~yof - vancouver.ca · sap doc# may 24,2016 mayor's office 0 am 0 pm 0 am 0 pm number of days:...

~YOF VANCOUVER

File No.: 04-1000-20-2017-126

March 28, 2017

CITY CLERK'S DEPARTMENT Access to Information

Re: Request for Access to Records under the Freedom of Information and Protection of Privacy Act (the "Act")

I am responding to your request of March 24, 2017 for:

All receipts and reimbursement records related to out of province trips by the mayor from January 1, 2016 to December 31, 2016.

All responsive records are attached. Some information in the records has been severed, (blacked out), under s.17(1 ) and s.22(1) of the Act . You can read or download these sections here: http:/ /www.bclaws.ca/EPLibraries/bclaws new/document/10/freeside/96165 00

Under section 52 of the Act you may ask the Information & Privacy Commissioner to review any matter related to the City's response to your request. The Act allows you 30 business days from the date you receive this notice to request a review by writing to: Office of the Information & Privacy Commissioner, [email protected] or by phoning 250-387-5629.

If you request a review, please provide the Commissioner's office with: 1) the request number assigned to your request (#04-1000-20-2017-126); 2) a copy of this letter; 3) a copy of your original request for information sent to the Cit y of Vancouver; and 4) detailed reasons or grounds on which you are seeking the review.

Please do not hesitate to contact the Freedom of Information Office at [email protected] if you have any questions.

City Hall 453 West 12th Avenue Vancouver BC V5Y 1V4 vancouver.ca City Clerk's Department tel: 604.873.7276 fax: 604.873.7419

Yours truly,

V'---Bart.ra J. Van Fraassen, BA Director, Access to Information Barbara. vanfraassen@vancouver. ca 453 W. 12th Avenue Vancouver BC V5Y 1V4 Phone: 604.873.7999 Fax: 604.873.7419

Encl.

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of 2

I T CV

I MAYR

I City of Vancouver

No. 16 007 T ravel Claim Form (For Travel Outside or Metro Vancouver)

Name Gregor Robertson

Title Ma or

Pho ne 604-873-7622 Employee No. s .22{l ..:;...;;;__;;..;..:.....:....:;.;;:;;;;.. __ _ Date

Department

Division

Purpose of Travel:

Destination:

Type of Travel:

0 Conference

0 Business

0 Training

Return from personal trip early for Civic Business

Los Angeles to YVR

Travel Time: Start Date/Time: 2/29/2016

End Date/Time: 2/29/2016

For AP Department Use Only

Vendor# SAP Doc #

3/212016

Mayor's Office

0 AM 0 PM

0 AN 0 PM

Number of Days:

(use drop down)

CON

0.5

(112 day before or after noon)

(If traveltime extends beyond 1 day before and I or after conference or meeting dates please explain)

Travel Expenses All expenses to be shown in $CON (use Conversion Worksheet)

Airfare: (Include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking: Internet I Wlfl:

~~ Accommodation: # of nights Per Diem:

Less : #of meals provided Breakfast Lunch Dinner

Other: Other: Other: Registration Fee: (Please anam ottgir\al aM a copy Of registtaion form)

0 Check here if separate cheque required

Pay to: Address:

Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City's Travel Poffcy.

Slgnarure General M;anager or desogn~e (Print Name)

Date

Account Code Total Pcard/Ghost/ 3rd Party

Bus Atei CCIO·derMB$ COslEJomenl Estimate Actual Advanced Reimbursement

9200 40023225 536040 - 255.73 255.73 -............................. _ 9200 536040 - -------- -------------9200 536040 - . - ------- -------------9200 536040 - . - ------ ---·------9200 536040 - --- -------------9200 536040 0.00 000 ----- ------------

0.00 000 ----------------------------·----... --0.00 ------·-------"'----------------·------

·----9200 ----------9200 -------9200 -------9200 --

0.00 .................................. 536040 ----------------536040 - ----------------536040 - - -----------536040 - . ------

Total Expenses - 255.73 255.73

Less: Pd by Pcard/Ghost!Advanced 255.73 Net Amt Owing To/(From) Traveller 0.00 'V

For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I

I concur with the expenses claimed

(2)·----------------~---------------~·----------

~ "'"'''""""'"''"'"' o"' . :::::-....! -s~Hu"' ~hn s .\.o,, Mtw' t.f /tk Si ature General Manager or destgnate Date

(3)

----

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TCV Prepared by: ----------=D:..:a::.n:..=a:....:B::.:e::.:rt..::.r.::a;.;.nd=--------- Revised: Dec 2015

Email Prit'ltable (Invoice) Page 1 of 1

Travel Phone: 604 688-3551 I 800-663·0208

[email protected] Direct Line: 778-370-2481

Passenger(s): Robertson/Gregor Angus Bethune Trip Record XPKMKX Ref: MAYR-16.007' Locator:

Invoice No.: 1489064

~INSURANCE • Monday, February 29

~ ManuUfe Global

Begins:

From:

Product:

Monday, February 29

Los Angeles

Global Medical - Under Age 80

Ends: Monday, February 29

Prem ium: 16.00

Policy Number: s.17( f) - •• ..... •••.., •~••••~ ... .__ •• ..........,......__.u.-• ...-.~ •• .._ ........ ......,._.

Remarks: Coverage for robertson/g Coverage cad5000000.00 prior to departure

fa AIR • Monday Feb ruary 2S 2 016

,tl) Alaska Airlines Flight AS701 Ec onomy Class Check In Confirmation:

TNFTMN Depart: 20:25, Monday, February 29 Arrive: 23:26, Monday, February 29

Los Angeles Inti. Alrport-Termlnal 6 Vancouver Inti Airport-Terminal Main

........................... ~--··~~~-~~~~.1.~~:.S.~~i.~~~~~~ .... ~.~~ .............. _ .. __ .............. _ ................ .Y~.~?.?.~~!:!.:.~~~!~~52~!~~~~:.~~!:'.~~~-· .. . Booking Code: K (Economy)

l nvutce O~ta ils

Transaction I Document

Processing Fee

Manulire Insurance

Alaska Airlines I 027 1729954245

Base

2.5.00

Tax GST/HST 1.25

Form of Payment: CAS.17 1 -'-·------" 16.00

Form of Payment: CAS.17 f _____ _. 175.00 38.48

Form of Payment: CAS. 7(1'-~-----

Totals: 216.00 38.48 1.25

Total

26.2.5

16.00

213.48

CAD 255.73

Total Charged to Credit Card: CAD 255.73

Balance Due: CAD 0.00

https;//ctt .compleattrip.comfrripDetaiUPrint.MessageHistory?pnrld= 106867541 5742220&... 2/29/20 L 6

~TYOF VANCOUVER

1Clty of Vancouver 4 53 W est 12th Avonuo Pickup Code: DP Board of Pnrks end Recreation Vancouver Pollee Boord Vancouver Public Library Board

To: Robertson, Gregor Mayor

City Rf!ference Invoice Date

Vencou\lor, BC V5Y 1V4 Tol. 604·673·83~6

Gross

Cheque No. Cheque Date Vendor No.

1 Dqcumen1 No. Cheque Total

~.1 1n 201 6/Jun/09 205304 2000930507 $273.88 CON

Ded"/Disc Net Amount:

2700058 ?12 MAYlU6009 201 6/05/12 273.88 0 .00 27J.88 ~lnyor G. Robertson: G7 Environment 1\li n ister' s Mee

\

~TYOF VANCOUVER

City of Vancouver Boord of Parks and RocrMtlon Voncouver Police Board Voncouver PubliC library Board

\

453 W ast 12th Avonuo Vancouver, BC

VSY 1Vt Tol. 604-673·8365

I

I

PLEASE DETACH BEFORE PRESENTING FOR PAYMENT I

595 Bunerd St V Bank of Montroal @ Vancouver, BC

0004

00040-001 0609201 6

DATE MMDDYYYY

PAY ** *Two Hundred Seventy-Three Dollars AND 88 Cents $273.88 CON

To The Order Of

Robertson, Gregor Mayor

s.17f

PEA ---"----,:lfl'~~-fi--C::::O.oc:=---Dvputv Olra?o'r ot Flnanco

PER ------'~10...-· _s..L. ____ _ Cllv Troea•ller

•• • l

-

[- TCV

I MAYR

I No. 16 009

Gregor Robertson

Mayor

City of Vancouver Travel Claim Form

(For Travel Outside of Metro Vancouver} ~ Date

Department

Name

Title

Phone -'6-'-04-8_:__:_7:....;3-'-7"-'6_22 ____ Employee No. S _ ._2_2 .:....(1...:..) ___ _ Division

Purpose of Travel: Destination: Type of Travel:

0 Conference

0 Business

0 Train1ng

G7 Environment Minister's Meeting Toyama, Japan

Travel Time: Start DatefTlme: May 12, 2016

End Datemme: May 16, 2016

For AP Department Use Only Vendor# SAP Doc#

May 24,2016

Mayor's Office

0 AM 0 PM

0 AM 0 PM

Number of Days:

(use drop down)

International

4.5

(1fl day before or after noon)

(If travel time extends beyond 1 day before and I or after conference or meeting dates please el<plain)

Travel Expenses All expenses to be shown in $CON (use Conversion Wori<sheet)

Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking: lntemet /WiFi: Accommodation: # of nights l$ 283.56] X 3 Per Diem: l$ 90.01 I X 4.5

Less: # of meals provided Breakfast 3 Lunch 2 Dinner 1

Other: Other: processing fee Other: 3 breakfast meals included with accomm Registration Fee: (Please attach original and a copy of reglstralfon form)

0 Chedc here if separate cheque required Pay to: Address:

Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provi.sians of the City's Travel Policy.

Signature General Manager or designate (Print Name)

Date

Account Code Total Pcard/Ghostl Busma CCI0<6tt/N£S Cost Elerneot Estimate Actual Advanced

9200 40023225 536040 - 2 196.68 2,196.68 ·--------9200 40023225 536040 - 36.80 36.80 -------.. --9200 536040 - - -··---- --·---·--9200 536040 - - ----9200 40023225 536040 850.68 850.68 850.68 ---9200 40023225 536040 405.03 405.03 .. ------ ---------·--

-----------·------·---_.,.. _____ . __ (46.29) (131.15

-----------·----·------- (46.29) (38.57)

9200 536040 -------9200 40023225 536040 - 36.75 36.75 -----------9200 40023225 536040 - 51.62 51.62 .,. ______ ... --... -----·--9200 536040 - - -·------- -----

Total Expenses 1,124.56 3,446.41 3,172.53

Less: Pd by Pcard/Ghost/Advanced 3.172.53 .....

Net Amt Owing To/(From) Traveller 273.88

For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice.


3rd Party

Reimbursement ------

----

0.00

l I o.oo 1

TCV Prepared by: ----------=D....:a;.;..nc.:;.a-:;Bi;,e:-rtra-':-':n"d':--::o--,::ck:;:-fb.-::;::oo~---RIJvi~ed ; Dec 20H5 Ch~~ 0~

Name Title

City of Vancouver

Conversion Worksheet for Travel Expenses

Exchange Rate Conversion : http:l/www.bankofcanada.calrates/exchangel1 0-year-converter/

Gregor Robertson Mayor

Date Department

5/20/2016 Mayor's Office

TCV No. MAYR-16-009

Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking Internet I WiFi Accommodations - No. of nights Per Diem Registration/Conference Fee Other (Specify)

X

Expenses in Total Actual Exchange Rate $CDN

0.00 0.00 ---------------- ----------------- - ---------------0.00

----------------·------------------- --------------------0.00 --------------------~------------------ -------------------0.00 1------+---...,...,.~-+-----------

N/A 1.28580 0.00 -----------·---------+----------------- ---- --------------0.00 0.00 0.00

-- - - - - ---~-------------- -- ----------------0.00

·------------------ ------------------- ·-------------------0.00 ------------------- ------------------- --------------------0.00 ------------------- ----------------------------------------0.00

Enter these numbers in Travel Expense Claim Form

Per Diems

Name: ~~0'\(_. ~&;'}e:(~o~ Dates: From: MA"f \2.

