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WRITE IN THIS - CLEAN FINAL 2012 CAP document template (pre-set formatting, no guidance text)
2012 APPEAL MID-YEAR REVIEW DOCUMENT TEMPLATE
Save a copy of this file and use it as your appeal document (deleting the instructional text highlighted in yellow, or sample text).
Type where the Latin “filler” text appears (“Lorem ipsum dolor sit amet…”); this will ensure that your text has the right formatting, which will allow us to publish your MYR faster. If you copy and paste text, please paste it in the filler text; it should snap to the right formatting for that section, while preserving your bolds and italics. Please don’t change the standard formatting,* except for bold, italics and underlines.
CAP Section will now work in Office / Word 2010. However, if you only have Word 2003, you can download a “compatibility pack” free from Microsoft, which will allow to edit and save Word 2010 documents.
To ensure fast HQ processing time for your CAP document, you should write according to these guidelines (click to open hyperlink):
Style-checking Guidelines
Writing and Editing Guide
* STANDARD FORMAT:
A page is defined as one A4 size sheet of paper (width 21cm, height: 29.7cm)
Margins: Right: 2.5cm, Left: 2.5cm, Top: 2cm, Bottom: 2cm.
Paragraph settings:
Body text font and size: Arial, 10.5 pt
Line spacing: Multiple, 1.25
Spacing before paragraph: 0pt
Spacing after paragraph: 10pt
Alignment:Full Justified
Body text colour:Black
Tables:
Body text font and size: Arial, 9 pt
Line spacing: Multiple, 1.1
Spacing before paragraph: 2pt
Spacing after paragraph: 2pt
Alignment:Left Justified
Body text colour:OCHA Blue (R: 2, G: 108, B: 182)
Writing tip: CAP MYR documents should be thorough but concise. They can summarize and refer to more detailed information available elsewhere. If you are clear on what’s important to say, you’ll write more concisely.
Writing tip: Make your 2012 CAP MYR less text-heavy – use tables, charts, graphics, and links to on-line resources to tell the story, present the evidence and outline the plan. Make your document visually appealing – see the on-line Best Practices page (items 9-12) for examples of good graphics.
Writing tip: each paragraph should have a beginning, middle and end. The beginning introduces the paragraph’s subject. The middle presents all key facts and arguments. The end makes clear the point of the paragraph. (If you cannot define the point of the paragraph, consider omitting it.)
[cover – to be inserted by CAP]
SAMPLE OF ORGANIZATIONS PARTICIPATING IN CONSOLIDATED APPEALS
AARREC
ACF
ACTED
ADRA
Africare
AMI-France
ARC
ASB
ASI
AVSI
CARE
CARITAS
CEMIR International
CESVI
CFA
CHF
CHFI
CISV
CMA
CONCERN
COOPI
CORDAID
COSV
CRS
CWS
DanChurchAid
DDG
Diakonie Emerg. Aid
DRC
EM-DH
FAO
FAR
FHI
FinnChurchAid
FSD
GAA
GOAL
GTZ
GVC
Handicap International
HealthNet TPO
HELP
HelpAge International
HKI
Horn Relief
HT
Humedica
IA
ILO
IMC
INTERMON
Internews
INTERSOS
IOM
IPHD
IR
IRC
IRD
IRIN
IRW
Islamic Relief
JOIN
JRS
LWF
Malaria Consortium
Malteser
Mercy Corps
MDA
MDM
MEDAIR MENTOR
MERLIN
Muslim Aid
NCA
NPA
NRC
OCHA
OHCHR
OXFAM
PA
PACT
PAI
Plan
PMU-I
Première Urgence
RC/Germany
RCO
Samaritan's Purse
Save the Children
SECADEV
Solidarités
SUDO
TEARFUND
TGH
UMCOR
UNAIDS
UNDP
UNDSS
UNEP
UNESCO
UNFPA
UN-HABITAT
UNHCR
UNICEF
UNIFEM
UNJLC
UNMAS
UNOPS
UNRWA
VIS
WFP
WHO
World Concern
World Relief
WV
ZOA
