• What is it ?• What does it do ?• Under what circumstances would it be important ?

PART I. The Department of Revenue is transitioning all assessment data to an electronic format by2013 and photos and sketches by 2015. Electronic records management and integration has madeits own business case, but there are parts of an ever evolving e-government process that is notwidely understood. This is an open forum discussion covering everything with the evolving landrecords modernization process from: data standards and sharing, process improvement suggestions, finances, misconceptions, assumptions, ownership, protection and the future of electronic records.We will get into the heart of the issues surrounding the 3 plus million parcels that make up the Stateof Wisconsin. Part II. To be continued at the annual conference in 2013.

What play are we calling and is it designed to go left ?

What is the point ? What is the most important position on the field ?

The SOT

THE SOA

2013 Electronic DataSection 70.86, Wis. Stats., provides that, “The common council or other governing body of any city in this state may at its option adopt a simplified system of describing real property in either the assessment roll or the tax roll or in both the assessment roll and tax roll of such city, and may likewise from time to time amend or change such simplified system.” In1932, 21 Opinion of Attorney General 92 interpreted this to authorize a simplified system of describing real estate in assessment or tax rolls if the descriptions indicate the real estate intended with ordinary and reasonable certainty. Before any simplified system of describing real property is established, it is recommended that the municipality coordinate its system with the county real property lister and the county treasurer.

Electronic Data

• 70.23 WIS. STATS Duties of assessors; entry of parcels on assessment roll.

• DUTIES OF THE LIO 59.72 Land information.

2) DUTIES OF LISTER. The county board may delegate any of the following duties to the lister: 70.09(2)(a) (a) To prepare and maintain accurate ownership and description information for all parcels of real property in the county. That information may include the following: 70.09(2)(a)1. 1. Parcel numbers. 70.09(2)(a)2. 2. The owner's name and an accurate legal description as shown on the latest records of the office of the register of deeds. 70.09(2)(a)3. 3. The owner's mailing address. 70.09(2)(a)4. 4. The number of acres in the parcel if it contains more than one acre. 70.09(2)(a)5. 5. School district and special purpose district codes. 70.09(2)(b) (b) To provide information on parcels of real property in the county for the use of taxation district assessors, city, village and town clerks and treasurers and county offices and any other persons requiring that information. 70.09(2)(c) (c) To serve as the coordinator between the county and the taxation districts in the county for assessment and taxation purposes. 70.09(2)(d) (d) To provide computer services related to assessment and taxation for the assessors, clerks and treasurers of the taxation districts in the county, including but not limited to data entry for the assessment roll, notice of assessments, summary reports, tax roll and tax bills.

CORRECTION OF THE TAX ROLL

Section 70.73, Wis. Stats., Correction of tax roll Provides: (1)

Before Delivery. If it is discovered by any town, village, or city clerk or treasurer that any parcel of land has been erroneously described on the tax roll, the clerk or treasurer shall correct the description. If a town, village, or city clerk or treasurer discovers that personal property has been assessed to the wrong person, or two or more parcels of land belonging to different individuals or corporations have been erroneously assessed together on the tax roll, the clerk or treasurer shall notify the assessor and all parties interested, if the parties are residents of the county, by notice in writing to appear at the clerk’s office at some time, not less than five days thereafter, to correct the assessment roll, at which time and place the assessment roll shall be corrected by entering the names of the persons liable to assessment thereon, both as to real and personal property, describing each parcel of land and giving its proper valuation to each parcel separately owned; but the valuation so given to separate tracts of real estate shall not together exceed nor be less than the valuation given to the same property when the parcels were assessed together. Such valuation of parcels of land or correction of names of persons assessed with personal property may be made at any time before the tax roll shall be returned to the county treasurer for the year in which such tax is levied. Such valuation or correction of names, when so made, shall be held just and correct and be final and conclusive.

REF 3.1 ASSESSMENT AND TAX ROLL INSTRUCTIONS FOR CLERKS (summary)

SUMMARY – The assessor needs to: (1) Identify all general taxable real estate in the taxation district. (2) Value such property equitably. (3) Classify and list (coded and entered) in the columns under the heading “ACREAGE & VALUE OF DESCRIPTION SUBJECT TO GENERAL PROPERTY TAX”. (4) Crossfoot and balance the acres and values for each taxable legal description. (5) Review the summaries and compare the new totals with the previous year totals and current adjustments. Do not assume the entries and totals are always correct. (6) Complete and mail the Notices of Assessment as required by sec. 70.365, Wis. Stats. (7) Complete and file the AFR/MAR with the applicable DOR, Equalization Section District Office for the county in which this taxation district is located (see page 1 for list).The final assessment roll is given to the clerk once the personal property and other sections are completed. The clerk inspects the roll, makes any BOR changes and has the information loaded to the database. After receiving an updated summary, the clerk completes the SOA bound in the roll. The clerk then transcribes the data onto DOR’s copy of the SOA and files the SOA with DOR, or with the county if the county files the SOA for the clerk.

