loading payroll files from t&a - trinity health · each payroll manager will be responsible...

©2014 Trinity Health. All Rights Reserved. 1

Loading Payroll Files from T&A

1


Course Objectives – Loading T&A files

2

This document shows you how to: • Load your time and attendance file

• Check for Errors • Balance your file to WorkDay


How Do Payments Get into WorkDay?

3

There are three places that data lands in WD that generates a payment. 1. Payroll Input (manually or EIB's). Examples: one time earns or T&A file 2. Absence management – Paid time off payments. This depletes balances first, and then gets paid. 3. Compensation (one time payments (OTP's) – sign on bonus, etc. They can either be loaded or requested through a business process.


What am I learning today?

4

In this presentation, we will focus on the first way pay data gets in to Workday: 1. Payroll Input (manually or EIB's). Examples: one time earns or Time & Attendance files. More specifically - how to load your T& A file. EIB’s will be covered in another training session.


Who & What

5

Each Payroll Manager will be responsible for:

• Creating and loading their time and attendance file in to WorkDay.

• Review of the errors on the load, and correct the errors either by EIB files or by manual entry.

• Balancing the totals on the file to the totals that loaded in Workday.


When and Why

6

The time and attendance files will need to be pulled and loaded on “Payroll Monday”. Time to be announced at a later date. Once the load is complete, the errors must be corrected and the totals must be balanced. We do this to ensure that what we expected to load, in fact loaded, and the time will be correct on all of our employee’s pay checks. The calculation will take place over night so it is critical that these steps are complete on Monday by the end of the business day.


Naming Convention for T&A files

7

YYYYMMDD_TK_RHM Name Make sure the file is saved on the shared drive under your RHM’s folder.


Loading Time Keeping Files into Workday

8

1. Type “Launch” in the search box



9

2. Select Launch / Schedule Integration



10

3. Select All Integration Systems

©2014 Trinity Health. All Rights Reserved. 11 11

4. Search for your RHM’s interface. This will be different depending on your T&A system.

5. Leave Organization BLANK

6. Click OK



12

Status of load is displayed here


Checking for Errors

13

Click Output Files


Check the error log under

Output Files

Checking for Errors


Click on the file link to open

Checking for Errors


This will always display. Click YES.

Checking for Errors


Checking for Errors

loading payroll files from t&a - trinity health · each payroll manager will be responsible...

Documents