Woodford County Principals MeetingDecember 19, 2011

Energy Management Plan Review and Program Update

Sustainability Pledge

Sustainability Commitment

______(school name)______ recognizes its responsibility to operate in a manner that protects and improves the state of the environment for future generations. We understand that the long-term well-being of our students, staff, as well as society depend on a commitment to a sustainable environment. Our school commits to integrating environmentally friendly policies and practices into our organization and to operating in a manner that promotes energy and materials conservation, as well as waste reduction. We encourage our students and employees to join us in the journey by supporting and furthering our environmental efforts.

This school is committed to the Districts mission as stated here:

“The School Energy Program exists to promote a culture of conscientious stewardship in the use of our natural resources, to educate students, staff and community in the sustaining of an environmentally sensitive lifestyle, and to efficiently manage the district’s energy resources resulting in savings that can be applied directly to the classroom.”

As part of the commitment to a sustainable environment this school will appoint a Sustainability Champion to guide our efforts in this endeavor throughout the year.

_____________________________ (Principal write name)

_____________________________ (sign)

_____________________________ Date

Student Energy Teams

• School Teams and Team Leaders– WCHS: Jennifer Smith/Ryan Lewis– WCMS: Candice Lucas Rogers– Southside: Tom Sheldon

• National Energy Education Development (NEED) Curriculum aligned with KY core content

• Team Timeline/Guideline – New one coming

• Awareness Campaigns– Energy Conservation– Community Outreach

Energy Conservation MeasuresProject Tracking List

KWH KW MCF Gallons

Simmons Elementary Delamp lighting Maintenance Lighting $1,709.00 $0.00 $0.00 0.0 Identified Not Ready KEEPS Audit 23,566 See Pg 7 of KEEPS report for Details

WCMS Middle Adjust Thermostat Settings/Programmable Maintenance HVAC $11,264.00 $2,000.00 $0.00 0.2 Identified Not Ready KEEPS Audit 158,265 See Pg 7 of KEEPS report for Details

WCMS Middle Recirc Water Heater Pump Timers Maintenance Water $1,665.00 $300.00 $0.00 0.2 Identified Not Ready KEEPS Audit 23,388 See Pg 1 of KEEPS report for Details

WCMS Middle Low-flow Aerators and spray Nozzles Maintenance Water $696.00 $153.00 $0.00 0.2 Identified Not Ready KEEPS Audit 5,569 See Pg 11 of KEEPS report for Details

Com. Ed Alternative Programmable Thermostats Maintenance HVAC $3,290.00 $606.00 $454.00 0.3 Identified Not Ready Earthwell Audit 469.8 See Pg 7 of report for Details

Com. Ed Alternative Light Controls Maintenance Lighting $107.00 $11.00 $39.00 0.5 Identified Not Ready Earthwell Audit 1,220 See Pg 6 of report for Details

WCMS Middle Install Heat Pump Water Heater Add On Unit Maintenance HVAC $4,935.00 $3,000.00 $0.00 0.6 Identified Not Ready KEEPS Audit 69,343 See Pg 8 of KEEPS report for Details

Bus Garage Support Programmable Thermostats Maintenance HVAC $208.00 $109.00 $76.00 0.9 Identified Not Ready Earthwell Audit 8 41.7 See Pg 7 of report for Details

Simmons Elementary Install Timers on 3 Electric Water Heaters Maintenance Water $138.00 $300.00 $0.00 2.2 Identified Not Ready KEEPS Audit 1,905 102.0 See Pg 10 of KEEPS report for Details

Simmons Elementary Vending Miser for Soft Drink Machines Maintenance Plug Load $75.00 $170.00 $0.00 2.3 Identified Not Ready KEEPS Audit 1,029 See Pg 9 of KEEPS report for Details

WCMS Middle Vending Miser for Soft Drink Machines Maintenance Plug Load $367.00 $850.00 $0.00 2.3 Identified Not Ready KEEPS Audit 5,157 See Pg 8 of KEEPS report for Details

NSE Elementary Lighting Project Maintenance Lighting $12,965.00 $29,037.00 $15,187.00 3.4 Identified Not Ready Earthwell Audit 153,871 See Pg 5 of report for Details

Simmons Elementary VFD Drives for Geothermal Pumps Maintenance HVAC $1,785.00 $7,500.00 $0.00 4.2 Identified Not Ready KEEPS Audit See Pg 1 of KEEPS report for Details

Central Offi ce Support Lighting Project Maintenance Lighting $2,856.00 $6,868.00 $5,215.00 4.2 Identified Not Ready Earthwell Audit 27,692 See Pg 5 of report for Details