7/\ (e,

To: M~ l~ /\l, . I

-PurposeofTrip: ~1 ~~N9~- }qy'A=MA,dAf~ \2-v Y\. A\ (2._.- \to - C() ~

Please tick off the meals that were either paid for or hosted by another party:

Date Breakfast Lunch Dinner _tlA"(" I 14- /\Lo ' M A' r \ ~ r I t "- \ \ \ H.A'f lt, /Ho I \

I '

.

.

}1IJ Jlll Glob•l Market ing & Trove! lno,

INVOICE 2- 3- 11 Higashi Shinagawa. Sh lnagawa-ku. Tokyo 140-6604. JAPAN TEL : 03-5796-5413 FAX : 03-5496-0688

Mr. Grerror Robertjjon -.,-; \ l - cd1 . , e v M A I e._- \1) INVOICE eaoatoaz

Date May 17. 2016

City of Vonoouver

Your Ref : ~~~~--------

Our Rof : 00100767-.409

Due Date : May 17. 20IG

Persons ; Ra : G7 Toyama Environment Mini5ters Meeting

¥73.698*

Aooommodation Room charge of Toyama OaHchi Hotel Single Room, 13th May- 16th May JPY 23, 166 ~ 3 nights Breakfast JPY 1,400 X 3 tim&s

Total Atnount Due JTB

Payee Bank : Bank of Tokyo-Mitsubishi UFJ Shln· Marunouohl Branch Aooount : JTB GJobol MarketJng&Travel Inc

AooountNo )s.17(1) SWIFT CODE :

Reo Ita I :..._ __ __,

*Please have your company bear tho bank transfer serv ice fees.

¥69, 498

¥4.200

lt73,698*

EOOOI902

Mr. Gregor Robertsoh

Canada

Dear Sirs/Madams

Date: May 11.2016 Your Booking Number: 00008

G7 Toyama Environment Ministers' Meeting

As per your request, we are pleased to advise that your hotel reservation is made as follows:

BOOKING NUMBER NAME

NAME OF HOTEL IN, OUT, NIGHT

Room TYPE No. ot Room RATE ROOM DUE

00008

Gregor Robertson

Toyama Dai-ichi Hotel

05/13 - 05/16/3 nights

Twin Deluxe

SU/8 1 ¥23,166 ¥69.498

TOTAL ¥69.498

PAID ¥69,498

BALANCE ¥0

*ROOM TYPE CODE: SU = Single use of a twin/double with bath /8 = Breakfast included

<H ote I I nfor ma t lon> Tovama Dal-lch! Hotel

10-10 Sakuragi-cho, Toyama-city, Toyama, Japan 930-0082 TEL: +81-76-442-4411 FAX: +81-76-442-4538 CHECK IN: 14:00 CHECK OUT: 11 :00

< C anc ellation > In the event of cancellation, following cancellation fees will be deducted before any refund Is made

Up to 15 days before the first night of stay ............. None 14 to 8 days before the first night of stay ............ ..... 20% of daily room charge 7 to 2 days before .. .. .. .... .. .. .. .. . .. .. . .. . . .. .. .. .. . . ... . SO% of dally room charge On the day of arrival or no notice given ................. 100% of dally room charge

<R e m arks > * Please pay at hotel incidental charge such as drink and laundry. "Please present your passport upon check-in.

JTB Global Marketing & Travel Inc. Travel Secretariat for G7 Toyama 2-3-11 Higashi-Shinagawa, Shinagawa-ku, Tokyo 140-8604 JAPAN FAX: +81 -3-5495-0685 TEL: +81 -3-5796-5445 Email: [email protected]. ip Office hours: 10:00-17:30 (except Saturdays, Sundays and National Holidays)

( ' • . X

l't i \ U, •I ~11.1

¥69,4 90

Passenger(s): Robertson/Gregor Angus Bethune Ref: MA YR-16-009


Trip Record Locator:

• RULES AND RESTRICTIONS FOR ALL NIPPON AIRWAYS FLIGHTS

• NON REFUNDABLE AMOUNT PRIOR TO DEPARTURE - 300.00CAD. • THE CHANGE FEE PRIOR TO DEPARTURE - 300.00CAD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE - 300.00CAD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS NOT APPLICABLE. • MAXIMUM STAY IS 12 MONTHS • ROUTING CHANGES ARE -NOT- ALLOWED.

f.B AIR- Thursday May 12 2016

rctgt:: 1 u1 L.

Travel Phone: 604 688-3551 I 800-663-0208


AFFYAU

"t~J'CJ.t~ All Nippon Airways Flight NH115 Premium Economy Class Check In Confirmation:

52GYGE

Depart: 16:20, Thursday, May 12 Arrive: 18:30, Friday, May 13 Vancouver Inti Airport-Terminal Main Haneda Alrport-Terminallnll. Vancouver, British Columbia, Canada Tokyo, Japan .................. -................................................................. _..__ ................ -............. -......................................................................... _ ............................ _ ................. ..

Booking Code: E (Premlurn Economy)

f.i AIR· !Friday May 13 2016

·IJNA"I All Nippon Airways Flight NH321 Economy Class Check In Confirmation:

52GVGE

Depart: 20:05, Friday, May 13 Arrive: 21:00, Friday, May 13 Haneda Airport-Terminal Domestic 2 Toyama Airport

.................................. !~~¥.~: .. ~~~---········ ......................................................................... !~Y.~.~~: .. ~~.~~~ ..................... --................... . Booking Code: Y (Economy)

fa ABR ·Monday May 16 2016

,..aNAl All Nippon Airways Flight NH322 Economy Class Check In Confirmation:

52GVGI!:

Depart: 19:35, Monday, May 16 Arrive: 20:40, Monday, May 16 Toyama Airport Haneda Airport· Terminal Domestic 2 Toyama, Japan Tokyo, Japan

••u•••• ••••••••••••••••••••••••••• •••••• •••• •••••••••••••--•~• ·•• ••• •• •••• ••••--•••••••••••• •• •••• ••••••••••••••••••••••••••o•..-••-.o••-.oooao••••·••-·u•••-••.--••••••••••••••••....,••••••••••••••••••••••••••••••""•

Booking Code: Y (Economy)

Remarks: Middle seat only at this time

https://ctt.compleattrip.com/TripDctaiJ/PrintMessageHistory?pnrid=330616 1 67012180&me... 5/9/2016

J.:.lltUII rnrmtoH~ ttJI VOIC~J

fa AIR· Monday Moy 16 2016

IJNIJI All Nippon Airways Flight NH116 Premium Economy Class

t'age L ot L-

Check In Confirmation: 52GYGE

Depart: 21 :50, Monday, May 16 Arrive: 14:55, Monday, May 16 Haneda Airport-Terminal lntL Vancouver Inti Airport-Terminal Main Tokyo, Japan Vancouver, British Columbia, Canada

...,._ • ..,.,. ..... uuo<oou,.oo••"•~•""u• ,_•••••..,••-•••••••••••••••• •••••••--••••••-•...,.•-•,..oo,.... o.-.•.o.oU.o.ooo...,o•••••••••Uu•--•uo•oooooo.--oo••~•-"'••••-• ••.,..o-o..,oo-•oooo• •••••••-•••-••o-••••••>-••••••••••••·•-••-

Booking Code: E (Prel\'llum Economy)

.. INSURANCE · Wodnoeday, May 18

Manullfe Global

Begins: Wednesday, May '18 Ends: Monday, May 16

From: Vancouver Premium: 21 .00

Product: Global Medical- Under Age 60 Polley Number: .17 1) ·············-···-·· ..... ·-·--····-··-················--·-·-·-.. --• ..-....................... __ ...... __ ,_._ .. ., . ...... 0-4 ........ . ....... . .............................. - .... ..-.................................................. _4_,_, Remarks: Coverage for robertson

Coverage cad5000000 after departure

ln\IOI("C l)et;.il ,

Transaction I Document Base Tax GST/HST Total

Processing Fee 35.00 Form of Payment: CA's.1 7 ('1 J

1.75 36.75

Manullfe Insurance 21.00 21 .00

Form of Payment: CAr._ .17f1)

All Nippon Airways /205 2292242564 2091.00 83.68 1.00 2175.68

Form of Payment: CA_S.17(

Totals: 2147.00 83.68 2.75 CAD 2233.43


Balance Due: CADO.OO

https://ctt.compleattrip.com/ f ripDetailfPrintMessageHistoty?pnrld=3306J 61670 i 2 180&me... 5/9/2016

YELLO\~ CAB CO l TO 1441 CLARK DR V6l3K9

VANCOUVER BC 21158&59

ttti

05 -12-2016 15:15:22 Ace t # s. 7('T) CN Exp Date . 1 r I ' Card Type HC Name: GREGOR ROBERTSON A0000000041G10 ~1asterCard

Trace # 370006 M211586591l62

In~ . # 1 Auth # 181522 RRN 001013006

Purchase ' $31.80 Tip $5 .01l

iot~l 'lt~a-, '· . . ( G~ ) AP~ROVED · nA~~ Y~~

Retain this copy for your records

customer copy

I TCV

I MAYR

I No. 16 012

Name

Title

Phone

Gregor Robertson

Mayor

604-873-7622

Purpose of Travel:

Destination: Type of Travel:

0 Conference

0 Bl.lStness

D Training

City of Vancouver

Travel Claim Form (For Travel Outside of Metro Vancouver)

Date

Department

Division

Big City Mayors' Caucus

Winnipeg. Manitoba

Travel Time: S1art Date/Time: June 1, 2016

End Date/Time: June 3, 2016

For AP Department Use Only Vendor# SAP Doc#

June 14, 2016

Mayors Office

0 AM 0 PN

DAM 0P~t

Number of Days:

(use drop down)

CON

2.5


(If travel time extends beyono 1 day befo.-e and I or after conference or meetino dales please explam) -Travel Expenses All expenses to be shown in SCDN (use Conversion Worksheet)

Airfare: ~nclude: baggage/seat fee(s) I travel Insurance) Ground Transportation (include taxi, car rental) Parking: Internet I WiFI: Accommodation: # of nights ~X 2 Per Diem: X 2.5

Less: # of meals provided Breakfast Lunch Dinner 1

Other: processing fee Other: Other: Registration Fee: (Please attach origlnlll ~nd a copy or registrqtionform)

D Check here If separate cheque required Pay to: Address:

Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City's Travel Policy.

Signature General Manager or designate

(Print Name)

I

Date

Account Code Total Pcard/GhosU Bus /V~JS CCICirdo!MIBS Cost Element Estimate Actual Advanced

9200 40023225 536040 - 869.66 869.66 ------------9200 40023225 536040 - 32.30 32..30 __ .... _ .. _____ 9200 536040 - - -..................... ·----------9200 536040 - - --·-·-·-·----9200 40023225 536040 469.58 469.58 469.58 --·-----·---9200 40023225 536040 150.00 150.00 ---·- ·-- ------------

(25.001 0.00 ----------·--·------·------0.00 -----------

------·- --·-·-----·- (25.00) 9200 40023225 536040 - 26.25 2625 -------- ...................................... 9200 536040 - - --------- ------------9200 536040 - - --------------9200 536040 - - -............. -------------

Total Expenses 594.58 1,522.79 1,397.79

Less: Pd by Pcard/Ghost/Advanced 1,397.79 ' NetAmt Owing To/(From) Traveller 125.00



3rd Party

Reimbursement

------

----

0.00

l I o.oo 1

TCV Prepared by: ________ __:D:..:a::.n.:.:a:..:B:::;ert::.:..::r..::a.:..:n::.d _________ Rev.sed · Dec 2015

Per Diems

Name: Q~o~::Ji>~&otJ From: .;JVNlZ" 1

1 ZO}(o

To: ..JU tJb 3 ZtJ /(a . J

·Purpose of Trip: J34J.1, Cc W) tJ N I Petq

Dates:


Date Breakfast Lunch Dinner -::fvt.J~ 2- Zot ~. ' '·

.

