What is the the ASAE Annual Meeting & Exposition? . . . 1

Who’s Walking the Expo Floor? . . . . . . . . . . . . . . . . . . . 2

Become an Exhibitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Optimize Your Experience . . . . . . . . . . . . . . . . . . . . . . . . 4

Schedule at a Glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

EXHIBITORPROSPECTUS

What is the ASAE Annual Meeting & Exposition? The premier annual event for association executives to gather for education seminars, networking, and of course, product and meeting-site shopping. This can’t-miss event is a veritable social register of the association industry’s key players! This is your opportunity to make valuable contacts, develop relationships, and receive RFPs on the show floor.

THE 2018

SAMPLEROSTER

THE 2018

EXHIBITORLIST

click buttons to download:

DISCOVER new clients and untapped business opportunities. ASAE serves approximately 7,300 associations that represent more than 287 million people and organizations worldwide.

NETWORK on and off the show floor as your badge is a full-conference registration. Utilize our Business Connection Lounge (BCL) when the hall isn’t open. Take advantage of education sessions to learn about industry challenges and successes. Attend the inclusive evening events and the ASAE Foundation’s The Classic.

SUCCEED alongside hundreds of returning exhibitors. Leave with new customers, fresh leads, and a newfound respect for what the ASAE Annual Meeting & Exposition can enable your company to accomplish.

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asaecenter.org/AnnualMeeting | 202.626.2805 | exhibit@asaecenter.org

what is the asae annual

meeting & exposition? — Katherine Markham, CHME ConventionPlanit.com

“ One of the best shows in the industry! Robust attendance provided great networking opportunities. ”

On the expo floor, exhibitors will have the opportunity to meet face-to-face with association leaders who are moving their organizations forward. Discover how your company can help associations stay on pace with an ever-changing association landscape.

One look and you will be convinced that the ASAE Annual Meeting & Exposition attendees are the clients you need to meet.

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asaecenter.org/AnnualMeeting | 202.626.2805 | exhibit@asaecenter.org

who’s walking the expo floor?

More than 3,800 buyers (from over 2,700 organizations) attended the 2018 ASAE Annual Meeting & Exposition—the highest amount in the past three years!

Years Participated

Attendees by Position Level

are involved in the planning of meetings, events, or exhibitions

50%

host meetings for 1,000 attendees or less

52%

require exhibit facilities

of attendees are final decision makers

71%

73% 40%13%

32%

7%

7%First Time

1–5 years

6–10 years

11–15 years

16 or more years

0 5% 10% 15% 20% 25% 30%

23% - Assn CEO/Executive Director

19% - C-Level, Exec, VP

27% - Director

15% - Manager

8% - Employee (non-manager)

4% - For Profit CEO/President/Principal/Owner

2% - Other

1% - Consultant

TYPE OF SPACE

MEMBER RATE

NONMEMBER

Shared* $2,875 $3,375

10' x 10' Inline Booth $4,500 $5,000

10' x 10' Corner Booth $4,750 $5,250

20' x 20' Island $19,000 $21,000

* Cost is per exhibiting company.

What your exhibit booth includes:

• Seven exclusive, non-competing exhibit hours

• One full ASAE Annual Meeting & Exposition registration and the opportunity to purchase up to three additional full conference registrations (Expo Hall only badges are not available)

• Access to all ASAE Annual Meeting & Exposition educational offerings and opening and closing networking events

• Pre- and post-show mailing lists including attendee demographics

• Listing in Exhibitor Directory, including a 25-word description on multiple platforms including: the event website, mobile app, and printed onsite guide* (upgrades available)

• Recognition in ASAE Annual Meeting preliminary brochure*

• Visibility within the live online floor plan with link to your company website

• Ability for conference attendees to schedule one-on-one appointments with you

• Exclusive access to the Business Connection Lounge, which includes open seating and private meeting rooms

• 2019 “We’re Exhibiting” logo to use in your marketing and post on your website

• Standard 8' high pipe and drape back wall with 3' high draped side rails

• Standard 7'' x 44'' identification sign for linear booths

*Subject to print deadlines

To become a member, please

contact the Member Relations Team

at mbrdev@asaecenter.org or

call 202.626.2727.

Visit asaecenter.org/IPmembership

for additional details on what

membership includes.

Exhibit Booth Rates

PAY BY CREDIT CARD: Click on “Purchase Booth,” and follow the instructions. During the online application submission process, you will view the floor plan and select your booth space.

PAY BY CHECK: Download the application and contract for exhibit space. View the live online floor plan for booth availability. Then, email a copy of the application to show management. When the check payment is available, it may be mailed in with the original contract.

Two Easy Ways to Sign-up at: annual.asaecenter.org/become_an_exhibitor.cfm

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asaecenter.org/AnnualMeeting | 202.626.2805 | exhibit@asaecenter.org

become an exhibitor

— James B . Williams, National WWII Museum

“ The most important expo we attend all year! ”

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asaecenter.org/AnnualMeeting | 202.626.2805 | exhibit@asaecenter.org

optimize your experience

additional visibility opportunities

Make your listing in the exhibitor directory and mobile app stand out

with the addition of your company logo or upgrade to 50 or

75-word company description.