Table of Contents1.EXECUTIVE SUMMARY1TABLE I. Requirements and funding to date per cluster5TABLE II. Requirements and funding to date per priority level5TABLE III.Requirements and funding to date per organization52.CHANGES IN THE CONTEXT, HUMANITARIAN NEEDS, AND RESPONSE62.1CHANGES IN THE CONTEXT62.2SUMMARY OF RESPONSE TO DATE62.3UPDATED NEEDS ANALYSIS62.4ANALYSIS OF FUNDING TO DATE63.PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES AND SECTORAL TARGETS83.1STRATEGIC OBJECTIVES83.2CLUSTER RESPONSE UPDATES103.2.1CAMP COORDINATION AND CAMP MANAGEMENT103.2.2EARLY RECOVERY143.2.3EDUCATION153.2.4EMERGENCY TELECOMMUNICATIONS153.2.5FOOD SECURITY153.2.6HEALTH163.2.7LOGISTICS163.2.8NUTRITION163.2.9NUTRITION163.2.10SHELTER AND NON-FOOD ITEMS173.2.11WATER, SANITATION AND HYGIENE174.FORWARD VIEW18ANNEX I: LIST OF PROJECTS AND FUNDING RESULTS TO DATE20TABLE IV.List of appeal projects (grouped by cluster), with funding status of each20TABLE V.Total funding to date per donor to projects listed in the appeal20TABLE VI.Total humanitarian funding to date per donor (appeal plus other)20TABLE VII.Humanitarian funding to date per donor to projects not listed in the appeal20TABLE VIII.Requirements and funding to date per Gender Marker score20TABLE IX.Requirements and funding to date per geographical area20ANNEX II: [if needed]21ANNEX III: ACRONYMS AND ABBREVIATIONS22
Please note that appeals are revised regularly. The latest version of this document is available on http://unocha.org/cap/. Full project details, continually updated, can be viewed, downloaded and printed from http://fts.unocha.org.
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iv
APPEAL NAME MID-YEAR REVIEW 2012 iv
1. EXECUTIVE SUMMARY
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1 APPEAL NAME MID-YEAR REVIEW 2012
8 APPEAL NAME MID-YEAR REVIEW 2012
APPEAL NAME MID-YEAR REVIEW 2012 1
People in Need
Cluster Overview
Crisis Description
Overarching statement
· Most affected areas:
· Most affected groups:
· Main drivers of the crisis:
Progress towards Strategic Objectives
Restate your strategic objectives and summarize if possible the achievementstowards these objectives, against the indicators selected at strategic level
Country_name Humanitarian Dashboard (as of day month 2012)
Key Figures
XX million
E.g. Food insecure people
(source, as of DD Mmm)
XX million
XX million
Baseline
(Do not repeat indicators from the basic humanitarian and development indicators)
Funding
Title, unit
Complement with graphics as deemed useful to support analysis
Title, unit
Evolution of Needs
Country_name Humanitarian Dashboard (as of day month 2012)
Map
Indicators
trend analysis
information GAPs and assessment planning
…
…
(always incl. sources)
operational Constraints
…
(always incl. sources)
tIMELINE
Trend: xxxx
Evolution of priority needs: xxxxx
Most likely scenario of needs: xxxx
Worst case scenario: xxxxx
Progress of Response and Gap Analysis
Provide an explanation of the above bar chart on the cluster overview referring also to operational constraints. Highlight any changes in cluster targets.
Clusters
Response and gap analysis
Clusters
Response and gap analysis
E.g. CCCM
E.g. Capacity and funding constraints have significantly limited the cluster’s implementation rate. Currently only 3% of targeted beneficiaries are covered.
·
·
·
·
·
·
·
·
·
Additional basic humanitarian and development indicators for [country name]
Sector
Most recent data
Previous data or pre-crisis baseline
Trend *
Health
Maternal mortality
/100,000 live births
Number of health workforce (MD+nurse+midwife) per 10,000 population
/10,000
Measles vaccination rate (6 months-15 years)
Number of cases or incidence rate for selected diseases relevant to the crisis
Food Security
% HH according to food consumption score (<21, 21-34, 35+)
Other relevant food security indicator
WASH
Number of litres potable water consumed per person per day in affected population
Proportion of the population practising safe excreta disposal
Other vulnerability indices
ECHO Vulnerability and Crisis Index score
V:
C:
IASC Early Warning - Early Action rating
Also:
* The symbols mean: ↑ situation improved; ↓ situation worsened; ↔ situation remains more or less the same.