Email Printable (Invoice)

Passenger(s): RobertsonfGJ'egor Angus Bethune Trip Record Ref: MAYR-16·012 Locator:


fa AtR - Wednesday .hn1e 1 20 '16

t Air Canada Flight AC296 Economy Class

Page 1 of2

Travel Phone: 604 688-3551 I 800-663-0208


VMQRBE

Check In Confirmation: S8R6HV

Depart: 17:50, Wednesday. June 1 Arrive: 22:33, Wednesday, June 1 Vancouver Inti Airport-Termlnal Main Winnipeg Inti. Airport

••••••••••••••••-•••••••'"'''"'Y.~.':'~.?.~~~.r:~.~:.~.~~~-~-~~~~':.'~~~~~~~~~-~ --•• "•• ••-•••- •••-·•-·•-·-··"•~•~•~~~:~ .... ~~~!~~-~~!.~~~~-~~~-••••••••••·--·••··-Booking Code: V (Economy)

Remarks: You are booked in Flex class

fa AIR~ Frida y

Air Canada Flight AC8617 Economy Class ~?) Operated By Air Canada Express - Jazz

*Check In With AIR CANADA EXPRESS · JAZZ* Depart: 11 :20, Friday, June 3

Winnipeg Inti. Airport Winnipeg, Manitoba, Canada

Booking Code: G tEconomy)


AIR CANADA • Friday~ Jun~ 3

Detalls

Departs: Winnipeg

Details: EXCHANGE I CF-S8R6HV-

Invoice Details


ADDT. COLLECTION I 014 2163184471 Exchanged Ticket {0142162607833

Arr ive:

Base 44.16


'12:19, Friday, June 3 Vancouver Inti Airport-Terminal Maln Vancouver, British Columbia, Canada

Tax GST/HST 2.21

Total 46.37

Form of Payment: CA s. 7{'1) ___ ....._ ____ _ Air Canada Change Fee 75.00 3.75 78.75

J=orm of Paymenl: CA s.17 1) Totals; 119.16 0.00 5.96 GAD 125.12

https://ctl.compleattrip.com/TripDetail/PrintMessageHistory?pnrld= 10027802 1 1877724&m. .. 6/1/2016

Emai l Printable (Invoice) Page 2 of2

Orig inv nbr 1526443 Orig tkt nbr 0142162607833 Orig tvl date 01jun16

Total Charged to Credit Card: CAD 125.12 Balance Due: CAD 0.00

https://ctt.compleattrip.com/TripDetail/PrintMessageHistory?pnrld= 10027802 J 1877724&m... 6/1/2016

~mail Printable (Invoice)

Passenger(s):

Invoice No.:

Robertson/Gregor Angus Bethune Ref:'MAYR-16-012

1526443


Page 1 of2

G:-1.12-. iutJG f - 3 ·

Travel Phone: 604 688-3551/800-663-0208


VMQRBE

• WITH UNIGLOBE YOUR AIR CANADA CORPORATE DISCOUNT SAVINGS IS 25.03

fa AIR· Wednesday J un ·1 2016

Air Canada Flight AC8618 Economy Class ~ 9 Operated By Air Canada Express • Jazz

*Check In With AIR CANADA EXPRESS- JAZZ*

Depart: 11 :20, Wednesday, June 1 Arrive: Vancouver Inti Airport-Terminal Main Vancouver, British Columbia, Canada

Booking Code: G (Economy)


fa AIR· Friday June J 2016

Air Canada Flight AC8617 Economy Class ~) Operated By Air Canada Express • Jazz

*Check In With AIR CANADA EXPRESS ·JAZZ*

Check In Confirmation:

15:55, Wednesday, June 1 Winnipeg Inti. Airport Winnipeg, Manitoba, Canada

S8R6HV


Depart: 11 :20, Friday, June 3 Arrive: 12:19, Friday, June 3 Winnipeg Inti. Airport Vancouver Inti Airport-Terminal Main

.... - ............................ ~~-~}P.~.~~ .. ~-~~~!~.~-~!-~~~-~-~~ .......................... ____________ ........ .Y~-~~?.~~~-~~-~~~~~~~-~~!~!.'.'.~~~! .. '?.~.~-~?-~ ..... . Booking Code: G (Economy)


AIR CANADA· Friday, June 3

Details

Departs: Vancouver

Details: SEAT SELECTION

Invoice Details

https://ctt.compleattrip.com/TripDetail/PrintMessageHistory?pnrld= 1002780211877724&... 5/17/2016

Rmai l Printable (Invoice)


Air Canada I 01 4 2162607833

Air Canada Seat Charge

Process1ng Fee

Base Tax 625.84 59.25

Form of Payment: cAs.17(f) 24.00

GST/HST 34.25

1.20

Page 2 of2

Total 719.34

25.20

Form of Payment CAS.17{1) -'-'-------

25.00 1.25 26.25 Form of Payment CAS.17(1)

Totals: 674.84 59.25 36.70 CAD 770.79



hllps://ctt.cornpleattrip.com/TripDetail/PrintMessageHistory?pnrldt.... l 00278021 1877724&... 5/17/2016

Robertson, Gregor

01/06/16 PKG 1 01/06/16 TXPST 1 01/06/16 TXGST 1 01/06/16 TXACC 1 02/06/16 PKG 1 02/06/16 TXPST 1 02/06/16 TXGST 1 02/06/16 TXACC 1 03/06/16 PMMCAD 1

\L_V: MA-YI2-- Ib ·- 0 12-THEFQRTG~ ..-- ~ 1\-z:L-oM~ .

HU J I t , 5 P A /1.110 Cf'INF C RENt_ f CE JJ T P.E

Custom Package Prov. Sales Tax Fed.Sales Tax Accommodation Tax Cu stom Package Prov. Sales Tax Fed. Sales Tax Accommod ation Tax s.17 1) ND

Subtotals

10VSEQ 828 ND 01/06/16 03/06/16 198 . 55

EXPEDI 1 469 . 58

188.10 15 .05

9.88 9.41

209 . 00 16.72 10.97 10.45

469.58 ===============~====~~===

$ 469.58 469.58 =========================

GST # 135804367 PAID IN FULL --- THANK YOU!

222 Brortrlw11y, Winniprg , ll'ftlnit oiM R3(,' ON3 I f'! (204) '.1•12-15251 J•i1.\' (2 0 4) 9 56 -23 51 c m a i 1 1 f t g a r ,. y @ f o r t g a r r y h o t e I . c o m ,__, w w w . f o r t g n r r y h o t e J • c o m

11\ICIJY T~I -348 a~e HAAGAAVE Pl

\11Kf'!lf'EG, 118. R3: 0X5 (2041 '32)-3131

CAfl 3'18'

TERII 10: AGlq0~6 BATC\1": 0i); a.PLOVEE TO: l SHiFTII: lllilll

Sale X N V11 : 0000ca0e!18 M~D Chw

5EDH: 006001611018 jlppllcatl"" ~: Ha.t:...tara AlO: ~1919 TVR:oo oo ee sa oo TS1:68 ll8 s.17(1)

Total:CAO$ 24.00 APPROVED 000208

001 ...... 0 0

Ghrun ·16 23:B2 : ~8 CUSTOME R COP Y

TPA~~ YOU!

llUCITV TAXJ-77 !'10 HARQlAV! Pl

WI~IP£G, 1'3. II3C 8X5 --- C2MI !l..o&·mt

CAR 077

TERn m: :>.606552'l rnpLOYEE ID: 2

Sale :INVI.l: 000000003

llA TCI\111 398 SHIFflt: Oll3

HtARO Ch•• SEllll: 3!Jll00100la03

Aof>llcatlon L~ l: fl.s5t..-c..rd AID: ~418111 TVR:oo oo f!IJ BB ea TST:63 Bil s.nr A mount:$ T.i.s:.= $

b.30 2 . 00 --------------·-----

Total: CAD$ 8. 30 APPROVED 1 93604

001 ..... 0121

02·Jon ·16 18:36:05 CUSTOMER COPY

TIWIK YOU!

MA-\~-1t.o- OIL

I TCV

I MAYR

I City of Vancouver For AP Department Use Only

No. 16 018 Travel Claim Form (Fer Travel Outside of Metro Vancouver)

Gregor Robertson

Mayor

Name

Title

Phone 604-873-7622 Employee No. s.22(1 ~~~~~------ ------------

Date

Department

Division


0 Conference

0 Business

0 Training

Toronto Housing Summit Toronto. ON

Travel Time: Start Date/Time: September 28, 2016

End Date/Time: September 30, 2016

Vendor# SAP Doc#

October 4, 2016

Mayor's Office

0 AM 0PM

0 AM 0 Pt1

(If travel time extends beyond 1 day befcre and I or alter conference or meeting daies please explain)

Travel Expenses Account Code Total All oxponsos to bo shown in SCDN (use Conversion Worksheet) Bus Alta CCIOfdtti\VBS Cost~enwnt Estimate Actual

Airfare: (Include: baggage/seat fee(s) I travel insurance) 9200 40023225 536040 _____ ,._. _____ ... - 1,441.64 Ground Transportation (include taxi, car rental) 9200 40023225 536040 - 66.70 ---·--------.. Parking: 9200 536040 - -................. ____ ..,. ___

Internet I WIFI' 9200 536040 - -I $ 381.64 I X

----------Accommodation: #of nights 2 9200 40023225 536040 763.28 763.28 --·---- -···-···- ···-·· Per Diem: Is 60.00 I X 3.0 9200 40023225 536040 180.00 180.00 -·---

Less: #of meals provided Breakfast --------·-------·----- 0.00 (50.00) Lunch 0.00 -------------------------.----

(50.00) Dinner 2 .................. ---Other: 9200 536040 -.................. ----.................. Other: 9200 536040 - --------- -------------Other: 9200 536040 - -.................... ................................... Registration Fee: (Please allach ortglnal and a copy of registration foiTI1) 9200 536040 - -.................. -------·---·--

Total Expenses 893.28 2,401.62

0 Check here If separate cheque required Less: Pd by Pcard/Ghost/Advanoed 2,271.62 Pay to: NetAmt Owing To/(From) Traveller 130.00 Address:

Number of Days:

(use drop down)

CON

3.0


Pcard/Ghostl 3rd Party

Advanced Reimbursement 1.441.64 -

66.70 -- -- -

763.28 --

-- -- -- -

2,271 .62 0.00

'

v For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I o.oo I

Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City 's Travel Polley.

S;gnaturo General Manager or designate

{Print Name) Date


TCV Prepared by:

Date

, C'o- l;} / Jlo Date

~r:-:-~.-:::""T-..... 'js;~=i'D:...:a:.:..n-=a:...:B;;.;e::..;rt..;.;r..;;;a;,;,nd:;.._ ________ Revised Dec 2015

c' 'L<.lid - 0o{~

v /

/-: C)per Diems

Name: '3~ f.O~~ Dates: From: ?f± '2-8 1 ::2-0 I (p .

To: ?J+ 3-D~I~ .PurposeofTrip:- t ~To _c&f~ ~MHJr


Date Breakfast Lunch Dinner ~_..,..:,+~8 I ~ . .Lt- ~ \

\

.

.

~ Printable Version

" Please review your travel documentation CC~tefully and report any discrepancies lo the agency the same day as receipt. Any dlscrepancle,s not reported the same day are lhe responsibility of the traveller. Please verify the name5 on the documents matches your pas$port or other government Issued I D. ••

After hour sei·vlce: 1-800-206-1482 and quote memnershlp code S7RIO. If you are having dlfncu lty, please call dlrecl1-416·929·5840. Collect calls are accepted.

Please vtstt www.howtocallabroad.com If you need assistance with Information on diall11g intemalionally.

