Office Suite User DemoDemo Guide

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ContentsPrerequisites.................................................................................................................................................................. 5

Software and Hardware.............................................................................................................................................. 5User Accounts............................................................................................................................................................. 6First-time Device Installation and Configuration Steps...............................................................................................6

Device Installation and Configuration Steps.................................................................................................................. 6Install Office Applications............................................................................................................................................ 6Download Demo Assets.............................................................................................................................................. 7Verify Word Editor Activation...................................................................................................................................... 8Upload Assets to OneDrive......................................................................................................................................... 9Populate Email Replies............................................................................................................................................... 9Install Mobile Applications........................................................................................................................................ 10

iOS......................................................................................................................................................................... 10Android.................................................................................................................................................................. 10

Pre-demo Setup Steps................................................................................................................................................. 11Primary PC................................................................................................................................................................ 11Secondary PC............................................................................................................................................................ 13Mobile....................................................................................................................................................................... 14

Strategy for which features to show............................................................................................................................ 15Office Suite User Demo Steps...................................................................................................................................... 16

Introduction.............................................................................................................................................................. 16Intelligence............................................................................................................................................................... 16Collaboration............................................................................................................................................................ 27Mobility..................................................................................................................................................................... 29

Reset Instructions........................................................................................................................................................ 33

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Prerequisites

Software and Hardware Primary device: Surface Pro 4 (or other) Secondary device: Surface Pro 4 (or other) for collaboration Mobile Device (Android phone/tablet OR iPhone/iPad) Windows 10 Anniversary Update Office desktop apps Word, Outlook and PowerPoint installed via Office 365 OneNote Windows 10 App You will need a Microsoft Office Demo (MOD) Office 365 tenant to install the Office desktop apps and

complete this demo. You can obtain a demo environment at https://demos.microsoft.com . If you have not created a demo tenant before, follow these steps:1. Open a browser and navigate to https://demos.microsoft.com/2. Choose Microsoft User Login and log in with your Microsoft employee credentials.3. In the left navigation, click Tenants.4. Click the + sign to create a new tenant (effectively, "tenant" = Office 365 demo environment).5. Select Quick Tenant from the two options.6. Select the option for Standard Office 365 Demo Content (recommended).7. On the next menu, leave Add-ons blank, and then click Next.8. On the Create Quick Tenant page, click Finish.9. You should be returned to your Tenants page, where you will see your tenant information.10.Make a note of the number formatted MOD###### as that is now the custom part of your demo user

account below (where MOD###### is what you use to replace <Tenant> in all user account emails and URLs below).

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User AccountsMegan Bowen (alias MeganB) is the typical account used in MOD Hero demo modules. If this MOD Hero module requires a different logon account, or if additional accounts are needed, the information is provided in the Pre-demo Setup Steps.

Office 365 tenant: https://<Tenant>.sharepoint.com/sites/contoso User name: MeganB@<Tenant>.onmicrosoft.com and AlexW@<Tenant>.onmicrosoft.com Password: Your password can be located within the details section of your tenant on

demos.microsoft.com

First-time Device Installation and Configuration StepsIf this is the first time you are setting up and using the demo environment, complete these Device Installation and Configuration Steps. Otherwise, continue to Pre-Demo Setup Steps.

Device Installation and Configuration StepsComplete the following device installation and configuration steps once for your demo environment:Note: In order to ensure Office applications are the most recent updated versions, it is recommended to uninstall Office from your demo machine and re-install from your demo tenant using the following process.

Install Office Applications1. Navigate to http://portal.office.com2. Sign in using the following credentials:

a. Primary PC:User name: MeganB@<Tenant>.onmicrosoft.comPassword: Your password can be located within the details section of your tenant on demos.microsoft.com

b. Secondary PC:User name: AlexW@<Tenant>.onmicrosoft.com Password: Your password can be located within the details section of your tenant on demos.microsoft.com

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3. At the top left, click App Launcher , and then click Admin.4. On the Welcome to the new Office admin center message, click next or click X to close.5. If prompted to update admin contact info, click cancel.6. In the Admin center, under Home, click in the search bar.7. Type Software download.8. Click the result for Software download settings.9. Under How often do you want users to get feature updates for Office 2016 apps?, ensure Every

month (Current channel) is selected.10.Click Save and then click Close.11.At the top left of the screen, click Office 365.12.At the top right corner of the screen, click Install Office 2016.13.When prompted, click Save, and then click Run.14.Follow the prompts to install Office 2016.

Download Demo Assets1. In a separate browser session, sign in to the https://demos.microsoft.com site. 2. Navigate to your Office Suite User Demo card.3. Click the icon for the asset file Office Suite User Demo Assets.zip.4. Save the file to your local machine.5. Right click the .zip file and select Extract All…6. Click Extract.7. In the extracted folder, use cut or copy to move all documents to your computer’s Documents folder.8. Move all images to your computer’s Pictures folder.

