zack lane recap coordinator august 10, 2012 recap columbia university

East Asian and ReCAP:

Update and StatisticsZack Lane

ReCAP CoordinatorAugust 10, 2012

ReCAPColumbia University

Review of ReCAP operations◦ Physical plant and new modules◦ Recent projects

Data◦ Basic analysis: accession, requests and

circulation◦ Language◦ EDD◦ High-use titles◦ System-wide trends

Outline


9.7 million books CUL 4.0, NYPL 3.5,

PUL 2.2 5 Modules complete 2 planned for

construction: Module 8 & 9 expected to break ground FY13, completed FY14

CUL manages transfers with quotas

ReCAP: Physical Plant


Tours conducted once or twice each year

https://www1.columbia.edu/sec/cu/libraries/bts/recap/quotas.html

Orphan barcodes◦ Barcodes accessioned at ReCAP and no record in

Voyager 3,695 barcodes were identified with

customer code EV Obsolete customer code used for vernacular

languages Sarah Elman and Zack Lane created

documentation and workflow in Fall 2010 Approx. 3,000 now resolved thanks to GA

staff at Butler and contributions of EA staff

Recent Projects


East Asian Library has both general and special collections at ReCAP

Circulating and non-circulating collections

Items in poor physical condition do not circulate

Mainly print collection; some archives Lots of information and instructions

can be found on the ReCAP and East Asian Library website

East Asian Collections at ReCAP


https://www1.columbia.edu/sec/cu/libraries/bts/recap/eastasian.html

Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation

Detailed information can be found at the ReCAP Data Center website

Website now includes introductory presentations for all basic categories AND analysis

What Data?


https://www1.columbia.edu/sec/cu/libraries/bts/recap/data.html

TOTAL : 507,500 / 65,950 (Request Rate 1.90%)

off,eal : 27,862 / 10,474 (5.54%) off,ean : 1,742 / 123 (1.02%) off,ear : 200 / 10 (1.37%) off,eax : 477,696 / 55,343 (1.70%)

Accessions/Requests by CLIO Location


Chart of East Asian accessions by fiscal year Transfer began when ReCAP opened in 2002 Large load-in FY03 Steady transfers for collection growth offset

and space need Typically allotted 20-25,000 items in yearly

quota Detailed information on project may be

found on East Asian/ReCAP website

East Asian Accessions


https://www1.columbia.edu/sec/cu/libraries/bts/recap/eastasian.html


0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

200,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12

Accession of East Asian Collections


0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000


455,734

712,183

542,056

302,364

267,327

315,345

256,629

308,145

209,630183,324 173,299

System-wide Accessions by Fiscal Year

Load In Middle Phase Restrained


Avery6.7% Burke

4.5%Business

6.1%

Butler Library35.9%

East Asian13.6%

Engineering4.6%

Geology/Geoscience1.4%

Health Science4.7%

Journalism0.0%

Lehman7.1%

Mathematics0.0%

Music2.5%

RBML4.5% Sciences

6.3%

Social Work1.1% ORPHANS

0.9%

System-wide Accession by Department


Request East Asian requests increased past two years

◦ ILL/BorrowDirect◦ Tech Services/Preservation

System-wide volume has leveled off in past four years◦ Circulation activity trends◦ Electronic resources

Monthly request volumes in phase with academic calendar

50% more requests in Fall and Spring than Summer system-wide

Low-use or low-volume = noisy data


441

2,475

4,715

6,042 6,006 6,045

7,5857,977

6,846

8,008

9,810

0

2,000

4,000

6,000

8,000

10,000

12,000


Total Requests for East Asian Offiste Collections


0

2,000

4,000

6,000

8,000

10,000

12,000


Total Requests for East Asian Offiste Collections

East Asian Circ All Other Circ Desks ILL/BorrowDirect Tech Services/Preservation


2,147

14,520

26,564

35,757

42,866

50,009

59,755

69,06071,119 71,582

72,786

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000


System-wide Requests by Fiscal Year

Continuous Increase Level


0

200

400

600

800

1,000

1,2003/

1/20

02

6/1/

2002

9/1/

2002

12/1

/200

2

3/1/

2003

6/1/

2003

9/1/

2003

12/1

/200

3

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

4

3/1/

2005

6/1/

2005

9/1/

2005

12/1

/200

5

3/1/

2006

6/1/

2006

9/1/

2006

12/1

/200

6

3/1/

2007

6/1/

2007

9/1/

2007

12/1

/200

7

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

8

3/1/

2009

6/1/

2009

9/1/

2009

12/1

/200

9

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

0

3/1/

2011

6/1/

2011

9/1/

2011

12/1

/201

1

3/1/

2012

6/1/

2012

Monthly Requests for East Asian Collections


0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000


East Asian Request Totals by Collection

off,eal off,ean off,ear off,eax


0

10,000

20,000

30,000

40,000

50,000

60,000

January February March April May June July August September October November December