" Calls to the Emergency Line may result In a service charge••

U\ll\LDBE. Travel

UNIGLOBE Travel 300-1.11.114 Albern! Street Vancouver sc V6G 2Z4

Phone: 604 688-3551 I 800-663-0208 Fax: 604 688·1012

[email protected] Direct Une: 604·639-2543

Passenger(s): Robertson/Gregor Angus Bethune Raf : MAYR-16-018

Trip Record locator: ZIDXBB

Invoice No.:

Issue Data:

Billing:

15824_88

i hursdey, September 22, 2016

CITY OF VANCOUVER 453 WEST 12TH AVENUE VANCOUVER, BC, VSY 1V4 CANADA

Agent:

Customer:

Dollvor:


-(. AIR -Wednesday September 28 2016

_laura Locont .17(1)

CllY OF VANCOUVER 453 WEST 12TH AVENUE VANCOUVER, BC, V5Y 1V4 CANADA

@ Air Canada flight AC1188 Economy Class Check In Confirmation:

M035ER

Depart: 08:30, Wednesday, September 28 Arrive: 15:58, Wednesday, September 28 Vancouver Inti Alrport-Term1nal Main Pearson Inti. Airport-Terminal 1

............. ..... __ . ~~~;?~1~?!: ~!!1!~~ 5~?~~~:!1~~~~ ~~~~~~- ... _ ............. __ ...•..... .. :':~C~~~~~ -'?~!~~~~ ~~~~~~~- ................. ... . Status: Bookh19 Code:

Equipment:

Duration: FF Numbor.

ETick;et No.:

Remarks:

Confirmed

U (Ec;onomy)

Airbus lndustrle A320

You are booked in Flex class

f, AIR - Friday September 30 2016

Stops;

Seat:

Meat:

Non-stop

13A Food For Purchase

@ Air Canada Flight AC33 Economy Class Check In Confirmation:

MD35ER

Depart: 20:15, Fnday, September 30 Arrive: 22:10, Friday, September 30 F'earson Inti. Airport-Terminal 1 Vancouver I niT Airport-Terminal Main

. __ •• _ ••• _. ___ ••••• __ _-t:_~r~-~t~~ ~~~~,!~ , ~-~~~~~ ........... ............... _ ......... _. _ ... -~~~~?~.v.~r! .~r!~~~-<??!~f!!_b}~: ~~r~~?~- . ___ ••• __ • Status: Confirmed Booking Code:

EquJpment:

Duration: FF Number:

ETtcket No.:

W {Econonw)

Boeing 777· 200LR 4 hours 55 minutes

~- 7(1) 0142167708299

Stops:

Seat: Meal:

Non-slop

221< None

Remarks: You are booked In F~le:-;x..:;c;.;laii:sii;-s-:---:::~--=----------------------------. r ~ ·oo~~~.;r§mtil¢ijliiitlmm

MISCELLANEOUS· Wodnosday, September 28

Details

Departs: Vancouver Dotalls: AIR CANADA REWARDS 1188U DEPART YVR 28SEP 830A ARRIVE YYZ 358P CONFIRMATION MD35ER

MISCELLANEOUS· Friday, September 30

Details

Departs: Toronto Details: AIR CANADA REWARDS 33W DEPARTYY! 30SEP 815P AR~IVE YVR 1010P CONFIRMATION MD35ER

AIR CANADA· Friday, September 30

Details

Departs: Toronto Details: SEAT SELECTION

Invoice Ootails


Air canada I 014 2167708299

Air Canada Seal Charge

Processing Fee

Base

1211.84

Tax

59.25

Fonn of Payment CAo::....:.1...,7~._l.:.J-___ __. 22.00

FormofPayment:CAs.17 1 ..._ ..... _____ __. 25.00

Form of Payment: CAo;;.;.... f;..;...>,.;..J,. ____ _,

Totals: 1258.84 59.25

GST/HST

65.55

1.10

1.25

67.90

Total Charged to Credit Card:

Balance Due:

Total

1336.64

23.10

26.2()

CAD 1385.99

CAD 1385.99

CAOO.OO

Invoice No: 1.582388 accG)ss mor e· • Customer Name: CITY OF VANCOUVER Air11ne Conditions of Contract & Olher lmportanl NoUces. C!ld< Here

Travel smarter wjtb Tripl t the m ust-haye travel aoQ.

Gel ll'lslanl access 10 all your lrav!ll plans In one place-, Including your company's travel agency

eontaollnlormatlon. Simply forward this confirmation email 10 [email protected] get started. on trorJ

,. Googk play

~ Pdotable Version

' 'Please review your travel documcntaUon CDrc fully and report any discrepancies to tho agency the same dtJy r~s receipt. Any discrepancies not reported the same day are the responsibility of the traveller. Please verify tile names on the documents matches your passport or other government Issued I D. "

Aller hour service: 1-800-206-t 482 and quote membership code S7RIO.Ifyou are having difficulty, please call direct 1-416-929-5840. Collect calls are accepted

Please visit www.howtocallabroad.com If you need assistance with informallon on dialing lntemallonally.

' 'Colis to t11e Emergency line may result In a service charge"

U\11\LDBE. Travel

UNIGLOBE Travel 300-1444 Albern! Streel VancOI.Ner BC V6G 2Z4

Phone: 604 688-3551 /800-663-0208 Fax: 604 688·1012


Passongor(s) : Robortson/Grogor Angus Bothune Rof: MAYR-16-018

Trip Rocord Locator: ZIDXBB

lnvolco No.:

lssuo Date:

Billing:

1SB46a4

Tuesday, September 27, 2016

CITY OF VANCOUVER 453 'M:ST 12TH AVENUE VANCOUVER, BC, V5Y 1V4 CANADA

Agont:

Customor:

Dollvor:


-(. AIR- Wednesday Septemb er 28 2016

@!) Air Canada Flight AC1182 Economy Class

Laura Loconte

s.17{1) CITY OF VANCOUVER 453 WEST 12TH AVENUE VANCOUVER.BC,V5Y1V4 CANADA

Chock In Confirmation: MD35ER

Depart: 11 :45, Wednesday, September 28 Arrlvo: 19:1 3, Wednesday, September 28 Vancouver Inti Airport-Terminal Main Pearson Inti. Airport-Terminal 1

.. -... -.. -.---.-- --- ~~~~~~Y~!: ~~t.!~-~~~~f!l~!~:~~~~~~- ...... -....... -.--.-. -- ....... -~~~~'?.·.'?~!~~~: ~~~~~~-- ....... -...... -- ... . Status:

Booking Coda:

Equlprnont:

Duration: FF Number:

ETlckot No.:

Romorks:

Confirmed

H (Economy)

Airbus lndustne A320

4 hours 28 minutes

~. 17 0142167708299

MISCELLANEOUS ·Tuesday, October 4

Dotatls

Do parts: Vancovvcr

Stops:

Seat:

Moat:

Details: AIR CANADA REFUND IN THE AMOUNT OF 23.10 CONF NUMBER MD35ER TKT NBR 01421 67708299 ORIGINAL TRAVEL DATE 28SEP VANCOUVER-TORONTO ON CAN ORIGINAL INVOICE NUMBER 1582388

-(. AtR - Friday September 30 2016

@ Air Canada Flight AC33 Economy Class

Depart: 20'15, Friday, September 30 Arrlvo:

Non-stop

Assigned at Ctleck In

Food For Purchase

Chock In Confirmation: MD35ER

22:10, Friday, September 30

Pearson I nil. Airport-Termlnal1 Vancouver Inti Airport-Terminal Main

...... -· •.•....•..... _"l:_~r?_':l?!g~~~~~~ ~-~~~~~ .... _ ....... _ ............ __ ..... ____ .. _ .. . -~~~:?~.v-~r: -~r!~~~.<::?!~~-~~~: ~~~~?~ .......... . Status: Confirmed

Booking Code: W (Economy)

Equipment: Boeing 777-200LR

Duration: FFNumber:

ETickotNo.: Rer11 arks: You are booked in Flex crass

AIR CANADA · Wednesday, September 28

Details

Departs: Vancouver

Details: EXCHANGE I CF-M035ER-

MISCELLANEOUS· Wednesday, September 28

Do tails

Departs: Vancouver

Stops:

Seat:

M eal:

Non-stop

29F 22K None

Details: AIR CANADA REWARDS 1182H DEPART YVR 28SEP 1145AARRIVE YVZ 713P CONFIRMATION M035ER

MISCELLANEOUS· Friday, September 30

Details

Departs: Toronto

Details: AIR CANADA REWARDS 33H DEPART YYZ 30SEP 815P ARRIVE YVR 1010P CONFIRMATION M035ER

Invoice Details


EVEN EXCHANGE I 01 4 2167884314 Exchanged Ticket I 0142187708299

Air Canada Change Fee

Air Canada Seal Charge

Orig inv nbr 1582388 Orlg lkl nbr 0142167708299 Orlg lvl dale 28sep16

Base

75.00

Form of Payment CA .

Totals: 75.00

Tax GST/HST

3.75

-1.10

0.00 3.75

Less Credits or Refunds:

Total Charged to Credit Card:

Balanco Due:

Total 0.00

78.76

CAD 55.65

CAD-23.10

CAD 55.65

CAD 0.00

Invoice No: 15846114 acoQ)ss more~ • CuSiomer Name: CITY OF VANCOUVER Airline Conaltions or Contract & Other ln1portant Notrees: Clie!< Here

,, .... Triili~

from C oncu1

Traye! smarter w jth Triolt . the must-haye travel ap12.

Gilt Instant accoss to all your tl'llvel plans In one place, Including your company's travel ogenoy

contoct tnlormatlon. Simply lorword this conrirmntlon omalt to [email protected] to gel s~arted .

Sherator1 Centre Toronto Hotel 123 Queen Street West Toronto, ON MSH 2M9 Canada Tel; (416) 361-1000 Fa~; 416-947-4854

Gregor Robertson 453 12TH AVE W

VANCOUVER. BC VSY 1V4

Canada

Tax 10 : 844048108 Sheraton centre 30-SEP-16 03:40 9999

Dale Rcferettce Description 28-SEP-16 RT3939 ROom Chrg Grp Association 28-SEP-15 RT3939 Rooms HST 28-SEP-16 RT3939 Oostination M11rketing Program

28•SEP·16 RT3939 HST Dest Matk.etlng Prgm 29-SEP-16 RT3939 Room Chrg Grp Assoc1at1on

29-SEP-16 Ri3939 Rooms l-IST

23·SEP-16 R13939 Destination MarkcUng Program

2.9-SEP-16 RT3939' HST oesr Marketing Prgm

30-SEP-16 MC MasterCard

"Tolal "' Balance

Page Number Guest Number Folio ID Arrive Date Depart Date No. Of Guest

Room Number Club Account

tnfom1ation Invoice

Sheraton· 'I lnvolceNbr - 455788

6496520 A 28-SEP-16 22:06 30-SEP-16 14;00

1

3939

SPG •

Charges (CAD) Credits (CAO)

329,00 42.77

8.75

1.12 329.00

42.77 8.75

1.12 -763.28

763.26 -763.28 0,00

For' your convenience, we have prepared this zero-balance folio indicating a $0 balance on your account. Please be advised that any charges not reflected on this folio will be chelrged to the credit card on file Wllll the hotel. While this folio reOcc.ts a $0 balance, your credit mrd may not be charged until after· your departure, You are ultimately responsible for paying all of your folio charges In full. Please note that your !]Uesl

room Will be checked ovt at 12 noon.

