wappingers csd: district wide improvements 2016 · district wide improvements 2016. wappingers...

District Wide Improvements 2016Wappingers Central School District January 25, 2016R H I N E B E C K A R C H I T E C T U R E

Wappingers CSD: District Wide Improvements 2016

Agenda

District Facility Improvement Goals

Proposed Facility Improvements

Proposed Project Schedules

Project Budgets

Next Steps


District Facility Improvement Goals:The primary mission of any school district is to educate the children which attendtheir schools while ensuring their safety.

The Wappingers Central School District’s most significant built asset in thismission is your Buildings and Grounds, and, like most built investments, withthese Facilities comes the responsibility to monitor, maintain and repair them tokeep them in service.

The recent Building Condition Survey, the District’s ongoing Maintenance andImprovement Programs, and input from District staff and the public haveidentified Facility Improvement needs that require solutions.

Through its Committees and Administrative Staff, the District has identified thefollowing Facility Improvement Goals for the District:


Facility Improvement Goals:

1. Address Projects requiring immediate action and make Improvements mandated by the State

2. Address Buildings rated Unsatisfactory in the Building Condition Survey3. Prioritize Recommended Improvements identified in the Building Condition

Surveys and seek the means to make the Improvements4. Improve Technology and Security with Smart School Bond Act Funding5. Improve Sports Facilities6. Improve Fine Arts and Performing Arts Facilities


Goal No. 1: Immediate Projects and State Mandated ProjectsThe following projects consist of existing conditions that must be addressed immediately. These projects are either in design or at NYSED awaiting approval and permitting.

1. Replace Unsafe RC Ketcham Press Box/Concession Stand: at NYSED 2. Replace Old John Jay Baseball Dugouts: Out to Bid3. Replace Failing Floor Tiles in Wappingers Jr HS Auditorium: In Design4. Replace Failing Roof at James Evans Elementary School: In Design5. Install Carbon Monoxide Detectors in School Buildings as mandated by

NYSED: In Design


Goal No. 2: Address Unsatisfactory BuildingsThe Building Condition Survey identified Unsatisfactory Health and Safety Systems at District School Buildings requiring that the building be rated Unsatisfactory. These Unsatisfactory Systems are:

Wappingers Jr. High School Ventilation Systems Access for the HandicappedFishkill Elementary School Toilet Rooms for the HandicappedGayhead Elementary School Access for the HandicappedJames Evans Elementary School Roof (Currently in design)

Access for the Handicapped

Myers Corners Elementary School Access for the HandicappedSheafe Road Elementary School Toilet Rooms for the HandicappedVassar Road Elementary School Toilet Rooms for the handicapped


Goal No. 3: Recommended Building and Site ImprovementsPriority One items are in Black. Priority Two items are in blue.

Roy C. Ketcham High School• Sports Improvements• Arts Program Improvements• Replace Stage Curtains• Paving, Walks, and Drainage Improvements• HVAC Systems Upgrade

Wappingers Jr. High School• Elevator and Accessible Toilet Rooms• Exterior Stair Repairs• Replace Stage Curtains • Electrical Upgrades• Ventilation Upgrades• Replace Windows

Evans Elementary School• Paving and Drainage Improvements• Elevator and Accessible Toilet Rooms• Exterior and Interior Stair Repairs• Replace Stage Curtains• Provide Access to Stage• Remove and replace Vinyl Asbestos Floor

Tiles with new VCT

Myers Corners Elementary School• Elevator and Accessible Toilet Rooms• Exterior and Interior Stair Repairs• Replace Stage Curtains• Provide Access to Stage• Paving and Walks Improvements

Oak Grove Elementary School• Drainage Improvements• Exterior Stair Repairs• Replace Stage Curtains• Provide Access to Stage

Sheafe Road Elementary School• Exterior Stair Repairs• Accessible Toilets• Replace Stage Curtains• Provide Access to Stage

Vassar Road Elementary School• Paving and Walks Improvements• Accessible Toilet Rooms• Exterior Stair Repairs• Replace Stage Curtains


John Jay High School• Paving and Drainage Improvements• Outside Basketball Court Improvements• Sports Improvements• Arts Program Improvements• Replace Stage Curtains• Replace Corridor Ceiling Tiles

Van Wyck Jr. High School• Accessible Toilet Rooms• Replace Stage Curtains• Replace selected Corridor lockers• Replace Boys Gym Lockers

Brinkerhoff Elementary School• Exterior Caulking• Replace Stage Curtains

Fishkill Elementary School• Accessible Toilet Rooms• Exterior Stair Repairs• Replace Stage Curtains

Facilities and Operations Building• Accessible Toilet Rooms

Fishkill Plains Elementary School• Accessible Toilet Rooms• Exterior Stair Repairs• Replace Stage Curtains

Gayhead Elementary School• Paving and Drainage Improvements• Outside Basketball Court Improvements• Elevator• Accessible Toilet Rooms• Exterior Stair Repairs• Replace Stage Curtains• Reconstruct Damaged Sidewalks

Kinry Elementary School• Paving, Walks, and Drainage Improvements• Exterior and Interior Stair Repairs• Replace Stage Curtains• Provide Access to Stage

Bus Garage 1 (at Wappingers Jr HS)• Accessible Toilet Rooms• Exterior Stair Repairs• Window Replacement

Goal No. 3: Recommended Building and Site ImprovementsPriority One items are in Black. Priority Two items are in blue.


