microsoft office 2003- illustrated introductory, premium edition with word 2003 getting started
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Microsoft Office 2003- Illustrated Introductory, Microsoft Office 2003- Illustrated Introductory, Premium EditionPremium Edition
with Word 2003with Word 2003Getting StartedGetting Started
2Getting Started with Word 2003
Understand word processing Understand word processing softwaresoftware
Start Word 2003Start Word 2003 Explore the Word program windowExplore the Word program window Start a documentStart a document Save a documentSave a document
ObjectivesObjectives
3Getting Started with Word 2003
Print a documentPrint a document Use the Help systemUse the Help system Close a document and exit WordClose a document and exit Word
ObjectivesObjectives
4Getting Started with Word 2003
Microsoft Word is a word processing Microsoft Word is a word processing program used to create:program used to create:– LettersLetters– MemosMemos– NewslettersNewsletters– Research papersResearch papers– Web pagesWeb pages– Business cardsBusiness cards– ResumesResumes– Financial reportsFinancial reports– Other types of documentsOther types of documents
Unit IntroductionUnit Introduction
5Getting Started with Word 2003
Understanding Word Understanding Word Processing SoftwareProcessing Software A A word processing programword processing program is software is software
that allows you enter, edit, and format text that allows you enter, edit, and format text and graphicsand graphics– Copy and move textCopy and move text– Format text with fonts and colorFormat text with fonts and color– Format and design page layoutFormat and design page layout– Insert tables, charts, diagrams, and graphicsInsert tables, charts, diagrams, and graphics– Use mail merge to create form lettersUse mail merge to create form letters
The files you create using Word are called The files you create using Word are called documentsdocuments
6Getting Started with Word 2003
Understanding Word Understanding Word Processing Software (cont.)Processing Software (cont.)
Formatted text
Graphic
Table
Chart
Column
Header
7Getting Started with Word 2003
Understanding Word Understanding Word Processing Software (cont.)Processing Software (cont.) Plan a document before you create itPlan a document before you create it
– Identify:Identify:• MessageMessage• AudienceAudience• Needed elements (charts, tables, etc.)Needed elements (charts, tables, etc.)• Appropriate tone and look for the Appropriate tone and look for the
document (formal, playful, etc.)document (formal, playful, etc.)
The purpose of and audience for a The purpose of and audience for a document determine its designdocument determine its design
8Getting Started with Word 2003
Starting Word 2003Starting Word 2003 Use the Start button on the taskbar to Use the Start button on the taskbar to
open Wordopen Word
Start button
Word program icon
9Getting Started with Word 2003
Starting Word 2003 (cont.)Starting Word 2003 (cont.)
The The Word Word program windowprogram window opens and opens and displays a blank displays a blank documentdocument
The The insertion insertion pointpoint indicates indicates where text where text appears when appears when you typeyou type
Blank document
I-beam pointer
Insertion point
10Getting Started with Word 2003
Starting Word 2003 (cont.)Starting Word 2003 (cont.)
The The mouse pointermouse pointer changes shape changes shape depending on its location in the depending on its location in the Word program windowWord program window
Each pointer is used for a different Each pointer is used for a different purposepurpose
11Getting Started with Word 2003
Starting Word 2003 (cont.)Starting Word 2003 (cont.)
Word includes different Word includes different viewsviews, or , or ways of displaying a documentways of displaying a document– PrintPrint LayoutLayout view view displays a document displays a document
as it will look when printedas it will look when printed– NormalNormal view view displays a simplified layout displays a simplified layout
view of a document without margins or view of a document without margins or graphicsgraphics
– WebWeb LayoutLayout view view displays a document displays a document as it will look when viewed on a as it will look when viewed on a computer screen using a Web browsercomputer screen using a Web browser
12Getting Started with Word 2003
Starting Word 2003 (cont.)Starting Word 2003 (cont.)
Word document views (cont.)Word document views (cont.)– OutlineOutline viewview displays the headings in a displays the headings in a
document in outline formdocument in outline form– ReadingReading LayoutLayout viewview displays displays
document text in a way that makes it is document text in a way that makes it is easy to read and annotate easy to read and annotate
– FullFull ScreenScreen viewview displays only the displays only the document window on screen document window on screen
13Getting Started with Word 2003
Exploring the Word Program Exploring the Word Program WindowWindow
Document window
Toolbars
Task pane
Scroll bar
Ruler
View buttons
Menu bar
Status bar
14Getting Started with Word 2003
Exploring the Word Program Exploring the Word Program Window (cont.)Window (cont.) The Word program windowThe Word program window
– TitleTitle barbar displays the program and displays the program and document namesdocument names
– MenuMenu barbar contains the names of the contains the names of the Word menusWord menus
• Clicking a menu name opens a menu of commandsClicking a menu name opens a menu of commands• The The TypeType aa questionquestion forfor helphelp box box on the menu bar on the menu bar
is used to access the Word Help systemis used to access the Word Help system
– StandardStandard and and FormattingFormatting toolbarstoolbars contain buttons for common operating, contain buttons for common operating, editing, and formatting commandsediting, and formatting commands
15Getting Started with Word 2003
Exploring the Word Program Exploring the Word Program Window (cont.)Window (cont.) The Word program window (cont.)The Word program window (cont.)