Cont,nued on lhe next p<Jge

Sheraton Centre Toronto Hotel 1 23 Queen Street West Toronto, ON MSH 4M9 cana.da Tel: (416) 361·1000 Fax: 416-947-4654

Gregor Robertson 453 1211-l AVE W VANCOUVER, BC VSY 1V4

canada

HSTSummary

HSTRoom: HST Food and Beverage

HSiTelephone: HSTOther:

HSiTotal

Pagel'llumbcr Guest Nury~ber

FolioiD

Arrive Date Depar1 Date No, Of Guest Room Number c lub Account

Sheraton· 2 6496520 A

28-SEP-16

30·SEP-16

1

3939

Invoice Nbr

22:06

14:00

Amount (CAD)

85.54

0.00 0.00

0.00 85.54

455788

Savor the unexpected with Paired · our menu of exper11y matched small plates, premium wines and craft beers. Hlghllghting fmaglnatlve Ingredient combinations, Paired delights the palate ar,.;tlnvltes exptoratron VIsit our lobby bars or learn n,ore <:~t www.sher<~ton .com/palred

Tell us about your stay, www.sheraton.coltl/revlews

Questions on your bill? Please submit your billing Inquiries <IS tallows: Go to. www.shcratontoronto.corn Select: " Hotel Features" Select: '"!3illln g ..

Pick up procedure at the airport

Please make sure prior arrangements have been made

1. Clear customsf / _ M 2. Pick up luggage IQ~ ·1 v 3. Go to the commissio at

the pre-arrange nd

Designated Posts Terminal 1: Post 01 Terminal 3: Post 29

Receipt

Date: ~es;'~ ~ 12}:?\ b Amount: ------

From:~~ :.. To: 'f'fZ.

~\.)~-(~<;<f.

\2.-V \-'\A"'\~\lo-0\~

City of Vancouver 453 Wast 12th Avenue Piclwp Code: DP Soard of Parks end Rocreatlon Vancouvor, BC ~""""------------------.,

Vancouver Police Soard V5Y 1V4 Choque No. S.17ft)-----, Vancouver Public Library Board Tel. 604·673-8355 Choquo_ Dato 2017/Jan/05

To: Robertson, Gregpr Mayor

City Refere nce f

Invoice Date Gross

Vendor No. 206304 Documont No. 20009624,30 Choquo Total $370 .60 C:DN

Dedn/Disc Net Amount '

2700060897 MAYRl6025 2016/ll/28 3 70 .60 0 .0 0 370 . 60 Mayor G. Rober t son: C40 Mexico City Mexico Nov28

~YOF VANCOUVER

City of Vancouver 463 Wost 12th Avonuo Board of Parks and Recreation Vancouver, BC Vancouver Pollee Board V5Y 1V4 Vancouver Public Library Board TeL 604-673·8355

PAY ***Three Hundred Seventy Dollars AND 60 Cents

To Th e Order Of

Robertson, Gregor Mayor

PLEASE DETACH BEFORE PRESENTING FOR PAYMfNT

595 Burrerd St V Bank of Montroal @ Vnncouvor. BC

0004

.rrrn 01052017

OIITE MMDDYY'lY 00040-001

$370.60 CON

PER ------"~---S-------· City Troosuror

Bertrand, Dana

From:

Sent: To:

Bertrand, Dana .0. 3vcl 1 TL1esday, February 07, 2017 12:23 PM ~~" lfiA • r Tsang, Bea -.:p~ \IV...J---\-

Cc: Subject:

Wong, Sharon l , 1 J RE: Payment from C40 $2424.45 Feb 3 Wire Info T l3 Lj-~ . t3

Okay thanks. I' ll have to revise two TCV's from last year with this updated info.

TCV MAYR-16-025 (3RD party part ial payment $1.349.43)- Gregor Robertson (Order !BQ0232.25 GL 536040} TCV MAYR-16-026 (3rd party partial payment $1,075.02) - Katie Robb (Order #40036584 GL 536040}

Thank you,

Dana Bertrand, Office Manager

Office of the Mayor I City of Vancouver 604.873.76221 mayorofvancouver.ca

From: Tsang, Bea Sent: Tuesday, February 07, 2017 12:15 PM To: Bertrand, Dana Subject: RE: Payment from C40 $2424.45 Feb 3 Wire I nfo

Hi Dana, $

:;t. '-1 t-tf. 'I~ We confirm receipt of $2,42.45 Canadian on Feb 6, from EVENTOS PROMOCIONES Y CONVENCIONES, per attached payment advice. Sorry we are not aware it was related to C40.

Please provide disbursement information to record receipt of this payment.

Thanks, Bea Tsang Treasury Services

City of Vancouver Tel: 604-873-7443 Fax: 604-873-7404

From: Bertrand, Dana Sent: Tuesday, February 071 2017 11:58 AM To: Tsang, Bea Subject: Payment from C40 $2424.45 Feb 3 Wire I nfo

Hi Bea,

I just received this from C40. We should have received the wire on Feb 3 in the amount of $2,424.45 Ca.nadian. See their confirmation below. Are you able to confirm that we received it on our end with this info?

Dana Bertrand, Office Manager Office of t l1e Mayor I City of Vancouver

1

604.873.7622 I mayorofvancouver.ca

From: c40travel [mailto:[email protected],mx] Sent: Tuesday, February 07, 2017 11:48 AM To: Bertrand, Dana Subject: Re: Mayor Robertson e1nd r<atie Robb City of Vancouver Flight Invoices and Payment Forms - C40 Mexico City 2016

Dear Ms. Bertrand,

I hope th is message find you well, please find below the proof of reimbursement for

Vancouver delegation. According to the allowance budget your received $1,349.43CAD for mayor Robertson Gregor and 1075.02 for Ms. Katie Rob b. Be reminded that the travel allowance budget (flight ticket) for Vancouver Delegation is up to $1352 USD for t he mayor and $687USD for t he delegate.

Please confirm that you received the refund .

Kind regards,

Margarita Vazquez i-=--======,

( ,lliJ ;>O f I II 1\ Ill f I ~ ll 0

BANCO MONEX S.A. INSTITUCION DE BANCA MULTIPLE, MONEX GRUPO FINANCIERO

ex PASEO DE lA REFORMA 284 24 COLONIA JUAREZ C.P.06600 Mexico D.F. Tel. 52310000

www.monex.com.mx RFC BM19704113PA

COMPROBANTE DE RETIRO No. 48029876

FECHA: CLIENTE ORDENANTE; CUENTA;

D3·febrero· 2017

EVENTOS PROMOCIONES Y CONVENCIONES S.A. DE C. .17{1)

_ ]

CONFIRMAMOS HABER ENTREGADO EL SIGUIENTE DEPOSITO EN CUENTA:

BENEFICIARIO: MONTO: DIVISA: BANCO RECEPTOR: CUENTA: FECHA HORA PAGO: FECI1A HORA CONFIRMACION: CONCEPTO:

' . INFORMACION AL BENEFICIARIO:

•

CITY OF VANCOUVER $2,424.45 DOLAR CANADA BANK OF MONTREAL

5.17(1)

0Hebrero~2017 15:09 Cd. de Mexico (GMT·6) OHebrero-2017 15:09:19 Cd. de Mexico (GMT·6) SWIFT MESSAGE .1 .__...;.......;.___, 48029876

remmbolso de vlsita convencion mexico die 2016 PAGO DE SERVICIOS

De: Bertrand, Dana <[email protected]> Enviado: ma rtes, 31 de enero de 2017 04:52 p.m.

2

TCV

No. MAYR City of Vancouver

Travel Claim Form For AP Department Use Only

16 025

Gregor Robertson

Ma or

Name

Title

Phone ...;;6_04..:.-..:.8_73-.:.._7.;..622.:.._ _ __ Employee No.

Purpose of Travel: C40 Destination: Mexico City, Mexico

Type of Travel:

{For Travel OUlside of Metro Vancouver}

Date------..

Department

~'V'l~ Div;s;on

Vendor # . S.A:P Doc #

December 6, 2016

Mayor's Office

0 Conference

0 Business

0 Training

Travel Time: Start Date/Time: November 28, 2016 0 AM 0 PM

0 AM 0 PM End Date/Time: December 4, 2016 -------~-------------Dec 3 (personal time)

(If travel time aldends beyond 1 day boforo and I or efter conference or meeting dates please explain)

Travel Expenses Account Code Total All expensoc to be shown in $CON (use Conversion Worksheet) Bus /'no CCICI'd«Mas <:est Eleme"l Estimate .Actual

Airfare: (include: baggage/seat fee(s) I travel insurance) 9200 40023225 536040 ---·-·-------- - 1,356.32 Ground Transportation (include taxi, car rental) __ l_~gg_ 40023225 ---~~§9.iq - 115.94 Parking: ~1~QO 536040 - -Internet/ WiFi. 9200 536040 - ---- ·-------Accommodation: #of nights I $ 507.44 I X 1 9200 ------- 40023225 -~~;tq_ 507.44 507.44 Per Diem: I$ 93.32 I X 5.0 9200 40023225 536040 466.59 466.59

Less: #of meals provided Breakfast 2 (31.99) (95.98) ----------(24.00) Lunch 1 ----··----------------------

Dinner 1 (39.99) --·----- --------O~her. hosting 9200 40023225 536040 - 53.27 -----Other: 9200 536040 - -Other: 9200 536040 - -__ .............. Registration Fee: (Please attach ongloal and a Cilpy of registration form) 9200 536040 - -r-------- ------


0 Check here if separate cheque required Less: Pd by ?card/Ghost/Advanced 2,032.97

Number of Days:

(use drop down) International

6.0

(112 day bofore or efter noon)

Pcard/Ghostl 3rd Party Advanced Reimbursement

1,356.32 ~ .... ,.. ... .... ... ' .

115.94 -- -- -

507.44 --

53.27 -

- -- -- -

2,032.97 ~-'0·"" ( I

~

I

I Pay to: NetAmt Owing To/(From) Traveller 370.60 Address: '¥ l3'f1

~loS '/- . ttf No~~ __ ~et "frav_e!_C_o~~ Pa!d_Ey Ci!Y_:_ ________ _ ~ ~OJ.¥_. 25:_

-- ---------- -----------------------Pre·Travel Authorization Travel on Clty business is hereby authorized for the above noted employee subject to the esiimated cos! and the provisions of the City's Travel Pdicy.

Sign;ture General Manager or designate (Print Name)

Date

For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I ~ ............

Post - Travel c ertificatlon .~~ ~ !e ~~ J~ 1 hereby certify that the above stated trcv -. penses are ~ff~J' e s !1l ~.policy~j

(1) ~~~rJ?\ __ J . .. ~· AI'"'-'UIA. t-1~

I concur with the

expenses claimed

TCV Prepared by:

re e D te

r or desig:~ate Date

_______________ .......:D:;..;a;;.;.n.;.:a:...:B::..e::..rt..::r..:::a.;.:n..:::d _________________ Revised: Dec 2015

Name Title

City of Vancouver

Conversion Worksheet for Travel Expenses

Exchange Rate Conversion : http://www.bankofcanada.ca/rates/exchange/1 0-year-converter/

Gregor Robertson Mayor

Date Department

December 6, 2016 Mayor's Office

TCV No. ___ __;M;.;.:.A-.Y~R-.-..:.16,;;;,.-.-02•5~---

Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking Internet I WiFi Accommodations - No. of nights Per Diem Registration/Conference Fee Other (Specify)

5

Total Expenses in Actual Exchange Rate $CDN

0.00 ------------------ ------------------- ~-----·--------------

0.00 0.00 0.00 0.00

------- ------------+----:--:-:~~~-------------------N/A 1.33310

-------------------~-------------------i----------------0.00 0.00 0.00 0.00

------------------- -------------------- ---·-----------0.00 0.00 0.00

------------------- ~------------------ --------------------0.00

Enter these numbers in Travel Expense Claim Form

Date Event Time Location Role Materials Other

Wed CNCA Breakfast 8am·1 0:15am Hilton Mexico City Participant· Talking points, Nov 30th Reform a leading role Participants list, and

agenda in Dropbox

CNCA Mayors Only 10:30 Mexico City Katie is preparing Session Reforma room B

26th floor Importance of Strong 11 :30am· Hilton Mexico City Panelist Mary Clare will Partnerships- Urban 12:30pm Reform a prepare some Agenda Panel notes

