Embrace the Change

Ready, Set, Learn!

FAQs

Contact Us

Past Spotlights

May Monthly Spotlight:Welcome to Workday!

Welcome to the Workday Project Site!

Embrace the Change

Commonly Used Terms

Icons Workday Translator

Embrace the Change

Learn more about the changes Workday will bring by exploring the tabs below:

Meet the Team

Term Definition

Business Process A business process is a sequence of one or more tasks that accomplishes a desired objective. Examples of business processes are hiring an employee or paying an invoice. Actions that can be taken on a business process include Approve, Deny, Cancel, Correct, Rescind, and View.

Cost Center A worktag that identifies a unit within the system where a budget is assigned. Cost centers may roll up into a cost center hierarchy.

Related Action Possible actions available for a given report or topic, that are accessible off of the given report or topic.

Submit Action in Workday that triggers a task.

Supervisory Organization The supervisory organization (aka Sup Org) is the grouping of employees who report to the same manager. In Workday, these groupings are then built into a hierarchy that defines the reporting structure and organizational chart.

Task A business process step that you must complete. For example, task alert notifications are triggered by steps in a business process.

Tenant The instance of Workday shared by all HMFP and APHMFP employees.

To-Dos To-Dos are reminders to do something outside of the Workday system. They can be part of business processes, and have to be marked complete before the workflow will go to the next step.

Applications Icons on Workday homepage that provide access to groups of related tasks. Used to organize tasks and reports by functional areas.

Worktag Worktags are keywords that you can assign to transactions and supporting data to make their business purposes clear, and establish common relationships through classification. Worktags allow you to find information more easily, filter searches to focused results, and analyze information.

Commonly Used Terms

Icons GlossaryThe Icon Glossary provides a high level overview of some Icons and graphics you will see in Workday, as well as their meanings.

ApplicationsApplications are used for performing various tasks. Some Applications are added to everyone’s homepage, whereas others appear based on your specific job function and duties. There are also optional Application icons you can add to your homepage. To launch a Application, click on its icon within Workday.

Personal InformationView and update your emergency contacts, education, experience, and other information.

Inbox

View your assigned actions.

BenefitsView and change benefits choices for you, your dependents, and beneficiaries.

CompensationRequest compensation change and one-time payment. Managers can view direct-reports’ compensation.

ExpensesEnter reimbursable expenses and view past expenses.

DirectoryFind contact information for people who work at HMFP. View units and organizational charts.

PayView paystubs, direct deposit information, and tax documents.

My TeamManagers can view information about staff and initiate activities such as promotions and job changes.

IconsWorkday includes several intuitive action icons you have probably seen on other websites. Below are a few common icons you will see in Workday.

Configure OptionsClick to set preferences related to your current page.

Required FieldA value must be input in a required field before you can Submit.

Dropdown ListSelect this icon to reveal a dropdown list of items.

Filter ResultsSelect options to narrow down search results.

Related ActionBoth of these icons reveal a menu of possible actions for a given report or object.

Export to ExcelThis icon allows you to download and save a report as an Excel spreadsheet.

PrintSelect this icon to print a properly formatted version of the page you’re viewing.

Full Screen ViewSelect this icon to view a report in full screen viewing mode.

Icons GlossaryThe Icon Glossary provides a high level overview of some Icons and graphics you will see in Workday, as well as their meanings.

Meet our Workday Project Team! HMFP and consultants are working together to ensure the Workday system is built to meet the needs and requirements of HMFP/APHMFP.

Meet the Team

Meet the Chane Network Liaisons! The Change Network Liaisons will serve as the main point of contact between the Project Team and his/her respective area.

Meet the TeamDepartment/Division Change Network Liaison Email Address

Anesthesia, Critical Care, and Pain MedicinePatricia Stevens pstevens@bidmc.harvard.eduDan Scotina dscotina@bidmc.harvard.edu Dawn Ferrazza dferrazz@bidmc.harvard.edu

APG

Karen Longeran klonerg1@bidmc.harvard.eduJacqueline Cheng jcheng6@bidmc.harvard.edu

Margot Landsman mlandsma@bidmc.harvard.edu

DermatologyJennifer Cleveland jclevel1@bidmc.harvard.eduNancy Morton nmorton@bidmc.harvard.edu Brenda Rapoza brapoza1@bidmc.harvard.edu

Emergency MedicineLinda Silva lmsilva@aphmfp.org Gary Shillin gshillin@bidmc.harvard.edu

Medicine

Paul Miller phmiller@bidmc.harvard.edu Manuela Oliveira moliveir@bidmc.harvard.edu Thomas Stevens thsteven@bidmc.harvard.edu Kevin Maguire kmaguir3@bidmc.harvard.edu

Milton William O'Brien William_Obrien@bidmilton.org

NeonatologySandy Gabai sgabai@bidmc.harvard.edu Meghan Dalton mdalton2@bidmc.harvard.edu

NeurologyAndrea Vatulas avatulas@bidmc.harvard.edu Lee Wood lwood@bidmc.harvard.edu