TABLE I.Requirements and funding to date per cluster
TABLE II.Requirements and funding to date per priority level
TABLE III.Requirements and funding to date per organization
[CAP Section will generate and insert these once the figures are final. You can check running project totals on OPS, and funding to date on FTS. Please communicate any funding news that FTS is missing to [email protected].]
2.CHANGES IN THE CONTEXT, HUMANITARIAN NEEDS, AND RESPONSE
2.1CHANGES IN THE CONTEXT
(No need to repeat in detail what you put in the CAP, if the context has not changed significantly.)
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2.2SUMMARY OF RESPONSE TO DATE
(Each cluster response plan will present details of their outputs to date vs. targets, below in Section 3. This section should therefore summarize which parts of the response are on target, and which have deviated from plans and why, and how this affects progress towards strategic objectives.)
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2.3UPDATED NEEDS ANALYSIS
(Each cluster response plan in Section 3 will present a brief updated cluster-specific needs analysis. This section should therefore illuminate the interactions and priorities among needs.)
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2.4ANALYSIS OF FUNDING TO DATE
· To what extent has the funding response to the CAP been adequate, timely and flexible?
· What is being funded outside the CAP, and why was it not counted in the CAP? (See FTS Table H.)
· Has funding increased or decreased compared to the midpoint of previous years, and why?
· Have donors responded to the prioritization scheme in 2012? (See FTS table on funding response per priority level.)
· Did clusters work with donors to direct funds to the most urgent projects?
· What have been the effects of under-funding in the various clusters?
· To what extent have pooled funds improved the quality and efficiency of humanitarian action (like funding clusters neglected by donors)? How were allocation decisions made for CERF or other pooled funds?
At a minimum, you should present and interpret the following statistics (all available on FTS):
· requirements and funding per cluster or sector;
· requirements and funding per priority level;
· amount of funding inside the CAP vs. outside (and which sectors have a lot of funding outside the CAP, and why);
· funding as of mid-2012 compared to the same point of previous years, inside CAP and overall (see previous MYRs for those figures).
Include at least one table/graph that illustrates the key point(s) that you want to make about funding. Please see FTS suggestions about how to present this information or contact FTS for further guidance ([email protected]).
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3.PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES AND SECTORAL TARGETS
(Describe any necessary changes in the strategic objectives, indicators and targets from those in the original 2012 CAP. Otherwise, reproduce your CAP’s strategic objectives, indicators and targets on the tables below, and add achievements to date. Add narrative as needed to explain each result.)
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3.1STRATEGIC OBJECTIVES
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Indicator
Target
Achieved as of mid-year
[e.g.] Health care service utilization rate among the population
[e.g.] 0.5 new
contact/person per
year
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Indicator
Target
Achieved as of mid-year
[e.g.] Health care service utilization rate among the population
[e.g.] 0.5 new
contact/person per
year
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(Add more tables for additional strategic objectives as needed.)
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Indicator
Target
Achieved as of mid-year
[e.g.] Health care service utilization rate among the population
[e.g.] 0.5 new
contact/person per
year
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14 APPEAL NAME MID-YEAR REVIEW 2012
APPEAL NAME MID-YEAR REVIEW 2012 9
14
3.2CLUSTER RESPONSE UPDATES
3.2.1CAMP COORDINATION AND CAMP MANAGEMENT
Summary of updated cluster response plan
Cluster lead agency
UNITED NATIONS XYZ FUND
Cluster member organizations
ASDBDF, ABCDE,
Number of projects
5
Funds required
Original: $16,439,509
Revised at mid-year:
Funds required per priority level
$12,345,677
Funding to date
$12,345,677 (ZZ% of requirements)
Contact information
Charlie Brown, [email protected]
Categories and disaggregated numbers of affected population and beneficiaries
Category of people in need
Number of people in need
Number of targeted beneficiaries
Number of people covered
Female
Male
Total
Female
Male
Total
Female
Male
Total
asdfasdf
12345
12345
12345
12345
12345
12345
12345
12345
12345
asdf
12345
12345
12345
12345
12345
12345
12345
12345
12345
asdf
12345
12345
12345
12345
12345
12345
12345
12345
12345
Total
457890
457890
457890
457890
457890
457890
457890
457890
457890
Note on definitions for this table:
· Affected people (not shown on this table) include all people whose lives have been affected in some way by the crisis. Not all affected people need humanitarian aid.
· People in need comprise those affected people who require humanitarian aid in some form. People in need are thus a sub-group of affected people.