HOLD for Site Visits 1-4pm Off-site Participant NA Options for site visits are in the calendar

Openi ng Reception 6pm Hilton Mexico City None NA Reform a

Thurs Cities Leading the Way 8:45-9: 30am Hilton Mexico City None NA Dec 1 from Paris to a Climate- Reforma

Safe World (Conference opening remarks) FYI: Deadline 2020: How 9:30-10:45am Hilton Mexico City None NA Cities Will Get The Job Reforma Done

FYI: Adapting to 11 :15am · Hilton Mexico City None NA Tomorrow: Creating Low- 12:15pm Reform a Carbon, Resilient Cities for our Grandchildren to Inherit Bloomberg Board of the 1-2pm Hilton Mexico City Roundtable Dropbox Leading Mayors: new Global Covenant of Reform a discussion ft Mike, Christiana Mayors for Climate & press briefing Figueres, Patricia Energy Espinosa, Paris Mayor

Hidalgo and Cape Town Mayor de Litle

Panel - Less is More: 2-3pm Hilton Mexico City Panelist I will confirm with Energy, Buildings and Reform a Doug our Urban Future

Presentation with speaking no~es

FYI: Concurrent Sessions 3-4pm Hilton Mexico City Details in calendar Reforma

C40 Awards Ceremony 6:30-8:00pm Hilton Mexico City City of Vancouver Nominated for the Reforma is nominated for 'The Neighbourhood

an award Energy Utility project'

Bloomberg Dinner 8:30-10:30pm Hilton Mexico City Participant Mayors only, no staff Reforma

Fri HOLD for Mayoral 7:45am-8:30am Hilton Mexico City Participant In Dropbox Dec 2 Breakfast on City Food Reforma-

Systems Networking lounge

FYI: We're All in this 8:45-10:00am Hilton Mexico City None Together: Building a Reform a Coalition Between Nations, States and Cities FYI: 5 Invest for Success: 10:45-11 :45am Hilton Mexico City None Financing Climate Action Reform a in Cities

FYI: Sustainable Cities for 11 :45am- Hilton Mexico City None All: Increasing Social 12:15pm Reform a Equity through Inclusive Climate Action Mayors & Business 12:30-2:00pm Hilton Mexico City Participant Mayors only, no staff Executives Private Reforma - Terraza Lunch Alameda, 6th Floor

FYI: Concurrent Sessions 2-3pm Hilton Mexico City None Details in calendar Reform a

FYI : Citizens Leading the 3:30-4pm Hilton Mexico City None Way Towards Livable Reform a Cities

Per Diems

Name: ~ ~12- !=fu~so~ From: ND'I· 2 6 Dates:

To: .n.e..~ ± ·Purpose of Trip:


Date Breakfast Lunch Dinner I'Jov 2.-~ t-..\ov '30 \

1\e..c_. I ' ·""Dec_z \ ' -

.

.

Uriel Tonatiuh Ortega Roldan

Manto introducido $300.00

Importe: $300.00 iVA ( 6 %}

$300.00

..... 14'\ .. t·:·;,;·-~ n: :J ::.':-"1 -.::.'.J',)~:rr)ri. , •.. ·,,u,!fll •t~:fl q ., !i ·· ... : hh •t:-::"F•.:"" ·-··:1::1.<"r.',t i'W •i t ;'· ·.r ··~ ~··I . . 1':\1; •.t ;:; I ' ,

.,;,ra tl . r....>r.v: nkro 1·: 1Z1t,k ~L.o.dmlt ~u. d•rr '.·· .>1 CQJJtacta a Soporl'e

2

, .. .. ·~

).-' • H'• ..,;

®. Hilton. ,.

HILTON ME)(ICO CITY REFORM A Av. Ju~re~ 70, Col Centro, Mexico D.F. I 06010 T: SBO 5300 I F: 5130 5255

ME)( ICO CIYV REFORMA Si requlere facturar por favor enviar mail a: MEXRF [email protected]

ROSERTSON, GREGOR 453 WEST 12 AVE VANCOUVER CI\NADA -- 453 CANADA

C-40 MAYORS SUMMIT 2016 SEXTA

MEXICO

TAX#; CONFIRMACION: 3302654664

2704/1(1 ERX1 11128/2016 1 :02:00AM '12/3/2016

110

PLAN DE TARIFAS: GRPR40 HH# AL: Car.

11/28/2016 '11128/2016 1212/2016

6474087 C40 MAYORS SUMMIT 2016 SE;XTA CUMBRE 131ENAL $6,514.00 $1.197.99

($7,71 'I ,99) _

' !j;O.OO

6474087 TAXES 6485022 MC . 17('l)

''BALANCE ..

~M/J<DMT~

MAA{ R-- \ \Q - 02-~

ROBERTSON, GREGOR

12/2/2016

946

$ 601 · tftf cJt ------..( . --110m HlLTOII

(0099) HILTOil RECI:PCIOH AV JUAREZ ?0

,:1· COL. CENTRO <AREA 2), DF ~+ ~JJSZ690 lll~T PISO EJECUTIVO 2 ;.:;J-

N(). Tar jota: s.17(1) _ _._.___ .... ~ns~erCard

ni•ROBnM IIIPORTE

$ 1, 111. 99 r~>(N

oi' r .: R : AR : AI.~~ Auf,.i:

o:t•

380432092 6344 68'/D65261iC10DBBE AOOC00000410 10 191947

FH~R : 02tl2t201G 16: 19:4? .-~t·- t

----'(E\.LOW CAS CO LTD

1441 cLA~K DR VoL3~9 V A!!COUVER ac

21168S59

ml ~RCH~~t HH

11·2U·2G16 89:2&:36 Acct # s '17{1) CN Etp Date ••7' ~ Card Type MC Nallle: GREGOR ROBERTSOM ~oaeoeG&e~1GrtO MastercaYd

t race # JJBOO~ 1'\21'\566~9632

tnv. # 1 ~uth # 12263a RRM oa1~12Ge4

PUI'chase l ip

i~ta\

$12.60 $3.GG

'\~.~a

----------------BLACKTOP & CHECKER

CABS#225 777PAC t FIC ST VANCOUVER 8C

·JUPLICATE*

MASTERCARD DATE 2 0 16 / 11 128

TIME 5183 15:47 :02 CLERK ID 1 RECE IPT NUMBER

--·· C8"5o'156.55 - 001 -D 45-00:f- l.l

PURCHASE AMOUNT TIP TOTAL -

$ 34.60 ~5.00

$39 .60

Maste rCa rd AOO.D000004101D

ECED441 E59001EA7

00 0 9 D 0_ 8 DO 0- EB 00 E -, • . J

BONNY'S TAX I B 10 5525 tMPERihl ST

BURNABY 8C

CARD s.17(~ CARD TVF-t:c DATE T IME CLERK ID

MASTERCARD 2016/1 2/0<i

5071 23:43 :01 02

RECE I PT NUI'IBER C85007119-001-1~3-004-0

PURCHASE AMOUNT TIP TOTAL

$36.00 $5.00

$41 .00

!"'.as. t e rCa rd F()()00000041 010 5CEF8020124707CA 0000008000-ESOO 74E7193A72801239

#rsANORTE -yOOI\ RfSf !IRlGAA

200 CJtN o Cltlll 11AVO H0 l1 l'.EXICO llf

~: 12 -~~

39 HOVTEI1BR£ 2~'G

s.17(1) !l'£D!ltJ;tRE!l~A!IJE1la

$b~.0'd ~m.oo $1$).80

tm. 162~93

~1tN~

f 63. t-t CA- .

Bertrand, Dana

From: Sent: To: Subject:

HI Margarita,

Bertrand, Dana Wednesday, November 23, 2016 1;43 PM '[email protected]' Mayor Robertson and Katie Robb City of Vancouver Flight Invoices and Payment Forms - C40 Mexico City 2016

Attached, are the air fare invoices (all airfare is Economy class) and itineraries for both Mayor Gregor Robertson and Ka tie Robb.

I've also attached t he Payment Information Forms for both.

Total Airfare Costs (in Canadian dollars) are:

Mayor Gregor Robertson: $1,356.32 . Katie Robb: $1,451.27 (please disregard the change fee for Katie's t icket but the Itinerary information is correct on invoice

1611350).

Mayor Gregor Robertson will be arriving in Mexico City Juarez International Airport - Nov 29 at 00:15.

Please let me know if you require additional information.

Thank you,

Dana Bertrand, Office Manager Office of t he Mayor I City of Vancouver 604.873.7622 I mayorofvancouver.ca

Invoice 1612094 ROBERTSON G - ..••

Invoice 1610B6.6 ROBB 1M - SZARM .. .

Invoice 16111.350 ROBB f.,- SZARI•1...

!Payment IPaymemt Informa'tionlfol1lll.,. Information 1Fo1m •..

1

Payment Information Form

Incomplete or incorrect details wi ll cause delays in payment. Please reach out to Margarita Vazquez, Travel & Accommodations

Manager [email protected] with further questions.

Appendix - Payment information form

Instructions:

MAYORS SUMMIT

2016 CIUDAD DE

MEXICO

This form should be sent to Margarita Vazquez, Travel & Accommodations Manager

C40trave/@epconvenciones.com.m~ along with the proper proof of payment from the airline with the

passenger's name and ticket cost.

If you require reimbursement for a Visa application, p lease attach a copy of your proof of payment and a

copy of the obtained visa (only countries that require a v isa to t ravel t o Mexico wi ll be reimbursed for this

expense).

Individual or Business Contact Information

. 8 Last Name Middle Initial

{!; Business Name (If applfcable)

/;J6s£ Street Address Apartment/ Unit/ Floor

v City State/ Province

Clf1Jrtbff v~ y ; vtj Country Zip/ Postal Code

--~f_1~~j~o_r_. _v_ob_u __ +_5_o~_e __ ~_~_,n_CD __ u _~~--~_tA __ ~(~~b~~~ ,~/ 3 · {~L~ l:m'<JiJ-I,ddress Phone Number

M rj ~~a~ I lA \4 f..D.v e: --z... ~que 0 Wire

Name of C40 Contact Preferred P;:wmcnt Method - check one

10

Hmail Printable (Jnvoice) Page I 01 2'

Travel Phone: 604 688-3551 I 800-663-0208

[email protected] Direct Line: 604-1:>39·2543

Passenger(s): Robertson/Gregor Angus Bethune Trip Record AZNRVU Ref: MAYR-16-025 Locator:


• RULES AND RESTRICTIONS FOR AIR CANADA FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE- 75.00CAO • PLUS ANY TAXES/DIF~ERENCE IN FARE, IF APPLICABLE.

• THE CHANGE FEE AFTER DEPARTURE- 75.00CAD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS NOT APPLICABLE, • RULES AND RESTRICTIONS FOR AEROMEXICO FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE - 200.00US0 • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE • 200.00USD • PLUS ANY TAXES/DIFFERENCE IN FARE, iF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS NOT APPLlCABLE.


;; INSURANCE - Monday, November 28

Manullfe World Travel Insurance

Begins: Monday, November 28 Ends: Sunday, December 4

From: Vancouver Premium: 28.00

Product: Global Medical · Under Age 60 Policy Number:s.17'"'(1.,_-...., ,_~ . ............ .,._ •. ~ ....... - ......... ,..,..,_, ... .,.__,_n..,••••••,_.,.. .... _,_,_ ..• _.. ..... ...... ..-vo•••••_.......,.,....,..,.. ••.. ,.._,~-,.., ....... - . ..,..••- •••·~••--••••t• ··----···--·•••u•.-..•-·•~•--•• .... , .,... . ...... . .