Goal No. 4: Improve Technology and SecurityIn 2014, Voters in New York approved the Smart Schools Bond Act, (SSBA) which provides funds for School Districts to improve Technology and Security. The Wappingers Central School District was granted $5,327,266 for projects that meet the SSBA guidelines.The District and the Smart Schools Bond Act Committee are reviewing the following projects for funding by the SSBA: 1. District wide: New door locks on school building interior doors that allow the

doors to be locked from inside the room. 2. District Wide Instructional Technology (Smart Boards and Classroom

Technology)3. Server Room Air Conditioning Improvements at John Jay HS, Van Wyck Jr HS,

Wappingers Jr HS, and Brinckerhoff ES4. Construction of Vestibules at School Entrances to improve Building Security


Goal No. 5: Sports Facilities ImprovementsThe following Improvements are proposed for the District’s Sports Facilities

R. C. Ketcham High School Feature Field Improvements: Artificial Turf, Lighting, Pathways, Portable Bleachers Improve Soccer and Baseball Fields, Re-sod Practice Football Field Renovate Weight Rooms, add storage space for equipment

John Jay High School Feature Field Improvements: Artificial Turf, Upgrade Lighting, New Scoreboard New sod at Soccer and Baseball Fields, Regrade Baseball Field, New Fencing Renovate Toilet Rooms, Field house Improvements, add storage space for

equipment


Goal No. 6: Arts and Drama ImprovementsThe following Improvements are proposed for Fine Arts and Performing Arts

R. C. Ketcham High School Replace Auditorium Seats, New Auditorium Light System, Upgrade Auditorium

Finishes, Acoustic Shell for Stage Band Room Improvements New Sound and Video Recording Systems and Production Labs Video monitors for Green Rooms Renovate Ceramic Classroom, Replace Art Room Sinks

John Jay High School Replace Auditorium Seats, New Auditorium Light System, Upgrade Auditorium

Finishes, Acoustic Shell for Stage Music Practice Rooms Improvements Renovate 3D Art Classrooms, Replace Art Room Sinks


Project Budgets

Project Costs include Construction Cost, Contingency and 20% Incidental Costs

ProjectProject Budget

State Aid % Funding Source

RCK Press Box/Concession $335,000 55% Savings from 2013 Capital Project

John Jay HS Baseball Dugouts $180,000 55% Savings from 2013 Capital Project

Wappingers Jr. HS Auditorium Floor $65,000 55% General Fund/Fund Balance

James Evans HS Roof $742,000 55% General Fund/Fund Balance

CO Detectors $478,080 55% General Fund/Fund Balance

BCS Priority 1 Improvements $9,300,000 55% New Borrowing

BCS Priority 2 Improvements $7,788,000 55% New Borrowing

Sports Improvements $5,916,000 55% New Borrowing

Arts Improvements $3,719,000 55% New Borrowing

Security and Technology (SSBA) $2,480,600 100% 100% from State

District Performed Improvements $170,200 0% General Fund

Total $31,173,880

Project Budgets include Construction Cost, Contingency and 20% Incidental Costs


Project Budgets: Funding Sources

Funding Sources Amount State Aid %

Savings from 2013 Capital Project $515,000 55%

Reserve Fund $1,285,080 55%

General Fund $170,200 0%

SSBA/State $2,480,600 100%

Total Funds Available $4,450,880

Total Need $31,173,880

Borrowing Required to fund Priorities 1 and 2 Improvements $26,723,000 55%

Borrowing required to fund only Priority 1 Improvements $18,935,000 55%


Project Schedule

20162015 2017Task

Confirm Project Scopes and Budgets

SEQR Process:

Public Information & Referendum

Design and preparation of Bidding Documents starts after successful vote

NYSED Review

Bid & Award

Construction

J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

Building Condition Survey

2018

$

$

District ReviewDistrict Approval

Cost Estimate$

$

Substantial Completion

$

Key:Pre-Referendum Activities

Facility Improvement Project

Level 1 Alteration and Single Trade Projects:

$

$

$

$

NYSED Review and Approval

Currently 36 Weeks

16 Weeks


Next Steps: Important Dates for a May 17 Referendum

1. Start State Environmental Quality Review (SEQR) process by authorizing preparation of the Environmental Assessment Forms and Lead Agency Letters no later than February 8, 2016.

2. Establish the District as Lead Agency no later than March 28, 2016.

3. Review Environmental Assessment Forms for each action anddetermine the significance of the actions no later than March 28, 2016.

4. Review and approve Project Scopes and Budgets. Adopt a Bond Resolution no later than March 28, 2016.

5. Advertise the Bond Resolution(s) and Referendum date no later than April 1, 2016.

6. District wide voting on Bond Resolution(s) on May 17, 2016.