System-wide Requests by Calendar Month


0

10,000

20,000

30,000

40,000

50,000

60,000

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

System-wide Requests by Hour


Delivery Items physically delivered to East Asian

circulation desk Majority are EA-owned collections Requests outpace deliveries


0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07FY07/08

FY08/09FY09/10

FY10/11FY11/12

Total Delveries to East Asian Locations


0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

FY01/02FY02/03

FY03/04FY04/05

FY05/06FY06/07

FY07/08FY08/09

FY09/10FY10/11

FY11/12

Delveries to East Asian by Collection

East Asian Butler Everything Else


0

2,000

4,000

6,000

8,000

10,000

12,000


Comparison of Requests to Deliveries

REQUESTS DELIVERIES


Request Rate Request rate is a measure of collection usage It is the percentage of ReCAP collections

requested during a twelve-month period Provides staff one way to gauge overall use of

offsite collections Request rate is one factor used to structure ReCAP

facility staffing model Patron access to offsite collections is excellent:

dynamic with few failures Measured two ways:

◦ Annual ◦ Lifespan


0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%


ANNUAL and LIFESPAN Request Rate of East Asian Collections

REQ_RATE_LIFESPAN REQ_RATE_ANNUAL


Request Rate by Language Request rate is higher for Western

languages and Tibetan than CJK Accession/Request (Request rate)

◦ Chinese : 212,100 / 23,636 (1.66%)◦ Japanese : 197,275 / 24,622 (1.70%)◦ Korean : 61,062 / 5,969 (1.61%)◦ Tibetan : 6,756 / 951 (3.90%)◦ English : 24,685 / 9,476 (5.83%)◦ Everything Else : 5,322 / 1,296 (3.41%)


Chinese41.9%

Japanese38.9%

Korean12.0%

Tibetan1.3%

English4.9%

Everything Else1.0%

Breakdown of East Asian Accessions by Language

Chinese35.8%

Japanese37.3%

Korean9.1%

Tibetan1.4%

English14.4%

Everything Else2.0%

Breakdown of East Asian Requests by Language



0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%


ANNUAL Request Rate of East Asian Collections by Language

Chinese Japanese Korean Tibetan English


EDD Requests In 2002 when ReCAP opened, EDD only

allowed for Western Language collections because expectation of language barrier

Vernacular collections approved for EDD in May 2005

Individual patrons can have impact on data General trend has been downward due to

purchase of e-resources


0

10

20

30

40

50

60

70

3/1/

2002

6/1/

2002

9/1/

2002

12/1

/200

2

3/1/

2003

6/1/

2003

9/1/

2003

12/1

/200

3

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

4

3/1/

2005

6/1/

2005

9/1/

2005

12/1

/200

5

3/1/

2006

6/1/

2006

9/1/

2006

12/1

/200

6

3/1/

2007

6/1/

2007

9/1/

2007

12/1

/200

7

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

8

3/1/

2009

6/1/

2009

9/1/

2009

12/1

/200

9

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

0

3/1/

2011

6/1/

2011

9/1/

2011

12/1

/201

1

3/1/

2012

6/1/

2012

EDD Requests for East Asian Collections by Month


70 74

122

178

333 337348

312

211

276

254

0

50

100

150

200

250

300

350

400


EDD Requests for East Asian Collections by Fiscal Year


0

100

200

300

400

500

600

700

800

3/1/

2002

6/1/

2002

9/1/

2002

12/1

/200

2

3/1/

2003

6/1/

2003

9/1/

2003

12/1

/200

3

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

4

3/1/

2005

6/1/

2005

9/1/

2005

12/1

/200

5

3/1/

2006

6/1/

2006

9/1/

2006

12/1

/200

6

3/1/

2007

6/1/

2007

9/1/

2007

12/1

/200

7

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

8

3/1/

2009

6/1/

2009

9/1/

2009

12/1

/200

9

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

0

3/1/

2011

6/1/

2011

9/1/

2011

12/1

/201

1

3/1/

2012

6/1/

2012

Monthly EDD Requests:Health Sciences vs All Other Departments

All Other Departments HSL

More information about data sets can be found on the ReCAP Data Center website

Primary data categories include: accession, retrieval, delivery and circulation

Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator

Please see the main ReCAP website for general information about CUL procedures and systems

More Data Available


https://www1.columbia.edu/sec/cu/libraries/bts/recap/data.html

https://www1.columbia.edu/sec/cu/libraries/bts/recap/index.html

zack lane recap coordinator august 10, 2012 recap columbia university

Documents

recapcolumbia university

recaprecapcolumbia university

requests east asian

analysiswhat data

special collections

measure of collection

collection growth offset

fy03steady transfers