Remarks: Coverage for robertson gregor Coverage cad1 000000 after departure

fa AIR- Monday November 28 2016

~ Air Canada Flight AC996 Economy Class Check In Confirmation:

MZSRXM Depart: 17:00, Monday, November 28 Arrive: 00:15, Tuesday. November 29

Vancouver Inti Airport-Terminal Main Juarez Inti. Airport-Terminal 1 Vancouver, British Columbia, Canada Mexico Clty, Mexico

••ooooooouo-oooo••uoouoo ooooo••••••••••••-.oooooouoooooooo•-•o...,ooouooo••••••••• ••••••••••••••••••..,_.,..,... ,., .,.,., ._, .. , .• ._.,.,.,,.,,_.,.._._., , _..... ,, ... , ... ,., • . , ,. , _.. _ _._ ... ._.. ,. ..... , ...,,,..,., , ,._,,._..,,._.,,, ,_..,..,_,....._,,...._,, ..... , -.,.

Booking Code: V (Economy)

Remarks: Seat prefered window seat You are booked in Flex class

bttps://ctt.compleattdp.com/TripDetaii/PrintMessageHistory?pnrld=348419546748950&... 11/18/2016

:Email. Printable (Invoice) Page2 of2

fa AIR- Sunday December 4 2016

Aeromrndco Flight AM696 Economy Class Check In Confirmation:

HSEVQV Depart: 17:50, Sunday, December 4 Arrive: 22:02, Sunday, December 4

Juarez lntr. Airport-Terminal 2 Vancouver Inti Airport

--------------------~ex!~-~~~~ -~~~~-·-··-·-·--·-·-······-·············--·················~-~-~~~~~~!.:.~.~~~~~~-<?.~!~.~~~~~-~~~-~?.~-~-Booking Code: L (Economy)

AIR CANADA. - Sunday, December 4

Details

Departs: Vancouver

Details: SEAT SELECTION

MiSCELl.ANEOtJS · Tuesday, December 6

Details

Departs: Mexico City

Details: "'AEROMEXICO SEAT SELECTION ••

Invoice Details


Air Canada I 014 2169957290

Base Tax GSTIHST 455.32 128.56 1.00

Form of Payment: CAS-17(1) ------..

Air canada Seat Charge 20.00

Form of Payment CA,_S_.1_7..:..(1...:..) ____ _ Processing Fee 35.00 1.76

Form of Payment: CA .17 1) M~nuli fe Insurance 28.00

Form of Payment: CAs.17(1) ------1 Aeromexico I 1391158331287 512.00 80.56

Aeromexico Seat Selection

----·---------. Form of Payment: CA:S.17(1) 94.13 ..___ ______ .......

Form of Payment: CAs.1 ?1'f1 Totals: 1144.45 209.12 2.75

Total 584.88

20.00

36.75

28.00

592.56

94.13

CAD 1356.32



https:/(ctt.compleattrip.com/TripDctail/PrintMessageHistory?pmfcl==34 8419546748950&... 11/18/2016

~"{YOF VANCOUVER

City of Vancouver 453 Wost 12th Avonuo Pickup bode: DP Board of Parks and Recreation Vancouver Police Board Vancouver Public Llbrarv Soard

Vancouver. BC ~------;:::::;-:;:;;;:=::::;-------,

V5Y 1V4 Cheque No. 5.17(1) J Tal. 604-673-8355 Cheque Dote 2016{Mar/07

Vendor No. 205304 To : Robertson, Gregor

Mayor

City R.efore'noa Invoice

\

\

Date

D,oaument No. 2000916633 Cheque Total $135.00 CON

Groao Dedn/Disc Net J\mount

2 700057906 r-l.i\YRl600l. 2016/02 /02 135. 00 0 . 00

\ 135 . 00

Mayor G. RobertDOn: BCMC Ottawa ON Feb2 - 5/16

I

~TYOF VANCOUVER

I City of Vancouver Board of Paries and Recreation Vancouvor Polico Board Vancouvor Public Library Board

t \

.. 453 Wost '12th Avonuo Vancouver, BC V5Y 1V4 Tol. 604-673·8365

PAY ***One Hundred Thirty-Five Dollars

To The Order Of

Robertson , Gregor M ayor

.17(1) . . " J: • • '

\

PlEASE DETACH BEFORE PRESENTING FOR PAYMENT

595 Burrllrd St V Bonte o f Montreal @ Vancouver, BC

0004 03072016 DATI! MMDDYYYY 00040-001

$135.00 CON

PER -----'~ ___ $......_ ____ _ City Troasurer

I TCV

I MAYR

I No. 16 001

Name Gregor Robertson

Title Mayor

Phone 604-873-7622


0 Conference

0 Business

0 Training

City of Vancouver Travel Claim Form

(For Travel Outside of Metro VanCCIU'I71!'!! = -Date

_ ... ,..':\Vt.U

D ~partment

Employee No. s.22\fn.

Big City Mayors' Caucus

Ottawa, ON

Travel Time: Start Date/Time:

End DatefTime:

DiVision

' I February 2, 2016

Februrary 5, 2016

Vendor # iS,AP Doc#

2115/2015

rk~or's Office

\

For AP Department Use Only

I (use drop down) CDN

0 AM 0 PM Number of Days: 3.5

0 AM 0 PM (1/2 day before or after noon)

(If travel time extends beyond 1 day bf!fore and I or aftgr conference or meeting dates please e)(J)Iein)

Travel Expenses All expenses to be shown in $CON (use Conversion Wonts heel)

Airfare: (include: baggage/seat fee(s) I travel insurance) Ground Transportation (include taxi, car rental) Parking: Internet I WiFi: Accommodation: #of nights I$ 280.42 I X 3 Per Diem: I$ 60.00 I X 3.5

Less: #of meals provided Breakfast 2 Lunch 2 Dinner 1

Other: processing fee Other: Other: Registration Fee: (Please attach original and a copy of registration form)

0 01e<X here If separate cheque required Pay to: Address:

Pre-Travel Authorizat ion Travel on City business is hereby authorized for the above noted employee subject to lhe estimated cost and tile provisions or the City's Travel Policy.

Signature General Manager or designate (Print Name)

Date

Account Code Total Pcard/Ghost/ BusAI'ea oc:ICoG!tmss CostBemer.t Estimate Actual Advanced

9200 40023225 536040 - 968.73 968.73 -----·----·---9200 40023225 536040 - 115.48 115.48 -------- ---------9200 536040 - - --------9200 536040 - - -9200 40023225 536040 841.27 841.27 841_27 ------ ----------9200 40023225 536040 210.00 210.00 ------- -----------____________ ,.. _________________ (20.00) (75.00

(30.00) ---------------------(25.00) --·--

9200 40023225 536040 - 26.25 26.25 ---9200 536040 - - -----------9200 536040 - - ------- -·-·---------9200 536040 - - ------ -----------

Total Expenses 976.27 2,086.73 1,951.73

Less: Pd by Pcard/Ghost/Advanced 1.951.73 / .....

Net Amt Owing To/(From) Traveller 135.00


I concur with the

expenses claimed

TCV Prepared by:

3rd Party

Reimbursement

------

----

0.00

1 I o.oo 1

Name:

Dates:

PurposeofTrip: ~e_) ~tJ4: tnJ


Date Breakfast Lunch Dinner ~·. 3 ~. lf. I • ' ~. 5 I I

.

.

\JI.<Ul ll~ V II liU'-'

ACCOUNT INFORMATION N&mo ROBERTSON, GREGOR Corporation CITY OF VANCOWER

Account# :'17(1)

SUMMARY CURRENT BALANCE

Accourlt Limit 7000.00 Tmnsnctlon(s) 1951.73

Current Balance 1951 .73 Adjustment(sl 0,00

Av•lleble Credit 5048.00 Aulhor1zatlon(s) 0.00

Outstandlno B alance 0.00

Activity Details -As of02/1512016 14:29 EST Transaction Type Description Auth# MCC Supplier 10

Decline Amount

Date!Time Reason

02/09/2018 Transaatlon dala loaded

02/0812016 Transaatlon dala loaded

02/0812016 Transaollon dala loaded

02/0312016 Transaction dots loaded

0112212016 Transaction data loaded

01/22/2016 Transaollorr data loadad

0112212016 Transaction data loaded

ARC THE HOTEL 013531 7011 00005609610670~ - __,...,.--841 27 OTTAWA,OTTAWA,ON,CAN

BEL-AIR TAXI 003903 4121 000042983805704 - / 3500 103,COQUITLAM,BC,CAN

BLUE LINE 1216 163542 4121 000043251735703 --/ 4788 TAXITAB,OTTAWA,ON,CAN

BLACKTOP & CHECKER 185224 41 21 007240039 - - / 32.60 CAB,VANCOUVe.R,BC,CAN

AIR CAN 161431 3009 87203770037 • _ / 8400

0142167776925,WINNIPEG,MD,CAN

AIR CAN 160916 3009 87203770045 . __/ 884.73

0142167776925,WINNIPEG,MB,CAN

UNIGLOBE ONE 1471789,604·688· 170831 4722 995041 9'12101015 - - / 26.25

3551 ,BC,CAN

t'--1 A.'( e.. - 1 (o - 0 0 l

L1~r~-koVL ~c_ 91--kw(L ~;z-6/l le

A~~-C;r'"ourJ. c,.ra\.lrJ G:t~~

fl.,'V'

A-t,-.

f?.~

https://www.bmodetai lsonline.com/PurchaseDetaii/DOL/action/temporary _activity _pri11t?... 2/15/2016

Passenger(s):

Invoice No.:

Robertson/Gregor A ngus Bethune Ref: MAYR-16-001 1471789

f.J AIR · Tuesday February 2 2016

ti} Air Canada Flight AC188 Econotny Class

Booking Ref.:

.l"age 1 or J

Travel Phone: 604 686·3551 I 800-663-0208

[email protected] D1rect Line: 778·370-2481

OGRWVF

Check In Confirmation: NRMPHR

Depart: 17:15, Tuesday, February 2 Arrive: 00:52, Wednesday, February 3 Vancouver Inti Alrport~Tenninal Main Ottawa Inti. Airport Vancouver, British Columbia, Canada Ottawa, Ontario, Canada

•••- ... - .... ~--•··---.o•••-H•-·~-.-....,••··••-'"...,.•••••--•u•._.....•••-u.,oooouou.._,..._,.uou•oohoo--o.-_.,..,,.,,,.,,, • .,._.,, .... ,,,.,,,,., , , 0,,,._,, ,,._,, • .._.,,. .. ~..,_,.,. 0 o 00o...,....__,_.._0 ,.-.,0_..•••._..•u•- .. •

Booking Code: G {Eco1,0my)


f3 AIR- Friday February 5 2016

~ Air Canada Flight AC189 Economy Class Check In Confirmation:

NRMPHR

Depart: 17:55, Friday, February 5 Arrive: 20:38, Friday, February 5 011awa Inti. Airport Vancouver lntl Airport-Terminal Main

··~ ...... -... ~ ........ _ .. ___ S?.~~~~~~-!5?-~~~.~~-~~-~~~~ ... ~ ................... -.......... _ ... -........ _._ ...... Y~~.?-~~~!~L.~!.~.u.~~-~~.~-~!!.'.~1~!..~.~-~9~-.... . Booking Code: L (Economy)

Remarks: You are booked in Tango class

AIR CANADA - Ft·iday, Febr·uary 5

Details Departs: Vancouver Details: SEAT SELECTION

Invoice Details


Air Canada I 014 2157776925


Processing Fee

Totals:

Base Tax GST/HST Total

783.60 57.25 43.88 884.73 Form of Payment: CAS.17{1)

80.00 4.00 84.00

Form of Payment: CAS.17(1)

25.00 1.25 26.25 Form of Payment: CAS.

