Webinar for Board members - Governance

Opening Remarks

Welcome and IntroductionsSecretariat team:

Valerie Hamill, Institute SecretaryMatt Beavan, Committee SecretaryKath Coldwell, Committee Secretary and today’s Panellist

Protocols:» Recording this session» Members on ‘mute’» Opportunity to ask questions – type them and we will respond

as far as we can» May be time to take members’ questions through a

conversation» Induction guide material available via online resource

Overview of content

Overarching structure: CMI as Chartered Body and registered charity

Central governance - Board of Trustees and its Committees – how the picture looks

The Regional/Devolved Nation Boards themselves – remit and responsibilities – practicalities of Board service

How and where the Regional/Devolved Nation Advisory Committee fits

Principles of good and consistent practice

CMI Governance - snapshot

History via BIM, IM, introduction of Awarding Body in 1992

IMC / IBA mergers – leading to IC (‘organisation within’)

WiM as specialist network Chartered status in 2001 - establishment of Chartered

Manager Charitable status – focus on education and

development, and public benefit CMIE as trading subsidiary Governing documents - Charter, Bye-laws and

Regulations

Board and its Committees

Board of Trustees

Nominations Committee

Remuneration Committee

Finance & Audit

Committee

IC Advisory Committee

Professional Standards Committee

Management and Leadership

Development Committee

Regulation Compliance Committee

External Affairs and Insight Committee

Board of Companions

Regional / Devolved Nation

Advisory Committee

Board has approved new WiM Advisory

Committee

Board and its Committees - principles

Membership body – therefore member involvement through committee structure

Executive team provides expert input, advice – a partnership approach Governance arrangements - an enabler, not a barrier Regular reviews by Board to refresh and ensure governance is

relevant, committee roles are discrete, structure reflects strategic priorities etc

Consistent processes for appointment and election – 6 year rule Role and person specifications Skills and experience matrix Two-way reporting into and from Board of Trustees – through Chairs

Regional/Devolved Nation Boards

Role and remit :� Strategic activity to reflect and complement central strategy for

growth� Focus on key strategic initiatives� Focus on employers and learning organisations� Member engagement – through Networks

Composition:� Chair appointed for 2 years� 11 members (across IC, WiM and CMI) elected for 2 years� Up to 2 co-opted places available

Formal starting date for terms of office = 1 October Use the next 4 months for familiarisation, fact finding, action planning

Regional/Devolved Nation Boards

Partnership between Board Chairs, members and executive team

Executive support:� Director of Customer Engagement – Narinder Uppal� Head of Member Engagement – Ian Andrew� Membership Networks Manager - Phil Davey� Member engagement team� Executive Leadership and Operational Leadership teams - ‘buddy’

system

Link to sales team – attending meetings – sharing information on targets

Terms of office

Maximum of 6 consecutives years’ service, ie 3 x 2 year terms Following the first 2 year terms, a rotation sequence will need to be

established – ie 50% of members come up for re-election annually Balance of continuity and new members coming on Talent pool developed for succession planning Procedure for members to stay on after first 2 years – evaluation of

impact, level of engagement, the value added that members have achieved etc – then a further term would be confirmed (details of how this will work are yet to be developed)

New members, as and when vacancies arise, will be elected Casual vacancies – procedure will be to fill any casual vacancy via

appointment, to complete the term of the member stepping down

Regional/Devolved Nation Boards – specialist roles

Provision for following responsibilities:� Deputy Chair� Treasurer� PR/Social Media� Data� Networks

Support from central team:� Data� Financial reports� Marketing and PR

Collateral and templates Central events management

Cross-linkages and cross-communication

Vital for these to work effectively First step to ensure CMI, IC and WiM representation on each Board – if

not, co-option comes into play Board members – IC and WiM - by rotation serve on:

� 2 members on IC Advisory Committee� 5 members on new WiM Advisory Committee (to be set up in

October)

Link with Board and other Committees through the Regional/DevolvedNation Board

Meeting protocols

Meetings on quarterly basis – or as Board wishes

Online communications: LinkedIn, WebEx, Skype

Standard agenda and minutes templates

Quorum of 8 members

Voting by show of hands – majority vote of those present

Sharing and collaborative – minimise the formality

Reasonable travel and subsistence expenses covered

Regional/Devolved Nation Advisory Committee

Made up of the 13 Regional /Devolved Nation Board Chairs

Susie Andrade, Board Trustee, appointed as Chair

A means of ensuring and sharing consistent and good practice

Evaluating and measuring strategic developments

Overseeing network development and member engagement outcomes

Direct link through to Board of Trustees

Best Practice Principles

Evaluations � Chair discussions� Surveys:

» Assessment of effectiveness and added value» Achievements against KPIs and action plans» Level of interaction» Assessment of fulfilment of terms of reference» Member CPD and training needs

Obligation to attend meetings - Performance ‘charter’

Conflict of interest policy Gifts and hospitality policy Adherence to CMI and IC Codes of Conduct

Next Steps

Chairs primed to call first meeting� Familiarisation� Learn about each other� Assess top priorities� Agree ways of working� Agree approach re wider member communications� Agree transition re existing Forums and IC Committees� Start action planning� Establish situation on funding

Guidance available via website or by contacting Member Engagement Team or Secretariat

� valerie.hamill@managers.org.uk