Bus Garage Support HVAC - Infrared Heaters Maintenance HVAC $1,891.00 $5,590.00 $3,010.00 4.5 Identified Not Ready Earthwell Audit 142.0 See Pg 9 of report for Details

WCHS High HVAC - VFD pump controls Maintenance HVAC $1,977.00 $7,168.00 $2,000.00 4.6 Identified Not Ready Earthwell Audit 37,125 See Pg 9 of report for Details

Com. Ed Alternative Lighting Project Maintenance Lighting $1,569.00 $4,437.00 $3,113.00 4.8 Identified Not Ready Earthwell Audit 17,300 See Pg 5 of report for Details

WCHS High Lighting Project Maintenance Lighting $3,786.00 $13,101.00 $5,849.00 5.0 Identified Not Ready Earthwell Audit 29,864 See Pg 5 of report for Details

SSE Elementary Lighting Project Maintenance Lighting $7,390.00 $24,851.00 $14,638.00 5.3 Identified Not Ready Earthwell Audit 83,158 See Pg 5 of report for Details

Bus Garage Support Lighting Project Maintenance Lighting $1,236.00 $3,568.00 $3,288.00 5.5 Identified Not Ready Earthwell Audit 13,629 See Pg 5 of report for Details

Simmons Elementary Replace Gas Water Heater w Electric Heat Pump WHMaintenance Water $441.00 $2,500.00 $0.00 5.7 Identified Not Ready KEEPS Audit 102.0 See Pg 9 of KEEPS report for Details

WCMS Middle Gym Lighting Metal Halide replacement Maintenance Lighting $2,017.00 $5,838.00 $7,238.00 6.5 Identified Not Ready KEEPS Audit 28,345 112 See Pg 7 of KEEPS report for Details

WCHS High Light Controls Maintenance Lighting $14.00 $30.00 $66.00 6.9 Identified Not Ready Earthwell Audit 373 See Pg 6 of report for Details

WCHS High Programmable Thermostats Maintenance HVAC $2,988.00 $17,939.00 $6,285.00 8.1 Identified Not Ready Earthwell Audit 23,153 323.9 See Pg 7 of report for Details

SSE Elementary Light Controls Maintenance Lighting $19.00 $113.00 $80.00 10.2 Identified Not Ready Earthwell Audit 506 See Pg 6 of report for Details

NSE Elementary Light Controls Maintenance Lighting $23.00 $202.00 $182.00 16.7 Identified Not Ready Earthwell Audit 612 See Pg 6 of report for Details

NSE Elementary Programmable Thermostats Maintenance HVAC $211.00 $8,106.00 $3,763.00 56.3 Identified Not Ready Earthwell Audit 2,560 15.9 See Pg 7 of report for Details

All Schools Big _ Fans Maintenance HVAC Identified Not Ready J.Clemons

Web DDC Controls Maintenance HVAC Identified Not Ready J.Clemons

NotesStatusFacility Type Project Description Owner Technology

Annual Savings

Estimate $Cost $

MaterialsCost $ Labor

Simple Payback

YearsFunding Status Project Origination

Estimated Savings

WCPS Energy Web Page

http://ilearn.woodfordschools.org/woodfordgogreen/

Energy Reports (Energy Star Scores Coming)

Electric

BuildingFY

2012 KWH

FY 2011 KWH

FY 2010 KWH

Baseline

Difference vs.

Previous Year

Est. Cost Avoidance

Vs. Previous Year

(@ $0.0720 / KWH)

% Change From

Previous Year

Difference vs.

Baseline

Est. Cost Avoidance Vs. Baseline

(@ $0.0720 / KWH)

% Change

From Baseline

FY12 KWH/ SqFt

FY11 KWH/ SqFt

FY10 KWH/ SqFt

% Improvement

from previous Year

% Improvement from Baseline

Year

Northside 88,000 101,800 97,600 13,800 $993.60 13.56% 9,600 $691.20 9.84% 1.57 1.82 1.74 13.56% 9.84%Southside 126,231 114,217 109,138 -12,014 -$865.01 -10.52% -17,093 -$1,230.70 -15.66% 1.88 1.70 1.63 -10.52% -15.66%High School 214,208 225,952 209,169 11,744 $845.57 5.20% -5,039 -$362.81 -2.41% 1.38 1.46 1.35 5.20% -2.41%Huntertown 83,000 79,800 98,800 -3,200 -$230.40 -4.01% 15,800 $1,137.60 15.99% 1.35 1.30 1.61 -4.01% 15.99%Simmons 78,720 77,280 81,840 -1,440 -$103.68 -1.86% 3,120 $224.64 3.81% 1.32 1.30 1.38 -1.86% 3.81%Middle School 169,200 148,080 177,600 -21,120 -$1,520.64 -14.26% 8,400 $604.80 4.73% 1.33 1.16 1.39 -14.26% 4.73%

