condo governance webinar
TRANSCRIPT
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Condo Governance Webinar
January 26, 2021
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Thank You to Our SponsorsGold Sponsors:
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Thank You to Our SponsorsWebinar Sponsor:
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INTRODUCTION
What does this course cover?
Learning Objectives:Governance PrinciplesDirector and Officers’ Responsibilities Board and Owners’ Meetings Committees of the Board and How They Function
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GOVERNANCE BASICS – INTRODUCTION
Good Governance
Leadership Control Transparency & Accountability Effective Operations Ethics & Integrity
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GOVERNANCE BASICS –ELECTION/APPOINTMENT OF DIRECTORS
ElectionCompositionRequirements RemovalVacancy
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GOVERNANCE BASICS –DIRECTOR & OFFICER ROLES
Responsibilities
Section 36 of the Act
Board Appointment
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GOVERNANCE BASICS –CODE OF ETHICS
Standard of Care per Section 37 of the Act
CCI’s Code of Ethics:
Enforcement
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GOVERNANCE BASICS –LIABILITY INSURANCE
Liability Insurance
Responsibility
Section 39 of the Act
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GOVERNANCE BASICS –BOARD SUCCESSION PLANNING
Board Succession Planning:
TurnoverOpportunity Perspective Challenges Resignation
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MEETINGS – BOARD MEETINGS
Constituting Board Meetings:
WhereNotice Frequency FormsGuests Chairman The Meeting Package
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MEETINGS – BOARD MEETINGS
The Meeting Package includes:
AgendaManager’s ReportBuilding Inspection ReportMonthly Financial StatementArrears ReportAn Outstanding Report
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MEETINGS – BOARD MEETINGS
Minutes:
Official ConciseNot a Transcript Recording ReviewedOrder Record
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MEETINGS – BOARD MEETINGS
Attendance and Full Participation:
Why Essential?
Director Responsibility
Manager’s Report
Socialize Before a Meeting
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MEETINGS – ANNUAL GENERAL MEETINGS (AGM)
Business for the AGM:
AgendaVoteWhen scheduled? Preliminary NoticeNotice of meetingWho votes?
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MEETINGS – AGMOrder of Business
Quorum
Participants:
Chairperson Recording Secretary Scrutineer Auditor
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MEETINGS – AGM
Voting or Balloting:
Ballot Approval Levels
Proxies
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MEETINGS – OTHER MEETINGS OF OWNERS
Same processes set out for the AGM
Each has a different purpose:
Turnover Meeting
Requisition Meeting
Other Business
Information / Town Hall
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MEETINGS – OTHER MEETINGS OF OWNERS
Meeting Procedures
Parliamentary Procedure
4 Cardinal Principles:
Justice and courtesy for all Recognition of the will of the majority Protection of the rights of the minority One thing at a time
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UNIT-OWNER ENGAGEMENT –COMMITTEES
Optional/Creation
Composition/Benefit
Board Oversight
Scope & Authority
Board Challenge
Motivation
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RELATIONSHIP WITH SUPPORT TEAM –DIRECTORS’ RELATIONSHIP WITH THE MANAGER Onsite Manager
Priorities
Direction
Day-to-Day Items
Trust
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RELATIONSHIP WITH SUPPORT TEAM –DIRECTORS’ RELATIONSHIP WITH STAFF AND
CONTRACTORS
Observation
Evaluation
Discussion
Credibility
Guidance
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Condominium Authority Tribunal (“CAT”)
Online tribunal established to resolve condominium disputes in Ontario
Disputes related to: Records requests Pets and animals Vehicles Parking and storage Settlement agreements involving previous CAT cases
3-stage online dispute resolution system (“CAT-ODR”)
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QUESTIONS?