Polygons that do not exist

Name 10

• MFL• R/W – R/W undeveloped– R/W fronting Ag– R/W that is AG– R/W Classified as use

Polygons that do not exist

Name 10SwampProductive forestAg ForestAgriculture• Grade 1• Grade 2

• Grade 3• Pasture• CRP• WRP• CREP• All Easements

Polygons that do not exist

SwampTIF/TID

Some R/W is parcelizied

Parcel Standards

• Dunn County EXAMPLE • • 17006-2-261305-110-0001• • 17= is the County number (Dunn)• -006 = is the muni code ( T Eau Galle)• -2 = west of the 4th principal meridian• 26=Township• 13 =Range• 05=Section number• -1=1/4 section• 10=1/4 ¼ or std tract Code• -0001 =local parcel number• 19 digits• total including spaces

Oneida CountyWR 161-1

PE 23 Dodge County 00209173634003

THE WPAM

The CountySection 70.86, Wis. Stats., provides that, “The common council or other governing body ofany city in this state may at its option adopt a simplified system of describing real propertyin either the assessment roll or the tax roll or in both the assessment roll and tax roll ofsuch city, and may likewise from time to time amend or change such simplified system.” In1932, 21 Opinion of Attorney General 92 interpreted this to authorize a simplified system of describing real estate in assessment or tax rolls if the descriptions indicate the real estate intended with ordinary and reasonable certainty. Before any simplified system of describing real property is established, it is recommended that the municipality coordinate its system with the county real property lister and the county treasurer.

Back to ELECTRONIC DATA

• Is XML in the assessment roll an acceptable standard ?

• Are more standards needed ?– What do you suggest.

The 4-4 Blast-right needs to be simplified.

WLIA INVOLVEMENT

Recommendation

Goals

The Solutions

Foundational Elements vs. Framework Data Originally, the Wisconsin Land Information Board identified eight Foundational Elements – five technical and three institutional - against which to measure progress and set goals for the program. These elements were identified as:

• Geographic reference frameworks including digital orthophotos

• Parcels

• Soils

• Wetlands

• Zoning

• Institutional arrangements

• Communication, education and training

• Public access

In the late 1990s, seven more elemental categories were added including:

• Parcel administration

• Election and administrative boundaries

• Street address and street network systems

• Land use mapping

• Natural resources

• Database design

• Infrastructure and facility management

• Since 1990 WLIP has invested $159,000,000 into land records modernization

Fees under 59.72(5) wis stats16.967(7) wis stats

What data sets and players are missing from this discussion?

eRETR and

• Provide assessment data(PAD)• MLS• ______________• ____________________________• _________________________________

MFL all types

E-911 Roads and parcelsIf a truck blows through a stop sign on Co Rd J and 16/60, AKA "O Sixteen" and I need medical attention, "NOW" how do I make sure they don’t go to the Co Rd J by Grove Prairie Cemetery ?

The Kroll Deer Report figures into this

DEER, REALLY ?

What is the implementation schedule:October 23,2012

RECOMMENDATIONSRECOMMENDATIONSWe suggest research and development related to habitat health and range assessment, modeledafter Lay (1967).1. As both part of DMAP activities and public lands management, localbiologists/technicians should be required to conduct annual range evaluations toassess habitat health and condition. These assessments would have direct fieldinvolvement by the public and DMAP cooperators.1. Training programs (Extension) should be developed for state and private resourcemanagers to standardize habitat/range assessment methodologies.2. There is a need for modernizing the GIS and GPS capabilities of Wisconsin’sagencies.663. A statewide geospatial information system, similar to that developed for Texas,should be developed which provides seamless support to all state resourcemanagers across agencies. This would include both access to and generation ofgeospatial data, and coordinated by the Wisconsin State Cartographer’s Office. Thiswould permit significant leveraging of research and development dollars by allowing datagenerated for a specific project to be used by all. For example, a land cover map could beused to support commercial development of forest products, but at the same time supporteverything from deer management to emergency response and preparedness toeconomic development and feasibility.4. Funding for these activities should arise from fees assessed by stakeholders andlandowners using these data and services, as well as grants and contracts forvarious state agency activities.5. The WDNR adopt an advocacy role in dealing with the National Forests ofWisconsin to encourage sustainable forest management, especially for early andmid-successional species (game and non-game). We also suggest and encourageaction by Wisconsin federal representatives to improve the sustainability of Wisconsin’sfederal lands.6. Form a Young Forest Initiative Task Force. Concerns about the decreasing areas of earlysuccessional forest habitats in the Northern and Central Forests were expressed at the DeerTrustee meetings with WDNR (November 2011) and with other agency and NGO stakeholders(January 2012) as well as by participants of the April Town Hall meetings. Maturing forests withdecreasing early successional habitats also has been identified as a major factor leading todeclining deer harvests in several states (McKean 2011). The QDMA (2009) reported that whiletotal forested area in Wisconsin increased by 446,000 acres from 1996-2007, the area of early successionalforests declined by 1.3 million acres. This trend is particularly disturbing on publiclands, especially the National Forests, and has been driven by public concerns about clearcutting and protecting the environment, depressed timber markets, and cumbersome planningprocesses and litigation against proposed timber harvests on National Forest lands (Thomasand Sienkiewicz 2011a, b). The decline of early successional forest habitats also has seriousimplications for other game species such as ruffed grouse and nongame species such asKirtland’s Warbler which needs large areas of dense young Jack Pine stands for breedinghabitat. Thus, we recommend the formation of a Wisconsin Young Forest Initiative Task Forceto assess the decline of young forests across the state and define appropriate actions to slow orreverse this trend. The importance of fire as a disturbance factor in creation of forestcommunities and the impacts of invasive species also should be included in their charge. TheTask Force should pay particular attention to lands in the MFL program as well as NationalForest Lands. The Task Force should include representatives from the US Forest Service, state,county and municipal foresters, consulting foresters, the forest industry, the WisconsinConservation Congress, NIPF landowners, the Wisconsin Wildlife Federation, NGOs such asQDMA, WU, NWTF, RGS, and others.

Players,coaches, refs: county RPLS LIO's Feds DNR DOT DOR DATCP DOA SCO Towns Village City SAGIC WIGIC WLIA• Money• Standards• Process• Business use• Ownership• Misconceptions• Schedule