759,359 747,129 774,147 -12,230 -$1,032.21 -1.64% 14,788 $1,248.11 1.91% 1.44 1.42 1.47 -1.64% 1.91%

Central Offi ce 20,340 21,960 20,520 1,620 $116.64 7.38% 180 $12.96 0.88% 0.96 1.03 0.97 7.38% 0.88%Com. Ed. 8,587 14,095 15,283 5,508 $396.58 39.08% 6,696 $482.11 43.81% 0.31 0.50 0.55 39.08% 43.81%Bus Garage 6,855 8,928 8,314 2,073 $149.26 23.22% 1,459 $105.05 17.55% 0.57 0.74 0.69 23.22% 17.55%Preschool 5,440 6,240 7,200 800 $57.60 12.82% 1,760 $126.72 24.44% 1.00 1.15 1.33 12.82% 24.44%

41,222 51,223 51,317 10,001 $844.08 19.52% 10,095 $852.02 19.67% 0.62 0.77 0.77 19.52% 19.67%

Totals 800,581 798,352 825,464 -2,229 -$188.13 -0.28% 24,883 $2,100.13 3.01% 1.35 1.35 1.39 -0.28% 3.01%

234 300 191

Total Cost Avoidance Since Baseline Year

(Elec/Gas/Water/Sewer)$27,977.96

Gas and Water Energy Reports and other Energy related data can be found on the Jessamine County Schools Energy Page at:

2011 2010 2009

112 64 51Heating Degree Days

September

Cooling Degree Days 122 236 140

Other Facilities - Usage & Cost Avoidance

September 2011 Usage Report

Most Improvement Over Baseline Huntertown

Most Improvement Over Previous Year Northside

Total Monthly Cost Avoidance Versus Baseline Year

(Elec/Gas/Water/Sewer)$1,942.22

Baseline ComparisonPrevious Year ComparisonUsage Current StatsSchools - Usage & Cost Avoidance

September Temperature Report

0 0.5 1 1.5 2

Northside Elementary

Southside Elementary

High School

Central Office

Community Education

Bus Garage

Huntertown Elementary

Simmons Elementary

Middle School

Preschool

Building Electric Use per Sq Foot (KWH)

Energy Reports (Energy Star Scores Coming)

Number of District Team

Meetings

Report Monthly Board

Packet (Y or N)

Monthly Bill Tracking (Y or N)

Monthly Portfolio Manager Entries (Y or N)

KEEPS EMR '10-'11

(Y or N)

Energy Management

Plan (Date

Adopted)

Number of ENERGY STAR

SCHOOLS

Number of Assesssments

Completed

Assessment Anticipated

Savings

3 N Y N Y Y 2 0 $50,2983 N Y N Y N 1 0 $70,903

TotalSTEP 1 STEP 2 STEP 4 STEP 6

Current over Base Period

Action Item(s) Annualized

Rate Correction Annualized

Rate Case Annualized

Total Steps 1, 2, 3

Rebates RefundsTotal Steps

4 & 5$ KWH MCF

$147,278 $0 $12,651 $3,040 $162,969 $0 $0 $162,969 $277,064 2,413,354 1992$40,971 $0 $0 $15,173 $56,144 $0 $0 $56,144 $98,961 669,296 1769

$0$0$0$0$0

PROGRESS REPORTQuarter ending September 2011

(Due Nov 15, Feb 15, May 15 and Aug 15)

JOHN DOE, ENERGY

MANAGER

JessamineWoodfordDistrict #3District #4District #5District #6District #7

12 Month-To-Date vs Base (FY 2010) Dollar SavingsCummulative Savings To Date

Consumption Savings Rate Savings One-time SavingsSTEP 3 STEP 5 STEP 7

JessamineWoodfordDistrict #3District #4District #5District #6District #7

HVAC Temperature Settings

• Occupied Temperature Settings– Summer 73 degrees– Winter 69 degrees

• Setback Temperatures (unoccupied)– Summer 80 degrees– Winter 60 degrees

Energy Shutdowns

Checked By:

Date

1

2

3

4

5

6

7

8

9

10

11

12

A

B

Make sure all windows are closed and locked and shades pulled down

Unplug all soft drink vending machines and other vending machines not containing perishable items

