Weekly progress report

Update w/e 19th June 2015

High-level project planWeek 1 Week 2 Week 3 Week 4 Week 5

w/c 1 June w/c 8 June w/c 15 June w/c 22 June w/c 29 June

PMO

Service work streams

Enabler work streams

Submission to NCM Team

Agree MLAFL Board

Agree MLAFL Terms of Reference

Develop PID Develop business case template

Develop project plan template

Second meeting with work stream leads

Create initial draft value proposition

Finalise value propositions

Develop project charters for each work stream

Finalise project plans

Meet with work stream leads

Create initial draft project plan

Checkpoint to agree approach

MALFL Board Milestone

Agree submission to NCM team

Submission to NCM Team

Create initial draft value proposition

Agree project charters

Create initial draft project plan

Meet with work stream leads

Finalise value propositions

Finalise project plans

Develop project charters for each work stream

Agree work streams and membership

Progress this week

Activity Work stream Progress to date Priorities next week

PMO All Continued to refine and started to complete value propositions for each work stream.

Complete value propositions for each work stream.

All Refined the business case structure based on discussion with the NCM team and input from the MLAFL board.

Write up business plan and implementation plan.

All Finalised work streams and membership.

Continued to build on the initial project plan templates.

Create an interdependencies map for all the work streams.

All Agreed governance, work streams, sponsors and leads, and the sign off process for the business case with MLB.

Service work streams

Prevention and Early Intervention

First draft of final value proposition. Complete value proposition.

Integrated Single point of access

Completed value proposition.

Integrated locality teams First draft of final value proposition. Complete value proposition.

Clinical services review First draft of final value proposition. Complete value proposition.

Progress this week

Activity Work stream Progress to date Priorities next week

Enabler work streams

All Work streams finalised.

Meetings arranged for next week.

2-hour meetings scheduled for Tuesday 23rd and Wednesday 24th June – to confirm project plans and provide details regarding activities and costs.

Email and circulate project plans for final comments.

Please note: the workstreams are in the process of being finalised.

Milestone tracking

Key milestones Due date RAGRevised date (if slipped) Comments / Mitigation actions

Agree MLAFL board 5/6/2015 G Completed

Agree MLAFL board terms of reference 5/6/2015 G Completed

Develop Implementation Plan template 5/6/2015 G Completed

Develop Business Case template 12/6/2015 G Completed

Agree Work Streams and key membership 12/06/2015 G 17/06/2015 Completed

Initial meeting with service work stream leads 12/06/2015 G 17/06/2015 Completed

Create draft value propositions- service work streams 12/06/2015 A 18/06/2015

Agree Governance Structure 12/06/2015 G Completed

Initial meeting with enabler work stream leads 19/06/2015 A 24/06/2015 Meetings on 23rd and 24th June

Create initial draft project plans – enabler work streams. 19/06/2015 A 24/06/2015

Finalise value propositions – service work streams 26/06/2015 G

Finalise project plans – service work streams 26/06/2015 G

Finalise project plans – enabler work streams 26/06/2015 G

Finalise business case 26/06/2015 G

Approve business case and submit 30/06/2015 G

Key risks / issues

RAG status Definition

Red (R) ■ The risk / issue requires immediate remedial action to prevent significant slippage in the timetable OR action is being taken to resolve but is not considered appropriate and/or timely.

Amber (A) ■ The risk / issue has been noted and appropriate action is being taken to resolve to prevent significant slippage in the timetable.

Green (G) ■ The risk/ issue has been noted and appropriate action is being taken to resolve and/or the impact on the timetable is considered minimal.

Workstream Description MitigationRAG last week

RAG this week

Risks

All Given the short timeframes for creation and submission of the business case, failing to attend meeting appointments may result in the deliverability of the Business Case and the Value Proposition being delayed.

Keeping to deadlines and meeting outside of normal hours. n/a R