Verify Word Editor ActivationNote: Editor is in the process of rolling out, so your demo environment may or may not be enabled at the time you set up for your demo). Check it is working as desired, or change settings, using the following instructions:

1. Open The Amazon Rainforest.docx2. Verify that the grammar markings are visible in the document as show in the image below.

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3. If you do not see the marks as shown above, complete these steps:a. Navigate to the location where you extracted the Office Suite User Demo Assets folder.b. On the ribbon, click the View tab and in the Show/hide section, ensure the File name extensions

box is checked.c. In File Explorer, locate the EnableEditorP1.txt file.d. Right-click on the file and choose Rename.e. Replace the .txt file extension with .reg.f. If prompted to confirm the change, click Yes.g. Double click to run the file.h. Click Yes at all prompts until you receive a confirmation message, then click Ok.i. Minimize File Explorer.j. Close Word.

Upload Assets to OneDrive1. In the browser session, click App Launcher, then click OneDrive.

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2. In the top navigation, click Upload then select Files.3. Browse to the location where you saved the demo assets.4. Hold CTRL and click to select the documents Contoso NextGen Camera Product Planning.docx,

Interior Design.pptx, and Q3 Asia Shipping Budget Review.5. Click Open.6. Wait for the files to upload.7. Click the checkbox to select Contoso NextGen Camera Product Planning.docx.8. In the top navigation, click Share.9. Under Invite People, in the Enter a name or email address field, type AlexW.10.Select Alex Wilber from the results.11.Click Share.12.Repeat steps 33-37 for Interior Design.pptx, and Q3 Asia Shipping Budget Review.13.Close the browser.

Populate Email Replies1. On the secondary PC, navigate to http://<Tenant>.sharepoint.com 2. Sign in using the following credentials:

User name: AlexW@<Tenant>.onmicrosoft.com Password: Your password can be located within the details section of your tenant on

demos.microsoft.com3. Click App launcher, then click Mail.4. Click New.5. In the To: line, type Megan and select Megan Bowen, then type Lidia and select Lidia Holloway.6. Type the following into the email. Select Megan Bowen when you type the @Megan portion.

Subject: Please send files. Body: We are ready for the next phase of the design project. @Megan Please send the most up to

date files so we can collaborate.7. Click Send.8. Close the browser.

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Install Mobile ApplicationsThis section is only required if you are including Mobility features in your demo (recommended if possible; see recommendations based on timing in table below).iOSNote: If you already have the applications installed, you will need to run updates to ensure you have the most recent versions. You can update your installed apps by going to the App Store and selecting Updates.

1. Open the App Store.2. In the Search bar, type Microsoft Word.3. Tap the Microsoft Word app and select Get.4. Repeat steps 48 – 49 for PowerPoint, and Outlook.

Android1. In a browser, navigate to office.com/Insider.2. On the Office Insider page, tap the link for Android.3. Under Android, tap Become an Office Insider now for Android.4. Tap Join.5. If prompted to sign in for google+, sign in with existing credentials or choose create account.6. Navigate to each of the following and tap Become a Tester:7. Note: You may need to wait up to 4 hours before tapping the following links as Google takes time to

replicate permissions. http://aka.ms/previewword http://aka.ms/previewpowerpoint

8. Open the Play Store.9. Once you have the applications installed, you will need to run updates to ensure you have the most recent

versions. Update your installed apps as follows:a. Open the Play Storeb. Tap the menu button, then tap My apps & games.c. Find each Office app (Word, PowerPoint, Outlook) in the list of installed apps, tap to open and then

choose Update.10.Note: The update option may take time to appear. If you do not see it, continue to check back.11.In the Search bar, type Microsoft Word.

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12.Tap the Microsoft Word app and select Install.13.Repeat steps 58-59 for PowerPoint and Outlook.

Pre-demo Setup StepsThe following steps are required prior to each presentation of the demo:Note: If you’ve altered your demo tenant in any way, we recommend creating a new tenant. This demo is written to the Office Graph based on a new tenant. Tenant changes may interfere with the Office Graph signals.

Primary PC1. In Microsoft Edge, navigate to http://<Tenant>.sharepoint.com 2. Login as Megan Bowen using the credentials provided in the User Accounts section of this document.3. Click App Launcher and then click OneDrive.4. From OneDrive, open the Contoso NextGen Camera Product Planning document in Word.5. Ensure you are logged into Word as Megan Bowen:

a. In the top right corner of the screen, verify that you are logged in as Megan. If not: Click the user name, and then choose Switch account. Click Add account and sign in as Megan using the credentials provided in the User

Accounts section of this document.6. Minimize the document.7. Open the Interior Design document in PowerPoint.8. Ensure you are logged into PowerPoint as Megan Bowen:

a. In the top right corner of the screen, verify that you are logged in as Megan. If not: Click the user name, and then choose Switch account. Click Add account and sign in as Megan using the credentials provided in the User

Accounts section of this document.9. On the ribbon, on the Slide Show tab, under Monitors, ensure the check box for Use Presenter View is

unchecked.10. Minimize the presentation.11. Open the Q3 Asia Shipping Budget Review document in PowerPoint.

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12. Click in the document somewhere and add a single space.13. Close the document, saving changes.14. On your PC, launch and minimize the OneNote Windows 10 app.15. Click through any welcome prompts and choose Start using OneNote.16. If prompted to sign in, choose Work or school account, and then enter the following credentials:

User name: MeganB@<Tenant>.onmicrosoft.com Password: Your password can be located within the details section of your tenant on

demos.microsoft.com17. On your PC, open Outlook and sign in as Megan Bowen:

a. On the Connect to Outlook screen, ensure MeganB@<Tenant>.onmicrosoft.com is listed and click Connect.

b. When prompted, enter the your password.c. Close any welcome messages.d. Minimize Outlook.

18. In File Explorer, navigate to the location where you saved the demo assets.19. Open and minimize these files: The Amazon Rainforest.docx, The Art of Making Coffee.pptx,

Early Solar Systems Explorations – Grade 6.pptx.

Secondary PC This PC will be used as the demo buddy persona for your primary PC which is presenting the demo and as the primary demo persona for the mobility demos.

1. In Microsoft Edge, navigate to http://<Tenant>.sharepoint.com 2. Sign in as Alex Wilber using the credentials provided in the User Accounts section of this document.3. Click App Launcher, then click OneDrive.4. Locate Marketing Slogan suggestions Q3.docx, then click the ellipses (…).5. Choose Open, then click Open in Word.6. Sign in into Word as Alex Wilber:

a. In the top right corner of the screen, verify that you are logged in as Alex. If not: Click the user name then choose Switch account.

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Click Add account and sign in as Alex using the credentials provided in the User Accounts section of this document.

7. Wait for the file to load, and then close the file.8. Back in OneDrive, locate Marketing Term Successes.xlsx, then click the ellipses (…).9. Choose Open, then click Open in Excel.10. Sign in to Excel as Alex Wilber:

a. In the top right corner of the screen, verify that you are logged in as Alex. If not: Click the user name then choose Switch account. Click Add account and sign in as Alex using the credentials provided in the User Accounts

section of this document.11. In Excel, click Edit Workbook at the top of the screen.12. Wait for the file to load, and then close the file.13. Back in OneDrive, locate Ad Goals for QT Series.pptx, then click the ellipses (…).14. Choose Open, then click Open in PowerPoint.15. Sign in to PowerPoint as Alex Wilber:

a. In the top right corner of the screen, verify that you are logged in as Alex. If not: Click the user name then choose Switch account. Click Add account and sign in as Alex using the credentials provided in the User Accounts

section of this document.16. Wait for the file to load, and then close the file without saving changes.17. Back in your browser session, click App Launcher and then click Mail.18. Locate the email from Megan sharing the Contoso NextGen Camera Product Planning file.19. Click the link in the email to open the file.20. In the top right, click Edit document and select Edit in browser.21. In the document, change the section title Project Scope bold formatting.22.Minimize the window.

MobileThis step is only required if you are showing Mobility in your demo.

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1. On your mobile device, open the Word, PowerPoint and Outlook apps, sign in as AlexW@<Tenant>.onmicrosoft.com.

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Strategy for which features to showIdeal: showcase all demos in this guideThe features included in this end-user demo guide are the best features that together fully showcase the benefits in the three primary pillars of the Office value proposition: Intelligence, Collaboration, and Mobility. Showing them everything will provide customers with a thorough grounding in our current value proposition. If you need to trim your demo, here are the recommended features to show based on how much time you have:If you have time   for:(bare minimum takes 5 min)*Ideal: all features takes 28 min

5 min 10 min 15 min 18 min 24 min 26 min All*

IntelligenceDesigner in PowerPoint              Morph in PowerPoint              Zoom in PowerPoint              Tap in Word and Outlook   Depending on audience, show Tap (enterprise)

OR Researcher (consumer/EDU)     

Researcher in Word        Editor in Word              Instant Inking, Shape Recognition              Ink Math Assistant and Ink Replay              

Collaboration@mentions              Cloud attachments              Real-time typing in Word 2016              Activity Feed              MobilityRecent, Shared with Me              Last location              Co-authoring              Inking              

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Partner storage options              

Office Suite User Demo Steps

IntroductionOffice is all about enabling me to work smarter, not harder. With the integration of intelligence capabilities—using Bing, knowledge graph, or the Microsoft Graph—Office applications have become even more intelligent. I can now more easily focus on the content that I am creating, the message I am sending in my Word document, the story I am telling in PowerPoint, the data insights I am gleaning out of Excel, or the critical communications I receive in Outlook. I don’t have to be an amazing designer or a data scientist. Even as an everyday employee, Office becomes my partner by keeping me focused on getting more done by creating better, richer, more engaging and well-informed content in less time.

Intelligence

Speaker Script Click StepsPowerPoint DesignerTip: Full 5-minute module for this feature is available at demos.microsoft.comPowerPoint Designer is an intelligent design service, running in the cloud behind PowerPoint. Designer helps everybody create professional looking slides in minutes.When I add images to a slide, PowerPoint will automatically offer design ideas using facial recognition, salient region detection, and color identification to bring the power of my content to the forefront.When I add this image to the slide, Designer makes suggestions based on my template and color palette.

1. In The Art of Making Coffee.pptx, on the left hand pane, click Slide 1.

2. On the ribbon, click Insert, and then click Pictures.3. In the Insert menu, navigate to your Pictures

folder.4. Select Coffee Bean.jpg.5. Click Insert.

6. In the Design Ideas pane, click a design option that shows the image spanning the entire screen.a. If prompted, click Let’s Go to see design options.

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Speaker Script Click Steps

I can insert multiple images at once, and designer suggests multiple ways to compose them.Designer recognizes that one of the images has a face in it, and crops the picture appropriately.PowerPoint Designer now recommends professional design options for bulleted process lists, enabling me to further format and arrange list elements for improved visual impact.Designs are continuing to be improved, so stay tuned for more. We'll also add support for additional categories of text in the future, such as timelines.

Here Designer suggests multiple ways to communicate this sequence of steps visually.

7. In the left hand pane, click Slide 2.8. On the ribbon, click Insert, and then click Pictures.9. In the Insert menu, navigate to your Pictures

folder.10. Hold CTRL and click to select both Barista.jpg

and Espresso.jpg.11. Click Insert.12. In the Design Ideas pane, click a design option

with the images in a frame.13. Click a design option with the images spanning

the entire screen.14. Click Slide 3.15. Note the new Design Ideas.16. Click the second design option.17. Click Slide 4.18. Note the new Design Ideas.19. Click the fourth design option.20. Minimize the presentation.

PowerPoint MorphTip: Full 5-minute module for this feature is available at demos.microsoft.comPowerPoint Morph gives me the power to create cinematic motion effortlessly. In this slideshow, I want to take the viewer on a journey from planet to planet. When I run my slideshow, I see the traditional transition behavior, but I want something more dynamic.With PowerPoint Morph, I don’t have to create the transitions or animations by hand. Morph analyzes the

21. Open Early Solar Systems Explorations – Grade 6.pptx.

22. Click Slide 2.23. On the ribbon, click Slide Show, then click From

Current Slide.24. Click to advance the slide.25. Click to advance the slide again.26. Press Escape to exit the slide show.27. Click Slide 2, hold Shift and then click Slide 8.28. On the ribbon, click Transitions, then choose

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Speaker Script Click Stepscontent of consecutive slides and merges them together to create cinematic motion. By simply adding the Morph transition to a series of slides, the viewer experience is changed dramatically.

Morph.29. On the ribbon, click Slide Show, and then click

From Beginning.30. Click to advance the slide until the end of the

presentation.

PowerPoint ZoomPowerPoint Zoom introduces non-linear storytelling by creating interactive summary slides, allowing me to take my presentation in whatever direction I want.Zoom gives me flexibility, but allows me to maintain my narrative by avoiding the need to exit presentation mode. In turn, my audience will stay more focused because they have a glimpse into what we are going to cover and they know where we are at any given moment in the presentation. The zooming effect captivates their attention.In this example, if I want to present my content on Materials before I get into Planning, all I need to do is click into that section on the summary slide. When the section is complete, I automatically zoom right back out and can choose another section.

Additionally, when I am in a section, I can zoom back to the summary slide at any time by using the on-screen navigation.

When I insert Zoom, PowerPoint automatically identifies the first slide of every section in my presentation, but I can still choose which slides I want on the summary

31. Switch to Interior Design.pptx (which should be opened from OneDrive).

32. If not already selected, click Slide 1.33. On the ribbon, click Slide Show, and then click

From Beginning.34. Click to advance the slide.

35. On Slide 2, click Materials.36. Click to advance the slides until you are back at

Slide 2.37. Click Lighting.38. Click to advance the slide.39. Click to advance the slide again.40. Move your mouse to the lower left of the screen.41. Click the Up arrow to return to the summary

slide.42. Press Esc to exit the slideshow.43. On the ribbon, click Insert, then click Zoom.44. Click Summary Zoom.45. Scroll to the bottom of the window.

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Speaker Script Click Stepspage.

On the new slide, the summary zoom is a PowerPoint object. I can resize it, move it around, and change the backgrounds to suit my design. And just like with Morph, PowerPoint has handled all of the complex interactivity. The animation and transition effects are completed for me so that I can stay focused on my narrative.

46. Click to select Using Color effectively.47. Click Insert.48. Click and drag to resize the Zoom object.49. On the ribbon, click Slide Show, then click From

Current Slide.50. Click Using Color Effectively.51. Click until you are back at your zoom slide.52. Press Escape to exit slideshow.Note: Do not close the file.

Word TapTip: Full 5-minute module for this feature is available at demos.microsoft.comTap gives me the ability to easily find and re-use content relevant to my work by surfacing files most frequently used by me and my team. Powered by the Microsoft Graph, Tap filters through the files I and others within my team use the most (and have rights to access) in order to surface the most relevant content right within my document. I can search for the content I need.In a few clicks, Tap enables me to insert content from various file formats. I can seamlessly integrate tables, slides, charts and objects from any of the surfaced documents.The newly placed object picks up my document’s theme and also allows me to use Word’s features to update the design or formatting.

53. Switch to Contoso NextGen Camera Product Planning.docx. (which should be opened and minimized from OneDrive).

54. On the ribbon, click Insert, and in the Tap group, click Document Item.

55. On the right, point to the Tap content list.56. Click the scroll bar to show the surfaced Tap

content. 57. Point to Word, PowerPoint, and Excel content.58. In the Word document, scroll down until you see

the text Insert project milestone table.59. Highlight the text from Insert project

milestone table to Insert the cashflow forecast chart.

60. In the Tap pane, click the search bar and type Fabrikam Case Study, then press Enter.

61. In the Tap search results, locate the Fabrikam Case Study Word document.

62. In the lower right corner of the Fabrikam Case Study document, click the ellipses (…), and then

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Speaker Script Click Steps

Like Smart Art, I can also insert charts which will integrate easily into my document and remain a full featured chart element allowing me to make changes as needed.

select View all items.63. Scroll down and click the project milestone

table (second table).64. In the Word document, click the newly-added

table.65. On the ribbon, in the Table Tools section, click

the Design tab.66. In the Table Styles group, click the down arrow

to view more and then select Grid Table 2 Accent 5.

67. In the Word document, click to place the cursor in the white space after your newly inserted table.

68. In the Tap results list, click the X in the search box.

69. Scroll down in the Tap results list and click the Q3 Asia Shipping Budget Review PowerPoint presentation. NOTE: if you cannot find the Q3 Asia Shipping Budget Review, search for Shipping Budget instead.

70. In the document results, scroll to slide 3, Click the + Add Slide to insert into your document.

71. Scroll to slide 2, locate the chart item. Click + Add Chart to insert the item in the document.

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Speaker Script Click Steps72. In the Word document, select the chart.73. On the ribbon, under Chart Tools, click the

Design tab.74. Click Change Chart Type and select Stacked

Column, then click OK.75. Note the format change on the chart.

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Speaker Script Click StepsWord ResearcherWord Researcher gives me the ability to discover credible and citable sources of content relevant to my research topics, without having to leave the application. I now have a built-in research assistant.By using Researcher right here in Word, I don’t have to worry about losing focus or becoming distracted on the web.Researcher is not providing just web results, this is structured information, filtered and organized by the Bing knowledge graph. The information is automatically broken into interactive sections. To start creating an outline for my paper, I click the plus sign next to a section heading which creates a heading directly in my document allowing me to come back and fill out the content later. But I can go farther beyond the overview into the citable sources themselves, spanning both the web and books. When I find the information that suits my document, I can select the text directly and instantly add the content right into my paper with a citation.

I see here that Researcher automatically includes a short form reference with the quote. With one click, I can also update my bibliography with a properly formatted reference.

76. In Word, switch to Amazon Rainforest.docx.77. On the ribbon, click References, then click

Researcher.78. In the Researcher pane, click the search box,

then type Amazon Rainforest.79. Press Enter and scroll down to see the list of

results.80. Scroll to the top of the list and click the first

Amazon Rainforest result.81. In the body of your document, place the cursor

below the first text paragraph.82. In the Researcher pane, scroll down to the

Etymology card and click the Etymology title.83. Scroll down to the History card and click the

History title.84. Scroll down to the Biodiversity card and click the

Biodiversity title.

85. On the Biodiversity card, scroll down and click 13 related sources.

86. Scroll down to view results.87. Click the Piranha ‘less deadly than feared’

article. 88. If prompted, click the option to Open in reading

view.89. In the article, scroll down and select the text

starting with “Previously it was thought…” and ending with “…a defensive behavior.”

90. In the menu that pops up, click Add and Cite.91. In the body of the document, point to the added

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Speaker Script Click Steps

I can even adjust the format of my bibliography to suit the requirements of my document. Researcher makes it easier than ever for students to create quality papers with properly cited content, removing distractions and helping them stay focused on the strategy, structure and narrative for their material.

content.92. Hover over the in-line citation at the end of the

quote (Staff).93. Scroll to the bottom of the document and point to

the bibliography.94. Click the Bibliography header.95. Click Update Citations and Bibliography.96. Point to the newly added source.97. On the ribbon, click the References tab. 98. Under Citations & Bibliography, click MLA

next to Style.99. Point to the different format options.100. Click out to close the menu.101. Close the Researcher pane.

Word EditorIn addition to helping me pull my content together as a research or sourcing assistant, Word can also help me improve my writing with a significantly improved and intelligent built-in writing assistant. Editor in Word not only identifies spelling errors, grammatical issues and potential improvements to my writing style, it also helps me understand why my original choices could be improved, enabling me to learn over time. Easily identifiable visuals help me understand what kind of recommendation Editor is making. The red squiggle indicates a spelling mistake. But you’ll see Editor doesn’t just show the right answer, it also provides context so I can make the right choice – in this case, definitions. I can even hear the word read aloud in case I don’t know how to pronounce it.

102. Make sure you are in the Amazon Rainforest document.

103. Go to the Deforestation section.

104. In the body of the paragraph, right-click the word Deforestion.

105. Point to suggestions and supporting synonyms.

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Speaker Script Click Steps

This new blue double underline indicates grammar mistakes. Here Editor provides synonyms to help me understand a word I may not know by relating it to words I do know.

Editor also goes far beyond simply making recommendations for what is right or wrong. Here, you can see a dotted line that indicates where Editor is helping me improve my writing style, using machine learning and natural language processing to really understand what I’m trying to say. Editor’s suggestions can help me be more concise, use more inclusive language, or in the future, even be more consistent in tone.From an enterprise perspective, Editor may also be configured to include corporate branding and style standards, helping me to not only improve my own writing, but to write on behalf of my company with proper voice and styling.

106. Click the right arrow.107. Point to the Read Aloud option.108. Click the option to correct to Deforestation.109. Under Why it matters, right-click effect – note

the new double blue line.110. Point to the explanations of proper usage via

synonyms.111. Click affect.

112. Scroll to near the bottom of the doc and right-click on “the majority of” with the dotted line.

113. Point to the style recommendations.114. Click most.

Instant InkingInking in Office makes it as intuitive to annotate a document or presentation as it is as on paper – but once the ink is dry, I’m even more powerful here in a digital environment. As soon as I pick up my stylus, I can start marking up my documents and adding annotations.Instant inking works not only in Word but also in other Office applications like Excel, OneNote and PowerPoint.

115. In the same Word document, pick up a Surface Pen to start inking.

116. Circle the Biodiversity quote.117. Write Great! next to the quote.118. Switch to Interior Design.pptx in PowerPoint.119. Make sure that Slide 6 is selected.120. With the stylus, draw a circle and rectangle in the

first room to represent furniture.

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Speaker Script Click Steps

Shape RecognitionTaking inking to the next level, Shape Recognition takes what I draw and helps me convert it to a real shape. When I draw, the shapes are instantly converted into objects that can be formatted to my liking.

121. On the ribbon, click Draw, then click Convert to Shapes.

122. With the stylus, draw a circle and rectangle in the second room to represent furniture.

123. Save and close the file.

OneNote Ink Math AssistantOffice can take inking even further, and help me learn. Just like Editor in Word is my writing assistant, OneNote can now be my math coach.

As a student working on math homework, I can use inking to write out my equation. I could convert it to a formatted text equation, but more impressively, OneNote can solve for X.

124. Switch to OneNote.125. In the Quick Note pane, click + Page.126. Title the page “Math homework”127. On the ribbon, under Draw, click Ink Color

(paint palette icon).128. Choose the rainbow ink effect.129. With the stylus, write 3x2 -15=0

Note: make sure your handwriting is clear.130. On the ribbon, under Draw, click Lasso Select.131. Draw a lasso around your equation.132. On the ribbon, under Draw, click Math.133. Verify the equation is recognized correctly.134. Note the Ink to Math option (do not click or tap

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Speaker Script Click StepsWhile finding the answer is great, learning how to solve the equation is even better. The OneNote Ink Math Assistant can walk me through the steps, even using different methods. Then I can write out my steps to solve the problem, alongside the guidance, learning as I go.

it).135. Click Select an action.136. Click Solve for x.137. Click Show steps.138. Choose Short Steps by Finding Square Root.139. On the ribbon, under Draw, click the Pen icon.140. With the stylus, write out the steps to complete

the problem.

Ink ReplayTo understand what’s behind the ink you see on a page, I can use the rewind and replay capabilities of Ink Replay. This can help me follow a sequence of handwritten notes and drawings, review step-by-step instructions, or see the order in which somebody else marked up the document.In this case, if I’m a teacher reviewing my students’ homework, Ink Replay gives the ability to not only check their work, but to follow their steps for solving the equation. That way I can see if where exactly they might have gone wrong if they made a mistake along the way.

141. On the ribbon, click View.142. Click Replay.143. Click replay everything on the page.144. Minimize OneNote.

Collaboration

Speaker Script Click Steps@mentions in Outlook@mentions in Outlook make it even easier to identify, among a sea of emails, those items in which I have been specifically called out by name for action or 1. In Outlook, point to the @ symbol in the middle

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Speaker Script Click Stepsawareness. The @ symbol makes these emails stand out and helps me focus my attention. I can also filter my inbox by emails in which I’ve been mentioned.It’s easy to mention somebody in an email. After typing the @ sign, I can pick the right person. Their name will be highlighted and their email will be added to the TO: line if it’s not there already. Then they’ll see the @mention in their inbox just like I saw in mine.

column on the email sent during setup.2. Next to the “All” sort button, click Mentions.3. Click the email from Alex with the subject: Please

send files.4. Click Reply.5. Type @ and start typing “Alex.” Select Alex Wilber

when his name appears in the drop-down.6. Continue typing Here are the files.

Outlook Cloud AttachmentsWith Outlook cloud attachments, it’s even easier to share and collaborate on documents in the cloud, attaching the cloud file to an email in the familiar flow as a traditional attachment. Using cloud attachments helps minimize version control issues by keeping us working in a single version of the file, and I don’t have to learn any different behavior here in Outlook. When I click the attachment button, I can see a list of my recent cloud files right here, making it easy to pick the right one. Once I’ve added the cloud file, I can choose whether to assign view-only or edit permissions, which will be provided automatically on the back end to the recipients of my email.

7. If you have not done so already, click the email from Alex Wilber with the subject: Please send files and then click Reply.

8. On the ribbon, click Message then click Attach File.9. Note files with a cloud icon (there should be the

Word document and PowerPoint files you opened from OneDrive)

10. Scroll to the Contoso NextGen Camera Product Planning document to insert.

11. Repeat steps 1-3 for Interior Design.pptx.12. In the Attached field, click the down arrow on

one of the files.13. Click Change Permissions.14. Select Recipients can Edit.15. Click Send.

Real-Time Typing in WordTip: Full 5-minute module for this feature is available at demos.microsoft.comCo-authoring in Word allows multiple authors to edit simultaneously, with edits appearing as authors are making changes to the document in real time. 

1. On the primary machine (Megan), in Word, switch to the Contoso NextGen Camera Product Planning document.NOTE: If a dialog appears asking whether changes should display as they happen, click Yes.

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Speaker Script Click Steps

Here I see that Alex is working in this document with me. If I click his image in the top right, I can see he’s “Sharing live edits” and click to go to where he is editing. As he makes changes, this flag shows that he’s editing and I can see his cursor moving.

2. Click Alex’s face in the top right and note the “Sharing live edits” note in the dropdown. Click Go to Edit Location.

3. On the secondary machine (Alex), in Outlook web app, switch to the Contoso NextGen Camera Product Planning window.

4. Change the Goals heading to Our Goals.5. On the primary machine, point to the flag for Alex’s

location in the document and the real-time changes.

Activity Feed in WordWhen we’re working on shared documents in the cloud, the Activity Feed helps me stay in control by providing insight into the changes and activity happening in my document.I can open a prior instance of the document, which can help me compare and even restore to that version if I want to revert away from the latest changes.

1. On the primary machine, in Word, on the upper right corner, click the Activity icon.

2. Pause on one of the recent version options.3. Click open version.4. Click compare.5. In the Compared Document pane, scroll to see

changes.6. Close the compare result document without saving.

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Mobility

Speaker Script Click StepsRecent, Shared with MeOffice provides a familiar and powerful productivity experience, optimized for the characteristics of the device and scenarios people want to accomplish most commonly on the go.Right when I open Word, Excel or PowerPoint, I can quickly view and open content that I have recently worked on or that has been shared with me. I don’t have to go search around or dig through email. By eliminating my need to switch apps and perform searches, I can save time and get straight to work.

iOS1. Open the Word app.2. If not already viewing recent documents, tap

Recent.3. Tap Shared.4. Swipe to scroll down the list of documents.5. Find Contoso NextGen Camera Product Planning

and tap to open the document.Android1. Open the Word app.2. Tap Open, then tap Recent.3. Swipe to scroll down the list of documents.4. At the top of the screen, tap Places.5. Tap Shared with me.6. Find Contoso NextGen Camera Product

Planning and tap to open the document.7. At the top of the screen, when prompted, tap the

down arrow and tap Edit.

