time between location flip and appearance of request button is 1-2 hours
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Timeframe
Voyager