The Basics of The Basics of Microsoft WordMicrosoft Word

Getting Started and Getting Started and Formatting your paperFormatting your paper

What is Microsoft What is Microsoft Word?Word? Microsoft Word is a very common Microsoft Word is a very common

word processing system. This word processing system. This program is very useful for typing program is very useful for typing papers and other text-based papers and other text-based documents.documents.

Opening Microsoft Opening Microsoft WordWord Click on the Start Click on the Start

button in the button in the bottom left corner.bottom left corner.

Select “All Select “All Programs”Programs”

Select “Microsoft Select “Microsoft Office”Office”

Microsoft Word Microsoft Word should be one of should be one of your choices.your choices.

Other ways to open Other ways to open WordWord Sometimes there Sometimes there

is a link directly is a link directly on the desktop. on the desktop. You can double You can double click this link.click this link.

Check your Font Size Check your Font Size and Styleand Style Make sure that settings are correct! Make sure that settings are correct!

Most teachers will tell you what they Most teachers will tell you what they prefer.prefer.

Font Size & Style:Font Size & Style:Microsoft Word 2007Microsoft Word 2007

Your current font settings are displayed here Your default font

settings can be changed here

Font Size and StyleFont Size and Style

Changing font Changing font appearanceappearance Once you have Once you have

selected your selected your Font, you can Font, you can make more make more changes.changes.

These options These options are often used are often used for titles and for titles and citations citations

Font Appearance in Font Appearance in Word 2007Word 2007

Examples of Bold, Examples of Bold, Italic and Underlined Italic and Underlined texttext

How to Double-spaceHow to Double-space

Click the “Format” Click the “Format” button at the top button at the top of the screen. of the screen.

Select the Select the “Paragraph” “Paragraph” option.option.

Double spacing is Double spacing is one of the “Line one of the “Line Spacing:” options.Spacing:” options.

Double Spacing in Double Spacing in Word 2007Word 2007

Click Here to set line spacing

To double space, select 2.0 from the drop down list

Example of a double-Example of a double-spaced paperspaced paper

Checking your MarginsChecking your Margins

Most teachers will Most teachers will prefer one inch prefer one inch margins around margins around the edge of your the edge of your paper.paper.

Click “File” then Click “File” then select “Page select “Page Setup”Setup”

Make sure all four Make sure all four sides are set to 1”sides are set to 1”

Margins and Page Margins and Page Layout in Word 2007Layout in Word 2007

Select the Page Layout Tab

Click “Margins”, Normal setting is 1”

How to align your text

Your Teacher will let you know what information they want in your header

These icons will allow you to change or verify your text alignment.

It is currently set to the default ‘align left’ setting.

More alignment: Centered Text

You need to change alignment for your title. The icon that centers is now highlighted.

Formatting your Paragraphs

Notice that the alignment has been moved back to the left side.

Using the tab button will create the proper indent every time.

Word 2007 has the same icons on the Home Tab of the program

Text Alignment: Word Text Alignment: Word 20072007

Header and FooterHeader and Footer

You can use a Header and Footer You can use a Header and Footer to add information that needs to to add information that needs to be on each page of your be on each page of your document. document. – Examples: Page Numbers, your Examples: Page Numbers, your

name, date, etc.name, date, etc.

Basic Features of Basic Features of Headers and FootersHeaders and Footers

Basic Features of Basic Features of Headers and FootersHeaders and Footers

The easiest way to insert your name and page number is to select the page number option that you want. When the page number comes up, type your name next to the number.

Headers and Footers Headers and Footers in Word 2007in Word 2007

Including Lists and Including Lists and NumbersNumbers Microsoft will help you create and Microsoft will help you create and

organize lists.organize lists. Bullets are good for lists that do not Bullets are good for lists that do not

need to be numbered.need to be numbered.

Including Lists and Including Lists and NumbersNumbers Bullets are good Bullets are good

for lists that don’t for lists that don’t have a specific have a specific order. order. – Example: groceriesExample: groceries

Numbers are good Numbers are good for lists that go in for lists that go in a specific order.a specific order.– Example: Example:

instructions on instructions on how to change oil.how to change oil.

Including Lists and Including Lists and Numbers: Word 2007Numbers: Word 2007

These buttons allow you to format either bulleted or numbered lists

Using Spell CheckUsing Spell Check

In the “Tools” menu, select “Spelling and Grammar”

Spell Check in Word Spell Check in Word 20072007

The Spell Check option is on the Review Tab in Word 2007

Saving your Work

In Word 2003, Click “file” then “save as”. If you have a flash drive, make sure that drive is selected by clicking “my computer” then your removable disc.

In Word 2007, the file menu has been replaced by the circular icon in the top left corner, but the process is the same.

SummarySummary

Ask your teacher or the librarian if Ask your teacher or the librarian if you have any questions about you have any questions about Microsoft Word.Microsoft Word.

Visit Microsoft’s official site if you Visit Microsoft’s official site if you have more questions:have more questions:– Microsoft Word Help and How-to