Verify that projectors are off

Energy-Shut Down Checklist for Custodians - Winter BreakSchool/Facility:

Person Completing Form: Principal:

Item

Verify that ALL non-essential computers, monitors, printers, scanners, and other peripherals are unplugged or turned offVerify that ALL TVs, DVD and VCRs, and all other non-essential classroom/offi ce electronic equipment are unplugged or turned offVerify all other classroom appliances (ovens, microwaves, coffee pots, radios, etc) are shut off and unplugged

Date:

Turn off ALL exhaust and/or ceiling fans (especially in kitchen areas)

Turn off all interior lights in unoccupied areas

Check for and report any leaking water fixtures

Comments or exceptions:

Notes:Use power strips with one on/off power switch to easily control multiple devices in one area whenever possible

Contact the Energy Manager; John Clemons or the maintenance department with any questions or concerns or to request changes to this form.

Verify that the public address system turned off

Turn off all display case lighting

Add suggestions to improve the list to the comment area below

Happy Holidays!!!Thank you for your help in making our schools energy efficient!!!

Woodford County Schools Winter Break Energy Shutdown

Checklist

Please help in our efforts to conserve energy, protect the environment, and save money by doing the following prior to leaving for Winter Break:

Turn off ALL non-essential computers, monitors, printers, scanners, and other peripherals

Turn off and unplug TVs, DVDs, VCRs, Projectors, and all other non-essential classroom/office electronic equipment

Turn off, empty, and unplug refrigerators if possible

Shut off all other classroom appliances (ovens, microwaves, coffee pots, radios, etc.)

Make sure all windows are closed and locked and blinds are pulled down

Tip: Use switchable power strips when possible to make shutting

down easier and to avoid having to unplug devices The School Energy Program (SEP) exists to promote a culture of conscientious stewardship in the use of our natural resources, to educate students, staff and community in the sustaining of an environmentally sensitive lifestyle, and to efficiently manage the district’s energy resources resulting in savings that can be applied directly to the classroom.

Inspections

Item Description Yes No % N/A14 TVs, VCRs, DVDs, and other non-

essesciential electronics unplugged

15 Projectors off

16 Copy machines off in unoccupied areas

17 Vending machines unplugged

18 Windows closed

19 Doors closed

20 Leaking water fixtures

21 Unnecessary fans off (Kitchens too)

22 Light switch turn-off stickers in place

23 Energy Awareness posters displayed

24 Delamping recommended

25 Lighting retrofit needed

26 Other Items:

!!!Thank you for your help in making our schools energy efficient!!!

Notes:

Energy Shutdown Inspection Form - Page 2/2Notes/CommentsDate:

Item Description Yes No % N/A1 Lights Off - Hallways

2 Lights Off - Classrooms

3 Lights Off - Restrooms

4 Lights Off - Gym

5 Lights Off - Cafeteria

6 Lights Off - Kitchens

7 Lights Off - Mechanical Rooms

8 Lights Off - Display Cases

9 Lights Off - Outside

10 Lights Off - Other Areas

11 LED Exit signs only

12 Incandescent lights found

13 Computers & periphreals off

!!!Thank you for your help in making our schools energy efficient!!!

Energy Shutdown Inspection Form - Page 1/2School/Facility:Person Completing Form: School Contact:

Notes/Comments

How Everyone Can Help

Places to Save Energy

• Food Services– Hoods

• Plug Loads– Refrigerators– Electric Heaters– Etc.

• Vending Machines– Vending Misers– Disconnect Lights

• Event Scheduling

Projector and Desk lamp

TVApple Laptop

PC with CRT Monitor

Two Old Macs

Classroom Plug Loads

Two GeoSafaries

Coffee Pot

Digital Clock

Shredder

Scanner

Misc.DC adapters & Chargers

Fridge with food for sale

Electronic Globe

Microwave

Freezer

Pencil Sharpener and Electronic Air

Freshener

Popcorn MakerWII Guitar and

2nd TV for WIITreadmill

ElectronicWater

Dispenser

Christmas Palm Tree with Lights

Lots of Help• Energy Star• DEDI – Department for Energy Development and Independence

• KPPC - – Kentucky Pollution Prevention Center

• KEEPS – Kentucky Energy Efficiency Program for Schools

• SEMP – School Energy Managers Project

• NEED – National Energy Education Development

• KY G&HS – Kentucky Green and Healthy Schools

Energy Management Plan

Heating Ventilation and Air Conditioning – HVAC

Summer thermostat settings occupied periods 73 ºF

unoccupied periods 80ºF.