OB/GYNStephanie Swistak sswistak@bidmc.harvard.edu Riki MacKillop rmackill@bidmc.harvard.edu Maisie Pollard mpollard@bidmc.harvard.edu

Orthopedics Geoff Patton gpatton@bidmc.harvard.edu

PathologyJanis Zona jzona@bidmc.harvard.eduJudy Jensen jjensen@bidmc.harvard.edu

Plymouth Cathy Grey cgrey@bidplymouth.org

PsychiatryDenise Doucette ddoucet1@bidmc.harvard.edu Sandi Leitao sleitao@bidmc.harvard.edu

Radiation OncologyDanielle Bolea dbolea@bidmc.harvard.eduStephanie Tarantino starant1@bidmc.harvard.edu

RadiologyAllen Reedy areedy@bidmc.harvard.eduDonna Hallet dhallett@bidmc.harvard.edu

SurgerySharon Lee sklee@bidmc.harvard.edu Karen Sullivan ksulliv1@bidmc.harvard.edu Ron Jones rpjones@bidmc.harvard.edu

Ready, Set, Learn!

Employee CAO, Manager, Administrative

Staff

Searching for information about specific topics within Workday? Select your role to learn more.

Physicians

EmployeesFind the material you need by selecting one of the icons below.

Workday General Navigation and Employee Self ServiceLearn Workday functionality while discovering how to navigate the system, how to update your profile, and much more!

Workday Hierarchies: Supervisory OrganizationsLearn more about Workday organizations and hierarchies, with a specific focus on supervisory organizations.

Workday Hierarchies: Cost Centers and Cost Center HierarchiesLearn more about Workday organizations and hierarchies, with a specific focus on cost centers.

CAOs, Managers, and Administrative StaffFind the material you need by selecting one of the icons below.

Workday Administrative Transactions OverviewLearn more about initiating, changing, sending back, and cancelling an action/request in Workday.

Workday Hierarchies: Supervisory OrganizationsLearn more about Workday organizations and hierarchies, with a specific focus on supervisory organizations.

Workday Hierarchies: Cost Centers and Cost Center HierarchiesLearn more about Workday organizations and hierarchies, with a specific focus on cost centers.

FAQs Answers

What is Workday? Workday is a leading enterprise software system. Workday provides unified Human Capital Management (HCM) and Payroll functions.

How long will this deployment take? Workday's Human Capital Management and Payroll will go-live in Fall of 2019.

What are the benefits of switching to Workday?

Workday will provide timely, cost-effective, mobile-enabled functionality to all users. The product automates practices that are currently manual. Processes will be simplified and standardized. There will be faster, better reporting options.

What Workday terms will I need to learn? Workday terminology will replace some of our current terms. A comprehensive Glossary, Commonly Used Terms, and Workday Translator are available for your reference.

Will my personal information be secure? Workday infrastructure, policies, and procedures ensure your data is secure and protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program. Workday regularly passes rigorous third-party compliance audits.

Will I be able to access Workday on my phone or tablet?

Yes, Workday is mobile friendly.

How will I learn to use the system? As we get closer to go-live, readiness and training sessions will be provided. Various kinds of training will be available basedon your role.

What web browser does Workday recommend?

Google Chrome or Mozilla Firefox are recommended for the best functionality. Workday can also be used with the following browsers:● Apple Safari latest support version ● Microsoft Edge latest support version ● Internet Explorer 9.1, 10.1, or latest support version: Since the release of Workday 27, Workday officially does not support IE9 or IE10 as standalone browsers

What is Workday replacing at HMFP/APHMFP?

HMFP/APHMFP is implementing Workday Human Capital Management (HCM) and Payroll. These modules will replace ADP, the current Human Resources system.

Frequently Asked Questions

Past Spotlights tab

April: Welcome to Workday

Past Spotlights

Curious about a past spotlight topic and want to learn more? Check out past spotlights by clicking the tabs below:

May: Supervisory Organizations

April Spotlight

April:

April Spotlight:Welcome to Workday!

• Introducing Workday: The new Human Resources and Payroll system coming to HMFP and APHMFP! • Save the date! Workday will go live in Fall of 2019.• Who will benefit from this change? All HMFP and APHMFP staff! • What are some of the benefits, you ask? Workday will allow you to update your personal

information, request time off, and make payment and benefit elections all with the click of a button!• No computer? No problem! Workday is also accessible via your smartphone using the Workday

Mobile App!

May Spotlight

May Spotlight:Workday Supervisory Organizations!

Organizations and Hierarchies are fundamental components in the Workday system.

They are used to:• Create groupings of workers who support particular business functions and reporting• Can be combined into hierarchies to represent how organizations roll up to one another• Maintain role-based security roles which route business processes and control who can see what

Supervisory Organizations (aka Sup Orgs) group employees that report to the same manager within the same Department/Division. These groupings create a hierarchy that defines the reporting structure and organizational chart.

Contact Us

HMFPWorkday@bidmc.harvard.edu

Questions about Workday? We want to hear from you! Please send inquiries to the email address below: