Word Processing 1

Foundation Computing

I intend to live forever. So far, so good.

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QuizName two currently popular operating

systems.Give an example for application software.Why should you organize your files?How should you organize your files?

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Quiz (2)What does Windows use filename

extensions for?How do you open Windows Explorer?What is the difference between Windows

Explorer and Internet Explorer?

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Quiz (3)What would improve the security on your

computer ?A) Shutting it down properlyB) Installing and running virus softwareC) Installing and running a firewallD) Downloading and installing security updatesE) Opening every email attachmentF) Clicking on links in emails

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SpywareMalicious software that can take control of

your computer without your consentUsually benefits a third partyWatches what you do with your computer

and sends this information over the internet

Potential damage: credit card details, passwords, unsolicited pop-up ads

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Spyware (2)Difference to virus: does not self-replicateFor more information, check out

http://en.wikipedia.org/wiki/SpywarePrevention/fix, eg

Ad-Aware Spybot?

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Why use a Word Processor?To create

Letters, memos Reports, assignments, books Labels, business cards, invitations

Appearance can be changed easily, e.g. to make them look more professional, give them a structure, highlight some part (the quick fox example)

plaintext.rtf formatted.rtf

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ExamplesMost popular word processors

Microsoft Word WordPerfect OpenOffice

Notepad is NOT a word processor. It is a simple text editor! (example)

longandboringtext.txt

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Word Processor FeaturesWYSIWYG

What You See Is What You Get What You See is What You (think you’re going

to) Get? Print Preview shows you what will really appear

on paper (print preview example) Character, paragraph, page, document

formatting

Viewing•non-printable•characters¶(non-printable example)

non_pr_par.rtf

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Word Processor Features (2)Tables

Tabular information Layout of text

Lists Bulleted (unordered) Numbered (ordered)

Footnotes and ReferencesImages, Charts and Other ObjectsFree Placement

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Character FormattingFont Face

– Times New Roman(Serif font – tops and tails)

– Arial(Sans-Serif font – no tops or tails)

– Courier New(Mono-spaced font – each character has same width)

(character formatting example)

non_pr_par.rtf

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Character Formatting (2)Font Style

ItalicsBold Underline Strikethrough Superscript Normal Subscript

SMALL CAPS Combination of the first three

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Character Formatting (3)Font Size

Measured in points A point is 1/72 inch (about 1/3mm) on printed

page

8 9 10 12 14 16 18 20 24 36 48 72

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Paragraph FormattingLine spacing

The space between each line of text.

Double Spacing

1½ SpacingSingle Spacing

This paragraph uses single spacing

This paragraph

uses 1 1/2 spacing

This paragraph

uses double

spacing

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Paragraph Formatting (2)Paragraph spacing

Spacing before or after a paragraph

(paragraph formatting example)

12pt After6pt After0pt After

non_pr_par.rtf

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Paragraph Formatting (3) Indenting

Spacing away from edges

First First LineLine

RightRight

LeftLeft

NoneNone

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Paragraph Formatting (4)Alignment

Alignment of text to edges.

FullFull

RightRight

CentreCentre

LeftLeft

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Paragraph formatting (5)Borders and shading

Normal Shading Border

White space Appropriate use of empty space is an effective

design tool

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Paragraph Formatting (6)Bullets and Numbering

(list example)

Outline Numbering

Numbered List

Bulleted List

1) List Itema) List Item

I) List Item2) List Item

1. List item2. List item3. List item

• List item List item List item

non_pr_par.rtf

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Page FormattingPage SizePage MarginOrientationHeaders and FootersColumnsSections

12

page heading page heading

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Using a Word ProcessorIdentifying Features

Title BarMenusIcons

Cursor

Ruler

StyleFontFace

FontSize

Zoom Ver.ScrollBar

Hor. Scroll BarStatus Bar

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Using a Word Processor (2)Don’t use like a typewriter

Use word wrap (word wrap example) Use indenting Use paragraph spacing

Save regularlyDon’t work from a floppyUse short-cut keysUse Undo Ctrl-Z (also works outside WP)

longandboringtext.txt

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More on file typesWhat happens when you open a doc file in

a text editor?What happens when you open a txt file in

a word processor?Can anything go wrong when converting

from DOC to RTF?(file type examples)

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Help!This is all very well, but I can’t remember

all this. I feel lost when I actually try this myself. I keep staring at the screen.

There is help out there! Post a message on the bulletin board Use the Word Help Feature Check on the web – someone will have posted

a step-by-step description. Search terms e.g. "table of contents update word“

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Some other useful (?) featuresWord Count

Word Art

Things that will annoy your reader – and should be avoided at all cost! (what not to do)

what_not_to_do.rtf

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Using a Word Processor (3)Each document has a life, during which

text will move, and diagrams will move, from page to page.

So don't design pages, design documents.By using styles, you can change the

document design after entering the text.

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Creating Structured DocumentsStyles

Paragraph Character

Use of styles is the difference between amateur and professional word-processing.

Let your ideas communicate.

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Creating Structured Documents (2)Heading Levels

Plan your document Hierarchy Cross-references Table of Contents

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WP File FormatsRich Text Fomat (RTF)Word DOChtml (for the web)XMLPDF

not a format for documents, rather an alternative to paper

Cannot edit with Word!!! (pdf Example – hello.pdf)

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Example

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Example

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Language ToolsSpelling

there, their to, too, two its, it’s books, book’s

GrammarThesaurus (thesaurus example)Suggestive typing

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Equations and symbolsEquation editor

Symbols Greek alphabet: β λ Δ Σ Other useful symbols: © VC ∞ (symbols example)

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Alternative to WPsLatex (maths, chemistry, biology)

\int x dx = \frac{1}{2} x^2 +c

C + S + 4 KNO_3 \Rightarrow CO_2 + SO_2 + 4 KNO_2

Not WYSIWYG !!!

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Clip Arts and ImagesMany different image formats can be

imported (=opened)Make sure the image is not too large – this

would blow up your document. Simple resizing won’t make it smaller! You

need to compress an image.

Clip arts (on next slide)

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Text wrapping around objectsIn a word processor, it is possible to wrap

text around an object, for exam-ple an image. You can place this image anywhere in

your document.

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File operationsNewOpenClose SaveSave asRecently used documents (recently used docs example)

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Insert/OverstrikeThe Ins key switches between insert and

overstrike(Ins example)

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Cut, copy and pasteHighlight the section you want to

manipulate (can also include images and other objects)

Cut (Ctrl-x) will cut this section from your document and store it on the clipboard

Copy (Ctrl-c) will keep the section and store it on the clipboard

Paste (Ctrl-v) will retrieve the section from the clipboard and insert it at the cursor location

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Drag & DropA shorthand form of cut & paste.Select the text that you want to move. It

should now be highlighted.Point at it and hold down the mouse

button – you now have hold of it!Drag it to where you want it placed – the

insertion point.Drop it in by releasing the mouse button.

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Undo Very useful if you’ve accidentally deleted

information

Can also use shortcut Ctrl-z (bulletin board example) Re-do: Ctrl-y

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Points to rememberFocus on the CONTENT of your documentYou can change the appearance laterA word processor has many more features

– explore them!!!

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Read the study bookPlease read module 2 of the Study BookIf you need more help with your Word

Processor read the corresponding chapter in the text

“Foundation Computing” (if you have purchased a copy)

or get a copy of any recent intro book for Microsoft Office (or Open Office)

or ask us for help on the Bulletin Board!You should now be ready to attempt

Assignment 2!!!