· People targeted comprise all people the cluster system is trying to assist. This will likely be a sub-group of people in need, as there are many actors providing assistance that do not participate in the cluster system (affected communities, national authorities, Red Cross/Red Crescent movement, and NGOs).
· People reached (not shown on this table) comprise those who have received some form of assistance from a cluster member. This figure says nothing about how long and how well this assistance covers the needs of the beneficiary. A more meaningful picture provides the estimate of people covered (pls. see below).
· People covered indicates the number of people whose needs, defined by a humanitarian standard such as SPHERE, have been or are being met. Example of difference between “reached” and “covered: 1000 people received water (people reached), vs. 1000 people received enough water to cover their needs (15 litres per person per day) for the next two weeks (people covered).
Narrative
Narrative must be brief and focus only on significant changes in needs, objectives, targets, or projects – maximum 800 words. You should highlight:
1) Any significant changes in needs, how the cluster identified them, and why they occurred
2) Important achievements to date in 2012, to substantiate the quantitative information in the table
3) Reasons for any significant deviation between targets and actual achievements as of mid-year (e.g. because of poor funding, low capacity, or spontaneous diminution of needs)
4) Important implementation challenges, including which needs are not covered because of poor funding
5) Explanation of changes in targets (if any)
6) How the cluster re-validated the projects, for example by mapping the needs and orchestrating the projects so as to ensure full coverage without gaps or duplications
7) Coverage of needs by actors not in the cluster or CAP, and verification that the cluster’s updated project portfolio does not duplicate these.
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Table of mid-year monitoring vs. objectives
Outcomes with corresponding targets
Outputs with corresponding targets
Indicators with corresponding targets and baseline
Achieved as mid-year
Cluster objective 1: lsdflkshdfkdshf
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Cluster objective 2: alkjhlkadslkhslkjdhf
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Optional: Map of cluster needs and coverage per location [if available]
[Copy the tables, headings etc. from above for the other clusters/sectors. Note: the typical clusters, sectors or other groupings are listed here alphabetically; rearrange, delete, add or modify as needed for your country.]
3.2.2EARLY RECOVERY
Summary of updated cluster response plan
Cluster lead agency
UNITED NATIONS XYZ FUND
Cluster member organizations
ASDBDF, ABCDE,
Number of projects
5
Funds required
Original: $16,439,509
Revised at mid-year:
Funds required per priority level
$12,345,677
Funding to date
$12,345,677 (ZZ% of requirements)
Contact information
Charlie Brown, [email protected]
Categories and disaggregated numbers of affected population and beneficiaries
Category of people in need
Number of people in need
Number of targeted beneficiaries
Number of people covered
Female
Male
Total
Female
Male
Total
Female
Male
Total
asdfasdf
12345
12345
12345
12345
12345
12345
12345
12345
12345
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3.2.3EDUCATION
Summary of updated cluster response plan
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3.2.4EMERGENCY TELECOMMUNICATIONS
Summary of updated cluster response plan
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3.2.5FOOD SECURITY
Summary of updated cluster response plan
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3.2.6HEALTH
Summary of updated cluster response plan
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3.2.7LOGISTICS
Summary of updated cluster response plan
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3.2.8NUTRITION
Summary of updated cluster response plan
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3.2.9NUTRITION
Summary of updated cluster response plan
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3.2.10SHELTER AND NON-FOOD ITEMS
Summary of updated cluster response plan
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3.2.11WATER, SANITATION AND HYGIENE
Summary of updated cluster response plan
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APPEAL NAME MID-YEAR REVIEW 2012 17
4.FORWARD VIEW
[As part of MYR consultations, the HCT must agree on a plan, to be implemented June-August, to fill all key information gaps by the start of 2013 CAP development season in September 2012. They should also specify CAP 2013 workshop dates now, to allow plenty of time for workshop preparation. This table will show the results of these agreements.]
1.Will there be a CAP in 2013?
