word - getting started
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Word 2003
Getting Started
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Word 2003 Getting Started
Getting Started
What is Word?............................................................................................................................. 3Starting Word ..............................................................................................................................4Screen Layout .............................................................................................................................4
The Title Bar .....................................................................................................................................4The Menu Bar ...................................................................................................................................5Ask a Question .................................................................................................................................6Additional Menu Text........................................................................................................................7The Ruler ..........................................................................................................................................8The Typing Area...............................................................................................................................8The Vertical Scroll Bar......................................................................................................................9The Horizontal Scroll Bar..................................................................................................................9Document Views.............................................................................................................................10The Status Bar................................................................................................................................10
Toolbars..................................................................................................................................... 11The Standard Toolbar.....................................................................................................................11The Formatting Toolbar..................................................................................................................12The AutoText Toolbar.....................................................................................................................12The Control Toolbox.......................................................................................................................13The Database Toolbar....................................................................................................................13The Drawing Toolbar......................................................................................................................14The Forms Toolbar.........................................................................................................................14The Frames Toolbar.......................................................................................................................15The Mail Merge Toolbar .................................................................................................................15The Outlining Toolbar.....................................................................................................................15The Picture Toolbar........................................................................................................................16The Reviewing Toolbar...................................................................................................................16The Tables & Borders Toolbar .......................................................................................................17The Visual Basic Toolbar................................................................................................................17The Web Toolbar ............................................................................................................................18The Web Tools Toolbar..................................................................................................................18The Word Count Toolbar ................................................................................................................19The WordArt Toolbar......................................................................................................................19
Task Panes ................................................................................................................................ 20
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What is Word?
Word 2003 is a word processing application that can be used to create a range of documents, from simple letters
and faxes to complex reports.
Documents can include:
Borders, shading and other formatting
Tables of text and figures
Graphics and diagrams
Newspaper-style columns
Tables of contents and indexes
You can exchange information between Word, Excel and PowerPoint as required, for example:
You can copy text, images and even entire slides from PowerPoint into a Word document
You can copy any worksheet range or chart from Excel into Word
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Starting Word
Once you have switched on your computer and logged on to Windows, and you have previously installed Word,
you are ready to launch the application and start creating and editing documents.
If you have a Word icon on your desktop, you can double-click on this to launch Word.
If you don't have an icon on your desktop, you can launch Word via the Start menu.
Click on the Start button to display the Start Menu
Click on the green All Programs arrow - a sub-menu will be displayed
Choose Microsoft Office
Choose Microsoft Office Word 2003
If you are using Windows 2000, or the classic Start menu of Windows XP, choose Start, Programs, Microsoft
Office and Microsoft Office Word 2003.
Screen Layout
The Title Bar
The title bar is positioned at the top of the screen and displays the name of the application as well asthe name of the current document. If the current document has not been saved, the word "Document"will appear followed by a sequential number matching the number of documents created in the current
session.
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Word 2003 Getting Started
The standard Windows controls appear at the end of the Title Bar:
Click on Minimise to hide the window and place it on the Task Bar. Click on the Task Bar buttonto restore the window.
Click on Maximise to enlarge the window so that it fills the entire screen.
Click on Restore to return the window to its original size.
Click on Close to close Word.
The Menu Bar
The menu bar is positioned under the Title Bar and is used to access all of the available commands ofWord.
Word 2003's menus are personalised - they show only the commands used most often. When Wordis launched, the most popular options display in each menu - these can be selected as follows:
Click on the required menu name to display a list of available commands then click on therequired command.
Alternatively, hold [Alt] and press the underlined letter in the menu name. To open the File menu,for example, press [Alt F]. Once the menu is open, press the underlined letter of the commandyou wish to run.
To cancel a menu without running a command, click anywhere in the main part of the screen.
To select an option not displayed in the menu by default:
Click on the menu in the menu bar.
Click on the menu again to display the full menu orclick on the arrow at the bottom of the menu toexpand it.
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Once you have selected a menu item from the full menu, it will appear automatically in the Personalised menu.
Ask a Question
The "Ask a Question" box appears at the end of the menu bar. This box can be used to find help on any Word
topic.
Click in the Ask a Question box and type the Word feature you want to know more about.
Press [Enter] to display a drop-down list of related help topics.
Click on the topic you want to read about.
The help topic will display in a new window. Click on the close button in the top-right corner of thehelp window to close this when complete.
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Additional Menu Text
Some menu commands display additional text. This can often provide clues on what will happen
when the menu command is selected.
A menu command followed by three dots indicates that a dialog box will be displayed when themenu command is selected. The dialog box will offer further choices and selections.
A menu command followed by a right arrow-head indicates that a sub-menu will be displayedwhen the command is selected.
A tick in front of the menu command indicates that the option can be either on or off, and iscurrently on.
An icon in front of the menu command indicates that there is a toolbar shortcut for the menucommand. To run the command without using the menu, click on the icon on the toolbar.