Last LocationWhen I open my document from the cloud, because I’m logged in, Office remembers where I left off the last time I was editing the document. This way, I can simply tap and resume working on this document, even if I last edited it on another device.

iOS/Android1. Tap the Pick up where you left off notification.

Co-authoringI can also collaborate with others at the same time in

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Speaker Script Click Stepsmy Word documents or PowerPoint presentations here on my mobile device.On iOS:If I tap here, I can see who else is in the document coauthoring with me. The people icon shows me exactly how many other users are active in the document. I can even see my other devices that are logged in.iOS and Android:I can also share the document with others, and modify permissions, all from within the document itself.

iOS

1. In the top right corner, note the person icon .OPTIONAL: Have another user with the document open for editing on their PC. Point out the number next to the person icon showing that other people are coauthoring the document.

2. Tap the person icon.3. Point out the Shared With menu showing how many

people are collaborating in the current document. 4. If not already viewing shared documents, tap

Shared With.5. Under Manage Permissions, tap Alex Wilber.6. In the upper left, tap <Shared With to go back.7. In the upper left, tap <Share.8. Tap Done.

9. In the upper left, tap the back arrow to close the document.

Android1. In the top right corner, tap the person icon.2. Tap Manage.3. Tap the menu icon for Megan Bowen.4. Tap anywhere on the document to close the menu.5. Tap X to close the Manage menu.

InkingI can easily mark up documents on my tablets and mobile devices. With my stylus or finger, I just write directly on my document and make annotations.I can also use Shape Recognition to convert my

iOS1. From the start screen, open PowerPoint.2. Tap Shared.3. Scroll to show more documents.

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Speaker Script Click Stepsdrawings into real shapes. 4. Tap the Interior Design.pptx file to open it. NOTE:

This may take a few moments over Wi-Fi connections.

5. If necessary, at the bottom of the page, scroll until you can see Slide 6.

6. Tap Slide 6.7. OPTIONAL: If needed, zoom in on one of the rooms

in the floorplan.8. At the bottom of the page tap the ellipsis .9. Tap Home and select Draw.10. Tap Pen.11. Scroll down in the Draw menu and if the Convert

to Shapes button is not green, swipe to the on position.

12. Tap the down arrow to close the menu.13. In the second floorplan outline, use your Apple

Pencil, stylus or finger to draw circle and rectangle shapes representing furniture.

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Speaker Script Click StepsAndroid1. From the start screen, open PowerPoint.2. Tap Open then tap Shared with Me.3. Open the Interior Design.pptx file.4. At the top of the screen, when prompted, tap the

down arrow and tap Edit.5. Tap Slide 6 then tap the pencil icon.

6. In the top menu, tap the formatting icon ( ).7. In the menu, tap Home and then tap Draw.8. Select Draw with mouse or touch.9. Use your finger to annotate on the slide.10. Swipe to the bottom of the Draw options and tap

Convert to Shapes.11. On the slide, in one of the rooms in the floorplan,

draw a circle and rectangle to represent furniture.

Partner Storage OptionsOf course with Word, Excel and PowerPoint, it’s easy to access your cloud files stored on OneDrive, OneDrive for Business, and SharePoint. However, Microsoft also provides access to third-party cloud storage providers as well, such as Dropbox or Learnium. This way, no matter which cloud storage provider you’re using, you get the best productivity experience with Office apps. We will continue expanding this list over time.

iOS

1. At the top left of the screen, tap the file icon .2. Tap Save a Copy. 3. If you see a message stating “You have changed this

document,” tap Keep in Copy Only.4. Tap Add a Place.5. Scroll down to show options.6. Tap Cancel to close the window.7. Tap Cancel again to return to your document.

8. Tap the back arrow to close the document.Android

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Speaker Script Click Steps1. At the top left of the screen, tap the back arrow.2. Tap the menu icon and choose Save As.3. Tap Add a Place.4. Tap the back arrow to cancel.5. Tap the back arrow again to return to your

document.

Reset InstructionsFollow these steps to reset the demo at the conclusion of each presentation:

1. Close all documents without saving.2. In Megan’s OneDrive, open Interior Design.pptx and delete or erase all inked shapes.3. Delete any emails sent and received from both Megan and Alex’s accounts.4. Delete the Math homework OneNote section, or simply erase any ink you’ve added during the demo.

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