YES/NO
2.CAP 2013 Workshop dates:
3.Needs Assessment Plan for the 2013 CAP: existing assessments, identification of gaps in assessment information, and planned assessments to fill gaps
EXISTING NEEDS ASSESSMENTS
Cluster(s)
Geographic areas and population groups assessed
Organizations that implemented the assessment
Dates
Title or Subject
[include hyperlink if possible]
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asdfasdfsad
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sdfsdfsdfdsf
GAPS IN INFORMATION
Ref. #
Cluster(s)
Geographic areas and population groups
Issues of concern
1
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2
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3
4
5
6
7
PLANNED NEEDS ASSESSMENTS
To fill info gap (ref. #)
Cluster(s)
Geographic areas and population groups targeted
Orgs. to implement the assessment
Planned dates
Issues of concern
To be funded by
[please note amount of funding gap if necessary funding is not yet committed]
1
2
3
4
5
6
7
APPEAL NAME MID-YEAR REVIEW 2012 22
ANNEX I: LIST OF PROJECTS AND FUNDING RESULTS TO DATE
TABLE IV.List of appeal projects (grouped by cluster), with funding status of each
TABLE V.Total funding to date per donor to projects listed in the appeal
TABLE VI.Total humanitarian funding to date per donor (appeal plus other)
TABLE VII.Humanitarian funding to date per donor to projects not listed in the appeal
TABLE VIII.Requirements and funding to date per Gender Marker score
TABLE IX.Requirements and funding to date per geographical area
[OPTIONAL – SUBSTANTIVE REVIEWER DECIDES CASE-BY-CASE]
ANNEX II: [if needed]
ANNEX III: ACRONYMS AND ABBREVIATIONS
[END OF DOCUMENT TEMPLATE]
ABOUT THE CONSOLIDATED APPEAL PROCESS (CAP)
The CAP is a tool for aid organizations to jointly plan, coordinate, implement and monitor their response to disasters and emergencies, and to appeal for funds together instead of competitively.
It is the forum for developing a strategic approach to humanitarian action, focusing on close cooperation among host governments, donors, non-governmental organizations (NGOs), the International Red Cross and Red Crescent Movement, the International Organization for Migration (IOM) and United Nations organizations. As such, it presents a snapshot of the situation and response plans, and is an inclusive and coordinated programme cycle of:
· assessment;
· strategic and operational planning;
· resource mobilization;
· coordinated programme implementation;
· joint monitoring and evaluation;
· revision, if necessary; and
· reporting on results.
The common humanitarian action plan is the core of the CAP – a strategic plan for humanitarian response in a given country or region, including the following elements:
· A common analysis of the context in which humanitarian action takes place;
· An assessment of needs;
· Best, worst, and most likely scenarios;
· A clear statement of longer-term objectives and goals;
· Prioritised response plans, including a detailed mapping of projects to cover all needs;
· A framework for monitoring the strategy and revising it if necessary.
The CHAP is the core of a consolidated appeal or, when crises break out or natural disasters strike, a flash appeal. Under the leadership of the Humanitarian Coordinator, and in consultation with host Governments and donors, the CHAP is developed at the field level by the Humanitarian Country Team. This team includes IASC members and standing invitees (UN agencies, the International Organization for Migration, the International Red Cross and Red Crescent Movement, and NGOs that belong to ICVA, Interaction, or SCHR), but non-IASC members, such as national NGOs, can also be included.
The Humanitarian Coordinator is responsible for the annual preparation of the consolidated appeal document. The document is launched globally near the end of each year to enhance advocacy and resource mobilization. A Mid-Year Review is presented to stakeholders the following July.
Donors generally fund appealing agencies directly in response to project proposals listed in appeals. The Financial Tracking Service (FTS), managed by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA), is a database of appeal funding needs and worldwide donor contributions, and can be found on http://fts.unocha.org.
In sum, the CAP is how aid agencies join forces to provide people in need the best available protection and assistance, on time.
OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
(OCHA)
United Nations
Palais des Nations
New York, N.Y. 10017
1211 Geneva 10
USA
Switzerland
Affected
CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.40453001260026002500250025002500134413001171Targeted
CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.3034623260026001540154015351372134413001171Reached
CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.9857132780316270955011421143198175%reached vs targeted
CCCMFood SecurityWASHHealthShelterEducationNutritionProtectionEarly RecoveryLogisticsEmergency Telecom.3.2300593276203035E-20.91653290529695020.125769230769230770.308846153846153830.105194805194805190.46038961038961040.358306188925081430.832361516034985430.85044642857142860.152307692307692310.14944491887275832
Indicator1JFMAMJJ1012711131515Indicator2JFMAMJJ111310121315163JFMAMJJ12131012131716
1JFMAMJJ101210111315152JFMAMJJ58357783JFMAMJJ256710712