A key combination after the name of the command indicates that there is a keyboard shortcut forthe menu command. To run the command without using the menu, press the given keystroke
combination. If a command is greyed out, this means that the command cannot be used at present. For
example, the Edit, Copy command will be greyed out if no text is currently selected
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The Ruler
The ruler allows you to set tabs and indenting and shows the position of text between the left and right
margins of the page. The ruler can be hidden or re-displayed by choosing View, Ruler. The option willbe ticked if the ruler is currently displayed.
The following diagram shows some of the symbols that you may see on the ruler:
The Typing Area
The typing area is the large white area below the ruler and above the horizontal scroll bar. This is where you type
the text that makes up the document. A flashing cursor shaped as a vertical line will indicate the position whereyou typing will appear. The cursor can be moved by clicking the mouse in a different position of the text area, or
by using the arrow keys on the keyboard.
The short horizontal line below any text indicates the bottom of the document.
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Document Views
There are four main views in which you can work in Word:
Normal view shows text as it will print but does not show headers, footers or certain formatting options
Web Layout view is used to make on-screen reading easier text and graphics are sized to fit the screen
rather than the printed page
Print Layout view is fully WYSIWYG (what you see is what you get) and shows the document exactly as it
will print
Outline view is used for reporting and allows you to view different levels of text and quickly reorganise the
document
Reading layout view is designed for reading documents on screen. When this view is selected, all toolbars
except the Reading Layout and Reviewing toolbars are hidden.
The Status Bar
The status bar appears at the bottom of the screen and shows the cursor position within the document as well as
other messages and indicators. The following diagram shows the different areas of the status bar:
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Toolbars
Toolbars provide shortcuts to commonly used tasks and allow you to execute commands with a single click of the
mouse button. Two toolbars are displayed by default - the Standard and Formatting toolbars.
The Standard Toolbar
The Formatting Toolbar
The Standard and Formatting toolbars are displayed on the same line. As with the menus, the mostfrequently used icons are placed on the toolbars, with less frequently used icons hidden from view.
To choose an icons not currently in view:
Click on the right arrow at the end of the toolbar.
Click on the button you wish to use. The button will be added to the toolbar automatically.
The Standard Toolbar
The standard toolbar contains shortcuts for frequently used tasks such as saving, printing and spell check. The
following diagram shows the icons of the Standard Toolbar.
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The Formatting Toolbar
The formatting toolbar is located under the standard toolbar and contains formatting shortcuts such as bold,
justification and borders.
The AutoText Toolbar
Used to create and use AutoText entries
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The Control Toolbox
Used with macros to create customised dialog boxes
The Database Toolbar
Used with mail merge documents and other database tables, this toolbar contains options for sorting, managing
fields and finding records
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The Drawing Toolbar
Used to create and format drawing objects such as lines, arrows and boxes
The Forms Toolbar
Used with Words form feature to quickly add form items and change properties
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The Frames Toolbar
Used with Word's web features to add and maintain frames to show multiple documents on one screen
The Mail Merge Toolbar
Used with Word's mail merge feature to create standard letters to multiple recipients
The Outlining Toolbar
Used to enter and manipulate different levels of text in more complex documents
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The Picture Toolbar
Used to insert and format graphic images
The Reviewing Toolbar
Used to track changes in shared documents, this toolbar contains options for comments, revisions and version
control
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The Tables & Borders Toolbar
Used to draw, erase and format tables
The Visual Basic Toolbar
Used to record, play and edit macros
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The Web Toolbar
Used when connected to the World Wide Web, this toolbar contains shortcuts for navigating web pages
The Web Tools Toolbar
Used to add elements to web pages, such as form fields, video clips and scrolling text
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The Word Count Toolbar
Used to keep track of the number of words and other elements in your documents
The WordArt Toolbar
Used to add and format WordArt effects
The following is an example of WordArt - effects that can be added to text and positioned anywhere on the
worksheet.
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Task Panes
The task pane displays on the right-hand side of the screen and provides easy access to related topics. The
following Task Panes are available in Word:
Task Pane Example Description
GettingStarted
This task pane shows when you start Word.It allows you to search for help on any topic,or open a recently-used document.
Help This task pane lets you search for help onany Word topic. You can also view help-related website and visit community and
download sites.
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Task Pane Example Description
SearchResults
This task pane shows the results of the lastsearch you performed in Help.
ClipArt This allows you to search for ClipArt images
on your computer and the web, based on anykeywords you enter.
Research The Research task pane allows you to findreference information from a number of sources
without leaving Office 2003. You can insert any
found information into your document.
Clipboard It is possible to hold multiple entries in the
Clipboard - allowing you to copy and pastemore than one item at a time. The ClipboardTask Pane is used to choose the item youwish to paste at that time.
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Task Pane Example Description
NewDocument
Allows you to create a new blank document,or a document based on a template or an
existing document. This task pane alsoprovides one-click access to recently openeddocuments so that they can be opened againat any time.
SharedWorkspace
If you have access to Sharepoint, you canuse this task pane to add items to sharedworkspaces, or access items that colleagueshave added.
The Document Updates task pane allowsyou to synchronise local and sharedworkspace documents.
ProtectDocument
This task pane is used to protect documentsand set the types of changes that can bemade.
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Task Pane Example Description
XMLStructure
This task pane allows you to format yourdocument using XML elements.
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