Word Processing 1
Foundation Computing
I intend to live forever. So far, so good.
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QuizName two currently popular operating
systems.Give an example for application software.Why should you organize your files?How should you organize your files?
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Quiz (2)What does Windows use filename
extensions for?How do you open Windows Explorer?What is the difference between Windows
Explorer and Internet Explorer?
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Quiz (3)What would improve the security on your
computer ?A) Shutting it down properlyB) Installing and running virus softwareC) Installing and running a firewallD) Downloading and installing security updatesE) Opening every email attachmentF) Clicking on links in emails
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SpywareMalicious software that can take control of
your computer without your consentUsually benefits a third partyWatches what you do with your computer
and sends this information over the internet
Potential damage: credit card details, passwords, unsolicited pop-up ads
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Spyware (2)Difference to virus: does not self-replicateFor more information, check out
http://en.wikipedia.org/wiki/SpywarePrevention/fix, eg
Ad-Aware Spybot?
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Why use a Word Processor?To create
Letters, memos Reports, assignments, books Labels, business cards, invitations
Appearance can be changed easily, e.g. to make them look more professional, give them a structure, highlight some part (the quick fox example)
plaintext.rtf formatted.rtf
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ExamplesMost popular word processors
Microsoft Word WordPerfect OpenOffice
Notepad is NOT a word processor. It is a simple text editor! (example)
longandboringtext.txt
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Word Processor FeaturesWYSIWYG
What You See Is What You Get What You See is What You (think you’re going
to) Get? Print Preview shows you what will really appear
on paper (print preview example) Character, paragraph, page, document
formatting
Viewing•non-printable•characters¶(non-printable example)
non_pr_par.rtf
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Word Processor Features (2)Tables
Tabular information Layout of text
Lists Bulleted (unordered) Numbered (ordered)
Footnotes and ReferencesImages, Charts and Other ObjectsFree Placement
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Character FormattingFont Face
– Times New Roman(Serif font – tops and tails)
– Arial(Sans-Serif font – no tops or tails)
– Courier New(Mono-spaced font – each character has same width)
(character formatting example)
non_pr_par.rtf
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Character Formatting (2)Font Style
ItalicsBold Underline Strikethrough Superscript Normal Subscript
SMALL CAPS Combination of the first three
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Character Formatting (3)Font Size
Measured in points A point is 1/72 inch (about 1/3mm) on printed
page
8 9 10 12 14 16 18 20 24 36 48 72
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Paragraph FormattingLine spacing
The space between each line of text.
Double Spacing
1½ SpacingSingle Spacing
This paragraph uses single spacing
This paragraph
uses 1 1/2 spacing
This paragraph
uses double
spacing
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Paragraph Formatting (2)Paragraph spacing
Spacing before or after a paragraph
(paragraph formatting example)
12pt After6pt After0pt After
non_pr_par.rtf
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Paragraph Formatting (3) Indenting
Spacing away from edges
First First LineLine
RightRight
LeftLeft
NoneNone
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Paragraph Formatting (4)Alignment
Alignment of text to edges.
FullFull
RightRight
CentreCentre
LeftLeft
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Paragraph formatting (5)Borders and shading
Normal Shading Border
White space Appropriate use of empty space is an effective
design tool
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Paragraph Formatting (6)Bullets and Numbering
(list example)
Outline Numbering
Numbered List
Bulleted List
1) List Itema) List Item
I) List Item2) List Item
1. List item2. List item3. List item
• List item List item List item
non_pr_par.rtf
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Page FormattingPage SizePage MarginOrientationHeaders and FootersColumnsSections
12
page heading page heading
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Using a Word ProcessorIdentifying Features
Title BarMenusIcons
Cursor
Ruler
StyleFontFace
FontSize
Zoom Ver.ScrollBar
Hor. Scroll BarStatus Bar
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Using a Word Processor (2)Don’t use like a typewriter
Use word wrap (word wrap example) Use indenting Use paragraph spacing
Save regularlyDon’t work from a floppyUse short-cut keysUse Undo Ctrl-Z (also works outside WP)
longandboringtext.txt
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More on file typesWhat happens when you open a doc file in
a text editor?What happens when you open a txt file in
a word processor?Can anything go wrong when converting
from DOC to RTF?(file type examples)
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Help!This is all very well, but I can’t remember
all this. I feel lost when I actually try this myself. I keep staring at the screen.
There is help out there! Post a message on the bulletin board Use the Word Help Feature Check on the web – someone will have posted
a step-by-step description. Search terms e.g. "table of contents update word“
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Some other useful (?) featuresWord Count
Word Art
Things that will annoy your reader – and should be avoided at all cost! (what not to do)
what_not_to_do.rtf
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Using a Word Processor (3)Each document has a life, during which
text will move, and diagrams will move, from page to page.
So don't design pages, design documents.By using styles, you can change the
document design after entering the text.
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Creating Structured DocumentsStyles
Paragraph Character
Use of styles is the difference between amateur and professional word-processing.
Let your ideas communicate.
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Creating Structured Documents (2)Heading Levels
Plan your document Hierarchy Cross-references Table of Contents
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WP File FormatsRich Text Fomat (RTF)Word DOChtml (for the web)XMLPDF
not a format for documents, rather an alternative to paper
Cannot edit with Word!!! (pdf Example – hello.pdf)
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Example
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Example
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Language ToolsSpelling
there, their to, too, two its, it’s books, book’s
GrammarThesaurus (thesaurus example)Suggestive typing
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Equations and symbolsEquation editor
Symbols Greek alphabet: β λ Δ Σ Other useful symbols: © VC ∞ (symbols example)
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Alternative to WPsLatex (maths, chemistry, biology)
\int x dx = \frac{1}{2} x^2 +c
C + S + 4 KNO_3 \Rightarrow CO_2 + SO_2 + 4 KNO_2
Not WYSIWYG !!!
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Clip Arts and ImagesMany different image formats can be
imported (=opened)Make sure the image is not too large – this
would blow up your document. Simple resizing won’t make it smaller! You
need to compress an image.
Clip arts (on next slide)
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Text wrapping around objectsIn a word processor, it is possible to wrap
text around an object, for exam-ple an image. You can place this image anywhere in
your document.
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File operationsNewOpenClose SaveSave asRecently used documents (recently used docs example)
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Insert/OverstrikeThe Ins key switches between insert and
overstrike(Ins example)
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Cut, copy and pasteHighlight the section you want to
manipulate (can also include images and other objects)
Cut (Ctrl-x) will cut this section from your document and store it on the clipboard
Copy (Ctrl-c) will keep the section and store it on the clipboard
Paste (Ctrl-v) will retrieve the section from the clipboard and insert it at the cursor location
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Drag & DropA shorthand form of cut & paste.Select the text that you want to move. It
should now be highlighted.Point at it and hold down the mouse
button – you now have hold of it!Drag it to where you want it placed – the
insertion point.Drop it in by releasing the mouse button.
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Undo Very useful if you’ve accidentally deleted
information
Can also use shortcut Ctrl-z (bulletin board example) Re-do: Ctrl-y
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Points to rememberFocus on the CONTENT of your documentYou can change the appearance laterA word processor has many more features
– explore them!!!
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Read the study bookPlease read module 2 of the Study BookIf you need more help with your Word
Processor read the corresponding chapter in the text
“Foundation Computing” (if you have purchased a copy)
or get a copy of any recent intro book for Microsoft Office (or Open Office)
or ask us for help on the Bulletin Board!You should now be ready to attempt
Assignment 2!!!