Bundled Promotional Upgrade logo + 50 word company description (website + mobile app + onsite guide) . . . . . . $600

logo + 75 word company description (website + mobile app + onsite guide) . . . . . $650

Logo Visibility Upgrade website and mobile app . . . . . . . . . . . $125

onsite guide . . . . . . . . . . . . . . . . . . . . . . .$375

website + mobile app + onsite guide . . . . . . . . . . . . . . . . . . . . . . $450

Marketing Copy Upgrade 50 word company description (website + mobile app + onsite guide) . . . . . . . . . . . . . . . . . . . . . . $175

75 word company description (website + mobile app + onsite guide) . . . . . . . . . . . . . . . . . . . . .$225

advance promotion

The key to success at any trade show is pre-promoting your company’s

participation. How else will your clients and prospects know where to find

you? Pre-promoting is easy because we provide the pre- and post-show

mailing lists free of charge—available to contracted ASAE Annual Meeting & Exhibition exhibitors only. Available starting six weeks out from the show.

face-to-faceEncourage prospective attendees to make one-on-one appointments with you! Appointments will take place in our exclusive Business Connection

Lounge (BCL)—designed specifically with you in mind. The BCL is outfitted with snacks, Wi-Fi, casual seating, and meeting rooms with connections to plasma screens, making them the

perfect place for a sales presentation.

make the most of your time

Each year, the ASAE Foundation hosts the Annual Golf Tournament.

Create additional networking opportunities by participating in the

tournament or sponsoring a hole For more information, please contact

foundationgolf@asaecenter.org.

booth prize promotion

Inform show management about any prizes that you will be raffling from

your booth, and we’ll list your company name, booth number, and prize info

on our website and onsite signage for free! Grand Prizes ($5,000+) will also be listed in the official Onsite Guide, if

received by publication deadline.

Want to learn about more opportunities with ASAE? Visit AccessAssociations.org

— Vicki Comegys, Catch Des Moines

“ The ASAE Annual Meeting offers a great opportunity for education, meetings with current customers and the ability to establish new relationships.

”

The ASAE Annual Meeting & Expostion’s non-compete hours allow exhibitors the opportuniy to participate in all scheduled events alongside attendees. Find the latest 2019 ASAE Annual Meeting & Exposition’s schedule here.

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asaecenter.org/AnnualMeeting | 202.626.2805 | exhibit@asaecenter.org

Friday, August 97:30 a.m.–5:00 p.m. Registration Open

8:00 a.m.–5:00 p.m. Exhibitor Move-in

6:30–8:30 p.m. ASAE Foundation Annual Golf Tournament:

Participants & Pairings Party (For ASAE Foundation Event Participants Only)

Saturday, August 106:30 a.m.–2:30 p.m. ASAE Foundation

Annual Golf Tournament

7:00 a.m.–7:00 p.m. Registration Open

8:00–5:00 p.m. Exhibitor Move-In

12:30–2:00 p.m. Exhibitor Briefing

7:30–10:00 p.m. Opening Night Celebration

Sunday, August 117:00 a.m.–4:30 p.m. Registration Open

7:30–10:00 a.m. Business Connection Lounge Open

8:30–10:00 a.m. Opening Keynote

10:15 a.m.–1:45 p.m. Association Solutions Marketplace (EXPO) Open with lunch

2:00–4:30 p.m. Business Connection Lounge Open

2:00–4:30 p.m. Educational Sessions

6:00 p.m.–onward Open Evening

Monday, August 127:00 a.m.–4:30 p.m. Registration Open

7:30–10:00 a.m. Business Connection Lounge open

9:00–10:00 a.m. Educational Sessions

10:15 a.m.–1:45 p.m. Association Solutions Marketplace (EXPO) Open with lunch

2:00–4:30 p.m. Business Connection Lounge Open

1:46–8:00 p.m. Exhibitor Move-Out

2:00–4:30 p.m. Educational Sessions

5:30–7:00 p.m. ASAE Foundation’s The Classic VIP Reception

7:00–10:00 p.m. ASAE Foundation’s The Classic

Tuesday, August 138:00 a.m.–12:00 p.m. Exhibitor Move-Out

8:00 a.m.–3:00 p.m. Registration Open

8:30 a.m.–12:00 p.m. Business Connection Lounge Open

8:30–12:30 p.m. Educational Sessions

12:30–2:30 p.m. Closing Keynote & Luncheon

7:00–10:00 p.m. Closing Celebration

schedule at a glance

“ There are brilliant moments at every ASAE Meeting & Exposition– the opportunity to network, participate in new experiences, and attend sessions are always breathtaking.

”

Separate registration required

*Schedule is subject to change

— Patricia Hampton, CSP Nonprofit HR

ASAE’s Alliance Partners are committed to helping ASAE achieve its mission and seeing the association industry thrive. From providing support for key strategic initiatives to helping ASAE deliver amazing event experiences, these partners make a sustained and important contribution to ASAE’s success.

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asaecenter.org/AnnualMeeting | 202.626.2805 | exhibit@asaecenter.org

thank you to our partners

Thank you to our Alliance Partners for their generous support of the 2019 ASAE Annual Meeting & Exposition!