– TaskTask panepane provides quick access to provides quick access to Word editing, formatting, and research Word editing, formatting, and research featuresfeatures
– DocumentDocument windowwindow displays the current displays the current documentdocument
– RulersRulers show margin, tab, and indent show margin, tab, and indent settingssettings
16Getting Started with Word 2003
Exploring the Word Program Exploring the Word Program Window (cont.)Window (cont.) The Word program window (cont.)The Word program window (cont.)
– ScrollScroll barsbars are used to display different are used to display different parts of the document in the document parts of the document in the document windowwindow
– ViewView buttonsbuttons are used to switch are used to switch between Word document viewsbetween Word document views
– StatusStatus barbar shows page information, the shows page information, the location of the insertion point, and the location of the insertion point, and the on/off status of several Word featureson/off status of several Word features
17Getting Started with Word 2003
Starting a DocumentStarting a Document
Begin a new document by typing in a blank Begin a new document by typing in a blank document in the document windowdocument in the document window
Word includes a Word includes a word-wrapword-wrap feature feature– As you type, the insertion point moves automatically to As you type, the insertion point moves automatically to
the next line in the document when you reach the right the next line in the document when you reach the right marginmargin
– Press [Enter] only when you want to start a new Press [Enter] only when you want to start a new paragraph paragraph
Wrapped text
18Getting Started with Word 2003
Starting a Document (cont.)Starting a Document (cont.)
InsertInsert text in a document by clicking text in a document by clicking to move the insertion point and then to move the insertion point and then typingtyping
DeleteDelete text by pressing the text by pressing the [Backspace] or [Delete] key[Backspace] or [Delete] key– [Backspace][Backspace] deletes the text before the deletes the text before the
insertion pointinsertion point– [Delete][Delete] deletes the text after the deletes the text after the
insertion pointinsertion point
19Getting Started with Word 2003
Starting a Document (cont.)Starting a Document (cont.)
Automatic feature indicators might appear Automatic feature indicators might appear as you typeas you type
20Getting Started with Word 2003
Saving a DocumentSaving a Document
To store a document permanently, you To store a document permanently, you must save it as a must save it as a filefile
When you When you savesave a file you give it a name, a file you give it a name, called a called a filenamefilename, and indicate the location , and indicate the location to store the fileto store the file– A filename identifies the file A filename identifies the file – Files can be stored on an internal hard disk, Files can be stored on an internal hard disk,
on a floppy disk or CD, or in another locationon a floppy disk or CD, or in another location
Saving a file allows you to close the file Saving a file allows you to close the file and open it later for editing or printingand open it later for editing or printing
21Getting Started with Word 2003
Saving a Document (cont.)Saving a Document (cont.) Save a file for the first time using the Save a file for the first time using the Save buttonSave button
on the Standard toolbar or the on the Standard toolbar or the Save commandSave command on on the File menuthe File menu
Assign a filename and a file location to a Assign a filename and a file location to a document using the document using the Save AsSave As dialog boxdialog box
Location of the file
Filenames should be brief and descriptive
.doc file extension indicates the file is a
Word document
22Getting Started with Word 2003
Saving a Document (cont.)Saving a Document (cont.)
After you save a file for the first time, After you save a file for the first time, save frequently as you work save frequently as you work – Saving updates the stored copy of the Saving updates the stored copy of the
file with your changesfile with your changes– Save changes using the Save changes using the Save buttonSave button or or
the the Save commandSave command
23Getting Started with Word 2003
Saving a Document (cont.)Saving a Document (cont.)
The The Document RecoveryDocument Recovery feature feature – Recovers documents lost when Word freezes Recovers documents lost when Word freezes
or power is interrupted or power is interrupted – The Document Recovery task pane opens the The Document Recovery task pane opens the
next time you open Wordnext time you open Word• Displays original and recovered versions of the fileDisplays original and recovered versions of the file• You can open and review each version of the fileYou can open and review each version of the file• Save the file version you want to keepSave the file version you want to keep
Document Recovery is not a substitute for Document Recovery is not a substitute for saving your work oftensaving your work often
24Getting Started with Word 2003
Printing a DocumentPrinting a Document
Before printing a document, examine Before printing a document, examine it for errors in it for errors in Print PreviewPrint Preview
25Getting Started with Word 2003
Printing a Document (cont.)Printing a Document (cont.)