888.60 57.25 49.13 CAD 994.98



bttps;//ctt. compleattrip. com/Trip Detail/PrintMessageHistory'?pnrld~ 77 561299999715 8&tn... 1120/20 16

ARC T~V T H E H OT E L t1 A'( .e. -I~ - Q) I

Greggor Robt!J•fsO/I A c.c:::- 0 K ri.O"'t::A .,-\ 0 N

Cauada Room No.I No de c/t(lmbre 406

Arrival I Arrlvle 02.02.16

Depar·turc I D~pon ()5.01. /6

Page No ..I Nombre de page I o/l

INFORMAJ'ION INVOICE Folio No.I No de compte 228085

Membership No. I No tie mtllnbr Con[. No. I No de conf 1088458

All? Number I No du CIP Cashier No. I No c/u caissfer J

Grnup Code I Code du groupe G5Ttl I No TPS 809243876

Compa11y I Nom de compagnie

Charges Payment Debit Paiement

02.02.16 Room Clial'f{e I Chambre 259,00

02.02.16 DMF 7.77

02.02.16 HSTDMF 1.01

02.02. 16 l-IST Room 13.67

02.02.16 /Connect 5.97

02.02.16 HSTOtlter 0.78

01.02.16 Room Charge I Chambrr 2.59.00

03.02.16 DMF 7.77

03.02.16 lfSTDMF 1.01

(13.02. 16 HSTRoom 31.67

04.02.16 Room Clmrge I Chamb~ /99.00

04.02.16 DMF 5.97

04.02.16 HS'l'DMF 0.78

04.02.16 HS'T Room 25.87

05.02.16 Mastercard M/.21

s.17(1) XXIXX

Oalanca: a.oo

140 rue Sinter Strcul. Oltnwa, ON . Cunadu . KII'5H6. TclfT'el: 613 238 2888. rax!Telcc: 613 235 11421 . ToJJ/Ligne suns frn1s: I 800 699 2516 WWW .A RCTI I BHOTEL.COM

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BLACKTOP & CHECKER CA8St113:l

777 PACIFIC ST VANCOUVER BC

CARD s.17{1J CARD TYPE I~ASTERCARD DATE 2016/02/02 TIME 9182 15 :52:22 Cl.:ERK ID RECE IPT NUMBER

C85012128-001-423-011-0

PURCHASE Ar"1DUNT TIP TOTAL

$27.60 $5.00

$32.60

MasterCard A0000000041010 DDOD7209AEC35909 OOOOOOBOQO-EBOO 584A9F4CC2008E78

/ BLUE LINE TAXI

l&l a l 228 . 1ll1

IUflll"- lD: 324-381-m.l. vau!l.E JO o 121.6

llRI\IER 10 = 11005'1116

TRIP IU1!IER: 2609 p~: 1

9V~6

START: 16:34 ENDt 16:35

FFRE AI1001IT: s 39.65

SURCHARGE AI100NT: ' 1.50 T)P AIIOIJNf: ,. 1. 7$

TOTAL = $ 4 7.88

MASTER CARll SALE : s .17(1)

APPROVAL ~MllER ' t&asq2

lOOIGIEPASSENGER COPY...,..""

CUST011ER SERVICE. 1-!llile·'l'!3·2812 IltiiUTRVIIIAXllAB. ron

lAXITAil

8LUEI:iNE

BEL AIR TAXI 2121 HARTLEY A VENUE

COQU!llAM BC V3K GZ3 6045241111

SALE

Server #: 001413 MD: 4298380 TID: A42.98380 Batch #: 334 02/05/1G

REF#: 00000007 SEQ: 334001001007

2t39:03 APPR CODE 003903 MASTERCARD

f .17(1_) __

AMOUNT TIP TOTAL

$31 .00 $4.00

$35.00

DO • APPROVED . 001

MasterCard AID: A0000000041010

- TVR: 00 00 00 80 00 TSt EB 00

Thank You Please Come Again sa AIR r AXJ #103

COQutn.AM BC

CUSTOMER COPY

MA'(~- \b - CO\

I TCV

I MAYR

I City of Vancouver For AP Department Use Only

No. 16 014 Travel Claim Form (For Travel OuiSide of Metro Vancouver)

Gregor Robertson

Ma or

Name

Title

Phone 604-873-7622 Employee No. 5 22[1) ~~~~~------ ~-----

Date

Department

Divi:sion

Purpose of Travel:

Destination:

Type of Travel:

0 Conference

0 BLsiness

0 Training

Ottawa Business Meetings

Ottawa. ON

Travel Time: Start Date/Time: June 6, 2016

End Date/Time: June 9, 201 6

Vendor# SAP Doc#

June 13, 2016

Mayor's Office

EIAM 0PM

0AM OP~I

(If uavel time extends beyond 1 day bef()(e and I or after conference or meeting dates please explain)

Travel Expenses Account Code Total All oxponsos to be shown in SCON (use Conversion Worksheet) B••Arn CCIO'detNIB$ Cost Element Estimate Actual

Airfare: (include: baggage/seat fee(s) /travel insurance) 9200 40023225 536040 ______ .. ______ - 1,213.93 Ground Transportation (include taxi, car rental) 9200 40023225 536040 - 36.20 ------------Parking: 9200 536040 - --·---·--·---Internet 1 WiFi: 9200 536040 -------·--·----Accommodation: # of n1ghts ~X 3 9200 40023225 536040 535.92 535.92 ------ ---·--Per Diem: X 3.5 9200 40023225 536040 210.00 210.00 ·-·---·- -·--

Less: #of meals provided Breakfast 2 -----------------... ------------ (20.00 (20.00) Lunch 0.00 ------·--------------------------Dinner 0.00 -------- ----------

Other: processing fee 9200 40023225 536040 - 26.25 ................... -------------Oltler: hostinQ 9200 40023225 536040 66.48 -------- _ .. ______ Other: 9200 536040 - ------- ---------Registration Fee: (Please auaeh original and a copy of registralion fom1) 9200 536040 - -------- --·---·---


0 Check here if separate cheque required Less: Pd by Pcard/GhosUAdvanced 1 878.78 Pay to: Net Amt Owing To/(From) Traveller 190.00 Address:

Number of Days:

(use drop down)

CON

3.5


Pcard/GhosU 3rd Party

Advanced Reimbursement

1 213.93 -36.20 -

- --

535.92 --

26.25 -66.48 -

- -- -

1,878.78 0.00

' 1 For 3rd Party Reimbursements to the City, attach a copy of the City's AR invoice. I o.oo I

Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee subject to the estimated cost and the provisions of the City's Travel Policy.

Signawre Genetal Maroger or designate (Print Name)

Dele

Post- Travel Certification I hereby certify that the above slated~' r. ing expenses ar

{1} _ I Signature ~ Em lo


TCV Prepared by: ----~~----=D:..:a:::.n.:.::a:...:B:;..e::.;rtra.;::.;:;:..:.n.=.d ____ ~----Revised : Dec 2015

\VJ HAY~- Ito - 0 I 4-

Per Diems

Name: ~~·}?~@J Dat es: From: :::Jl; N6 h 1 ZOI"'

To: ::fvtJ {;" q 1

20/t,

Purpose of Trip: --r Z:: V '\-1\ A'( g_ - \ le - 0 ) t/-61\A~A: '\1N~~tf6 ~6


Date Breakfast lunch Dinner ..:Ju~ + l -TUN~ B l

Email Printable (Invoice)

Passenger(s): Robertson/Gregor Angus Bethune Ref: MAYR-16-6014



Pagel of2

E Travel

Phone: 604 688-3551 /800-663-0208 [email protected] Direct Line: 778-370-2481

OYYDZI


~ AIR· Monday J une 6 2016

G.!) Air Canada Flight AC166 Economy Class

Depart: 09:40, Monday, June 6 Arrive: Vancouver Inti Airport-Terminal Main Vancouver, British Columbia, Canada

Booking Code: V (Economy)


fJ AlR- Thursday June !I 2016

~~ Air Canada Flight AC163 Economy Class

Check In Confirmation:

17:20, Monday, June 6 Ottawa Inti. Airport Ottawa, Ontario, Canada

MGSNNR

Check In Confirmation: MGSNNR

Depart: 06:55, Thursday, June 9 Arrive: 09:14, Thursday, June 9 Ottawa Inti. Airport Vancouver Inti Airport-Terminal Main

............ - ................... g.~~~~~! .. <?..~.~~f!!?: .. ~.~~~~-~--....... _, ___ ____ , ................................... --~~-~.?.?.~~~~~-~-~~~~~~-~~!-~.'!!.~~~! .. '?.~.~-~-?.~ ..... . Booking Code: W (Economy)


MISCELLANEOUS- ThLirsday, J une 9

Details

Departs: Ottawa

Details: • ., AIR CANADA SEAT SELECTION*"

lnv o j ce Details

https://ctt.compleattrip.com/TripOetail/PrintMessageHistory?pnrld=791622240507755&me... 6/3/2016

Emai l Printable (Invoice)


Air Canada I 014 2163225710


Processing Fee

Totals:

Page 2 of2

Base Tax GST/HST Total 1075.12 57.25 58.46 1190.83

Form of Payment: CAS. 7(fJ 22.00 1.10 23.10

Form of Payment: CA - 7(1 25.00 1.25 26.25

1122.12 57.25 60.81 CAD 1240.18

Total Charged to Credit Card: CAD 1240.18 Balance Due: CAD 0.00

https :/lett. compleanrip.com/TripDetaii/Pri ntMcssageHistory?pnrfd;:;79 1 6222405077 5 5&me... 6/3/20 16

Mr GREGOR ROB F.J?T~ON

Guest Nome Company Name AIR Number Group Name

EXPEDJA HOTEL PAY

INFORMATLON INVOICE

DATE

0~06-16 ()I\.Q6-16 06-06-16 06-07- 16 06-07-16 06-07-16 06-08- 16 06- l8:J 6 06-08-16 06-09-16

DESCRIPTION

EXPEDIA HOTPL PAY l-IST DMF EXPEDIA I IOTEL Pt\ Y HST DMF EXPEDIA IIOTEL PA Y HST DMF Mastercard

OCCUPANCY TAX GST: 848120796 RT0001 PST: 1217161335 TQOOOI

s. 7(1

60.06 o.oo 0.00

_____ XX/XX

TOTAL

SOL DE

Did you enjoy the AL Ternatlve experience? Share your tho\.Jghts on www.tripadvisor.com

185 Slater, Ottawa, ON K1P OC8 TEL 613-691~6882 1 844-258-6882

www.althotels.com [email protected]

Dale : 09-06- 16 Time : 05:37

Room No. : 12 13 Arrival : 06-06- 16

Depm·ture : 09-06-16 Conf. No. : 35439 17 Page No. : 1 or 1

Invoice : PO :

Custom Ref. : 663 168031

l54 .00 20.02 4.62

J54.QO 20.02 4.62

15-1.00 20.02 4.62

535.92

0.00 CAD

CREDIT

535 .92

73 NORTH 73 SPARKS ST

OTTAWA ON

CARD s.17(1 CARD TYPE OAT~

MASTERCARD

TIME CLERK ID

· 2016/0G/07 5300 09 :52 : 04

22 RECE IPT NUMBER C85033128 - 001-001-469-0

PURCHASE AMOUNT TIP TOTAL

$55.40 $11.08

$66.48

MasterCard A0000000041010 90028622719948A7 0000008000 - EBOO ECC3BCDCFA87SB23

APPROVED

YELLOW CAS CO LTD 1441 CLARK DR V5l3~9

VANCOUVER BC 211386~9

ttl I ~ij~~ijAS~ t'll l

eS-06-2016 , os:34 :'5 Ac~tll s 17(1) Cll Exp Date '' / 1 i Cafd TYI>e HC lla1ue : GREGOR ROBERTSON Aeoeeeeae41e1e tlastetCard

Trace # U700B3 11?11581159123

Inv . t1 1 Auth # 113~45 RRI! 001960B03

Furchase $31 .20 Tip $6 ,00

·lot~1 i~s.~a I 0~ ) A~~~OVtO· T~A~~ y~~

~yof - vancouver.ca · sap doc# may 24,2016 mayor's office 0 am 0 pm 0 am 0 pm number of days:...

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