Winter thermostat settings occupied periods 69ºF

unoccupied periods 60ºF.

Thermostat and Vent Obstruction - vents must be clear of obstructions

Windows, Doors, and Outside Openings - must be kept closed

Gym exhaust fans are to be turned off when the air conditioning unit serving that area is operating.

Every member of the school district should assume responsibility for enacting these requirements.

Break and Weekend Shutdowns

A best effort shall be made to place buildings in setback mode (heating at 60ºF degrees and cooling at 80ºF) during all break periods.

Two checklists shall be supplied to all schools in the district

Once the Principal has verified that the proper actions have been completed an email shall be sent to the Energy Manager and/or Director of Maintenance for record keeping purposes.

At the end of the last day of the school week all faculty and staff members shall verify that the areas and rooms they work in are left in an energy efficient state with lights, computers, monitors, printers, peripherals, projectors, TVs, etc. all turned off.

Custodial Best Practices

Custodians must ensure that lights are off in all unoccupied areas and they should listen and look for devices that are unnecessarily left running so that they can turn them off.

Head Custodians have the responsibility to ensure that the entire facility is left in as energy efficient state as possible on all off hours including break periods, weekends, holidays, and after school hours.

Head Custodians must complete all assigned Energy Shutdown Checklists and return them to the principal.

Energy Management Plan

Building Resource Management

Personal Refrigerators and Other Personal Devices

The use of personal refrigerators is highly discouraged

Personal refrigerators that are in use in the district shall adhere to the following conditions. They are to be cleaned out and turned off for Fall Break, Christmas Break, Spring Break, and Summer Break, where applicable.

Refrigerators, microwaves, and coffee makers shall be subject to approval for usage and placement by the building administrator.

All personal devices should be Energy Star designated.

Space Heaters - Whether they are purchased by the school district or are personal property, two issues affect the use of space heaters in buildings — fire safety and energy efficiency. All space heaters must be approved for fire safety as classified by the National Fire Protection Association. No liquid fueled space heaters (e.g., kerosene heaters) may be used. Some electric space heaters also pose an unacceptable fire hazard. All space heaters must meet the following four specifications: Heaters must (1) be UL approved, (2) have elements that are protected from contact, (3) be tilt-proof (when tipped over, heater goes off), and (4) be thermostat-controlled.

The issue of energy efficiency is also important — electric space heaters are a very costly means of heating. If a member of the school district feels that a space heater is necessary for adequate warmth, this may indicate that the central heating system needs repair.

Maintenance should be consulted if the central heating system is incapable of meeting comfort requirements. Space heaters should never be used to offset excessive air conditioning. Excessive cooling of a space below the summertime Temperature Guidelines should be reported to Maintenance so that air-conditioning levels can be adjusted.

Vending Machines – All vending machines installed should be energy-efficient models with the Energy Star Label if possible.

Vending Miser units should be installed on older existing vending machines when possible.

Where applicable, vendors should be requested to disconnect lighting in existing machines.

Scheduling - Classes, meetings, and other school activities should endeavor to minimize energy use. Evening activities should be concentrated in the fewest areas possible, and where appropriate, the areas used should be those that already have a late night temperature setback.

Energy Management Plan

Student Sustainability Team for each school.

Principals should sign and publically post the Sustainability Pledge Form that is a part of the School Sustainability Team Plan and Timeline document.

Each school shall appoint one employee to be the Sustainability Champion and lead the Student Sustainability Team.

The School Sustainability Team Plan and Timeline document shall be provided to each school near the beginning of the school year by the Energy Manager after it has received approval from the District Energy Team.

Each Schools Sustainability Champion shall attend a two-hour training session when offered and also represent the school at the District Energy Team meetings.

The Sustainability Champion will maintain a Sustainability Notebook that contains a record of all team meetings and accomplishments.

Each Student Energy Team shall provide a monthly update report on the Sustainability Web Page link for their school.

Communications

Each school will be responsible for establishing an Energy Conservation/Sustainability awareness campaign annually.

Community Outreach

Each school is encouraged to incorporate a community outreach project annually. Each school will be able to decide how they would like to see this project implemented and awards may be given to the best project for each school level.

Current Year Goals

Student Teams - The goal for the current school year is to have Student Sustainability/Energy Teams established at all schools and for each of the teams to follow the Energy Team Plan/Timeline that has already been established.

Usage reduction - The goal for the current year is to reduce the usage district wide by a minimum of 4% from the 2010/2011 school year.