Print PreviewPrint Preview shows a document as it will shows a document as it will look when printedlook when printed– Enlarge the view of the document to see Enlarge the view of the document to see
detailsdetails– Reduce the view to see the overall layout Reduce the view to see the overall layout – Edit the document text in Print PreviewEdit the document text in Print Preview– Print the document from Print Preview Print the document from Print Preview
Click the Click the Print Preview buttonPrint Preview button on the on the Standard toolbar to open Print Preview Standard toolbar to open Print Preview
26Getting Started with Word 2003
Printing a Document (cont.)Printing a Document (cont.)
After proofing a document and correcting After proofing a document and correcting any errors, you are ready to print it:any errors, you are ready to print it:– Click the Click the PrintPrint buttonbutton on the Standard toolbar on the Standard toolbar
or on the Print Preview toolbar to printor on the Print Preview toolbar to print• Print button uses the default print settingsPrint button uses the default print settings• Prints a single copy of the entire documentPrints a single copy of the entire document
– Use the Use the PrintPrint commandcommand on the File menu to on the File menu to change the print settings before printingchange the print settings before printing
• Number of copiesNumber of copies• Page rangePage range• Default printerDefault printer
27Getting Started with Word 2003
Printing a Document (cont.)Printing a Document (cont.)
Change the print settings in the Change the print settings in the Print Print dialog boxdialog box
Default printer
Number of copies
Pages to print
28Getting Started with Word 2003
Using the Help SystemUsing the Help System Word includes an extensive Help systemWord includes an extensive Help system
– Help topicsHelp topics include definitions, instructions, include definitions, instructions, and useful tips for working with Wordand useful tips for working with Word
– For quick access to Help topics, type a For quick access to Help topics, type a keyword or question in the keyword or question in the Type a question for Type a question for help boxhelp box on the menu bar on the menu bar
– If working with an active Internet connection, If working with an active Internet connection, searching the Help system returns Help topics searching the Help system returns Help topics from the from the Microsoft Office Online Web siteMicrosoft Office Online Web site
29Getting Started with Word 2003
Using the Help System (cont.)Using the Help System (cont.) Methods for getting Help in WordMethods for getting Help in Word
30Getting Started with Word 2003
Using the Help System (cont.)Using the Help System (cont.) The Word Help task pane The Word Help task pane
Search for Help topics
Browse the Table of Contents for
the Help system
Access information on the Microsoft
Office Online Web site
31Getting Started with Word 2003
Using the Help System (cont.)Using the Help System (cont.)
To open the Word Help task pane: To open the Word Help task pane: – Click the Click the Microsoft Office Word Help Microsoft Office Word Help
buttonbutton on the Standard toolbar on the Standard toolbar– Click the Click the Microsoft Office Word Help Microsoft Office Word Help
commandcommand on the Help menu on the Help menu– Press Press [F1][F1]
32Getting Started with Word 2003
Using the Help System (cont.)Using the Help System (cont.) Help topics appear in the Microsoft Office Help topics appear in the Microsoft Office
Word Help windowWord Help window
Help topic
Related Help topics
Print the Help topic
Click a link to expand the Help topic
33Getting Started with Word 2003
Closing a Document and Closing a Document and Exiting WordExiting Word When you are finished working on a When you are finished working on a
document, you are ready to close itdocument, you are ready to close it– Save a document before closing itSave a document before closing it– Click the Click the Close WindowClose Window buttonbutton on the on the
menu bar or the menu bar or the CloseClose commandcommand on the on the File menu to close the documentFile menu to close the document
– Closing a document closes the current Closing a document closes the current document only; the Word program document only; the Word program window remains openwindow remains open
34Getting Started with Word 2003
Closing a Document and Closing a Document and Exiting Word (cont.)Exiting Word (cont.)
Close button closes the
Word program window
Close Window button closes the current document
35Getting Started with Word 2003
Closing a Document and Closing a Document and Exiting Word (cont.)Exiting Word (cont.) When you are ready to close WordWhen you are ready to close Word
– Save and close all open documents Save and close all open documents before closing Wordbefore closing Word
– Click the Click the Close buttonClose button on the title bar or on the title bar or the the ExitExit commandcommand on the File menu to on the File menu to close Wordclose Word
– Closing Word closes all open Closing Word closes all open documents and the Word program documents and the Word program windowwindow
36Getting Started with Word 2003
When you start Word, a blank When you start Word, a blank document opens in the document document opens in the document windowwindow
To create a new document, begin To create a new document, begin typing in the blank documenttyping in the blank document
Save the new document with a Save the new document with a descriptive filenamedescriptive filename
As you edit the document, save your As you edit the document, save your changes to it oftenchanges to it often
SummarySummary
37Getting Started with Word 2003
Summary (cont.)Summary (cont.)
Preview the document in Print Preview the document in Print Preview before printing itPreview before printing it
Save, print, and then close the Save, print, and then close the documentdocument
When you are finished editing and When you are finished editing and creating documents, close all open creating documents, close all open files, and then close Wordfiles, and then close Word